Going Paperless
Simple steps to make your office paperless
GoingPaperless
Use one centrallylocated printer for the
entire office to decreaseunnecessary printing.Make sure that this
printer is set to print allpapers double sided.
Encourage paperrecycling within the
office. Use shreddersfor confidential
documents that can notbe put in a centralrecycling bin. Don'tforget to put your
shredded paper in aclear bag!
Reduce
Take notes on scrappaper instead of usingsticky notes. Keep a
stack of left over paperfrom the printer for
everyone in the officeto use.
Restructure
Use electronicsignatures to reduce
the need to printcontracts anddocuments.
According to theESIGN act of 2000
electronic signaturescarry as muchvalidity as hard
copies.
Programs such asgoogle docs and
evernote can help toshare information,
and can allowmultiple people towork on the same
project withoutprinting lots of
copies.
Eliminate the need tofax by using fill ablePDF forms that can
be sent electronically.Websites like
PDFescape can helpcreate these forms.
Rethink
Use smartphoneapps such as
CamCard andWorldCard Mobile toreplace the need for
printed businesscards.
Investing in multi-monitor computerstations can help
reduce the need toprint documents that
need to be crossreferenced with
other documents.
Other smartphoneapps like TurboScan
and Scanner Promake it possible tocapture images anddocuments with yoursmartphone camera.