Going Paperless

Simple steps to make your office paperless

GoingPaperless

Use one centrallylocated printer for the

entire office to decreaseunnecessary printing.Make sure that this

printer is set to print allpapers double sided.

Encourage paperrecycling within the

office. Use shreddersfor confidential

documents that can notbe put in a centralrecycling bin. Don'tforget to put your

shredded paper in aclear bag!

Reduce

Take notes on scrappaper instead of usingsticky notes. Keep a

stack of left over paperfrom the printer for

everyone in the officeto use.

Restructure

Use electronicsignatures to reduce

the need to printcontracts anddocuments.

According to theESIGN act of 2000

electronic signaturescarry as muchvalidity as hard

copies.

Programs such asgoogle docs and

evernote can help toshare information,

and can allowmultiple people towork on the same

project withoutprinting lots of

copies.

Eliminate the need tofax by using fill ablePDF forms that can

be sent electronically.Websites like

PDFescape can helpcreate these forms.

Rethink

Use smartphoneapps such as

CamCard andWorldCard Mobile toreplace the need for

printed businesscards.

Investing in multi-monitor computerstations can help

reduce the need toprint documents that

need to be crossreferenced with

other documents.

Other smartphoneapps like TurboScan

and Scanner Promake it possible tocapture images anddocuments with yoursmartphone camera.