Download - Offshore School Application Form
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APPENDIX B APPLICATION FORMBC Global Education Program Offshore Schools BC Ministry ofEducation
NOTE: When completing this application form (and the attached Business Plan), if certain items are notyet implemented, describe the school's plans for implementation including anticipated date forcompletion. Clearly indicate this by stating, "It is planned."
School Information
School Name:
Address of School:
Date: Phone: Fax:
Schools E-Mail Address: Schools Website Address:
Principal's Name and Contact Information (Telephone, Email, Address):
Total Student Enrollment (note: must demonstrateprospective enrolment of at least 60 full-timestudents per grade):
Percentage of Students that are:
National % International %
GradeLevel
K 1 2 3 4 5 6 7 8 9 10 11 12 Other
Enrollment
How long has the School been in existence and in continuous operation (i.e. since month/year)?
Owner-Operator
Name and registration number of applicant Owner-Operators Corporation orSociety(supporting documentation required):
Mailing Address:
Phone: Fax: E-Mail Address:
Name of applicant Owner-Operators authorized representative (with capacity to legally bind theOwner-Operator) must be either the Offshore Program Consultant or the Principal:
Mailing Address (if different than above):
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Phone: Fax: E-Mail Address:
(if different than above)
Names of applicant Owner-OperatorsAdministrators/Directors as applicable:
1. Does the applicant Owner-Operator have the ability to communicate orally and in writing with theProvince in fluent English?
YES NO
2. Is the applicant Owner-Operator a non-governmental legal entity incorporated and operating in thejurisdiction in which the School will operate(supporting documentation must be attached to this application)?
YES NO
3. Does the applicant Owner-Operator have the power and capacity to perform its obligations under a BCGlobal Education Program Offshore Schools agreement with the Province?
YES NO
4. Will the applicant Owner-Operator directly operate the school and be solely responsible for itsoperation?
YES NO
If no, please explain.
5. Does the applicant Owner-Operator know of any fact that would adversely affect, or might adversely
affect, the applicant Owner-Operator's properties, assets, condition (financial or otherwise), businessor operations or its ability to fulfill its obligations a BC Global Education Program Offshore Schoolsagreement with the Province?
YES NO
If yes, please explain.
6. Does the applicant Owner-Operator have all the rights necessary to operate the school and use thefacilities for the purposes of the school?
YES NO
If no, please explain.
7. Will the school be operated in accordance with the laws of jurisdiction in which it is operated?
YES NO
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If no, please explain.
8. Is there any law or decision of a governmental entity, which would prohibit the applicant Owner-Operator from entering into an agreement with the Province?
YES NO
If yes, please explain.
9. Are there any outstanding, related, civil or criminal judgments against the applicant Owner-Operator?
YES NO
If yes, please explain.
10. Are there any ongoing legal proceedings or police investigations involving the applicant Owner-
Operator?YES NO
If yes, please explain.
11. Is the applicant Owner-Operator in contravention of any relevant legislation or other legalrequirements, including without limitation, all relevant labour and employment laws and the Immigrationand Refugee Protection Act, S.C. 2001, c. 27 and Regulations made under that Act?
YES NO
If yes, please explain.
12. Has the applicant Owner-Operator used the BC Curriculum or BCs education brand in the pastwithout authorization from the Province?
YES NO
If yes, please explain.
Completion of this Application:
This application has been completed by:
The applicant Owner-Operator:______________________________________
Other (please describe):__________________________________________
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Government Relations
1. Which level(s) of government have responsibility for education in the jurisdiction in which the school
will operate? Which level of government has paramount responsibility for education in the jurisdiction
in which the school will operate? [List appropriate names, titles and contact information. Describe the
authority held by each level of government listed]:
a. over education in the jurisdiction where the school will operate:
b. over the school's educational programs, facilities, etc.:
2. Has the applicant Owner-Operator provided the Province with:
a. written confirmation from the appropriate government entity with paramount responsibilityfor education in the jurisdiction in which the school will operate that the Owner-Operator
has obtained:
(i) written approval; or
(ii) a letter of no objection;
to operate the school; and
YES NO
If no, please explain (supporting documentation from the government entity with paramount authority overeducation in the jurisdiction in which the school will operate must be attached to this application):
3. Has the applicant Owner-Operator provided written approval in principal from the government entitywith paramount responsibility for education in the jurisdiction in which the school will operate for theapplicant Owner-Operator to seek to certification of the school with the Province?
YES NO
If no, please explain.
Note: The Province of British Columbia will not enter into individual contracts with applicant Owner-Operators until they provide evidence of approval by the government entity with paramount authority overeducation in the jurisdiction in which the school will operate.
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Educational Program Information
1. Will the applicant Owner-Operator offer a BC educational program at the school that commences
between Kindergarten and Grade 8, with a minimum enrollment of 60 full-time students in each grade
offered in the school?
YES NO
If no, please explain:
2. Will the applicant Owner-Operator ensured that Students commence full-time enrollment in the school
in or before Grade 8?
YES NO
If no, please explain:
3. Will all student admissions decisions for the school be made in accordance with the Provinces
requirements, including that the applicant Owner-Operator:(a) must not admit students to the school who do not demonstrate English language as identified in
the Operating Manual for Offshore Schools; and
(b) must ensure that each Student has completed an English language assessment in accordancewith the requirements identified in program agreements and the Operating Manual for OffshoreSchool, including that the assessment:
i. is administered within the last calendar year;
ii. is administered directly by the Principal or directly by an Authorized Person under thesupervision of the Principal; and
iii. includes written verification by the Principal of Students results
YES NO
If no, please explain:
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Business Plan
1. Has a Business Plan been completed and attached, in conformity with the requirements identified in
the Operating Manual for Offshore Schoolsand the instructions provided in the Ministry-approved
template attached to this application form?
YES NO
If no, please explain:
Finances
1. Does the Owner-Operator have financial capacity to operate the school for the Agreement Term?
YES NO
If no, please explain:
2. Does the Owner-Operator develop/receive monthly financial reports and yearly financial statements?
YES NO
If no, please explain:
3. Are the school's accounts/finances audited by a company not connected with the school or Owner-
Operator?
YES NO
If no, please explain:
4. Has the applicant Owner-Operator attached all required financial information and supporting
documentation to the Province as part of this application (see attached Business Plan template and
instructions)? [Note all financial statements must be provided in a format that aligns with
international accounting standards, as identified in the Operating Manual for Offshore Schoolsand the
Business Plan templateattached to this applicant).
YES NO
If no, please explain:
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5. Has the applicant Owner-Operator paid the application fees and covered all other relevant program
expenses as identified in the Operating Manual for Offshore Schools?
YES NO
If no, please explain:
School Administration
1. Does the applicant Owner-Operator plan to retain an Offshore Program Consultant?
YES NO
2. If so, does the applicant Owner-Operator have a particular Offshore Program Consultant in mind?
[Note Owner-Operators are only permitted to retain Offshore Program Consultants who have been
pre-approved by the Province] please explain:
3. Has a Principal meeting all of the requirements established for Principals in the BC Global Education
Program Offshore Schools agreements been hired?
YES NO
4. If yes, describe the Principals educational background, qualifications, and familiarity with British
Columbias educational program and curriculum (please attach the Principals resume to this
application):
5. Does the principal hold a valid British Columbia Certificate of Qualification?YES NO
If no, please explain:
6. How many years of administrative experience does the Principal have in total? _____
7. Does the Principal have authority to fulfill all of the duties required of Principals under the BC Global
Education Program Offshore Schools agreements, as well as the duties of liaison with the Province(if applicable)?
YES NO
8. If a Principal has not yet been hired, please describe steps the applicant Owner-Operator is taking to
ensure that a Principal meeting all of the requirements established for Principals in program
agreements and described in the Operating Manual for Offshore Schoolswill be hired before the
school year commences:
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Program Statistics
Complete the following chart:
K 1 2 3 4 5 6 7 8 9 10 11 12
Current student enrollment
per grade level
Anticipated student enrollment
in the BC program (please identifyby which school year enrolmentgoals will be achieved)
Teaching Staff
1. How many teachers are you proposing to employ in the BC education program?
Full-time:_______ Part-time:______
2. Do all teachers currently hired to teach at the school currently hold valid British Columbia Certificatesof Qualification?
YES NO
If required certification for all teachers is NOT currently in place please explain why:
3. Have police records checks from ALL jurisdictions in which the teachers have previously resided been
conducted, received, and filed by the applicant Owner-Operator?YES NO
If no, please explain:
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Verification
I have reviewed and understand the summary of requirements for British Columbia program certification at
an offshore school, as well as the procedural steps, associated costs and electronic data transfer
requirements. I believe that the school named in this application can meet the offshore criteria
established by the British Columbias Ministry of Education, as stated in the Initial Curriculum Delivery
Agreement, Certification Agreement, and Operating Manual for Offshore Schools within the first year of
the schools operation.
I believe that written approval of the school's application to request British Columbia certification can be
obtained from appropriate local government officials, and a Memorandum of Understanding to that effect
could be signed between appropriate governments.
The responses provided on this questionnaire provide a true reflection and accurate information of our
school.
________________________________ ________________________________
Principals Signature Applicant Owner-Operators Signature*
________________________________ ________________________________
Principals Name (Please Print) Applicant Owner-Operators Name and Position
(Please Print)
Date: ___________________________
* Person who has legal authority to sign on behalf of the Society, Corporation or other entity that owns and operates the school.
Return this completed Application Form, including a completed Business Plan:
British Columbia Global Education Program Offshore Schools
c/o International Education Branch
Ministry of Education PO Box 9153 Stn Prov Govt
Victoria BC V8W 9H1 CANADA
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ATTACHMENT BUSINESS PLAN/BUSINESS PLAN UPDATE
Ministry-Approved Template and Instructions
*New applicant schools completing an initial Business Plan as part of the application process
are not required to respond to those questions/instructions highlighted in red.*
Section I School InformationSchool Name and Location:
Please include the schools address.
School Year:
Please identify the timeframe (i.e. school year) to which this Business Plan/Business Plan Update
applies.
Grades Offered:
Current Enrolment Information:
Grade K 1 2 3 4 5 6 7 8 9 10 11 12
# of
students
Planned Enrolment Information (for the upcoming year):
Grade K 1 2 3 4 5 6 7 8 9 10 11 12
# of
students
Section II Description of the School
Please provide detailed information on the following:
i. The schools mission statement, mandate, and/or objectives.
ii. Description of the schools philosophy/approach to educating students.
iii. Description of the schools culture and/or unique features.
iv. Description of extra-curricular activities offered at the school.
v. Description of schools facilities, equipment, and resources (please either include or attach as an
appendix appropriate photo documentation to satisfy this requirement).
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vi. If applicable, description of the school within which the BC program is housed and all other
programs offered by the school and/or the Owner/Operator, including:
o With which governments and organizations, if any, is the school presently certified?
o What type(s) of graduation certificate(s) do the school's graduating students presently
receive?
o Briefly explain why British Columbia certification is being sought for the school.
o How much of the existing schools curriculum is presently taught in English (i.e. how
much English language instructions are students receiving how many hours per week?)
o How does/will the BC program fit in with the existing school?
vii. Description of 5-year plan for the school and the BC program, including, but not limited to:
o growth plan for the BC program (to meet minimum enrolment requirements)
o additions to the BC program (i.e. new grades, courses, teachers and/or administrators,
facilities, or extra-curricular activities)
o school growth plan (will other programs be added, plan to open new schools?)
Section III School Operations and CapacityPlease provide detailed information on the following:
i. Description of the current management structure and decision making processes at the school,
including roles, responsibilities, and accountabilities of the Owner/Operator, Offshore Program
Consultant (where applicable), Principal and Vice-Principals (where applicable), and teachers.
ii. Description of the schools approach to engaging and communicating with parents, students,
staff, and school administration (i.e. regular meetings, process for communicating information
to the various parties, procedure for parental involvement/feedback, etc.), including:
o Report on specific engagement activities undertaken within the past year
o Outline of specific engagement activities planned for the upcoming year
iii. Description of the schools current operating/organizationalpolicies and procedures and how
these policies and procedures are communicated to teaching and administrative staff (i.e. policy
and procedures handbook for staff, orientation manual, etc.). The Ministry expects all schools to
have in place formal policies and procedures that align with agreement requirements in the
following areas:
o Governance and administration
o Student admissions, attendance and records management
o Student assessment
o Student marking and evaluation
o Student supervision and discipline
o Teacher and principal evaluation
o Dispute resolution processes for teachers, students, and administrators
o Parental involvement and complaints/appeals
o HR policies/procedures that adhere to relevant legislation, including local Human Rights
and employment standards legislation
Please outline any planned changes to the schools operating/organizational policies and
procedures for the upcoming year, and indicate how these changes will be developed with input
from and communicated to teaching and administrative staff.
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Note if policies have not yet been established, please provide a description of the Owner-
Operators plan for developing, implementing, and communicating the policies noted above at
the school.
iv. Description of student recruitment and school marketing activities, including:
o Report on specific recruitment and marketing activities undertaken within the past year
o Outline of specific recruitment and marketing activities planned for the upcoming year
Please attach as an appendix to this Business Plan examples of advertising and
recruitment materials used within the past year (may not be applicable for new
applicant schools).
v. If a new applicant school completing an initial Business Plan as part of the application process,
please provide a description of the Owner/Operators financial plan for the school, including
expenditures and revenue sources and amounts. Please attach as an appendix, the following
documents:
o Standard Audited Financial Statements:
Statement of Financial Position of the school and Owner-Operator for theprevious two years
Statement of Revenues and Expenses for the school and Owner-Operator for the
previous two years
Current Statement of Financial Position for the school and Owner-Operator
o Budgets and Financial Forecasts
Forecasted Statement of Revenues and Expenses for the first three years of the
schools operations
Forecasted Statement of Financial Position for the initial year of the schools
operations
vi.
If an existing school completing a Business Plan Update, please provide a description of the
Owner/Operators financial plan for the school, including expenditures and revenue sources and
amounts. Please attached as an appendix the following documents:
o Audited Financial Statements:
Statement of Financial Position (for the school) for the past year
Audited Statement of Revenues and Expenses
o Budgets/Forecasts:
Forecasted Statement of Revenue and Expenses for the upcoming year
ALL financial documents are to be provided in a format that aligns with international accounting
standards see the following links for more information on the proper report formats:
o http://www.cica.ca/applying-the-standards/ifrs//index.aspx
o http://www.ifrs.org/Pages/default.aspx
http://www.cica.ca/applying-the-standards/ifrs/index.aspxhttp://www.cica.ca/applying-the-standards/ifrs/index.aspxhttp://www.ifrs.org/Pages/default.aspxhttp://www.ifrs.org/Pages/default.aspxhttp://www.ifrs.org/Pages/default.aspxhttp://www.cica.ca/applying-the-standards/ifrs/index.aspx -
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Section IV Human Resources
Please provide detailed information on the following:
II. Description of the schools policies and procedures for:
o for evaluation of Authorized Persons;o professional development of Authorized Persons; and
o for resolution of disputes between Authorized Persons and between the Owner-Operator
and Authorized Persons.
If the Owner-Operator has not yet established policies and procedures in these areas,
please indicate how/when the Owner-Operator will establish and implement policies and
procedures in the above-mentioned areas in accordance with the requirements outlined
in the Operating Manual for Offshore Schools.
III. The schools 5-year Human Resources plan, including:
o How many teachers and administrators will be hired annually
o How/when will a certified Principal, Vice-Principal(s), and teachers be recruited andhired
o Job descriptions for each authorized person (please either include in the body of the
document or attach as an appendix appropriate documentation to satisfy this
requirement)
o Description of employment arrangements made between the Owner/Operator and staff
(please provide as an attachment copies of the employment contracts for BC
administrators, teachers, and staff as relevantcontracts must include duties, hours of
work, teaching assignment, accommodation and travel arrangements, length of the
school day and school year, compensation, salary/benefits, medical coverage,
instructional supplies, and all applicable visa/work permits)
IV. Description of staff retention plan/practices (i.e. how will the Owner/Operator retain the
Principal, Vice-Principal(s), teaching, and administrative staff over the long-term?), including:
o Report on specific staff retention activities undertaken within the past year
o Outline of specific staff retention activities planned for the upcoming year
V. Description of the Owner/Operators contingency plan for dealing with staffing issues that may
arise due to illness/injury, resignations, or terminations (i.e. how will the Owner/Operator
ensure that only Authorized Persons are teaching students enrolled in the BC program?).
VI. Description of teacher professional development activities/initiatives, including:
o Report on specific professional development activities undertaken within the past yearo Outline of specific professional development activities planned for the upcoming year
VII. Description of the approach to evaluating and communicating the results of teacher and
Principal/Vice-Principal evaluations, including:
o Report on specific teacher/administrator evaluation activities undertaken within the
past year (and results from those evaluations), and how they were communicated to
relevant parties
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o Outline of any planned teacher/administrator evaluation activities for the upcomingyear, and how the results will be communicated to relevant parties
Section V Improving Student Achievement
Please provide detailed information on the following:
I. Description of the assessment approach for determining students English language proficiency,
including:
o Report on specific English language assessment process and results undertaken within
the past year
o Outline of any planned changes to current English language assessment process and
anticipated results for the upcoming year
II. Description of the Owner-Operators plan for ensuring that all of the BC Curriculum offered in
the school meets or exceeds the Prescribed Learning Outcomes identified in the Educational
Program Guides of the BC curriculum for each course, with a course overview for each coursethat includes content, teaching strategies, evaluation and assessment methods which are clearly
linked to the Prescribed Learning Outcomes, including:
o Course planning, and curriculum development & implementation
o Classroom instruction time and methods
o Methods for assessing, documenting, and providing feedback on student achievement
o Information on any other relevant initiatives/programming
III. Description of how the Owner-Operator will incorporate BC Ministry of Education Performance
Standards found at(http://www.bced.gov.bc.ca/perf_stands/) as an assessment tool for
Students.
IV. Description of how the Owner-Operator intends to provide the necessary learning resources to
accommodate the variety of teaching strategies/learning activities required to meet the learning
outcomes of the BC curriculum, including textbooks, a library with hard copy and electronic
resources (i.e. internet resources), as identified in program agreements and the Operating
Manual for Offshore Schools.
V. Description of how the Owner-Operator will provide the computer technology (hardware and
software) required to meet the requirements set out in program agreements and the Operating
Manual for Offshore Schools (i.e. to support the achievement of Prescribed Learning Outcomes
and provincial examination requirements).
VI. Description of how the applicant Owner-Operator will provide the facilities (e.g. science
laboratories) required to meet the learning outcomes of the BC curriculum.
VII. If applicable, describe how Distributed Learning course offerings will be integrated into the
schools educational programming in alignment with agreement requirements (i.e. which
courses and why, for which students and why?), including:
o Report on Distributed Learning courses offered within the past year (i.e. which courses,
why, and for how many students?) and results
http://www.bced.gov.bc.ca/perf_stands/http://www.bced.gov.bc.ca/perf_stands/ -
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o Outline of any planned changes to Distributed Learning courses offerings for the
upcoming year, and anticipated results
VIII. Detailed description of how the Owner-Operator will ensure that all program requirements
regarding equivalency and challenge are met.
IX. Detailed description of supports that are in place to assist students who are struggling (i.e.
student support programs, including as English language development, learning assistance,
counseling, etc.), including:
o Report on support services provided within the past year and student outcomes
o Outline of any planned changes to existing support services for the upcoming year and
anticipated outcomes
o Please be sure to include information on how the Owner-Operator intends to provide
preliminary and ongoing English instruction and to ensure students' English competency
level to successfully enter and complete the British Columbia educational program.
X. Detailed description of the plan for ensuring that there is alignment between course marks andprovincial exam results. Where discrepancies exist, please explain why and describe the
measures that are being/will be undertaken to correct the problem.
XI. Description of schools approach to establishing and maintaining complete and up-to-date
academic records for students in a manner that is consistent with the requirements outlined in
program agreements.
If any information has changed from the previous years report, the school must indicate
what has changed, provide an explanation as to why the change(s) have occurred, and
indicate what results/outcomes can be expected as a result of the change(s).