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Initial Access & NCJ Compliance Training
Presented by:
The Arizona Department of Public Safety Access Integrity Unit Noncriminal Justice Compliance Team
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• Describe the differences between the fingerprint clearance card and thefingerprint criminal history check.
• Explain how to submit a properly completed fingerprint submission packet.
• Identify the parts of a DPS results return.
• Identify the key elements of a standard state and FBI criminal history record.
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Introduction
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Criminal History Check (Audited)
The agency submits fingerprints along with an inventory sheet.
DPS retrieves the CJI / CHRI.
Results are sent to the agency, not the applicant.
The agency makes the suitability determination.
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Clearance Card (Not audited)
The applicant submits their fingerprints with an application to DPS.
DPS retrieves the CJI / CHRI and reviews it according to state statute.
DPS makes the suitability determination.
The clearance card is sent to the applicant, not to the agency.
If denied, DPS notifies the applicant and the agency named in the law.
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Criminal History Checks
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These are called
“noncriminal justice purposes.”
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Main Goal Responsibilities
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Fingerprint Submissions
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SMITH JOHN
SMITH, KEVINSMYTH, BILL
John Smith1 MAIN STREETANY TOWN, AZ 85000 10 18 1982
3/5/2015 I Am A Fingerprinter XX000000EM U 602 350 BRO BLK AZ
WORK INCORPORATED1 ELM AVEANY TOWN, AZ 85000
EMPLOYEEARS 41-1750
123-45-6789271300
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8/10/2016 Work Incorporated XX000000E
X
Smith, John 10/18/1982
Vaughan, Tom 09/23/1937
White, Madge 01/01/1962
###-###-####
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REASONFOR REJECT
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SMITH JOHN
John Smith1 MAIN STREETANY TOWN, AZ 85000
3/5/2015 I Am A Fingerprinter
WORK INCORPORATED1 ELM AVEANY TOWN, AZ 85000
EMPLOYEEARS 41-1750
SMITH, KEVINSMYTH, BILL
XX000000E
123-45-6789
271300
10 18 1982M U 602 350 BRO BLK AZ
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Criminal History Record Information
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Law Enforcement
Agency
Prosecuting Agency Court
Central State
Repository
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NCJ Agency Guide page 22
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A.C.I.C. WANTED PERSON
BDG/0000 ORI/AZACSPX00 OCA/TEST0NLY1 DOW/01-14-2013 NOA/AZ DPS,ACCESS INTEGRITY UNI
NAM/SMITH, JOHN DOB/10-18-1983 SEX/ M RAC/ W POB/ CAHGT/ 502 WGT/ 115 EYE/ BLU HAI/ BLN SKN/ FAR SMT/
CRT/ MARICOPA COUNTY SUPERIOR CRT CTI/ BND/ NONEOFF/ AMPHETAMINE-POSSESS (F) EXL/ STATE WIDEOOC/ WNO/ TEST0NLY1ADR/ 2102 W ENCANTO BLVD,PHOENIX AZ DOP/MIS/ CAUTION,MAY BE ARMED AND DANGEROUSLSW WHI DRESS,WHI SHOESTHIS IS A TEST RECORD ONLY/NO VALID HIT/DO NOT ARREST
DTE/ 01-14-2013 TOE/ 12:59 DLU/ 01-14-2013 TOU/12:59 OPI/ 0000
CONFIRM WARRANT – EXTRADITION WITH ORI
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DATE 08-22-2014 ARIZONA DEPARTMENT OF PUBLIC SAFETY PAGE 1TIME 07.51 SEX OFFENDER REGISTRATION INQUIRY RESPONSEINQUIRY RESPONSE BASED ON SOPNSOPN/ 999997 NAM/ SMITH, JOHNSID/ FBI/ 1111 INITIAL REG-DTE/ 08-05-2003CURRENT REG-ORI/ AZACSPX00 AZ DEPT PUB SFTY,ACCESS INTEGCOMMUNITY NOTIFICATION REQUIRED/ NO PROFILE REC SOPN/DOB/ 10/18/1982SEX/ M RAC/ U POB/ AZ HGT/ 602 WGT/ 310 HAI/ BLK EYE/ BROSMT/ ART L ARM SC FACE TAT R ARMSOC/ 123-45-6789AKA/ SMITH, KEVIN SMYTH, BILLRES ADDR AS OF 03-04-2012 PROP OWNERADDR/ 12345 N NOPLACE STREET APT/ CITY/ PHOENIXCNTY/ MARICOPA ST/ AZ ZIP/ 85012 PHN/ 928-000-0000MAIL ADDR/OLS/ AZ OLN/ N9876543212 OLY/ 2001VLIS/ AZ VLIC/ TEST34 VLIT/ VLIY/VYR/ 1992 VMA/ OLDS VST/ VMO/ CAP VCO/ GRY
CONVICTION OFFENSE P TYP ARR/CNV DATE ARRESTINGAGENCY/CONVICTION COURT
SEXUAL ASSAULT ADULT F 05-06-2003 DPS08-04-2003 DPS COURT
EMP/ HOUSE OF HORRORS 999 EAST WITCH ROAD,SCAREZY,AZPNT/ WICKED WITCH OF THE EAST 3321 N GOBLIN ST,SALEM,MAPROBATION OFFICER/ RUFF MCGRUFF PHONE/CMT/ TEST RECORD NO VALID HIT
***DATA TO BE USED ONLY FOR CRIMINAL JUSTICE OR OTHER LAWFUL PURPOSES***
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ACCH INQUIRY ON SID/AZ00000311 DATE 08-22-2014 ARIZONA DEPARTMENT OF PUBLIC SAFETY PAGE 0001 TIME 07.53 AUTOMATED CRIMINAL HISTORY SID/ AZ00000311 THIS RECORD IS BEING RELEASED PURSUANT TO ARIZONA REVISED STATUTES, SECTION 41-1750. THIS INFORMATION MAY NOT BE FURTHER DISSEMINATED BY ANY MEDIUM, ORAL OR WRITTEN, TO ANY PERSON OR ENTITY UNLESS OTHERWISE AUTHORIZED BY LAW. ANY PERSON WHO KNOWINGLY OR RECKLESSLY PERMITS UNAUTHORIZED ACCESS OR RELEASES OR PROCURES THE RELEASE OF CRIMINAL HISTORY RECORD INFORMATION, OTHER THAN AS PROVIDED IN THIS SECTION, OR WHO USES SUCH INFORMATION FOR A PURPOSE OTHER THAN AS PROVIDED BY THIS SECTION IS GUILTY OF A CLASS 6 FELONY.
NAM/ SMITH, JOHN FBI/ SOC/ 123-45-6789 SEX/ M RAC/ U DOB/ 10/18/1982 POB/ XX III STA/ DATE/ HGT/ 602 WGT/ 300 EYE/ BRO HAI/ BLK SKN/ PURGE ON/ 10-18-2081 HFP/ 16-M- 9- U-OOI-14 FPC/ 16-11-12-CI-14 DATE ENTERED 04-18-2001
M- 2- U-OOI- XX-XX-XX-XX-XX DATE UPDATED 01-14-2011 SMT/ ART L ARM SC FACE TAT R ARM PRCD EAR RAP/ ** FELONY CONVICTIONS. AZ DOC NO./ 000000 CUSTODY STA/ 12-03-2003 EARNED CREDITS+TIME RELEASE
CUSTODY LOC/ ASPC-T SO AZ CORR REL CENTERWARNING * * CUSTODY INFORMATION IS EXTRACTED FROM THE ARIZONA DEPT. OF CORRECTIONS AUTOMATED INMATE MANAGEMENT SYSTEM (AIMS) AND IS NOT BASED ON POSITIVE FINGERPRINT IDENTIFICATION.COM/ TEST RECORD ADDITIONAL IDENTIFIERS
DOB/ 10/18/1983 11/18/1982 SOC/ 444-44-4444 555-55-5555 AKA/ SMITH, KEVIN SMYTH, BILL SMITH, JOHNNIE SMITH, J SMITH, JOHNNY SMYTH, WILLIAMDATA TO BE USED ONLY FOR CRIMINAL JUSTICE OR OTHER LAWFUL PURPOSES.
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****** ARREST/ 12-23-2000 AGENCY/ AZ0020000 COCHISE CO SO,BISBEE NAME/ SMITH, JOHN CASE/ R59883 PCN/
001 1006 KIDNAP-ADULT FEL DISPO/ 10-02-2001 AGENCY/ AZ002015J COCHISE CO SUP CRT,BISBEE
1006 KIDNAP-ADULT FEL DISPO/ GUILTY CASE/ CR0001
PRISON/ 1 YR OTH/ CONCURRENT
002 1006 KIDNAP-ADULT FEL DISPO/ 09-30-2001 AGENCY/ AZ002013J COCHISE CO SUP CRT, BISBEE
1006 KIDNAP-ADULT FEL DISPO/ COURT DISMISSAL CASE/ CR0000
003 1399 ASSAULT-INJ MIS DISPO/ 09-30-2001 AGENCY/ AZ002013J COCHISE CO JUST CRT #1, BISBEE
1313 ASSAULT MIS * CHANGED DISPO/ GUILTY CASE/ CR0000
FINE/ 000250 OTH/ RESTITUTION 1000
004 1315 AGGRAV ASSLT-WPN FEL DISPO/ 10-02-2001 AGENCY/ AZ002015J COCHISE CO SUP CRT,BISBEE
1315 AGGRAV ASSLT-WPN FEL DISPO/ GUILTY CASE/ CR0001
PRISON/ 1 YR OTH/ CONCURRENT
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****** ARREST/ 05-06-2003 AGENCY/ AZCH7X000 AZ DEPT PUB SFTY,PHOENIX NAME/ SMITH, JOHN CASE/ 523019 PCN/ 9999999990
001 4608 SEXUAL ASSAULT FEL DISPO/ 08-04-2003 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX
4608 SEXUAL ASSAULT FEL DISPO/ GUILTY CASE/ CASE NRC550 PROBATION/ MARICOPA CO - 3 YEARSOTH/SUPERVISED, REG OFF
Excerpt from the Sex Offender Registration record:
CONVICTION OFFENSE P TYP ARR/CNV DATE ARRESTINGAGENCY/CONVICTION COURT
SEXUAL ASSAULT ADULT F 05-06-2003 DPS 08-04-2003 DPS COURT
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****** ARREST/ 08-05-2005 AGENCY/ AZ0070000 MARICOPA CO SO,PHOENIX NAME/ SMITH, JOHN CASE/ 1234567890 PCN/ 9999999992
001 13-1805 SHOPLIFTING FEL DISPO/ 06-04-2006 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX
13-1805 SHOPLIFTING FEL DISPO/ CONVICTION VACATED CASE/ CR1234
OTH/ PER ARS 13-907
Currently entered as:
****** ARREST/ 08-05-2005 AGENCY/ AZ0070000 MARICOPA CO SO,PHOENIX
NAME/ SMITH, JOHN CASE/ 1234567890 PCN/ 9999999992001 13-1805 SHOPLIFTING FEL DISPO/ 06-04-2006 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX
13-1805 SHOPLIFTING FEL DISPO/ GUILTY CASE/ CR1234 JAIL/ 10 DAS OTH/ 09122007 JUDGMENT SET ASIDE; CIVIL RIGHTS RESTORED
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****** ARREST/ 07-03-2009 AGENCY/ AZ0072300 PHOENIX PD
NAME/ SMITH, JOHN CASE/ SSS10 PCN/ 9999999999001 XPHX23-3 DISTURBING THE PEACE MIS
OFFENSE DATE/ 07-03-2009DISPO FWD TO/ AZ007081A PHOENIX CITY PROSECUTOR DISPO/ NOT RECORDED
002 13-1211 DSCHG FIREARM AT A STRUCTURE MIS OFFENSE DATE/ 07-03-2009 DISPO FWD TO/ AZ007081A PHOENIX CITY PROSECUTORDISPO/ NOT RECORDED
****** ARREST/ 07-04-2009 AGENCY/ AZ0072300 PHOENIX PD
NAME/ SMITH, JOHN CASE/ ABC123 PCN/ 9999999910001 28-1381 DUI-LIQUOR/DRUGS/VAPORS/COMBO MIS
OFFENSE DATE/ 07-04-2009DISPO FWD TO/ AZ007013A MARICOPA CO ATTY,INTAKE/LEJIS,PHOE DISPO/ NOT RECORDED
002 28-1382A1 EXTREME DUI-BAC .15-.20 MIS OFFENSE DATE/ 07-04-2009DISPO FWD TO/ AZ007013A MARICOPA CO ATTY,INTAKE/LEJIS,PHOEDISPO/ NOT RECORDED
003 28-1383A3A AGG DUI BAC.08-PASSNGR UNDR 15 FEL OFFENSE DATE/ 07-04-2009DISPO FWD TO/ AZ007013A MARICOPA CO ATTY,INTAKE/LEJIS,PHOE DISPO/ NOT RECORDED
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****** ARREST/ 09-01-2009 AGENCY/ AZ0072300 PHOENIX PD
NAME/ SMITH, JOHNNIE CASE/ A1 PCN/ 9999999913001 13-1202A3 THREAT-INTIMIDATE-GANG FEL
OFFENSE DATE/ 09-01-2009 DISPO/ 09-01-2010 AGENCY/ AZ007013A MARICOPA CO ATTY,INTAKE/LEJIS,PHOE
13-1202A3 THREAT-INTIMIDATE-GANG FEL DISPO/ NO COMPLAINT FILED CASE/ 02010908 *FRM ADRS
002 13-1213 AIM LASER PNT AT PEACE OFCR MIS OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX13-1213 AIM LASER PNT AT PEACE OFCR MIS DISPO/ COURT DISMISSAL CASE/ CR2009-6
003 13-1502 CRIMINAL TRESPASS 3RD DEG MIS OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX13-1502 CRIMINAL TRESPASS 3RD DEG MIS DISPO/ COURT DISMISSAL CASE/ CR2009-6
004 13-1502 CRIMINAL TRESPASS 3RD DEG MIS OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX13-1502 CRIMINAL TRESPASS 3RD DEG MIS DISPO/ COURT DISMISSAL CASE/ CR2009-6
005 13-1506A1 BURGLARY 3RD DEG-UNLAW ENTRY FEL OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX13-1506A1 BURGLARY 3RD DEG-UNLAW ENTRY FEL DISPO/ COURT DISMISSAL CASE/ CR2009-6
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006 13-1201 ENDANGERMENT FEL OFFENSE DATE/ 09-01-2009 DISPO FWD TO/ AZ007035J MARICOPA CO SUP CRT,PHOENIX DISPO/ NOT RECORDED
007 13-1201 ENDANGERMENT FEL OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX13-1201 ENDANGERMENT FEL DISPO/ COURT DISMISSAL CASE/ CR2009-6
008 13-1201 ENDANGERMENT FEL OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX13-1201 ENDANGERMENT FEL DISPO/ COURT DISMISSAL CASE/ CR2009-6
009 13-1201 ENDANGERMENT FEL OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX13-1201 ENDANGERMENT FEL DISPO/ COURT DISMISSAL CASE/ CR2009-6
010 13-1805 SHOPLIFTING MIS OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX13-1805 SHOPLIFTING MIS DISPO/ COURT DISMISSAL CASE/ CR2009-6
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011 13-1805 SHOPLIFTING MIS OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX13-1805 SHOPLIFTING MIS DISPO/ COURT DISMISSAL CASE/ CR2009-6
012 13-1805 SHOPLIFTING MIS OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX13-1805 SHOPLIFTING MIS DISPO/ COURT DISMISSAL CASE/ CR2009-6
013 13-1805 SHOPLIFTING MIS OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX13-1805 SHOPLIFTING MIS DISPO/ COURT DISMISSAL CASE/ CR2009-6
014 13-1805 SHOPLIFTING MIS OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX13-1805 SHOPLIFTING MIS DISPO/ COURT DISMISSAL CASE/ CR2009-6
015 13-1805 SHOPLIFTING FEL OFFENSE DATE/ 09-01-2009
DISPO/ 09-04-2009 AGENCY/ AZ007035J MARICOPA CO SUP CRT,PHOENIX 13-1805 SHOPLIFITING FELDISPO/ GUILTY CASE/ CR2009-6 JAIL/ 30 DAS
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016 13-2002 FORGERY FEL OFFENSE DATE/ 09-01-2009 DISPO FWD TO/ AZ007035J MARICOPA CO SUP CRT,PHOENIX DISPO/ NOT RECORDED
017 13-2002 FORGERY FEL OFFENSE DATE/ 09-01-2009 DISPO FWD TO/ AZ007035J MARICOPA CO SUP CRT,PHOENIX DISPO/ NOT RECORDED
018 13-2002 FORGERY FEL OFFENSE DATE/ 09-01-2009 DISPO FWD TO/ AZ007035J MARICOPA CO SUP CRT,PHOENIX DISPO/ NOT RECORDED
019 46-603 WELFARE-FALSE USE ID CARD MIS OFFENSE DATE/ 09-01-2009 DISPO FWD TO/ AZ007035J MARICOPA CO SUP CRT,PHOENIX DISPO/ NOT RECORDED
020 46-213 WELFARE-FAIL RPT STATUS CHANGE MIS OFFENSE DATE/ 09-01-2009 DISPO FWD TO/ AZ007035J MARICOPA CO SUP CRT,PHOENIX DISPO/ NOT RECORDED
DATA TO BE USED ONLY FOR CRIMINAL JUSTICE OR OTHER LAWFUL PURPOSES.
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The official criminal history records available through DPS can provide the correct answers to these questions. Can your source?
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NCJ Agency Guide page 32
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NCJ Agency Guide pages 38-43
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Date 9-15-2017 Date 10-1-2017
Name Hit? Y/N Name Hit? Y/N
Adams, A N Levy, I Y
Adamson, B N Martinez, J N
Allen, C N Mulcahy, K N
Allisen, D N Myers, L N
Castillo, E N Peterson, M Y
Catherine, F N Tangi, N N
Coby, G N Valenzuela, O N
Davis, H Y White, P Y
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• Describe the differences between the fingerprint clearance card and thefingerprint criminal history check.
• Explain how to submit a properly completed fingerprint submission packet.
• Identify the parts of a DPS results return.
• Identify the key elements of a standard state and FBI criminal history record.
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Noncriminal Justice Compliance
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• Name the user agency’s authorization and specific purpose.
• Name the privacy disclosures required by agencies accessing FBI fingerprintcriminal history records.
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starts with the Agency Security Contact (ASC).
• Primary Liaison• If we receive inquiries from other personnel at your agency,
they will be referred back to the ASC.
• Agency compliance coordinator• Maintains agency file information• Ensures policies are followed• Coordinates authorized personnel training• Main contact for audits
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• Noncriminal Justice Agency GuideAppendix E
• DPS website
• Email, fax or mail
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• NCJ Agency Guide Appendix F
• Email, fax or mail
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What
Why?
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You cannot confirm the presence of, or deny the lack of criminal history to unauthorized personnel!
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NCJ classes cannot be substituted for these training requirements.
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Security Awareness Training
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• www.CJISonline.com
• NCJ Classroom Handouts page 3
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All criminal justice and noncriminal justice personnel who view CJI / CHRI MUST have minimum standard training.
Per the FBI CJIS Security Policy:
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• Intended to address the basic security awareness needs ofthe widest possible audience.
• CJIS Online Training satisfies this criteria for noncriminaljustice agencies.
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USER LOG IN
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CJIS Online Training Supplement for NCJ Agencies Section 2.9
When CHRI is requested it’s sent directly to the agency and the information must be secured.
CHRI can only be faxed when authorized and consistent with the purpose for which it was originally requested.
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CJIS Online Training Supplement for NCJ Agencies Section 2.9
Secondary dissemination of CHRI from one agency to another agency must be specifically authorized by law. If authorized, then the sending agency must log the dissemination according to dissemination rules and verify that the receiving agency is authorized and secure.
Having an OCA does not constitute authorization under noncriminal justice rules. For example: School District A and Non-profit B both have OCAs, but CHRI on Jane Doe may not be disseminated from School District A to Non-profit B.
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CJIS Online Training Supplement for NCJ Agencies Section 2.9
Dissemination within an agency from one office to another is allowed as long as the dissemination occurs for the same purpose for which the CHRI was originally requested.
For example, CHRI is requested to see if an individual is qualified for a particular license, and the license is denied. The person appeals the denial, and the appeals process in that agency requires the information to be sent to the agency's review board. The CHRI can be sent from the licensing office to the review board because it’s the same agency using the information for the same suitability determination.
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Read the CJIS Online Training
Supplement provided by DPS
AIU
View CJIS Online training
Advise the ASC when finished
ASC logs completion on
the Training Documentation
Form
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• NCJ Agency Guide Appendix G
• Can make custom form
• Reviewed at audit
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Training in Agency-Specific Policies & Procedures
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Training in Agency-Specific Policies & Procedures
Security Awareness Training (CJIS Online) only provides a generic, base-level overview of CJI /
CHRI security.
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Training in Agency-Specific Policies & Procedures
Agencies need to develop processes for fingerprinting applicants to ensure that the fingerprint card cannot be tampered with.
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Training in Agency-Specific Policies & Procedures
Applicant identity verification
Main Goal
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Training in Agency-Specific Policies & Procedures
Applicant identity verification
Things to consider…
• Photo ID• Secondary ID• Verbal checks• See the Identity Verification Program Guide on
Page 35 in the NCJ Classroom Handouts
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Training in Agency-Specific Policies & Procedures
Fingerprint tampering prevention
• Safety / protecting vulnerablepopulations and the generalpublic
Main Goal
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Training in Agency-Specific Policies & Procedures
• NCJ Agency Guide Appendix A• Use this if sending applicants off-site for fingerprinting
• NCJ Classroom Handouts Page 41 Scenario 1• People will try to have someone get fingerprinted for them if
they have a criminal background
Fingerprint tampering prevention
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Training in Agency-Specific Policies & Procedures
Responsibilities
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Training in Agency-Specific Policies & Procedures
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Training in Agency-Specific Policies & Procedures
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Training in Agency-Specific Policies & Procedures
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Training in Agency-Specific Policies & Procedures
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Policies & Procedures
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Policies & Procedures
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Training in Agency-Specific Policies & Procedures
Conduct the Training
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• Signed by all Authorized Personnel
• Maintained at agency
• Reviewed during audits
• Examples in NCJ Classroom Handouts pages 30-32
Written notification of the consequences for misuse of criminal history.
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As soon as possible: Work on:
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NCJ Classroom Handouts page 10
• Most of the same questions as theaudit interview
• Has references to look up moreinformation
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• Name the user agency’s authorization and specific purpose.
• Describe the responsibilities of the Agency Security Contact.
• Describe the training requirements for Authorized Personnel.
• Describe fingerprint submission identity verification and tamperingprevention practices.
• Name the privacy disclosures required by agencies accessing FBI fingerprintcriminal history records.