Download - General Ledger Re-design
General Ledger Re-design
Presenter: Anne Shrubshall
Date: 18th March 2008
Agenda
• Existing code structure
• Reasons to change
• Drawbacks
• New segments (1)
• New segments (2)
• Mandatory segments
• Optional segments
• Examples
• Timescales
• Suggestions
• Project Schedule
Existing code structure
1-AWRB3047-50100
“Unit”
FundingSource
Dept
Objective“Group”
Objective“Specific”
Reasons to change
Two segments not flexible enough
TRAC (and other things) require more in-
depth cost analysis
Additional segments needed
Need to implement new coding structure
before we consider replacing Aptos
Drawbacks
“Unit” is non-standard:- LDAP, AltaHR, SITS & Aptos all use different
Two segments is too inflexible
Other methods (eg. Trx Analysis) are
unreliable
Cost Centre contains too much data
Detail Code is used inconsistently
New segment options (1)
Unit
Department
Funding source?
Activity
TB Type – I&E or BS
Nominal code
New segment options (2)
Project
Sponsor “type” – SPO/OSR
MIR reporting “group”
Published a/cs reporting “group”
HESA category
Other?
Mandatory Segments
Segment Format Explanation
UNIT A99 Similar to the first two digits of
the current Cost Centre, but
separate and more flexible.
DEPT XXX Similar to the last digit of the
current Cost Centre, but separate and
more flexible.
ACT 99 Denoting an activity or type.
SUBCODE 999 Subjective code
Optional Segments
Segment Format Explanation
FUND AA Similar to the third digit of the
current Cost Centre, but separate
and more flexible. This would
denote a special funding source,
other than “recurrent allocation”.
SPONSOR AX Denoting a research project sponsor
type (only where the FUND denoted
“externally funded”)
PROJECT XXX9999 Denoting a project number
Examples
1-A01-ENG-06-504 which might mean:
Exeter-SALL-English-Conferences-Air Fares
1-A01-ENG-03-504-A011049-EF-E1 which might mean:
Exeter-SALL-English-Research-Air Fares-Project Number A011049 -
Externally Funded-By the European Commission
(Note: this is SALL project # 1049 – there may be other projects
numbered 1049, but they will have different UNIT prefixes)
Timescales
Project underway now
Your suggestions awaited
Very wide consultation
Go live from 1-August-2009
Your suggestionshttps://survey.ex.ac.uk/gl-redesign
Schedule
Phase 1 – Consultation/Data collection. 30-Sep-08
Phase 2 – Business planning templates. 31-Dec-08
Phase 3 – Interfaces. 31-Jul-09
Phase 4 – Data entry. 31-Jul-09
Phase 5 – Training. 31-Jul-09
Phase 6 – Reporting. 31-Jul-09
Phase 7 – Post-implementation review. 31-Jan-10
Thank you – any questions?