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Game Scheduling Orientation
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Timeline
● December 8 team registration closes● December 8-13 conferences set● December 14 game scheduling begins● Final schedules input into NCJLA site
● Boys by Jan. 22
● Girls by Jan. 26
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Timeline
● Why wait until December 14 to begin?● Need to schedule conference games first, conferences might
change up through Dec. 13.● Providing neutral format, so every club arrives on the 14th with
the same advantage to build good schedules.
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Meeting LocationsWEST Meeting location: Town School - Cafeteria2750 Jackson StreetSan Francisco
EAST Meeting location:Head-Royce School - Cafeteria4315 Lincoln AvenueOakland
Conference game scheduling only for the first 1.5 hours.
Out-of-conference scheduling cannot start before 11:30am or 3pm.
Boys (10:00 AM - 12:30 PM)In conference 10:00 AM - 11:30 AMOut of Conference 11:30 AM - 12:30 PM Girls (1:30 PM - 4:00 PM)In conference 1:30 PM - 3:00 PMOut of Conference 3:00 PM – 4:00 PM
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West Meeting ClubsCentral MarinCoyotes Lacrosse ClubFirehawksFremont LacrosseMendocinoMenlo AthertonMonterey TribeNapaNovatoPetalumaRancho CotatiRoss Valley
San Francisco RiptideSan Jose Extreme GirlsSan Jose VipersSanta CruzSanta RosaSouth Valley ChiefsSouthern MarinStuart HallTomahawksTown SchoolWest Valley Red HawksWildcats
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East Meeting ClubsAlameda AttackBerkeley Lacrosse ClubChico RebelsDavis Lacrosse AssociationDiablo ScorpionEl Dorado HillsElk GroveFair Oaks LacrosseFolsomGold CountryGranite BayHead-Royce School
LamorindaLivermoreOaklandPleasant GrovePleasantonPleasanton Pride GirlsRed Bluff Youth LacrosseRedding LacrosseSacramentoSan Ramon RaptorsSierra FoothillsSkyline Lacrosse ClubStocktonWalnut CreekWoodcreekYuba City
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What to Expect
• Large lively social gathering
• Move around a lot and talk to many people
• Have a great time
• Schedulers collaboratively working to accomplish the same goals
• Complete your conference schedule, at best.
• Good result would be ~60-70% of teams’ schedules complete.
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Meeting Format
● Arrive 15 minutes early to check in and get settled.● Conferences will be listed on the wall.● WiFi is available at both locations.● First hour and a half is reserved for conference
scheduling only.● Schedulers for both girls & boys programs must only
work on their schedules during the designated times.● Boys game schedulers should vacate the room by 1PM
at the latest, to allow girls game schedulers to arrive.
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Things to bring - Summary
1. NCJLA Game Scheduling Appendix & Info Sheets
2. Home field availability dates & times
3. “Blackout” dates by team
4. Conference opponents for each team in your club
5. Non-conference teams in your division
6. List of clubs that you should travel to this season.*
7. Scheduling goals for your organization8. Wear clothing sporting team logos to make yourself visible9. Any materials you need specific to your scheduling needs.
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Things to Bring - NCJLA Scheduling Appendix
Contains the following information:
• Opening weekend per division
• League blackout dates
• Last weekend regular season play per division
• Playoff dates per division
• Scheduling requirements per division, # games etc…
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Game Scheduling Appendix
Download from NCJLA website, review in advance of the meeting, and bring with you.
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Game Scheduling Info Sheets
• Summarizes this presentation in short handout form.
• Available on NCJLA website. • Provides detailed instructions and important
web links.• Includes minimum & maximum time blocks
for games.
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Time Blocks for Game Scheduling
Boys
HS – 1 hr 40 min
U15 – 1 hr 30 min
U13 – 1 hr 30 min
U11 – 1 hr 15 min
U9 – 1 hr
Girls
HS – 1 hr 30 min
U15 – 1 hr 15min
U13 – 1 hr 15min
U11 – 1 hr
U9 – 1 hr
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Officials ConsiderationsBoys and Girls Officials Considerations:
• Games must be stacked back to back, without any additional time in between games.
• Keep boys blocks separate from girls blocks, not intermingled.
• Schedule in blocks of youth vs. high school, best to schedule in blocks of teams close in age level.
• For example, schedule BU11A, then BU13B, then your GU15A round robin.
• Don’t schedule U9 games (no officials) in between older teams’ games.
Girls Umpire Considerations:
• Girls games must be scheduled in a blocked fashion, not necessarily round robins BUT multiple games at each site.
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Things to Bring - Home field info• Dates and times fields are available
• Designate time blocks for girls and boys programs (e.g., Boys from 8AM-12PM, Girls from 12:30PM-5PM)
• Consider the weather and the type of field you have when locking in host dates.
• Do not schedule a game if you do not have a field reserved!
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Things to Bring - Team Blackout Date
• Spring Break (try to not blackout both weekends of spring break, just one)
• School trips/Events (Plays/musicals, grade specific field trips, proms/dances, etc…)
• Group events
• Coaches’ availability
• Discuss in advance with coaches and team managers!
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Things to Bring - Scheduling GoalsQuestions to consider:
• Do U9 Boys only want to play Saturdays?
• Does your girls U13A team want to save tough matchups before or after Spring Break?
• Do you owe any other clubs a travel trip?
• How many games do your coaches want for their teams?
• What is the furthest this team is willing to travel?
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Prepare a Plan that works for you
• Some schedulers use Excel worksheets
• Some schedulers print calendars
• Some use a separate sheet of paper for each home game
• Some use a separate sheet for each team, with available dates as blanks to be filled in.
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As simple as calendar pages
With blackout dates entered.
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Or more complex spreadsheets
This example is a google doc that multiple schedulers can access.
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You must have a plan!
• There is no one “right” way to do this.
• All of the previous plans are great.
• Use a system most familiar to you as a scheduler.
• Talk with a experienced schedulers for ideas and tips.