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Erasmus+
Capacity Building in Higher Education (CBHE)
What information will you have at the end of the presentation?
General Overview of
the programme
The consortia and the
financing rules
The application and
assessment steps
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Selection Results from the previous CBHE Call for Proposals 2015
Erasmus+
ERASMUS+
3 Key Actions
Erasmus
Grundtvig
Leonardo
Comenius
Youth in
Action
Erasmus Mundus
Tempus
Alfa Edulink
2007-2013 2014-2020
1 Learning Mobility
2 Cooperation
3 Policy
support
Jean Monnet
Sport
EU - EU
CBHE
Industria-lised countries
EU-international
Institutional-
Systemic approach
Bottom-up programme
Involvement of national authorities
Strong emphasis on
dissemination sustainability
and exploitation
of results
Structural Impact
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Part I: Background - Approaches
33 PROGRAMME COUNTRIES
Contribute financially to ERASMUS+
28 EU Member States +
Turkey, Iceland, Liechtenstein, Norway,
Former Yugoslav Republic of Macedonia
ELIGIBLE PARTNER COUNTRIES >150
Target Beneficiaries
Part I: Programme and Partner Countries
Partner Countries Neighbouring the EU
Western Balkans
Eastern Partnership countries
South-Mediterranean
countries
Russia
[as recognised by international
law]
Other Partner Countries
ACP Call 2016
Asia
Central Asia
Latin America
Iran, Iraq,
Yemen
South Africa
Part I: Partner Countries
Joint Projects:
curriculum development
university governance & management
Links between HE institutions and the wider economic and social environment
=> Impact Institutions
Structural Projects:
modernisation of policies, governance and management of
higher education systems
Links between HE systems and the wider economic and social
environment
=> Impact Systems
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Part I: Types of Projects
Part I: Joint Projects – Example of Activities
Development, testing and
adaptating of tools and methods
Staff Training (academic and non-
academic)
Strengthening internationali
sation and promoting the
Knowledge Triangle
Upgrading facilities
necessary to
implement innovative practices
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Part I: Structural Projects – Example of Activities
Internationalisation and Bologna Process
ECTS, 3 cycles, recognition of degrees
etc.
Quality
Frameworks, assurance systems/guidelines
Innovation
Policy making + monitoring (including the
establishment of representative bodies,
organisations or associations)
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State-recognised public or private Higher Education Institutions
Associations/Organizations of Higher Education Institutions (no HEI!)
Only for Structural Projects:
recognized national or international rector, teacher or student organisations.
Each applicant organisation must be located in a Programme or in a Partner country
Part I: Who can Participate? - Eligible Applicants
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State-recognised public or private HEIs
Any public or private organisation active in the labour market or in the fields of education, training and youth
(e.g. enterprise, NGO etc.)
Associations or organisations of HEIs with main focus on HE
International governmental organisation
(self-financing basis)
Each participating organisation must be located in
a Programme or in an eligible Partner country
Part I: Who can Participate ? - Eligible Partners
• Contribute indirectly
• “Associated partners” are not considered as part of the consortium and therefore cannot benefit from any financial support from the project
• Ex: non-academic partners providing placement opportunities
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– Structure ? Eligible Partners? Part I: Who can participate? - Associated Partners
Part I:
Western Balkans, South-Mediterranean
and Eastern Partnership countries ONLY
Complementary for Joint and Structural projects
Additional to the core budget
NEW Harmonisation of the modalities with the International Credit Mobility action
Who? Students registered in HEIs involved in project consortia Staff employed in a HEI or enterprise in project consortia
Programme Country to Programme Country flows are ineligible
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Special Mobility Strand
Conditions:
• Mobility should be instrumental and integrated in projects objectives (no mobility on its own)
• Added value and/or innovative character of the activities proposed (approx. 40% of the selected projects will receive additional funding)
• Comply with provisions of Erasmus Charter for Higher Education
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Compulsory:
1. Inter-institutional agreements between institutions
2. Learning / mobility agreements for students and staff
3. Exemption of fees
Part I:
Special Mobility Strand
Part I:
Students
Activities: - Study periods (3-12 months)
- Traineeships-work placement (2-12 months)
Charactericistics: - covers all cycles (BA, MA, PhD);
- corresponds to study area/academic discipline addressed by the project
- Students from HEIs of the consortia can study at partner HEI or
do a traineeship at a consortia country institution
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Special Mobility Strand
Part I:
Staff
Activities: Teaching & training periods (5 days to 2 months)
Charactericistics:
teaching period=> HEI teaching staff /staff from enterprises teach at a partner HEI abroad
training period=> HEI teaching and non-teaching staff can attend:
a) structured courses/training events (conferences excluded);
b) job shadowing/observation periods/trainings at a partner HEI, relevant organisation abroad or any other relevant organisation in a consortia country
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Special Mobility Strand
Part II – The Consortia and the financing rules
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Min. 3 countries
min. 1 HEI each
STRUCTURAL PROJECTS: Partner Country
Ministries for HE must participate
At least as many
Partner Country HEIs as Programme Country HEIs
Min. 1 country
min. 2 HEIs /each
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Part II: Consortia Structure
Main Principles
PROGRAMME COUNTRIES PARTNER COUNTRIES
Ex.1a : minimum consortia: national project (6 HE institutions)
Min. 1 Partner Country: at least as many HEIs as in the Programme Countries
University Cairo
Military Technical College
University Alexandria
Min. 3 Programme Countries
min. 1 HEI each
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Bonn University
Rome University
UK
London University
Ex.2: minimum consortia: multi-country project (7 institutions)
Min. 2 Partner Countries
Min. 2 HEIs each
Belgrade University
Tirana University
Durazzo University
Novi Sad University
Min. 3 Programme Countries:
Min. 1 HEI each
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London University
Paris University
Turkey
Ankara
University
Example 3: consortia composition (multi-country project)
2 partner countries 3 programme countries
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Ukraine
Spain
Italy
Kazakh University
Abai University
Madrid
University
Linz Uni.
Wien Uni.
Salzburg Uni.
Turin Uni.
Roma Uni.
Genoa Uni.
Cherkasy Uni.
Kiew Uni.
Nizhyn Uni.
Bukovina Uni.
Lviv Uni.
New points to remember
• Latin America: participation only in multi-country
projects (at least 2 countries from the region). National projects are therefore not eligible
• Syria and Libya: no possibility anymore to coordinate projects because of the associated financial risks
• Russia cannot coordinate nor participate alone. An application including Russia always requires the presence of at least one other partner country
• Ukraine: eligible HE Institutions only those recognised by the Ministry of Education and Science in Kiev
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National Projects
Defined by the Ministries of Education in close
consultation with the EU Delegations
Must address
National priorities set for Partner Country in
Regions 1, 2, 3, 7, 10
Regional priorities for the regions where no national priorities are established:
Regions 6, 7, 8, 9
Multi-Country Projects
Defined by the Commission and based on EU's external
policy priorities
Must address
the regional priorities for
countries in the same region
(regional projects)
or
regional / national priority
common to different regions
(cross-regional projects)
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Part II: Priorities & Project Types
Priorities are grouped according to 4 categories:
A. Curriculum development (Valid only for Joint Projects)
B. Improving quality of education and Teaching
C. Improving management and operation of HE institutions
D. Developing the higher education sector within society at large
The academic discipline needs to match the subject area!
Link to the table:
http://eacea.ec.europa.eu/erasmus-plus/funding/key-action-2-capacity-building-in-field-higher-education-2015_en
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Part II: Regional and National Priorities
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Priorities – National/Regional
Serbian National priorities WB Regional priorities
Category A
Curriculum
development
• Teacher training and education
science =
• Teacher training and education
science
• Environmental protection = • Environmental protection
• Business and administration • Engineering and engineering
trades
• Law • Agriculture, forestry and fishery
• Computing • Health
• Manufacturing and processing • Transport services
• Social services • Physical sciences
• Journalism and information
• Security services
• Others (Multidisciplinary,
Interdisciplinary)
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Priorities – National/Regional
Serbian National priorities = WB Regional priorities
Category B
Improving
quality of
education
and teaching
• Learning and teaching tools,
• Methodologies and
pedagogical approaches
including learning outcomes
and ICT-based practices
(flexible learning paths,
blended courses, virtual and
real mobility, practical
placements etc.)
• Learning and teaching tools,
• Methodologies and
pedagogical approaches
including learning outcomes
and ICT-based practices
(flexible learning paths,
blended courses, virtual and
real mobility, practical
placements etc.)
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Priorities – National/Regional
Serbian National priorities WB Regional priorities
Category C
Improving
management
and
operation of
higher
education
institutions
University services such as
support services for student and
staff mobility, such as student
counseling and guidance, social
services, academic affairs,
libraries, etc.
Governance, strategic planning and
management of higher education
institutions (including human
resource and financial management)
Quality assurance processes and
mechanisms
Internationalisation of higher
education institutions (including
recognition mechanisms and
mobility, international relations
capacities)
Development of research and
innovative capacities (excluding
research activities)
Access to and democratisation of HE
(including disadvantaged groups of
people and regions)
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Priorities – National/Regional
Serbian National priorities WB Regional priorities
Category D
Developing
the Higher
Education
sector within
society at
large
Non-University sector at tertiary
education level =
Non-University sector at tertiary
education level
University-enterprise cooperation,
entrepreneurship and employability
of graduates
Definition, implementation and
monitoring of the reform policies =
Definition, implementation and
monitoring of the reform policies
Qualification frameworks and
recognition of qualifications
Many regional projects: national priorities do not apply to all partner countries: focus on regional priority
Cross-regional projects: challenge to address priorities of each region
Do not invest in a project with too general, unfocussed priorities: contact the NEO of the potential partner countries to find out national priorities and issues
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Balkan countries: Specificities
Creativity and innovation?
30% of resubmissions rejected for lack of innovation
Need to analyse results of past projects > refine the target
New content and new methodologies
Involve different /new partner institutions
Mobilise Partner institutions in the regions, not only in the
capitals
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Budget Allocation 2015 (in Million €)
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Part II: Budget previous Call
Region Indicative budget
Million €
1 Western Balkans 12,67
2 Eastern Partnership countries 13,66
3 South-Mediterranean countries
Additional allocation for Jordan
28,06
5,00
4 Russia [as recognised by int. law] 6,72
6 Asia 33,46
7 Central Asia 8,68
8 Latin America 12,26
9 Iran, Iraq, Yemen 1,85
10 South Africa 3,42
TOTAL 125,78
Call for Proposals 2015 – EAC/A04/2014
Duration 24 or 36
Months
Min. 500,000 Euros -
Max. 1,000,000
Euros
Real Costs and Unit
Costs
5 Budget Headings
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Part II: Budget and Duration-Overview
Excluding mobility strand ----------------------- New: ACP Countries Max € 800,000
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Part II: How to calculate the budget -Categories
Staff costs (max 40%)
4 Staff Categories (Manager, Researcher/
Teacher/Trainer, Technician, Administrator)
Travel costs
Students/staff from partners in countries
involved in the project from their place of
origin to the venue of the activity and
return.
Costs of stay
Subsistence, accommodation, local and
public transport, personal or optional health
insurance.
Equipment (max 30%)
Purchased exclusively for the benefit of HEIs
in the Partner Countries
Sub-contracting (max 10%)
Exceptional for services related to
competences that can't be found in the
consortia
Part II: How to calculate the budget -Methods
5 Budget
Categories
Staff - UC
Travel – UC
Cost of Stay – UC
Equipment – RC
Sub-contracting – RC
2 Methods
Real Costs
(RC)
Unit Costs
(UC)
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Other types of costs
(ex.: dissemination, publishing,
overheads costs) are not considered for the calculation of the grant >>> Expected to be covered by co-funding
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Real costs: How did you use the grant ? => input based
=>Expenses incurred, supporting documents (bills)
Unit costs: what did you achieve with the grant ?
=>output based =>No need to prove the actual expenditure but you
need to show the "triggering event", the fact the activity was implemented (e.g. teaching programme, attendance list for training)
Part II: How to calculate the budget –Unit Costs
Unit Costs
Grant Allocation
Volume /nature of activities proposed in the application
Grant Justification
(final report)
Eligibility verification of the "triggering events"
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Part II: How to calculate the budget – Unit Cost
Use of the Grant
internal decision of the partnership (in
coherence with application)
• Mandatory
• To be submitted to the Agency within 6 months of the signature of grant contract (Signed by the legal rep.)
• Joint (one doc signed by all partners) or Bilateral (partner A + coordinating inst.)
• Template available to be adapted to specific needs of partnership
• Comprehensive : covering all aspects of the project: – The partners role and responsibilities;
– Financial Management;
– Project Management;
– Project Quality Assurance;
– Student issues
– Decision/Conflict resolution mechanisms
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Part II: Partnership Agreement
Part III – The application and
Selection procedure
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Selection Results Call for Proposals 2015 - EAC/A04/2015
• 515 applications received
• 140 projects selected involving
32 Programme Countries + 61 Partner countries
Western Balkans
• 65 applications submitted (13% of total)
• 15 applications selected (11% of total)
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Overview on Applications/Selected Projects in target regions in total numbers (as coordinators or partners)
The total number of applications is 515 out of which a 140 are recommended for funding
Regions Received
applications Selected
Applications
Region 1 - Western Balkans 65 15
Region 2 - Eastern Partnership Countries 169 23
Region 3 - South Mediterranean Countries 143 40
Region 4 - Russian Federation 57 13
Region 6 - Asia 36 27
Region 7 - Central Asia 80 23
Region 8 - Latin America 64 19
Region 9 – Iran, Iraq, Yemen 2 2
Region 10 - South Africa 5 4
Regional Data cannot be added since the same project can involve several regions
Erasmus+
Overview per Targeted regions as % of the Total Number of
Selected Projects
Breakdown by type of activities as % of the total number of selected projects
Type of Selected Projects (SP/JP)
in total Numbers
Number of Selected Projects with a Special Mobility Strand
per eligible Region
1
2
3
Western Balkancountries
Eastern Partnershipcountries
South-Mediterraneancountries
Breakdown of applications submitted by partner country and region
Region Country
Total nr of
applications
in which the
country is
involved as
coordinator
or partner
Nr of applications
% of applications in which the
country is involved as
coordinator or partner
Coordinated
in the
country
With Special
Mobility Strand
Out of the total
nr of
applications
(515)
Out of the total
number of
applications
involving the
region
Albania 22 2 5 4% 34%
Western
Bosnia and
Herzegovina 31 3 6 6% 48%
Balkans Kosovo 21 4 3 4% 32%
( Region 1) Montenegro 23 2 7 4% 35%
Serbia 40 18 9 8% 62%
Total 65 29 12 13% -- 45
Breakdown of accepted projects by partner country, region and type of project
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Region Country
Total nr of
projects in
which the
country is
involved as
coordinato
r or partner
Nr of projects Nr of Joint Projects Nr of Structural Projects
Coordinated
in the
country
With Special
Mobility
Strand
National
projects
Multi-
Country
projects
TOTAL National
projects
Multi-
Country
projects
TOTAL
Albania 5 0 0 0 5 5 0 0 0
Bosnia &
Herze-
Govina 8 0 1 0 7 7 1 0 1
Western
Balkans Kosovo 6 2 0 1 5 6 0 0 0
(Region
1) Montenegro 4 0 1 0 4 4 0 0 0
Serbia 9 4 1 2 5 7 2 0 2
Total 15 6 1 3 9 12 3 0 3
Part III - Indicative roadmap for selection process CBHE
Steps Date
Publication of the Call for Proposals Oct. 2015
Deadline for submission of applications 10 February 2016
Expert assessment March-April 2016
Consultation of local/regional stakeholders May-June 2016
Award Decision July 2016
Notification of applicants and Publication of results on EACEA web site
July-August 2016
Preparation and signature of grant agreements August –September 2016
Start of Eligibility Period 15 October 2016
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When? How? Where?
One deadline - One-phase submission - on-line to EACEA Application form = unique reference information for the
submission deadline.
What?
Specific application form: eForm: project data – parts A, B, C
+ compulsory annexes: Detailed project description (Word doc) – parts D, E, F, G, H, I, J
Budget tables (Excel doc)
Declaration of Honour+ Mandates (in one single PDF doc)
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Pre-filled with info from Participant
Portal - PIC
Part III: How and what do I submit? - General
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eForm (PDF Adobe doc)
A. Identification of the applicant and other partners
B. Description of the project (summary information)
C. Specific information related to CBHE
Detailed project description (Word doc. attached to eForm)
D. Quality of the project team and the cooperation arrangements
E. Project characteristics and relevance
F. Quality of the project design and implementation
G. Impact, dissemination and exploitation, sustainability; LFM; Workplan
H. Work packages
I. Special Mobility Strand (where applicable)
J. Other EU Grants
Part III: Application form - structure & contents
Eligibility Criteria
Exclusion &
Selection Criteria
Award Criteria
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Part III: Assessment of CBHE Projects
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Formal submission requirements
Grant size and duration
Applicant, Partners and Partnership requirements (number of partners,
status of the grant applicant & partners)
Part III: What is assessed? Eligibility Criteria
Part III: Exclusion and Selection Criteria
Check exclusion criteria in the Guidelines, Part C for your institution (bankruptcy, professional misconduct, subject of fraud, corruption, administrative penalties, conflict of interest…)
Legal person status of the applicant organisation
Financial capacity to complete the proposed activities (private entities only)
Operational capacity to complete the proposed activities
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Based on supporting and administrative documents -> declaration of honour, legal entity form, profit and loss accounts...
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Relevance
(30 points)
Quality of
Design + Implemen
tation
(30 points)
Quality of Team +
Cooperation arrangements
(20 points)
Impact and
Sustainability
(20 points)
Part III: Award Criteria
To be considered for funding, proposals must score at least 60 points in total and - out of these points at least
15 points for "Relevance"
Selection Process
EACEA Eligibility check
Assessment by Independent
experts Ranking on
QUALITY based on award criteria
Consultation: EU Delegations, PC
authorities, NEOs
EACEA
Evaluation Committee
EACEA, DGs, EEAS
Final ranking list
Grant Award Decision
EACEA
Project Proposal
EACEA takes decision based on:
Evaluation Committee's
recommendation, taking into account:
ranking list on quality established by external experts
the results from the consultation process
the budget available for each region
the need to achieve a geographical balance within a region
sufficient coverage of the priorities
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Award Decision
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CONCLUSION: New elements (tbc) - CBHE
Inclusion of the African-Caribbean and Pacific countries with reduced max. ceiling for the grant (800,000 Euros instead of 1.000,000 Euros) in this region.
Specific provisions for Ukraine, Syria and Libya (no coordination of projects because of the associated financial risks).
Harmonisation of the modalities for the Special Mobility Strand with the International Credit Mobility action.
Maximum duration of travels for students set at 3 months instead of 2 months
Modifications of the ceilings for tendering procedures to projects > €25,000 < €134,000 Deletion of ineligible costs regarding the location of the travels
and activities which had to take place at the partner institutions
2015-2016
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2015-16
Key Action 1: International Credit Mobility
Rules regarding geographical balance will be introduced into the
programme guide and the selection process
Budget for each programme country is divided between different
regions of the world
Beneficiaries are asked to update the Mobility Tool at least once a
month
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2015-16
Erasmus Mundus Joint Master Degrees
Physical mobility: the mandatory student
mobility must be physical and not virtual
African-Caribbean and Pacific countries
(European Development Fund) are introduced
The preparatory year is no longer mandatory
Jean Monnet Actions
• Sub-activity "Support to Institutions" will be taken out. The budget earmarked for this sub-activity will be re-distributed equally amongst the other sub-activities.
• The requirement to hold a Chair in order to set up a Centre of Excellence will be removed.
• Reduction from 5 to 3 of the minimum number of necessary countries to create a Jean Monnet Network
• Bigger emphasis on additional activities by Jean Monnet Chairs to multiply the impact of teaching and research activities.
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2015-16
Centrally managed (EACEA) but Local Support
International E+ Contact Points (ICPs) in Programme Countries https://eacea.ec.europa.eu/erasmus-plus/contacts/international-erasmus-plus-contact-points_en
National Erasmus+ Offices (NEOs) in certain Partner Countries (PCs) https://eacea.ec.europa.eu/erasmus-plus/contacts/national-erasmus-plus-offices_en
Other useful links: Erasmus+ website - EACEA http://eacea.ec.europa.eu/erasmus-plus_en
Programme Guide Version 3 (2015): 14/11/2014 http://ec.europa.eu/programmes/erasmus-plus/documents/erasmus-plus-programme-guide_en.pdf
Relevant pages in the Programme Guide: PP 145-165; PP 287-295; Part C
Erasmus+ website – EU Commission
http://ec.europa.eu/programmes/erasmus-plus/index_en.htm
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FINE
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