Download - Divisional Review, Part 2 October 28, 2013
Divisional Review, Part 2October 28, 2013
Financial and Business Plan
Overview
EfficienciesComparative Core Service
Reviews
Service Plan Resilience
2006 2007 2008 2009 2010 2011 2012
0
500
1000
1500
2000
2500
Salary Non-Salary
Total
Youth 353,329 4,650 357,979
Info Services 785,801 31,340 817,141
Technology & Communications
689,994 183,800 873,794
Technical Services
474,275 63,000 537,275
Circulation 557,335 -0- 557,335
Maintenance 203,270 146,900 350,170
Admin 369,825 89,950 459,775
District Total 3,433,829 519,640 3,953,469
Third Party 33,936 113,980 147,916
Grand Total 3,467,765 (84.55%)
633,620(15.45%)
4,101,385
2013 Library Operating Expenditure Budget
20122011 2013 2014 2015
Annual Business Plan
PlansStrategic Initiatives Plan
Operating PlanCapital Plan
BudgetsOperating Budget
Capital and Project Budgets
ReportsAnnual Report
Mid-Year Operating Plan and Strategic Initiatives Progress Report Year End Strategic Accomplishments Report
Quarterly and Year End Financial ReportsQuarterly and Annual Performance Statistics
Comparative Core Service
Reviews
Integration of District/Library
functions
X Reduce or eliminate programs and outreach
2012 Direct Program CostsAudienc
e#
servedHard Cost
Staff Cost
Total Cost
3rd Party
Funding
District
Funding
Volunteer
hours
District $/particip
ant
Youth
Early Years & Kids
18,166 17,078 24,499 41,577 19,312 22,265 192 $1.23
Teens 535 3,045 3,344 6,389 3,700 2,689 60 $5.03
Adult
Culture & Learning
5,149 6,006 20,309 26,315 5,858 20,457 In-kind $3.97
Music 2,298 27,837 5,555 33,392 33,392 -0- -0-
Digital 667 -0- 2,771 2771 -0- 2,771 $4.16
Total 26,815 53,966 56,478 110,444 62,262 48,182 252 $1.80
Core Value: • Sustainability
Strategic Priorities:• Manage Resources
Wisely• Deliver Service
Excellence• Tell Our Story
Library Efficiency Objectives
• Purchase collaboratively• Deliver services through resource sharing models• Cultivate in-kind contributions• Foster volunteer opportunities
• Seek grant funding• Support fundraising
• Reuse, repurpose, and recycle materials and resources• Reduce water and energy consumption
Departmental Initiatives
Process Improvement
ReviewsResource
Consumption
Resource Sharing
Resource Consumption
2006 2007 2008 2009 2010 2011 2012
0
500
1000
1500
2000
2500
2006 2007 2008 2009 2010 2011 2012
0
50
100
150
200
250242.7
151.2133
151.9141.9
181.8
121.9
2006 2007 2008 2009 2010 2011 2012
0
500
1000
1500
2000
25002408
18871723
16601594 1558
1480
Resource Consumption
50% reduction in gas usage (gigajoules)
39% reduction in power usage (kilowatts)
Utility ExpendituresUtility Expenditures 2006-2012
2006 2007 2008 2009 2010 2011 2012 $-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
39% decrease in utility expenditures
Utility ExpendituresUtility and Technology Expenditures 2006-2012
2006 2007 2008 2009 2010 2011 2012 $-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
Process Improvement ReviewsAutomation
Process Improvement ReviewsWorkflow Analysis
Document •Steps in the process•Duration of each step•Sequence of steps
Analyze •Staff expertise requirements•Workflows•Costs and benefits
Decide •Steps/functions to eliminate•Steps to automate
Workflow Analysis: Communications
Pre Review Post Review
InterLINK Federation
82 locations in 18 Lower mainland library systems
5,943,195 print volumes
6,865,178 physical items
• Resource sharing
• Consortial purchasing
• Grant funding
• Staff development
Resource Sharing
InterLINK World Languages Project
Process Improvement
Reviews• Circulation functions
Resource Consumption
• Light sensors• Solar panels• Paper
Resource Sharing
• Direct patron requests
Opportunities
Service Plan Resilience
Budget Constant
Continued implementation of sustainability initiatives
Budget Increase (+5%)
Increases to• Staffing• Service
Delivery
Budget Decrease (-
5%)
Reductions to• Staffing• Operating
hours• Service delivery
Service Plan Resilience
Thank you for your support of our library
Questions?
