divisional review, part 2 october 28, 2013
DESCRIPTION
Divisional Review, Part 2 October 28, 2013. Financial and Business Plan Overview. Comparative Core Service Reviews. Efficiencies. Service Plan Resilience. 2013 Library Operating Expenditure Budget. 2011. 2012. 2013. 2014. 2015. Annual Business Plan Plans Strategic Initiatives Plan - PowerPoint PPT PresentationTRANSCRIPT
Divisional Review, Part 2October 28, 2013
Financial and Business Plan
Overview
EfficienciesComparative Core Service
Reviews
Service Plan Resilience
2006 2007 2008 2009 2010 2011 2012
0
500
1000
1500
2000
2500
Salary Non-Salary
Total
Youth 353,329 4,650 357,979
Info Services 785,801 31,340 817,141
Technology & Communications
689,994 183,800 873,794
Technical Services
474,275 63,000 537,275
Circulation 557,335 -0- 557,335
Maintenance 203,270 146,900 350,170
Admin 369,825 89,950 459,775
District Total 3,433,829 519,640 3,953,469
Third Party 33,936 113,980 147,916
Grand Total 3,467,765 (84.55%)
633,620(15.45%)
4,101,385
2013 Library Operating Expenditure Budget
20122011 2013 2014 2015
Annual Business Plan
PlansStrategic Initiatives Plan
Operating PlanCapital Plan
BudgetsOperating Budget
Capital and Project Budgets
ReportsAnnual Report
Mid-Year Operating Plan and Strategic Initiatives Progress Report Year End Strategic Accomplishments Report
Quarterly and Year End Financial ReportsQuarterly and Annual Performance Statistics
Comparative Core Service
Reviews
Integration of District/Library
functions
X Reduce or eliminate programs and outreach
2012 Direct Program CostsAudienc
e#
servedHard Cost
Staff Cost
Total Cost
3rd Party
Funding
District
Funding
Volunteer
hours
District $/particip
ant
Youth
Early Years & Kids
18,166 17,078 24,499 41,577 19,312 22,265 192 $1.23
Teens 535 3,045 3,344 6,389 3,700 2,689 60 $5.03
Adult
Culture & Learning
5,149 6,006 20,309 26,315 5,858 20,457 In-kind $3.97
Music 2,298 27,837 5,555 33,392 33,392 -0- -0-
Digital 667 -0- 2,771 2771 -0- 2,771 $4.16
Total 26,815 53,966 56,478 110,444 62,262 48,182 252 $1.80
Core Value: • Sustainability
Strategic Priorities:• Manage Resources
Wisely• Deliver Service
Excellence• Tell Our Story
Library Efficiency Objectives
• Purchase collaboratively• Deliver services through resource sharing models• Cultivate in-kind contributions• Foster volunteer opportunities
• Seek grant funding• Support fundraising
• Reuse, repurpose, and recycle materials and resources• Reduce water and energy consumption
Departmental Initiatives
Process Improvement
ReviewsResource
Consumption
Resource Sharing
Resource Consumption
2006 2007 2008 2009 2010 2011 2012
0
500
1000
1500
2000
2500
2006 2007 2008 2009 2010 2011 2012
0
50
100
150
200
250242.7
151.2133
151.9141.9
181.8
121.9
2006 2007 2008 2009 2010 2011 2012
0
500
1000
1500
2000
25002408
18871723
16601594 1558
1480
Resource Consumption
50% reduction in gas usage (gigajoules)
39% reduction in power usage (kilowatts)
Utility ExpendituresUtility Expenditures 2006-2012
2006 2007 2008 2009 2010 2011 2012 $-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
39% decrease in utility expenditures
Utility ExpendituresUtility and Technology Expenditures 2006-2012
2006 2007 2008 2009 2010 2011 2012 $-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
Process Improvement ReviewsAutomation
Process Improvement ReviewsWorkflow Analysis
Document •Steps in the process•Duration of each step•Sequence of steps
Analyze •Staff expertise requirements•Workflows•Costs and benefits
Decide •Steps/functions to eliminate•Steps to automate
Workflow Analysis: Communications
Pre Review Post Review
InterLINK Federation
82 locations in 18 Lower mainland library systems
5,943,195 print volumes
6,865,178 physical items
• Resource sharing
• Consortial purchasing
• Grant funding
• Staff development
Resource Sharing
InterLINK World Languages Project
Process Improvement
Reviews• Circulation functions
Resource Consumption
• Light sensors• Solar panels• Paper
Resource Sharing
• Direct patron requests
Opportunities
Service Plan Resilience
Budget Constant
Continued implementation of sustainability initiatives
Budget Increase (+5%)
Increases to• Staffing• Service
Delivery
Budget Decrease (-
5%)
Reductions to• Staffing• Operating
hours• Service delivery
Service Plan Resilience
Thank you for your support of our library
Questions?