BTSP Monitoring
Fall PANC
October, 2013
IntroductionsMartha Anderson, Region 4
Karol McNeil-Horton, Region 6
Cindi Rigsbee, Region 5
Monica Shepherd, Region 7 and 8
Why monitor?
• NCDPI expects LEAs/Charters to be in compliance with the policy to support beginning teachers.
• BTSP Monitoring was partnered with Title II Monitoring but is now separate as Title II has been realigned with Federal Programs Division of NCDPI.
Monitoring Cycle– The Title II Monitoring Process and BTSP
Monitoring are five year monitoring cycles.– The first five year cycle for Title II and
BTSP Monitoring began in 2006-07 and concluded in 2010-2011.
– 2011-2012 was the beginning of the new five year cycle.
– 2013-2014 is the third year of the second five year cycle AND the first year of independent BTSP monitoring.
2013-2014 Monitoring Visit ScheduleLEAs
Anson Bladen
Elkin City Gaston
Gates Hoke
Lee Nash-Rocky Mount
New Hanover Northampton
Orange Robeson
Rowan Salisbury Rutherford
Stokes Surry
Weldon City Whiteville City
Wilkes Wilson
Yadkin
2013-2014 Monitoring Visit ScheduleCharters
Washington Montessori Arapahoe
Wilmington Prep Academy Research Triangle Charter Academy
Hope Elementary Crosscreek Charter
Exploris Middle Henderson Collegiate
Magellan Charter Raleigh Charter High
Southern Wake Academy Academy of Moore
Bethany Community Middle Chatham Charter
Pace Academy Roxboro Community
Hawbridge The Woods Charter
Graystone Day Carolina International
Lake Norman Metrolina Scholars
Bridges Pine Lake
ArtSpace Brevard Academy
Mountain Community
Monitored LEAs and Charters
What to expect?
Preparing for Monitoring • Regional Education Facilitator (REF) will contact the
HR Director and/or BT Coordinator (LEAs) or Principal (Charters) announcing the monitoring visit.
• REFs will coordinate scheduling with LEA/Charter, including visit dates, interview, and exit conference.
• LEA/Charter will arrange a meeting space for the team and will gather and organize documentation (BT lists, BT files, supporting evidences) needed for the visiting team.
• LEA/Charter will send prepared survey links to BTs and Mentors prior to the visit.
After a Monitoring Visit
• A final monitoring report will be sent to the district within 30 business days of the visit.
• The LEA will have 30 days to respond and 90 days to implement changes to address areas of concern.
• Technical Assistance Visits will occur periodically after the monitoring visit to monitor response to areas of concern and to offer support as needed.
Monitoring Visit Team
Want to join us?
We would love to have you!
As a team member you should expect to:
• Attend the visit on all assigned days.• Review documentation provided by the LEA/Charter (files,
supporting documents, survey responses).• Interview appropriate personnel to gather data for the
monitoring report.• Use professional judgment NOT personal preference.• Come to consensus with the team regarding the
monitoring report, commendations, recommendations for improvement, and areas of concern.
• Be reimbursed by DPI for your mileage.• Be impressed!• Grow professionally!
Documents
BTSP Monitoring ReportSample Evidences
Tally Sheet LEA/Charter Checklist
Areas of Concern Follow-up
BTSP Monitoring Report
BTSP MONITORING REPORTCompleted on site during the visitChanged structure of the Report
Developing, Proficient, Accomplished, Distinguished
BT Files Reviewed30% of Previous Year’s BT 1s, 2s, 3s
Shared with LEA/Charter during Exit ConferenceSent electronically to Superintendent and BT Coordinator after the visit
BTSP MONITORING REPORT
Areas of ConcernResources needed to address these areas
Recommended opportunities for improvementCommendations
Sample Evidences
BTSP Monitoring Sample Evidences
NCSBOE Policy TCP-A-004 Evidence or documentation to support rating:
4.00 Induction Requirements
Materials/Documentation: Evidence of allocated funds BT Orientation agendas Mentor support documentation: mentor logs; mentor
assignment list PDP (hard copy or online) Documentation of teacher observation/evaluation
(hard copy or online) BTSP Peer Review documentation BTSP Plan BT Surveys Teacher Working Condition survey resultsPersonnel: BT Coordinator HR Director BTs Mentors
Tally Sheet
BTSP Monitoring Tally SheetBeginning Teacher Support Tally Sheet
BT Name/School
Area of Licensure
Provided a Mentor
Mentor
Trained
Provided
Evaluation
Orientation
(within two
weeks) Complete
d PDP with
signatures
Administrator ObservationsPreConf Obs Obs Obs w/post w/post w/post (within ten days)
Observations
spaced throughout
year
Peer Observatio
n
Peer
Trained
Annual Evaluation by Administrator
Provided BT
Orientation
LEA/Charter Checklist
LEA/Charter Checklist
• Workspace• Interviews• Surveys• Documents for Review• Beginning Teacher Records
Surveys
• REFs send survey link prior to visit• LEAs/Charters send survey link two weeks
prior to visit to:• BT1s, BT2s, BT3s from last school year• Mentors who served BTs last school
year • REFs share survey information with
monitoring team
Areas of Concern Follow-up
Areas of Concern Follow-up
• Any unchecked boxes in the Developing and Proficient columns are Areas of Concern
• LEAs/Charters will be provided a workplan template to address the Areas of Concern
• Completed Workplan Template must be submitted to REF within 90 days
Conclusion
• Questions?• Thank you for your continued support!• Please contact us if we can help!• Monitoring instruments will be sent to the
district and are posted on the REF wiki.
(regedfac.ncdpi.wikispaces.net)
Contacts for SupportRegional Education Facilitators
Sonya Rinehart, Northeast Region
Kay Thompson, Southeast Region
Erika Newkirk, North Central Region
Martha Anderson, South Central Region
Cindi Rigsbee, Central Region
Karol McNeil-Horton, Southwest Region
Monica Shepherd, Northwest & West Region