1
PROVINCIAL MANAGER: LIMPOPO
FLORAH N MOTSITSI
01 SEPTEMBER 2015
PRESENTED BY
DHA Portfolio Committee Presentation
Table of ContentsSLIDE NO AND CONTENT
4 - Introduction & Background 5 - Provincial Demographics – LP 6-16 Limpopo Home Affairs- Footprint 17-37 Provincial Targets- Business Plan 38-44 HR- Staff Profile, Provincial Capacity , Filling of Posts and PMDS 45 Summary of Budget 46 Revenue collection per Municipality 47 Fleet Management 49-49 Asset Management and SCM functions 50 Employee Relation Cases 51 Counter Corruption and Security Services 52- 54 Staff Engagement, Staff Development and Management of leave 55 Cash in transit 56- 67 Projects 68- 71 Achievements and Challenges
2
PROVINCIAL OVERVIEW & FOOTPRINT
INTRODUCTION & BACKGROUND• Limpopo is the northernmost Province of South Africa. The Province shares international borders with three countries namely:
Botswana to the west, Zimbabwe to the north and Mozambique to the east. Limpopo is the gateway to the rest of Africa and the shared borders make it favourably situated for economic cooperation with other parts of Southern Africa
• Area = 125 754 square kilometres (10% of RSA land area)
• The capital city is Polokwane which lies right in the middle of the Province
• Population = 5 404 868 (2011) – 97% Black and 2,5% White
• Languages spoken: Sepedi = 52.9%, Xitsonga = 17.0%, Tshivenda = 16.7%, Afrikaans = 2.6%, Other= 10.8%
• The Province has 5 District Municipalities and 25 Local Municipalities-1. Capricorn (5 Local Municipalities – Polokwane, Blouberg, Lepelle-Nkumpi, Molemole and Aganang)
2. Mopani (5 Local Municipalities- Ba-Phalaborwa, Greater Giyani, Greater Letaba, Greater Tzaneen and Maruleng)
3. Sekhukhuni (5 Local Municipalities- Elias Motsoaledi, Fetakgomo, Greater Marble Hall, Greater Tubatse and Makhuduthamaga)
4. Waterberg (6 Local Municipalities- Belabela, Lephalale, Modimolle, Mogalakwena, Mookgophong and Thabazimbi)
5. Vhembe (4 Local Municipalities- Makhado, Musina, Mutale and Thulamela)
• DHA Offices in Limpopo are aligned to the 5 District Municipalities and 25 Local Municipalities
• All 25 Local and 5 District Municipal Stakeholder fora were formed and they are all chaired by the Speaker of the particular Municipality and the Provincial Stakeholder Forum is chaired by the Executive Mayor of Capricorn.
4
PROVINCIAL DEMOGRAPHICS - LP
Population Statistics: 2011 % Population Distribution: 2011
CAPRICORN 1261463 23%
MOPANI 1092507 20%
SEKHUKHUNE 1076840 20%
VHEMBE 1294722 24%
WATERBERG 679336 13%
TOTAL: 2011 5404868 100%TOTAL LIMPOPO POPULATION IN 2014, AS PER STATISTICAL RELEASE P0302 IS 5 630 500 (10.4%).
BREAKDOWN PER DISTRICT IS NOT AVAILABLE
LIMPOPO HOME AFFAIRS FOOTPRINT (DOs & POE Only)
LOL Mokopane
LOL Jane Furse
LOL Thohoyandou
LOL Giyani
LOL Polokwane
POE Stockpoort
Gateway IA
POE Giriyondo
POE PafuriPOE Beitbridge
POE Pontdrift
POE Platjan
POE Zanzibar
POE Groblersbridge
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PROVINCIAL MANAGEMENT AND DERMACATION – NEW OPERATING MODEL
PROVINCIAL MANAGER
NTHORISENG MOTSITSI
PROVINCIAL COORDINATOR
CAPRICORN DISTRICT
DMO: MS E MHLANGA
10 OFFICES & 1 PORT
OF ENTRY
MOPANI DISTRICT
DMO: MS S D NTUKWANA
8 OFFICES & 1 PORT
OF ENTRY
SEKHUKHUNE DISTRICT
DMO: MS M SERAKI
6 OFFIC
ES
VHEMBE DISTRICT
VACANT
13 OFFICES
( REFUGEE CENTRE
3 PORTS OF ENTRY)
WATERBURG DISTRICT
DMO: MS J MACHABA
6 OFFICES
4 PORTS OF ENTRY
DIRECTOR: FINANCE & SUPPORT
MR T MATSHAYA
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DHA FOOTPRINT – CONVENTIONAL OFFICES
District Local Municipalities DHA Presence
Capricon
Aganang,Blouberg, Lepele-Nkumpi, Molemole, Polokwane • Offices (10): Polokwane LO, Bochum MO, Lebowakgomo
MO, Molemole MO, Mankweng MO, Seshego MO, Soekmekaar SO, Mogwadi SO, Moletjie SO and Eldorado SO.
• Ports of Entry (1): Gateway International Airport
• Provincial Office (1)
Waterberg
Bela Bela, Lephalale, Modimolle, Mogalakwena, Mookgophong, Thabizimbi
• Offices (6): Mokopane LO, Lephalale MO, Modimolle MO, Thabazimbi MO, Belabela SO and Mookgophong SO.
• Ports of Entry (4): Groblersburg, Stockpoort, Zanzibar and Platjan
Sekhukhune: 5
Elias Motsoaledi, Fetakgomo, Emphraim Mogale, Greater Tubatsi, Makhuduthamaga
• Offices (6): Jane Furse LO, Groblersdal MO, Nebo MO, Praktiseer SO, Sekhukhune SO, Fetakgomo SO.
• Ports of entry (0)
8
DHA FOOTPRINT – CONVENTIONAL OFFICES
District Local Municipality DHA Presence
Mopani
Ba-Phalaborwa, Greater Giyani, Greater Letaba, Greater Tzaneen, Maruleng
• Offices (8): Giyani LO, Tzaneen MO, Modjadjiskloof MO, Phalaborwa MO, Maruleng MO, Naphuno SO, Hlaneki SO, Senwamokgope SO.
• Ports of entry (1): Giriyondo
Vhembe
Makhado, Musina, Mutale, Thulamela • Offices (13) Thohoyandou LO, Dzanani MO, Makhado MO,
Malamulele MO, Musina MO, Mutale MO, Vuwani MO, Tshakuma SO, Tshikombani SO, Masisi SO , Phiphidi SO, Makuya SO and Bungeni SO.
• RCC (1) Musina RCC. • Ports of Entry (3): Beitbridge, Pafuri and Pontdrift
TOTAL
25Offices: 43
Provincial Office: 1
Ports of entry: 9
Refugee Reception Centre: 1
TOTAL – 54
9
DISTRICTSERVICE POINT
NAMEREPORTING
OFFICE STATUS
Capricorn (10)
Helene Franz Hospital Polokwane / Bochum Permanent HF staff, DOH network
Seshego Hospital Polokwane/ SeshegoPermanent HF staff, 3G connection
Willem F Knobel Hospital Polokwane / SeshegoPermanent HF staff, DOH network
Botlokwa Hospital Molemole No permanent HF staff , DOH network
Mankweng Hospital Polokwane / Mankweng Permanent HF staff, DOH network
Limpopo Private Medi Clinic PolokwaneVacant funded, DOH network
Pietersburg (Polokwane)
Hospital Polokwane
No permanent HF staff, DOH network
Lebowakgomo Hospital LebowakgomoNo permanent HF staff, DOH network
Blouberg CHC Bochum No permanent HF staff, DOH network
Zebediela Hospital Lebowakgomo No permanent HF staff, DOH network
Waterberg (10)
Thabazimbi Hospital Lephalale/ ThabazimibiNo permanent HF staff, DOH network
Witpoort (Seleka) Hospital Lephalale
No permanent HF staff, DOH network
Ellisras (Lephalale) Hospital Lephalale
No permanent HF staff, DOH network
Warmbaths (Bela Bela) Hospital Modimolle
No permanent HF staff, 3G connection
FOOTPRINT - HOSPITALS: LP
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DISTRICTSERVICE POINT
NAMEREPORTING OFFICE STATUS
George Masebe
Hospital Mokoapane/PSP Bakenberg
No permanent HF staff, DOH network
Mokopane Hospital Mokopane No permanent HF staff, DOH network
Voortrekker Memorial
(Potgietersrus) Hospital Mokopane
No permanent HF staff, DOH network
Mosesetjane CHC Mokopane No permanent HF staff, DOH network
Lephalale Medi- Clinic Lephalale No permanent HF staff, DOH network
Mookgophong CHC Mookgophong No permanent HF staff, DOH network
Sekhukhune (9)
Matlala Hospital Jane Furse Permanent HF staff, DOH network
Groblersdal Hospital Groblersdal Permanent HG staff, DOH network
Jane Furse Hospital Jane Furse Permanent HF staff , DOH network
St Ritas Hospital Jane Furse / Nebo Permanent HF staff, DOH network
Philadelphia Hospital Groblersdal No permanent HF staff, DOH network
Dilokong Hospital Jane FurseVacant funded, DOH network
Mecklenburg Hospital Jane Furse No permanent HF staff, DOH network
Mohlaletse Clinic Jane FurseNo permanent HF staff, DOH network
Manotoane Clinic AtokNo permanent HF staff, DOH network
FOOTPRINT - HOSPITALS: LP
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DISTRICT SERVICE POINT NAME REPORTING OFFICE STATUS
Mopani (9)
Nkhensani Hospital GiyaniNo permanent HF staff, DOH network
Kgapane Hospital
Tzaneen /
Modjadjiskloof
No permanent HF staff, 3G connection
Dr CN Phatudi Hospital TzaneenNo permanent HF staff, DOH network
Van Velden Memorial (Tzaneen)
Hospital Tzaneen
No permanent HF staff, DOH network
Tzaneen Medi Clinic Tzaneen
No permanent HF staff, clinic network
Letaba Hospital Tzaneen
No permanent HF staff, DOH network
Phalaborwa Hospital Phalaborwa
No permanent HF staff, DOH network
Maphutha-malatji Hospital Phalaborwa
No permanent HF staff, 3G connection
Sekororo Hospital Tzaneen / Sekororo
No permanent HF staff, DOH network
FOOTPRINT - HOSPITALS: LP
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DISTRICT SERVICE POINT NAME
REPORTING OFFICE POST STATUS
Vhembe (8)
Elim Hospital Elim No permanent HF staff, DOH network
Malamulele Hospital MalamuleleNo permanent HF staff, DOH network
Tshilidzini Hospital ThohoyandouNo permanent HF staff, DOH network
Donald Fraser Hospital ThohoyandouNo permanent HF staff, DOH network
Louis Trichardt Hospital MakhadoNo permanent HF staff, DOH network
Siloam Hospital DzananiNo permanent HF staff, DOH network
Musina Hospital MusinaNo permanent HF staff, DOH network
Mutale Hospital MutaleNo permanent HF staff, DOH network
FOOTPRINT - HOSPITALS: LP
URBAN= 25
RURAL = 21
PERMANENT HF STAFF = 8 FILLED, 2 VACANT (10)
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FOOTPRINT - MOBILE OFFICE - LP
DISTRICT MOBILE OFFICE LOCATION MOBILE OFFICE MANAGER COMMENT
Capricon
VGM587GP-GNH021L
Bochum Ms J ManthataNew Satellite dish installed, dish broken
VJC105GP-GNH015L
Lebowakgomo Mr S MasipaNew Satellite dish installed, restore the dish
VGM549-GNH025L Molemole vacantNew Satellite dish installed, Fully Functional
VGN215GP-GNH004L
Polokwane Mr G MaphangaNew Satellite dish installed, fully functional
Waterberg
VHH006GP-GNH013L
Mokopane Ms M ShonisaniNew Satellite dish installed, to be configured
VGM535GP-GNH033L
Lephalale Mr C MashisaNew Satellite dish installed, Fully Functional
Sekhukhuni
VGN184GP-GNH022L
RO Jane Furse Mr M MoabeloNew Satellite dish installed, fully functional
TYS930GP-GNH050L
RO Praktiseer Mr M PhagoNew Satellite dish installed, Fully Functional
VGJ715GP-GNH020L
Groblersdal Mr L MolebaNew Satellite dish installed, restore the dish
FOOTPRINT - MOBILE OFFICE - LP
DISTRICT MOBILE OFFICE LOCATION MOBILE OFFICE MANAGER COMMENT
Mopani
VJK731GP-GNH014L
Giyani Mr Billy MabasaNew Satellite dish installed, restore the dish.
VJK733GP-GNH003L
Phalaborwa Mr. Pheto MalebeNew Satellite dish installed, Fully functionality
VGN212GP-GNH039L
Tzaneen Mr Joseph MavasaNew Satellite dish installed, restore the dish
Vhembe
VJC117GP-GNH028L
Thohoyandou Mr Musa MabyalaneNew Satellite dish installed, Fully Functionality.
VGN181GP-GNH034L
Musina Ms Sana ManieNew Satellite dish installed, Fully Functionality
VGM544GP-GNH027L
Malamulele Mr. Magezi BilaNew Satellite dish installed, Fully Functionality
VGN199GP-GNH024L
Makhado Mr. Nthupheni MagondaNew Satellite dish installed, re installation of modern
TOTAL 16
Smart Card Offices: Footprint
District OfficeNo of FLO
applications No of FLO collectionsQuarter 1: Target
Q1 Performance
CapriconPolokwane 4 2 6720 7715
Lebowakgomo 3 2 5040 5280
WaterbergMokopane 2 2 3360
3836
Lephalale 2 2 3360 3047
SekhukhuneJane Furse 3 3 5040 5114
Groblersdal 3 2 5040 5471
Mopani
Giyani 3 3 5040 4542
Tzaneen 3 2 5040 5626
Phalaborwa 3 2 5040 2608
Modjadjiskloof 2 1 3360 3849
Vhembe
Thohoyandou 2 2 3360 4135
Makhado 3 2 5040 5480
Musina 1 1 1680 990
Vuwani 1 1 1680 3850
Dzanani 1 2 3360 3542
TOTALS 36 29 62160 65085
16
17
TARGETS AS PER PROVINCIAL BUSINESS PLAN
18
DHA Annual Target: Birth: New born children registered within 30 calender days of the birth
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
88 351 (as per birth tool) 94 676 21 708
Q1 PROGRESS:
STATISTICS
Province: 23 673 HQ: 22 570
ANALYSIS
Achieved
REMARKS
Of 23 673 birth registered at Province, 9433 were registered at health facilities
Registration of birth for category of 31-15 years remains a challenge for the Province.
In Q1 9689 births were registered after 31 days and 649 births were registered after 15 years.
19
DHA Annual Target: ID Smart Card: Number of Smart ID cards applications captured for citizens 16 years and above
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
103 488 (as per BP)
174 720 (Revised)241 920 60 480
Q1 PROGRESS:STATISTICS
66 634 (applications processed)63 286 (cards issued)
ANALYSIS
Achieved
REMARKS
Low collection rate by senior citizens.
20
DHA Annual Target: Outreach Campaigns: Number of outreach campaigns conducted in support of LRB mop up campaign
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
5 1 Outreach conducted (144
Areas visited in that outreach)
1 Outreach programme per Province
Q1 PROGRESS: AchievedSTATISTICS
1(144 Areas visited)LRB Mop up campaign was conducted from 8-20 June 2015
ANALYSIS
Achieved
REMARKS:
There is no sufficient budget allocated for outreach programmes
21
DHA Annual Target: Front office toolkit: Implementation of front office toolkit at small medium and large offices
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
Target was implemented from
2015/16100% 100%
Q1 PROGRESS: STATISTICS
100%
ANALYSIS
Achieved
CHALLENGES: N/A
22
DHA Annual Target: Service standards for resolution of complaints: 95% of complaints addressed within specific timeframe
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
90% 95% 95%
Q1 PROGRESS: STATISTICS: 64%
Received: 248Addressed: 158
ANALYSIS
Not achieved
CHALLENGES:
23
DHA Annual Target: SA Learners: South African learners, 16 years and above, issued with IDs in province (applications collected {taken in at schools} and delivered)
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
100% 100% 100%
Q1 PROGRESS: STATISTICS
Smart ID Card issued : 9263Green Barcoded issued: 1305
ANALYSIS
Achieved
REMARKS:
Learners are no longer interested in applying for green id books during school visitations.
Learners apply for Smart ID Card on Saturdays and during school holidays.
24
DHA Annual Target: Schools visited: Secondary schools visited in province* to collect ID applications from learners of 16 years and above
NOTE: EXCLUDING SCHOOLS IN VICINITY OF A SMART CARD OFFICE
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
100%
(100%)
Sekhukhune: 372
Capricon: 323
226/226 (100%)
Q1 PROGRESS:
STATISTICS
100%
ANALYSIS
Achieved
CHALLENGES: N/A
25
DHA Annual Target: Undocumented foreigners deported within 30 calendar days (direct deportations)
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
7110/7110 (100%) 100% 100%
Q1 PROGRESS: STATISTICS
679/ 679 (100%)
ANALYSIS
Achieved
CHALLENGES: N/A
26
DHA Annual Target: Undocumented foreigners transferred to Lindela within 20 calendar days
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
747/ 841 (89%)100% 100%
Q1 PROGRESS: STATISTICS
20/ 20 (100%)
ANALYSIS
Achieved
CHALLENGES: N/A
27
DHA Annual Target: Number of employers charged in provinces in terms of Section 38 (4) (a) of the Immigration Act
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
77 159 40
Q1 PROGRESS: STATISTICS
12
ANALYSIS
Not achieved
CHALLENGES:
Most workplaces are always locked denying inspectorate access, especially farms
28
DHA Annual Target: Transgressors charged in terms of Immigration Act
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
2500 4156 936
Q1 PROGRESS:
STATISTICS
1013
ANALYSIS
Achieved
CHALLENGES: N/A
29
DHA Annual Target: Fraudulent marriage & marriages of convenience cases finalized
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
40 100% 100%
Q1 PROGRESS:STATISTICS
1/1 (100)
ANALYSIS
Achieved
CHALLENGES
Target is dependent on fraudulent marriages/marriages of convenience being reported to the Department, on instances where citizens report incorrect status.
30
DHA Annual Target: 75% of First instance status determinations finalized within 3 months in province
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
14773/14773 (100%) 100% 100%%
Q1 PROGRESS: STATISTICS
2630/ 2630 (100%)
ANALYSIS
Achieved
CHALLENGES: N/A
31
DHA Annual Target: General inspection of businesses: Number of inspections of businesses
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
100% (Target now measured in
numbers) 1494 307
Q1 PROGRESS: STATISTICS
266
ANALYSIS
Not achieved
CHALLENGES:
32
DHA Annual Target: Hotel Inspections: Number of inspections of registers in hotels, lodges and hostels to ensure status of residents is legal
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
100% (Target now measured in
numbers) 386 88
Q1 PROGRESS: STATISTICS
77
ANALYSIS
Not achieved
CHALLENGES:
33
DHA Annual Target: General inspections of Schools: Number of general inspections
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
New Target 1084 247
Q1 PROGRESS: STATISTICS
2
ANALYSIS
Not achieved
CHALLENGES:
34
DHA Annual Target: Valid invoices settled within 30 days of certification of invoices
BASELINE for Province (14/15)
ANNUAL TARGET for Province (15/16)
QUARTER 1 TARGET for Province
98% 100% 100%
Q1 PROGRESS: STATISTICS
100%
ANALYSIS
Achieved
CHALLENGES:
35
DUPLICATE CASES: ONE PERSON MULTIPLE ID NUMBERS : QUARTER 1
District Cases Received Cases Finalised
Capricon 64 2
Waterberg 33 0
Sekhukhune 0 0
Mopani 93 0
Vhembe 47 0
TOTALS 237 2
36
DUPLICATE CASES: MULTIPLE PERSONS SHARING SAME ID NUMBER: QUARTER 1
District Cases Received Cases Finalised
Capricon 17 0
Waterberg 0 0
Sekhukhune 0 0
Mopani 22 0
Vhembe3
0
TOTALS 42 0
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OPERATION FIELA: MAY TO 17 AUGUST 2015
DISTRICT
NO.OF OPERATIONS UNDOCUMENTED FOREIGNERS DEPORTED
FEMALES MALES MINORS TOTAL
Capricorn 10 7 137 3 147
Waterberg 18 49 158 0 207
Sekhukhune 14 8 77 0 85
Mopani 11 15 42 0 57
Vhembe 27 20 171 0 191
TOTAL 80 99 585 3 687
FINANCE AND SUPPORT SERVICES
STAFF PROFILE
LEVEL MALE DISABILITY FEMALE DISABILITY TOTAL14 0 0 1 0 113 1 0 4 0 5
12 5 0 5 0 10
11 0 0 1 0 1
10 22 1 9 0 32
9 2 0 1 0 3
8 66 1 56 0 123
7 55 1 79 0 135
6 234 5 280 5 524
5 12 0 21 1 34
3 12 0 36 2 50
417 8 493 8 918
40
PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS
OfficesTotal
Establishment Total FilledVacant Funded
PM’s office 33 29 4
Capricorn 163 152 11
Mopani 151 145 6
Sekhukhune 93 84 9
Waterberg 115 109 6
Vhembe 421 399 22
976 918 58
Capacity Rate 94% 6%
41
Filling of Vacancies:Nr of Posts
Advertisement Closing date of advertisement
Deadline for filling
Nr of posts advertised
Nr of posts shortlisted end of April
Nr of posts interviewed end April 2015
Nr of staff assuming duty w.e.f April 2015
1 HRMC 6/15/8F 06/02/2015 30/04/2015 0 0 0 01
1 HRMC 75/14/15 12/12/2014 30/04/2015 0 0 0 01
1 HRMC 45/14/15C 23/06/2015 30/06/2015 0 0 0 01
1 HRMC 45/14/15C 23/06/2015 30/06/2015 0 0 0 01
1 HRMC 75/14/18 12/12/2014 30/06/2015 0 0 0 01
02 HRMC 44/14/17E 13/06/2014 30/06/2015 0 0 0 02
1 HRMC 75/14/20C 12/12/2014 30/06/2015 0 0 0 01
1 HRMC 30/14/17A 16/05/2014 30/06/2015 0 0 0 01
1 HRMC 75/14/11 12/12/2014 30/06/2015 0 0 0 01
1 HRMC 45/14/16 23/06/2015 30/06/2015 0 0 0 01
1 HRMC 75/14/12 12/12/2014 30/06/2015 0 0 0 01
1 HRMC 2/15/4F 16/01/2015 30/06/2015 0 0 0 01
1 HRMC 2/15/4G 16/01/2015 31/05/2015 0 0 0 01
1 HRMC 2/15/7A 16/01/2015 31/05/2015 0 0 0 01
1 HRMC 75/14/8D 12/12/2015 31//05/2015 0 0 0 01
1 HRMC 45/14/17B 23/06/2014 30/06/2015 0 0 0 01
Totals 0 0 0 17
42
Filling of Vacancies:
Breakdown of posts as per advertisement:
Nr of Post
Advertisement Closing date of advertisement
Deadline for filling
Nr of posts advertised
Nr of posts shortlisted end of May
Nr of posts interviewed end May 2015
Nr of staff assuming duty w.e.f May 2015
1 HRMC 2/15/8B 16/01/2015 30/04/2015 0 0 0 01
1 HRMC 30/14/2015 16/05/2015 30/04/2015 0 0 0 01
1 Filled on Transfer N/A 30/09/2015 0 0 0 01
Totals 0 0 0 03
Nr of Post
Advertisement Closing date of advertisement
Deadline for filling
Nr of posts advertised
Nr of posts shortlisted end of June
Nr of posts interviewed end June 2015
Nr of staff assuming duty w.e.f June 2015
1 HRMC 75/47/7B 12/12/2014 31/05/2015 0 0 0 01
1 HRMC 12/15/5C 23/02/2015 30/06/2015 0 0 0 01
1 HRMC 12/15/5D 23/02/2015 30/06/2015 0 0 0 01
1 HRMC 12/15/5B 23/02/2015 30/06/2015 0 0 0 01
1 HRMC 6/15/4A 06/02/2015 30/06/2015 0 0 0 01
1 Filled on Transfer N/A 30/06/2015 0 0 0 01
1 Filled on Transfer N/A 30/08/2015 0 0 0 01
Totals 0 0 0 07
HRMCM 2/2014
HRMCM 6/2015
HRMCM 11/2015
HRMCM 12/2015
HRMCM 30/2015
HRMCM 44/2015
HRMCM 45/2015
HRMC 75/2015
1 x AC – Vuwani
1 x CAC – Bungeni
1 x CAC – Maruleng
1x IO – Giriyondo
Total (4)
1 x AC – Jane furse
1 x AC – Mokopane
1 x CSS – Vuwani
1 x AC Thohoyan-dou
Total (4)
1 x LOM – Mutale
Total (1)
4 x AC: Lebowa-kgomoMalamuleleMakhadoVuwaniand Makuya
Total (4)
1 x AC Hospital – Seshego
1 x IO Beitbridge
Total (2)
2 x IO – Polokwane
Total (2)
2 x AC –Polokwane
1 x RC –RRC Musina
1 x IO –RRC Musina
Total (4)
1 x CAC – Makuya
1 x AO – Modjadjis-kloof
1 x IO – Pafuri
1 x RROM- RRC Musina
1 x CIO – Pontdrift
1 x SPP – Provincial Office
Total (6)
A total of 27 post were filled in first quarter were advertised, shortlisted and interviewed in 2014/15 financial year and filled in 1st quarter 2015/16
Filling of Vacancies: Posts filled in Quarter 1
44
PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM
DESCRIPTIONPERFORMANCE AGREEMENT PERCENTATAGE%
PMDS Conducted (2013/14) 886 100%
PMDS Conducted (2014/15) 932 100%
PMDS 1st quarter (2015/2016) 914 85.4%
A total of 130 Performance Agreements for Beitbridge Port of entry were submitted to the Chief Directorate Port Control hence they could not be captured in the province. 3 Performance agreements for Polokwane office could not be submitted due to the 3 official being on suspension.
45
SUMMARY OF BUDGET 2015/2016
Classification Voted
R’ 000
Expenditure on BAS as at 30 June 2015
R’ 000
Commitments pending
R’000
% Spend as at end June 2015
Projected expenditure
R’ 000
Comp of Employees
237,614 60,237 0 25% 177,377
Goods & services 21,566 4,096 1,385 25% 14,761
Transfer & Subsidies
232 796 0 343% 232
Machinery & Equipment
19 0 0 0% 546
Total 259,431 65,130 1,385 25.63% 192,916
46
REVENUE COLLECTION PER MUNICIPALITY
MUNICIPALITY REVENUE AMOUNT
Capricorn District R2,158,625.00
Mopani District R1,564,850.00
Sekhukhune District R1,129,245.00
Waterberg District R1,428,678.22
Vhembe District R2,228,037.23
TOTAL R8,509,435.45
47
FLEET MANAGEMENT
KEY AREA NUMBER PERCENTATAGE
Vehicles
Number of vehicles in the Province 123 100
New vehicles received0
(1 Replacement) 0
Number of Functional vehicles118 95.93
Number of vehicles involved in accidents 3 0.02
Mobile offices
Number of mobile offices 16 100
Number of dysfunctional mobile 0 0
Number of Functional mobiles 16 100
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Asset management & SCM Functions:
Nr of Assets on Province FAR
Additional assets not on register
Leased assets
F/ L Assets
Not verified Audit information
15 823 0 0 71 84 None
AG asset audit concluded at:
Department of Home Affairs Limpopo Provincial Office was audited on the 2014/15 assets additions.
Outcomes:
The Auditor-General concluded that there were no findings on the audit.
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• Asset verification is performed bi-annually to ensure the existence and completeness of the Departmental asset register.
• Quarterly asset verifications are performed in the Province whereby the inventory list is agreed to the assets physically on the floor to ensure accuracy of the register and to identify and report any discrepancies.
• Movement of assets is monitored by the utilisation of Asset Movement Forms
• Additions of assets are reported monthly to Head Office Asset Management Directorate.
• Assets identified for disposal are reported to the Provincial Office by the Districts for consolidation and implementation of the disposal process. Assets are disposed through auction.
Maintenance of Asset Registers
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EMPLOYEE RELATIONS CASES
KEY AREA NUMBER OF CASES REPORTED OUTCOMES
Fraud & Corruption 7 01 dismissal
06 pending
Improper Conduct 4 01 suspension with salary
03 pending
SANCTIONS
Dismissals 1Warnings 0
Suspension without salary 1
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COUNTER CORRUPTION AND SECURITY SERVICES
• Corruption Unit and Security (CCSS):• Cases received = 4• Hearing held = 0• Outcome = None
• Challenges
Progress : Vetting• Centralized at Head Office (No vetting officer in the Province)
Current priority• Functioning of Security Committee
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STAFF ENGAGEMENTS
MANAGEMENT INTERACTION WITH STAFF
The Province interact with staff through the following:
• Youth Forum• Provincial Disability Forum• Men's and Women's Health days• Provincial Consultative Forum• Extended management meetings • Provincial Exco meetings• District Management meetings• Monthly office staff meetings
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STAFF DEVELOPMENT
MONTH
TRAINING CONDUCTED
EQUITY RACE
April 2015 DHA induction 3 male, 5 female Black
April 2015 Diamond release training and support 81 male, 107 female 12 white, 176 black
May 2015 Induction 1 male, 1 female Black
May 2015 Diamond release training and support 4 male, 4 female Black
May 2015 DHA Modernization 11 male, 17 female Black
TOTAL 5 100 male134 female
222 Black12 White
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MANAGEMENT OF LEAVE
Annual targets
Leave declaration certificate submitted
(Y/N)
Number of discrepancies found
Number of discrepancies
rectified
100% Yes 1315 Yes
12 PILLIR submitted to head Office and still waiting approval
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CASH IN TRANSIT
ARRANGEMENTS
• Limpopo Provincial Office arranged cash in transit for 21 offices in the Province
• The cash is collected 5 days a week (Monday – Friday) • “Fidelity” is the service provider• The person who collect the cash for the day identify him/her by means
of an ID card and a copy is made of his/her ID card upon collection
PROJECTS
LATE REGISTRATION OF BIRTH (LRB) MOP UP CAMPAIGN: 08-20 JUNE 2015
District
zero to 30 days
31 days to 6 years
7 to 14 Years
UBCLRB 15 years
LRB 16 years above
1st ID 16 years
1st ID 17 and above
Re -issue ID
Vhembe 36 18 21 35 2 58 109 136 38
Sekhukhune 48 47 10 23 10 126 243 942 261
Waterberg 65 101 7 41 9 96 63 245 96
Capricorn 8 50 1 13 0 29 63 173 35
Mopani 19 61 7 36 4 51 110 345 140
STATISTICS: LRB MOP UP CAMPAIGN 08-20 JUNE 2015
Home Affairs officials receiving marching orders during the dry-run at Vhembe district.
Vhembe Acting DMO Mr. Zamba Maluleke and stakeholder forum members singing the national anthem during the dry-run.
Home Affairs official taking sets of fingerprint for a school learner
Home Affairs Mobile office arriving at the service point
Clients waiting to be served by Home Affairs officials
Client receiving a birth certificate on the spot
Client applying for Late Registration of Birth
Mobile teams from Limpopo, Nothwest, Gauteng and Mpumalanga
Clients waiting on a queue to be served at Smashblock Thabazimbi
Issue Achievements What has improved
Inspectorate officials • Province increased a number of inspectorate officials on structure from 87 to 104 officials
Improvement in achievement of Inspectorate target in Q3
Smart Identity Card
• Smart ID Card footprint has increased , since the rollout in 2013/14 financial year, 15 offices in the Province can issue the Smart ID Card.
• 63 286 Smart ID Cards were issued for collected in the Province in Q1
More members of the public have switched from Green ID book to Smart ID Cards
Hospital optimization• 6 Health facilities were optimized (Mankweng,
Mokopane, Philadelphia, Kgapane, Letaba and Tshilidzini). Signages are in place, 3Gs have been allocated, IT equipments and furntiure
New born babies can be registered without hindrance a
Stakeholder Relations
• Collaboration in common projects: Department of Sports, Arts and Culture as well as Molemole Municipality-Youth day celebrations, Office of the Premier, EXCO Imbizo at Makhado Municipality,
Public education on DHA services, application and collection of documents
Payments of invoices • 100% invoices were paid within 30 days Services providers are paid
on time
Achievements
Issue Achievements What has improved
Relocation of Offices to alternative
The following offices were relocated to alternative office accommodation:• Thabazimbi Medium Office• Musina Medium Office• Nebo Medium Office• Makhado Medium Office• Modimolle Medium Office
More efficient service delivery
Renewal of Leases
The following leases for office accommodation were renewed:• Thohoyandou Large Office (Lease runs until 31st
December 2018)• Limpopo Provincial Office (Lease runs until 31st
January 2017)• Lebowakgomo Medium Office (Lease runs until 31st
December 2018)• Jane Furse Large Office (Lease runs until 31st
December 2018)• Praktiseer Small Office (Lease runs until 31st
December 2016)• Mokopane Large Office (Lease runs until 31st
December 2016)
Achievements
Issue Challenges What needs to be been done
Polokwane Large Office
• There is a large influx of clients to Polokwane Large office and the office space has become minimal and cannot accommodate the clients that need to be services.
The Office needs to be relocated to alternative adequate and sufficient office accommodation
Praktiseer Small Office
• The office space is minimal making it difficult to service clients and it is located next to a bottle store.
• The relocation process of the office has been underway and the Department of Public Works has already advertised two times for alternative accommodation with no positive results. The second bid is still going for evaluation and only one bid was received.
The Office should be relocated to adequate accommodation that meets the needs of Home Affairs.
Fetakgomo • The office is currently operating from a Thusong Centre with no formal lease agreement
• The Office has not been on-lined as there is no lease agreement and Home Affairs cannot be allowed to install network equipment without the agreement.
• The request to relocate the office was approved and a service provider appointed by the Department of Public Works however, the process was delayed by a dispute over the ownership of the land between the service provider and the Municipality
The Office should be relocated to adequate accommodation that meets the needs of Home Affairs.
Challenges
Issue Challenges What needs to be been done
HR Registry • Lack of HR Registry Personnel Creation of HR registry posts
Departmental HR Policies • Implementation of unsigned Departmental HR policies e.g. Recruitment, PMDS
HR policies to be signed and approved
Finance Personnel structure at Provincial offices
• Provincial Finance and Supply Chain rely on seconded staff from offices to perform finance duties at Provincial level.
Increase establishment
Duplicate cases Applications take too long to be resolved, especially on cases of multiple persons sharing same ID number.
Strict turn around times
Responses to be within the law
Collection of Green Identity Documents High volumes of green barcoded IDs books at our offices (7520)
Members of the public to collect their IDs as IDs must be returned to Head Office after 6 months.
IMS Deportation vehicles Deportation vehicles have exhausted their life span Allocate budget to Procure deportation vehicles
Ablution facilities for members of the Public Frequent blockages of ablution facilities Availability of budge to hire
mobile toilets
Challenges
Thank you
Siyabonga