© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Funding Workshop
Athens, May 11th
Geert Van GrootelBrigitte Jörg
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Programme• Part 1: 09.30 -10.45• Intro
• Workshop goals• Procedure and methodology• Domain scoping : Funding
• Part 2: 11.15 – 12.30– User perspectives
• Funding agency• Researcher• Research manager• Research policy maker
– Cases part I• Part 3: 13.30 – 15.00
– Cases part II– Discussions, conclusions and actions
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Workshop goals
• Consensus building on the semantics of different elements related to the concepts and praxis of “Funding”
• Requirements capturing for “Funding” from the different end user or stakeholder perspectives on “Funding”
• Verbalize these requirements in a standardized manner
• Plan further activities• Describe and plan the output products to
delivered by the CERIF TG
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Methodology
Define purpose of Funding Model
Scope the “Funding” object
Knowledge extraction
VerbalizationWorkshop
CERIF TG Build logical model
Resolve to CERIF
Conceptual level
Logical & P
hysical level
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Funding: definition– Providing financial resources to finance a need, program, or project. In
general, this term is used when a firm fills the need for cash from its own internal reserves, and the term 'financing' is used when the need is filled from external or borrowed money. (BusinessDirectory.com)
– Research funding is a term generally covering any funding for scientific research, in the areas of both "hard" science and technology and social science. The term often connotes funding obtained through a competitive process, in which potential research projects are evaluated and only the most promising receive funding. Such processes, which are run by government, corporations or foundations, allocate scarce funds. (OECD, Main Science and Technology Indicators – 2008)
– Research Grant: Means a sum of money made available to the University for the conduct of a specific research project or programme which is to be undertaken over a specified period of time. (http://www.hr.uwa.edu.au/agreements/general/general_staff_agreement/preliminaries/definitions)
– Research Grant: An award to an academic or professional staff member to support his/her ongoing research interest. Normally there are no, or only very few, conditions associated with the award. The researcher is free to decide on the course of his/her research and to use the funds accordingly subject only to the general conditions of the sponsor and the policies of the University. (http://www.athabascau.ca/policy/research/preambleanddefinitions.htm)
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Funding: definition– Research Grant: An award to an academic or professional staff member to support
his/her ongoing research interest. Normally there are no, or only very few, conditions associated with the award. The researcher is free to decide on the course of his/her research and to use the funds accordingly subject only to the general conditions of the sponsor and the policies of the University. (http://www.athabascau.ca/policy/research/preambleanddefinitions.htm)
– Research Grant: an award made in support of an empirical study. (Manchester college)
– Grant: As used by JUST GRANTS ARIZONA, the word “grant” refers to a sum of money given to support the work of an agency, organization, or (occasionally) individual, usually as a result of a formal decision-making process involving a written or oral presentation and review. Grants are distinct from loans in that they are given outright, with no conditions for repayment.
– Grant A type of financial assistance awarded to an organization for the conduct of research or other program as specified in an approved proposal. A grant, as opposed to a cooperative agreement, is used whenever the awarding office anticipates no substantial programmatic involvement with the recipient during the performance of the activities. (UCLA)
– A more or less structured mechanism for resources allocation to research activities. (FRIS programme)
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Definitions
So far there is no explicit definition of the concept in CERIF
Proposal for discussion
“A Funding Programme is the source of financial means to a project, programme, equipment, event or any other structured
scientific activity*. A Funding Programme is managed by a Funding Organisation.”
* Structured scientific activity: scientific activity with defined scope: content and time wise
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Definitions and scope• The Funding Organisations
– The Funding Organisation manages the Funding Programme– The Funding Organisations is the grantor of the grant from the
Funding Programme budget to the grantee. • The grant
– The grant is the amount of financial resources transferred to the grantee.
– The grantee is the recipient of the grant.– The grantee can be a person, a project, an organisational unit,…– The Funding Programme is generally known by its name.– The grant can be associated with specific conditions on the
spending and/or timing.
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Definitions and scope• The Funding Programme
– The Funding Programme has a name– The Funding Programme can be part of a Funding Programme
structure– The Funding Programme has a budget, expressed in a currency– The Funding Programme works with an application calendar
(funding cycle)– The Funding Programme has application criteria
• Age related• Position related• Nationality• Qualification • Thematic and geographical coverage• Budget size• Activity
– Project, event, equipment, travel, prototyping, networking…
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
• Funding Cycle Range of time during which proposals are accepted, reviewed, and funds are awarded. If a sponsor has standing proposal review committees (or boards) that meet at specified times during the year, application deadlines are set to correspond with those meetings. For some sponsors, if proposals are received too late to be considered in the current funding cycle, they may be held over for the next review meeting (i.e., National Science Foundation's Target Dates).
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
A Fact
Project A recieves funding from the Research Communities programme of the FWO for a period of 4 years, starting on the 1st of May 2009.
The project budget for that period is 480.000 euro and the Research Communities program is the principal funding source.
For statistics and other purposes we use code 7013 to identify the FWO Research Communities programme
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Verbalization• A fact
– Project A recieves funding from the Research Communities porgramme of the FWO for a period of 4 years, starting on the 1st of May 2009. Project A recieves 480.000 euro and the Research Communities program is the principal funding source. For statistics and other purposes we use code 7013 to identify the FWO Research Communities programme.
• Basic facts
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
A case• A funding resource has a name but we always refer to the funding resources
by its unique code• A funding resource has a budget in euro• The general information can be found in the description of the funding
resource, which can be in available in different languages• Some of the characteristics of a funding resource are expressed with keywords• In order to categorise the funding resources we attribute different
classifications to them. E.g. Science domains, geographical coverage,…• A funding resource is valid during a certain period• There can be web resources available for the funding resource, e.g. webpages• A funding resource is often part of a more complex funding scheme
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Funding - Object
Object Funding
Role
Valid Role period
Budget
Currency
StartDate EndDate
OrgUnit
Name
{142A2}
{Research communities Programmme}
{7013}
{30/04/2013}{01/05/2009}
{FWO}
{euro}
{480.000} {Principal funding source}
FundingId
ObjectId
Type
{Project}
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
FundingProgrammeCERIF2006
• FundingProgramme has FundingProgrammeId• FundingProgramme has Valid Period
– Valid Period is between StartDate and EndDate• FundingProgramme has Budget expressed in known Currency• FundingProgramme has Name expressed in known Language and Translation• FundingProgramme has Description expressed known Language and Translation• FundingProgramme has Keywords expressed in known Language and Translation• FundingProgramme has Classification• FundingProgramme has URI• FundingProgramme is related to FundingProgramme
FundingProgramme FundingProgrammeID
Valid Period
StartDate
EndDateBudget
Currency
URI
Name
Keywords
Description
Language Translation
Language Translation
Language Translation
Classification
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Funding_ProgrammeCERIF2006
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Funding & CERIF objects
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Funding & CERIF objects
Funding
Person Project Publication OrgUnit
Equipment
Event Patent
Product
Is funded by / funds
Is funded by / funds
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
User perspectiveThe Funding Organisation
• Funding Programme structure• Funding Programme budget sources• Application criteria
– Thematic– Qualification
• Educational: Pre-doc, Post-doc• Position: tenure, principal investigator,..
– Geographical coverage– Nationality– Size– Time coverage: short vs. long term– Evaluation criteria– Organisational coverage: personal, simple project, multi team project– Research type: fundamental, applied, prototype development– Financing schemes: single source, co-financing (private, institutional),…
• The funding cycle– Calls, application deadlines
• Review boards• Workflow: status of Calls and proposals
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Funding OrganisationCase
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
User perspectiveThe Researcher
• Funding Calender– List by deadlines feature
• Themes– List only relevant funding opportunities
• Relevance based on expert profile• Search/categorize on
– eligibility criteria– Experience level: pre-doc, doc, post-doc, junior faculty member, senior
scientist,…– Funding organization type: governmental, (different levels), private,
charity,…– Research themes/subjects– Activity: project, prototype development, equipment, networking, event
organisation,– Funding instrument type: Grant, collaborative agreement, procurement,
• Information push based on profiles– Expert– Supervisor– …
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Researcher
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Researcher
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
User perspectivesThe Research Manager
• Funding Calendar– List by deadlines
• Themes– List only relevant funding opportunities
• Relevance based on organisation profile• Report on grants by
– Themes: disciplines, application domain, geographical coverage– Researchers– Financial volume– FTe’s involved– Budget: Project budget, allocated amounts and spending divided between
running costs, investment, personnel, overhead, through time• Report on success rate of own researchers• Link inputs to outputs
– Publications per grant/project• Calculate output costs
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Research ManagerCase
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
User perspectiveThe Policy Maker
• Compliance with regional, national, European (eurostat, 3% norm) and international (OECD) statistical obligation.– E.g.: Project budget, allocated amounts and spending divided between
running costs, investment, personnel, overhead, through time• Measure spending rate• Distribution across:
– Disciplines and other classifications– Geographical coverage
• Direct link between economic bookkeeping rules and project spending• Input vs. output
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Policy makerCase
• A Project receives a Grant from a Funding Programme• The grant consist of specific amounts for
– Personnel– Investments– Running cost – Overhead
• Spending rates of the grant amounts can be defined
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
Policy makerCase
Project Funding
Grant
Allocated amount Spent amount
Budget categories
Personel investment Running costs Overhead
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
FPM semantics
Application criteria
Activity criteria
Research project
Felllowship
Information/communication
Travel
Symposium
Equipment
Scientific Publications
Others
Budget criteria
< 5k euro
5 - 10 keuro
10 - 20 keuro
20 - 50 keuro
50 - 100 keuro
100 - 250 keuro
Subtopic
Language of submission
Additional requirements
Nationality
Select country Code
Gender criteria
All
Male
Female
Qualification criteria
All
Master degree
PhD degree
PostDoc 2-4 years
PostDoc 4-8 years
PostDoc + 8 years
Tenure Research position
Age criteria
- 25
25-30
30-35
35-40
40-45
45-50
+ 50
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
FRIS model
FundingProgramme
FinCode
Status
applicableNon applicable
Classificatie
CFCode Secret
Valid Period
EndDateStartDate
NameNL
EN
Project
Project Budget
Running cost
Overhead
Investment
Personel
SpendAllocated
Running cost
Overhead
Investment
Personel
Funding Programme model FRIS-RP
Hierarchy
OrgUnit
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
FRIS case<cfProj_FundProg> <cfProjId>20106</cfProjId> <cfFundProgId>7010</cfFundProgId> <cfClassId>P</cfClassId> <cfClassSchemeId>iwProjectFundingProgrammeRole</cfClassSchemeId> <cfStartDate>2005-01-01T00:00:00</cfStartDate> <cfEndDate>2007-12-31T00:00:00</cfEndDate> <cfAmount cfCurrencyCode="EUR">168900</cfAmount> </cfProj_FundProg> <cfProj_FundProg><cfProjId>20106</cfProjId> <cfFundProgId>7010</cfFundProgId> <cfClassId>PK</cfClassId> <cfClassSchemeId>iwProject_FundProgBudgetType</cfClassSchemeId> <cfStartDate>2005-01-01T00:00:00</cfStartDate> <cfEndDate>2007-12-31T00:00:00</cfEndDate> <cfAmount cfCurrencyCode="EUR">161400</cfAmount> </cfProj_FundProg>- <cfProj_FundProg> <cfProjId>20106</cfProjId> <cfFundProgId>7010</cfFundProgId> <cfClassId>PKB</cfClassId> <cfClassSchemeId>iwProject_FundProgBudgetType</cfClassSchemeId> <cfStartDate>2005-01-01T00:00:00</cfStartDate> <cfEndDate>2007-12-31T00:00:00</cfEndDate> <cfAmount cfCurrencyCode="EUR">161400</cfAmount> </cfProj_FundProg>-
© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece
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Funding Workshop
DiscussionConclusion
Actions