© geert van grootel & brigitte jörg may 11th, 2009 in athens, greece 1 funding workshop...

© Geert Van Grootel & Brigitte Jörg May 11th, 2009 in Athens, Greece

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Funding Workshop

Funding Workshop

Athens, May 11th

Geert Van GrootelBrigitte Jörg


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Funding Workshop

Programme• Part 1: 09.30 -10.45• Intro

• Workshop goals• Procedure and methodology• Domain scoping : Funding

• Part 2: 11.15 – 12.30– User perspectives

• Funding agency• Researcher• Research manager• Research policy maker

– Cases part I• Part 3: 13.30 – 15.00

– Cases part II– Discussions, conclusions and actions


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Funding Workshop

Workshop goals

• Consensus building on the semantics of different elements related to the concepts and praxis of “Funding”

• Requirements capturing for “Funding” from the different end user or stakeholder perspectives on “Funding”

• Verbalize these requirements in a standardized manner

• Plan further activities• Describe and plan the output products to

delivered by the CERIF TG


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Funding Workshop

Methodology

Define purpose of Funding Model

Scope the “Funding” object

Knowledge extraction

VerbalizationWorkshop

CERIF TG Build logical model

Resolve to CERIF

Conceptual level

Logical & P

hysical level


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Funding Workshop

Funding: definition– Providing financial resources to finance a need, program, or project. In

general, this term is used when a firm fills the need for cash from its own internal reserves, and the term 'financing' is used when the need is filled from external or borrowed money. (BusinessDirectory.com)

– Research funding is a term generally covering any funding for scientific research, in the areas of both "hard" science and technology and social science. The term often connotes funding obtained through a competitive process, in which potential research projects are evaluated and only the most promising receive funding. Such processes, which are run by government, corporations or foundations, allocate scarce funds. (OECD, Main Science and Technology Indicators – 2008)

– Research Grant: Means a sum of money made available to the University for the conduct of a specific research project or programme which is to be undertaken over a specified period of time. (http://www.hr.uwa.edu.au/agreements/general/general_staff_agreement/preliminaries/definitions)

– Research Grant: An award to an academic or professional staff member to support his/her ongoing research interest. Normally there are no, or only very few, conditions associated with the award. The researcher is free to decide on the course of his/her research and to use the funds accordingly subject only to the general conditions of the sponsor and the policies of the University. (http://www.athabascau.ca/policy/research/preambleanddefinitions.htm)


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Funding Workshop

Funding: definition– Research Grant: An award to an academic or professional staff member to support

his/her ongoing research interest. Normally there are no, or only very few, conditions associated with the award. The researcher is free to decide on the course of his/her research and to use the funds accordingly subject only to the general conditions of the sponsor and the policies of the University. (http://www.athabascau.ca/policy/research/preambleanddefinitions.htm)

– Research Grant: an award made in support of an empirical study. (Manchester college)

– Grant: As used by JUST GRANTS ARIZONA, the word “grant” refers to a sum of money given to support the work of an agency, organization, or (occasionally) individual, usually as a result of a formal decision-making process involving a written or oral presentation and review. Grants are distinct from loans in that they are given outright, with no conditions for repayment.

– Grant A type of financial assistance awarded to an organization for the conduct of research or other program as specified in an approved proposal. A grant, as opposed to a cooperative agreement, is used whenever the awarding office anticipates no substantial programmatic involvement with the recipient during the performance of the activities. (UCLA)

– A more or less structured mechanism for resources allocation to research activities. (FRIS programme)


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Funding Workshop

Definitions

So far there is no explicit definition of the concept in CERIF

Proposal for discussion

“A Funding Programme is the source of financial means to a project, programme, equipment, event or any other structured

scientific activity*. A Funding Programme is managed by a Funding Organisation.”

* Structured scientific activity: scientific activity with defined scope: content and time wise


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Funding Workshop

Definitions and scope• The Funding Organisations

– The Funding Organisation manages the Funding Programme– The Funding Organisations is the grantor of the grant from the

Funding Programme budget to the grantee. • The grant

– The grant is the amount of financial resources transferred to the grantee.

– The grantee is the recipient of the grant.– The grantee can be a person, a project, an organisational unit,…– The Funding Programme is generally known by its name.– The grant can be associated with specific conditions on the

spending and/or timing.


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Funding Workshop

Definitions and scope• The Funding Programme

– The Funding Programme has a name– The Funding Programme can be part of a Funding Programme

structure– The Funding Programme has a budget, expressed in a currency– The Funding Programme works with an application calendar

(funding cycle)– The Funding Programme has application criteria

• Age related• Position related• Nationality• Qualification • Thematic and geographical coverage• Budget size• Activity

– Project, event, equipment, travel, prototyping, networking…


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Funding Workshop

• Funding Cycle Range of time during which proposals are accepted, reviewed, and funds are awarded. If a sponsor has standing proposal review committees (or boards) that meet at specified times during the year, application deadlines are set to correspond with those meetings. For some sponsors, if proposals are received too late to be considered in the current funding cycle, they may be held over for the next review meeting (i.e., National Science Foundation's Target Dates).


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Funding Workshop

A Fact

Project A recieves funding from the Research Communities programme of the FWO for a period of 4 years, starting on the 1st of May 2009.

The project budget for that period is 480.000 euro and the Research Communities program is the principal funding source.

For statistics and other purposes we use code 7013 to identify the FWO Research Communities programme


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Funding Workshop

Verbalization• A fact

– Project A recieves funding from the Research Communities porgramme of the FWO for a period of 4 years, starting on the 1st of May 2009. Project A recieves 480.000 euro and the Research Communities program is the principal funding source. For statistics and other purposes we use code 7013 to identify the FWO Research Communities programme.

• Basic facts


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Funding Workshop

A case• A funding resource has a name but we always refer to the funding resources

by its unique code• A funding resource has a budget in euro• The general information can be found in the description of the funding

resource, which can be in available in different languages• Some of the characteristics of a funding resource are expressed with keywords• In order to categorise the funding resources we attribute different

classifications to them. E.g. Science domains, geographical coverage,…• A funding resource is valid during a certain period• There can be web resources available for the funding resource, e.g. webpages• A funding resource is often part of a more complex funding scheme


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Funding Workshop

Funding - Object

Object Funding

Role

Valid Role period

Budget

Currency

StartDate EndDate

OrgUnit

Name

{142A2}

{Research communities Programmme}

{7013}

{30/04/2013}{01/05/2009}

{FWO}

{euro}

{480.000} {Principal funding source}

FundingId

ObjectId

Type

{Project}


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Funding Workshop

FundingProgrammeCERIF2006

• FundingProgramme has FundingProgrammeId• FundingProgramme has Valid Period

– Valid Period is between StartDate and EndDate• FundingProgramme has Budget expressed in known Currency• FundingProgramme has Name expressed in known Language and Translation• FundingProgramme has Description expressed known Language and Translation• FundingProgramme has Keywords expressed in known Language and Translation• FundingProgramme has Classification• FundingProgramme has URI• FundingProgramme is related to FundingProgramme

FundingProgramme FundingProgrammeID

Valid Period

StartDate

EndDateBudget

Currency

URI

Name

Keywords

Description

Language Translation



Classification


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Funding Workshop

Funding_ProgrammeCERIF2006


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Funding Workshop

Funding & CERIF objects


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Funding Workshop


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Funding Workshop

Funding & CERIF objects

Funding

Person Project Publication OrgUnit

Equipment

Event Patent

Product

Is funded by / funds

Is funded by / funds


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Funding Workshop

User perspectiveThe Funding Organisation

• Funding Programme structure• Funding Programme budget sources• Application criteria

– Thematic– Qualification

• Educational: Pre-doc, Post-doc• Position: tenure, principal investigator,..

– Geographical coverage– Nationality– Size– Time coverage: short vs. long term– Evaluation criteria– Organisational coverage: personal, simple project, multi team project– Research type: fundamental, applied, prototype development– Financing schemes: single source, co-financing (private, institutional),…

• The funding cycle– Calls, application deadlines

• Review boards• Workflow: status of Calls and proposals


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Funding Workshop

Funding OrganisationCase


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Funding Workshop

User perspectiveThe Researcher

• Funding Calender– List by deadlines feature

• Themes– List only relevant funding opportunities

• Relevance based on expert profile• Search/categorize on

– eligibility criteria– Experience level: pre-doc, doc, post-doc, junior faculty member, senior

scientist,…– Funding organization type: governmental, (different levels), private,

charity,…– Research themes/subjects– Activity: project, prototype development, equipment, networking, event

organisation,– Funding instrument type: Grant, collaborative agreement, procurement,

• Information push based on profiles– Expert– Supervisor– …


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Funding Workshop

Researcher


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Funding Workshop

Researcher


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Funding Workshop

User perspectivesThe Research Manager

• Funding Calendar– List by deadlines

• Themes– List only relevant funding opportunities

• Relevance based on organisation profile• Report on grants by

– Themes: disciplines, application domain, geographical coverage– Researchers– Financial volume– FTe’s involved– Budget: Project budget, allocated amounts and spending divided between

running costs, investment, personnel, overhead, through time• Report on success rate of own researchers• Link inputs to outputs

– Publications per grant/project• Calculate output costs


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Funding Workshop

Research ManagerCase


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Funding Workshop

User perspectiveThe Policy Maker

• Compliance with regional, national, European (eurostat, 3% norm) and international (OECD) statistical obligation.– E.g.: Project budget, allocated amounts and spending divided between

running costs, investment, personnel, overhead, through time• Measure spending rate• Distribution across:

– Disciplines and other classifications– Geographical coverage

• Direct link between economic bookkeeping rules and project spending• Input vs. output


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Funding Workshop

Policy makerCase

• A Project receives a Grant from a Funding Programme• The grant consist of specific amounts for

– Personnel– Investments– Running cost – Overhead

• Spending rates of the grant amounts can be defined


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Funding Workshop

Policy makerCase

Project Funding

Grant

Allocated amount Spent amount

Budget categories

Personel investment Running costs Overhead


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Funding Workshop

FPM semantics

Application criteria

Activity criteria

Research project

Felllowship

Information/communication

Travel

Symposium

Equipment

Scientific Publications

Others

Budget criteria

< 5k euro

5 - 10 keuro

10 - 20 keuro

20 - 50 keuro

50 - 100 keuro

100 - 250 keuro

Subtopic

Language of submission

Additional requirements

Nationality

Select country Code

Gender criteria

All

Male

Female

Qualification criteria

All

Master degree

PhD degree

PostDoc 2-4 years

PostDoc 4-8 years

PostDoc + 8 years

Tenure Research position

Age criteria

- 25

25-30

30-35

35-40

40-45

45-50

+ 50


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Funding Workshop

FRIS model

FundingProgramme

FinCode

Status

applicableNon applicable

Classificatie

CFCode Secret

Valid Period

EndDateStartDate

NameNL

EN

Project

Project Budget

Running cost

Overhead

Investment

Personel

SpendAllocated

Running cost

Overhead

Investment

Personel

Funding Programme model FRIS-RP

Hierarchy

OrgUnit


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Funding Workshop

FRIS case<cfProj_FundProg> <cfProjId>20106</cfProjId> <cfFundProgId>7010</cfFundProgId> <cfClassId>P</cfClassId> <cfClassSchemeId>iwProjectFundingProgrammeRole</cfClassSchemeId> <cfStartDate>2005-01-01T00:00:00</cfStartDate> <cfEndDate>2007-12-31T00:00:00</cfEndDate> <cfAmount cfCurrencyCode="EUR">168900</cfAmount> </cfProj_FundProg> <cfProj_FundProg><cfProjId>20106</cfProjId> <cfFundProgId>7010</cfFundProgId> <cfClassId>PK</cfClassId> <cfClassSchemeId>iwProject_FundProgBudgetType</cfClassSchemeId> <cfStartDate>2005-01-01T00:00:00</cfStartDate> <cfEndDate>2007-12-31T00:00:00</cfEndDate> <cfAmount cfCurrencyCode="EUR">161400</cfAmount> </cfProj_FundProg>- <cfProj_FundProg> <cfProjId>20106</cfProjId> <cfFundProgId>7010</cfFundProgId> <cfClassId>PKB</cfClassId> <cfClassSchemeId>iwProject_FundProgBudgetType</cfClassSchemeId> <cfStartDate>2005-01-01T00:00:00</cfStartDate> <cfEndDate>2007-12-31T00:00:00</cfEndDate> <cfAmount cfCurrencyCode="EUR">161400</cfAmount> </cfProj_FundProg>-


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Funding Workshop

DiscussionConclusion

Actions

© geert van grootel & brigitte jörg may 11th, 2009 in athens, greece 1 funding workshop...

Documents

funding workshop funding

research funding

funding workshop athens

funding workshop methodology

funding workshop programme

purpose of funding model

praxis of funding requirements

scientific research