dossier action tracking (dat) project overview csg technical review presentation office of...
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Dossier Action Dossier Action Tracking (DAT) Tracking (DAT)
Project OverviewProject Overview
CSG Technical Review CSG Technical Review PresentationPresentation
Office of Information TechnologyOffice of Information TechnologyRose RocchioRose Rocchio
Presentation OutlinePresentation Outline
Background
Technology
Next Steps
Q & A
Background
Technology
Next Steps
Q & A
BackgroundBackground
DAT Project Sponsors DAT Project Sponsors &Teams&Teams
• No ability to track the Academic No ability to track the Academic Personnel (AP) process across Personnel (AP) process across organizational boundariesorganizational boundaries
• No electronic official “historical No electronic official “historical record”record”
• Duplicate data entry (4X)Duplicate data entry (4X)• Difficult to enforce campus Difficult to enforce campus
deadlines (1500 reviews/year)deadlines (1500 reviews/year)• Complex appointments are Complex appointments are
increasing (joints/splits)increasing (joints/splits)
BackgroundBackground
Business ChallengesBusiness Challenges
• Facilitate AP review process by creating a Facilitate AP review process by creating a single action tracking data repositorysingle action tracking data repository
• Create an official electronic “historical Create an official electronic “historical record”record”
• Eliminate duplication of data entry Eliminate duplication of data entry • Provide automation for eligibility business Provide automation for eligibility business
rulesrules• Consolidate AP databases to seed new dbConsolidate AP databases to seed new db
BackgroundBackground
DAT Project ObjectivesDAT Project Objectives
The DAT Consolidated The DAT Consolidated VisionVision
Dossier &AP Action Tracking Database
Dean’sOffice
Interface
Dean’s Staff
APO’s Staff
DepartmentAP Staff
APO’sInterface
CAP’sInterface
DepartmentInterface
(Action Tracking &Dossier)
ProposedActions, Leave
Tracking
CAP’s Staff
ActionEligibility,
Action Status
ProposedActions,ActionStatus
Dean’sReview
Leave Requests
CAP’sReview,RC Slate
ProposedAction &Reviewto date
ProposedActions &Dean’sReview
Chancellor’sReview
FacultyInterface
Faculty
LEGEND:
= A User Group
= A web-based interface
= Data Entered
= Data Retrieved
ActionStatus
Background
Technology
Next Steps
Q & A
• The Life Sciences Division The Life Sciences Division – Dossier system had 38% of planned data Dossier system had 38% of planned data
modelmodel– Partnered to provide a more powerful suite of Partnered to provide a more powerful suite of
tools tools
• EngineeringEngineering– They had just consolidated their data into the They had just consolidated their data into the
Dossier system & had a developer eager to Dossier system & had a developer eager to helphelp
• The CollegeThe College– Providing a .NET development environment Providing a .NET development environment – Will host the production versionWill host the production version
TechnologyTechnology
Development PartnersDevelopment Partners
• Web-based application for accessibilityWeb-based application for accessibility• 3-tier architecture for scalability3-tier architecture for scalability• MS .NET technology for MS .NET technology for
interoperabilityinteroperability
TechnologyTechnology
Application ArchitectureApplication Architecture
Application Tier Data TierClient Tier
RDBM
Browser
OS
.NET Framework
IIS 6.0Web Application
Server Farm
TechnologyTechnology
Software SpecificationsSoftware Specifications
Client Tier Application Tier
Data Tier
Windows 98 Windows 98 ++
Mac OS 9 +Mac OS 9 +
Windows 2003Windows 2003 Windows Windows 20032003
Netscape 6.2 Netscape 6.2 ++
IE 5.5 +IE 5.5 +
IIS 6.0IIS 6.0
.NET .NET Framework Framework
ASP .NETASP .NET
C# .NETC# .NET
ADO .NETADO .NET
SQL Server SQL Server 20002000
TechnologyTechnology
Technical ArchitectureTechnical Architecture
FirewallDatabase Server
Firewall with VPN Access only
Production Environment ( College Information Services)
Dev & Test Environment ( College Information Services /LS computing)
Web Server Farm
UC
LA
Ca
mp
us
2-G
B B
ack
bo
ne
Test Server(DB & File)
DAT DevelopmentTeam
Internet
Internet
End Users
Backup
Hourly transaction log backups – Nightly 2 stage backup
Dev Web Server
TechnologyTechnology
Hardware Specifications Hardware Specifications (current production – have project $ earmarked for (current production – have project $ earmarked for
upgrades)upgrades)
Web/App ServersWeb/App Servers DB/File ServersDB/File Servers•2 server cluster – dual PIII 2 server cluster – dual PIII 933933•1 GB RAM1 GB RAM• 146 GB hard disk total146 GB hard disk total•Redundant power supplyRedundant power supply
•Dual Intel Xeon 700 MHz Dual Intel Xeon 700 MHz CPUCPU• 4 GB RAM4 GB RAM• 340 GB hard disk 340 GB hard disk (available for data)(available for data)• RAID 5RAID 5• Redundant power supplyRedundant power supply
• Up to 250 active execution tasks Up to 250 active execution tasks
DOSSIER(The College)
TechnologyTechnology
Integration with other UCLA Integration with other UCLA systemssystems
DAT(The College)
ISIS(AIS)
WebSvc.
QDB(AIS)
LEAD (AIS)
CAPAPO
Dean’s OfficeDepartment
Faculty
PP-QDB(CHR)
SOM(Access/
SQL Server)
Info Ed (ORA)
Project Background
Technology
Next Steps
Q & A
Next StepNext Step
Project TimelineProject Timeline
2004 Q2 Analysis &
Design
Creation of detailed functional specifications
2004 Q3 Development
Embarking on Development phase
2004 Q4 Test / Training
Will Beta test each module with a pilot user team
2005 Q1 Production
User acceptance and system deployment
• Functional Team:Functional Team:– Design of remaining modules Design of remaining modules (Dean’s Office, (Dean’s Office,
APO/CAP & Sys Admin)APO/CAP & Sys Admin)
• Development Team:Development Team:– Develop AT department & faculty modulesDevelop AT department & faculty modules– Analyze and design interfaces to UCLA Analyze and design interfaces to UCLA
systems systems
• Database Consolidation TeamDatabase Consolidation Team– Import all available history Import all available history (QDB, Access Systems, (QDB, Access Systems,
Spreadsheets)Spreadsheets)
Next StepsNext Steps
Immediate TasksImmediate Tasks
Project Background
Technology
Next Steps
Q & A
Questions & AnswersQuestions & Answers
Q & AQ & A
Thank You!Thank You!
Rose Rocchio (x5-3981) [email protected]