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SAP FORUM İSTANBUL 2014Basit Düşün Fark YaratDoküman ve islemeri iliskilendirmekWaldemar KotOpenText

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OpenText SAP Suite 2014

ArchivingSecure, compliant, cost-efficient storage of information

Document Access360 degree information access

Employee File Mgmt

Automate HR File administration and enable self service

scenarios

Invoice Management

and OCR

Minimize data capture effort and

human intervention

Streamline accounts payable

processes

Extended ECM

Best-of-breed ECM with unique SAP integration and

process support.

Enterprise Records Management

Travel ReceiptsMgmt & OCR

Automate receipt handling and

streamline expense management

process

Digital Asset Management

Optimized management of

rich media assets

Integrate media into marketing

communications

Document Presentment

Automate document generation and

personalization (e.g. billing)

SharePoint Services for

Extended ECM

Collaborate and work with SAP

related content in Microsoft

SharePoint.

Information Governance for

SharePoint Content.

Portal Site & Portal Content ManagementPowerful Intranet/

Extranet, document mgt, collaboration,

authoring and publishing

embedded into SAP NetWeaver Portal

and Enterprise Workspaces

Document Presentment

add onBusiness

Correspondence

7 8

C o n t e n t - E n r i c h e d B u s i n e s s P r o c e s s e s e n a b l e T r a n s f o r m a t i o n


Challenges for the Business and IT –Stretched between Business Imperatives

IncreaseProductivity

Reduce TotalCost of Ownership

Business demands that TCO be reduced, but that IT innovation increase (do more with less)

Legacy systems are costly to maintain, but the aged content must remain accessible

Storage and infrastructure costs are spiraling, but business needs knowledge storage to operate

About 90% of all business content is unstructured—driving higher content handling costs

Operating costs and cost per transaction is too high and affects profitability

Business continuity and compliance are at risk due to problems handling unstructured content

Be Compliantand reduce Risk


OpenText Archiving for SAP Solutions –Document Archiving

Start processes -Incoming & desktopdocuments

Optimize processes -Retrieve documentsanytime, anywhere

Archive processes –Print lists & outgoing documents


OpenText Document Access for SAP Solutions

SAP

CR

M

SD

SAP

PLM

MM

Exte

rnal

Con

tent

SAP

SRM

FI

Stan

dard

func

tiona

lity

Process-Oriented Grouping of Content

Exte

nds

stan

dard

Arc

hive

Link

Document Access for SAP Solutions… access to all content for SAP users


Document Access – Business Process View (360°)

information on the business object

call SAP Transaction

Integration of Emails

integration of paper flow

Integration of SAP printout

displayoriginal document

integration of office documents


Document Access - ArchiveLink PLUS Full Text Search (WebDynpro UI)

Full text search combined with attributes

Include document attributes in search

Search template

SAPgui and WebDynpro UI

Full text search for ArchiveLink documents

Business object attributes for targeted access

Document abstract and thumbnail


OpenText Document Access –Integration of Archived Data in Virtual Folders

Offline Data

Online Data


Typical Business Document Scenarios

Accounts PayableReduce Costs Per TransactionSupport Shared Service Centre approach

Accounts ReceivableSpeed up payment collectionIncrease profitability by reducing day sales outstanding and bad debts write-offs

Customer ServicesAccess all customer related documentation swiftly and accuratelyProvide view of all customer interactions to increase revenue and improve relationships

Human ResourcesReduce operating cost by eliminating manual paper handling processesProvide employee self-service

Order ProcessingFaster processing of incoming orders for competitive advantage

Your Business Document Scenario …


Access to ALL documents from SAP and non-SAP

Contract Dunning Letter

Dispute

FriendlyReminder

Emails

Order

Order Confirmation

ShippingNote

ProductDocumentation

Certificates

ClearancePapers

FreightDocuments

DeliveryNote

PricingInvoices

OpenText xECM for SAP


OpenText xECM for SAP: Content Workspaces

SAPBusiness

Object

Roles

Data

Transactions

Events

Content-Enriched Business Processes

Content

Business Object

Folder StructuresMeta Data

Customer ABCID 4711Date 21.12.2009Status ProspectOwner Meier

Folder 1Folder 2

Sub Folder 1Sub Folder 2

Sub Folder ASub Folder B

Folder 3

Relations

Collaboration

Roles & Policies

Content LifecycleWorkflows

Documents

Con

tent

Wor

kspa

ces


360°View on Vendor and related Purchase Orders

ECM workspaces with folders, documents and correspondence

Sourcing / RFx projects

Purchase Orders

SAP Vendor Folder


Vendor Workspace in Extended ECM Web UI

Extended ECM workspace for vendor AluCast

Vendor KPIs based on SAP

data

Related MaterialsTransparency on all changes –e.g. changed or new

documents

Standardized filing structure include SAP- and NON-SAP documents


Purchase Request (PR) Workspace in SAP GUI

Brochure about CNC machine is attached to the PR


Sourcing Project Workspace – Tender Management

Project metadata

Standardized Folder Structures with all related

content

Project Type

Roles and Users assigned to the Sourcing

Project

Default tasks list predefined for this analysis type

Related Vendors

Project Phases / Milestone


Extended ECM in Microsoft Windows Explorer®

Windows Integration of Extended ECM

Full ECM capabilities with document preview, document edit in MS Office,

versioning, audit, metadata, etc.Complete SAP hierarchy (e.g. FLOC, EQUI) is

automatically available as Windows folder structure

Windows & Office


Alternative Access via Desktop, …Executive Assistant

Drag & DropE-Mails from Outlook to

Workspacesof Extended ECM

Customer Workspace

Full ECM capabilities with document preview, document edit in MS Office, versioning, audit, metadata, available in MS Outlook


or Microsoft SharePoint

Extended ECM Documents (also

ArchiveLink documents)

Extended ECM Sidebar with SAP Data

Business Relationships to other Extended ECM

Workspaces

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