Doing Business with Multnomah County

Salem Capital ConnectionsPresenter: Lee FlemingMultnomah County Supplier Diversity OfficerApril 25, 2017

• County Budget more than 1.5 billion annually

• Approximately $500,000,000 in annual purchases of goods and services

• Value of Awarded Contracts in 2016: More than $184,000,000

• Conduct on an average more than 85 formal procurements per year

• Process more than 1100 Contracts and Amendments per year

Multnomah County & Purchasing Overview

• Construction and Construction Related Services

• Professional/Personal Services • A&E, IT, Legal, Grant Writing, Health/Psychiatric/Nursing Services

• Goods and Services • Law Enforcement Equipment, Correctional Services Equipment, Food,

Office Supplies, Clinic Supplies, Human Services)

• Over 70% spend on non-construction needs

Multnomah County Purchasing OverviewWhat We Purchase

• Department of Community Justice (DCJ)• Department of Community Services (DCS)• Department of County Assets (DCA)• Department of County Human Services (DCHS)• Department of County Management (DCM)• Health Department• Library• Offices • Elected Officials (Auditor, District Attorney, Sheriff)• Board of County Commissioners

Multnomah Purchasing County Overview Who We Support

• Average Dollars Awarded: Approximately $5,000,000 annually

• Average approximately 30 awards to State Certified Firm each year

• Average support through Sponsorships, Training, and Memberships: • Approximately $100,000 annually

• Workforce Training & Hiring Support (2014*):• 41,825 hours of apprenticeship training• 183 apprentices• 94,245 hours by Minority Journeyman & Apprentice Level Tradespersons • 46,948 of those hours by Female workers• Approximately 2000 hours per year outside of large capital projects

• Average more than 100 vendor searches for Intermediate Purchases: • Approximately 20% awarded to State Certified Firms of total requests• Approximately 30% of searches resulted in no State Certified Firms found• Approximately 34% response received back from State Certified Firms

contacted• Approximately 30% no response from State Certified Firms contacted

Multnomah Purchasing County Overview Supplier Diversity Program Support

Multnomah Purchasing County Overview Supplier Diversity Program Support (con’t)

• Program designed to assist in the growth and development of State Certified firms while supporting County values of inclusion and diversity

• Intermediate Procurements – At least 3 quotes received must be from a MBE, WBE, or ESB certified firm

• Effective January 1, 2016, Service Disabled Veteran (SDV) certification recognized and included in all program areas

• Formal Procurements – Mandatory inclusion of social equity criteria in every solicitation (Scoring, Good Faith Requirements, etc)

• Projects with federal funds attached will include DBE requirements• Detailed information on our website, including resources for vendors and

agencies• Outreach – Purchasing staff annually attend more than 100 different

events and meetings per year

Multnomah County Purchasing Program Overview

• Formal Procurements (ITBs & RFPs – over $150,000)• Good Faith Effort – Required for Low Bid Construction Projects

over $150,000• Diversity Criteria – Evaluated Criteria included in all RFPs• Workforce Training & Hiring required for all construction projects

over $200,000 for prime contractors and $100,000 for subcontractors

• Intermediate Procurements (between $10,000 and 150,000)• Minimum 3 competitive quotes required – at least 3 must be from

certified firms

• Small Procurements (under $10,000)• State Certified firms should be used to the maximum extent

possible

Multnomah County Purchasing OverviewFinding the Opportunities

• Multnomah County does not use ORPIN (as a primary)

• Multnomah County does advertise Formal Procurements on the Purchasing website and PDXProcurementSearch.com

• Formal Solicitations (RFP, ITB) – Current Bids & Proposals webpage• Must Register through Purchasing website for each opportunity

The ‘Register for a Solicitation’ page must be filled out• Construction projects advertised in DJC and other newspapers• All projects marketed through County outreach efforts

• Intermediate & Small Procurements:• Departments send search request for Certified firms to Purchasing• Quotes sent certified firms identified in State of Oregon database

• Authority to direct award small contracts (under $10,000)-use of State Certified Firms strongly encouraged

Multnomah County Purchasing OverviewFinding the Opportunities

Click Here

Multnomah County Purchasing Overview

Click Here

PDXProcurementSearch.com

PDXProcurementSearch.com

Search by Name or Key Word

OrSelect by Agency

Multnomah County Purchasing OverviewInitiatives

• Job Order Contracting (JOC) Pilot – Will focus on intermediate construction and MRO projects by:• Increasing County’s annual spend with State Certified Firms • Improving the number of available State Certified Firms• The County’s service provider - Centennial Contractors

Enterprises• Awards to subcontractors over $100,000 will incur WTHP

requirements

• Other Initiatives – Vendor Portal (FY2018)• Vendor Registration/Database• Automatic Notification Based on Job Codes (i.e. NAICS)• Publishment of Intermediate Procurements• Electronic Solicitation/Response

Multnomah County Purchasing OverviewHow To Get Started

• Review opportunities on our Current Bids & Proposal Opportunities webpage and PDXProcurementSearch.com

• Register for opportunities through the Purchasing website

• Register/get certified with the State of Oregon Certification Office for Business Inclusion & Diversity (COBID) – DBE, MBE, WBE, SDV, ESB

• Follow up with questions and comments -- talk to the County’s Supplier Diversity Officer or Purchasing Project Contact

• Get to know our project and program managers – attend outreach and open house events

Multnomah County Capital Projects Overview

• Multnomah County Central Courthouse Project: • CM/GC – Hoffman Construction• https://multco.us/central-courthouse

• The New Gladys McCoy Health Department Headquarters Building:• CM/GC – JE Dunn Construction• https://multco.us/health-department-headquarters

• Burnside Bridge Rehabilitation Project:• https://multco.us/bridgeplan

Multnomah County Supplier Diversity Contacts

• Purchasing Website: multco.us/purchasing

• PDXProcurementSearch.com

• Supplier Diversity Officer – Lee Fleming • Phone: 503.988.7540• Email: lee.fleming@multco.us

• MWESB Workforce & Compliance Specialist – Debra Lindsay• Phone: 503.988.7551• Email: debra.lindsay@multco.us

• Purchasing Department • Phone: 503.988.5111• Address: 501 SE Hawthorne Blvd, Suite 125

Portland, OR 97214

Questions?