DOCUMENT FOR ATTENDANCE SYSTEM IN SAP-ERP

PROCESS PAGE NO

FOR LOCATION ADMIN- (officer in charge for entering the attendance in SAP)

3 - 11

FOR CIRCLE OFFICE 11-16

FOR PAYROLL ADMIN 17-20

PROCESS SUMMARY

STEP -1

UPDATE LEAVE RECORD IN PA30 TIME DETAILS

STEP-2

RUN T-CODE ZHR_ATTENDANCE -FOR SUBMIT THE ATTENDANCE TO CIRCLE OFFICE

STEP-3

RUN T-CODE ZHR_ATTENDANCE_CHECK - FOR CHECKING AND SUBMIT TO PAYROLL ADMIN

STEP-4

RUN T-CODE ZHR_ATT_CHECK- FOR CHECKING AND RELEASE/PROCESS PAYROLL

Process for the location Admin

STEP-1

LOGIN SAP WITH LOCATION USER ID

STEP-2

ENTER T –CODE:-ZHR_ATTENDANCE

STEP-3

1. SELECT PERIOD (ATTENDANCE PERIOD LIKE-NOV 2017 )

THEN PRESS ENTER

STEP-4

DATE WILL AUTO MATICALLY FETCH BY SYSTEM(LIKE 16.10.2017 TO 15.11.2017)

STEP-5

SELECT:- LOCATION(LIKE -10000094)

THEN EXECUTE(OR PRESS F8 FOR EXECUTE)

THERE IS TWO PART A AND B

PART A. FOLLOWING EMPLOYEES WERE PRESENT EXCEPT FOR THE PERIOD AS INDICATED BELOW:-

(ONLY ABSENT EMPLOYEE (GAZETTED OR NON GAZETTED) ARE DISPLAY IN PART-A (AS PER UPDATE IN

PA30 TIME DETAILS))

PART B. FOLLOWING EMPLOYEES WERE PRESENT IN THE SAID PERIOD:

ALL PRESENT EMPLOYEE WILL DISPLAY IN PART B

STEP-6 SELECT :-TICK SELECT ALL OPTION IN PART A AND B(OTHER WISE NO OPTION WILL REFELECT FOR SUBMIT)

IF SALARY STOP IS REQUIRE FOR ANY EMPLOYEE

TICK THE STOP SALARY CHECK BOX AND FILL THE REMARKS FOR STOP SALARY REASON

FIRST UPDATE LEAVE ENTRY AND CHECK THE SCREEN CAREFULLY

SAVE (TILL SAVE CHANGES WILL BE POSSIBLE)

THEN CLICK ON SUBMIT TO VERIFYING AUTHORITY (AFTER CLICK ON SUBMIT CHANGES WILL NOT

POSSIBLE)

Process for the attendance Verifying Authority i.e. Circle office

STEP-1

LOGIN SAP WITH LOCATION USER ID

STEP-2

ENTER T-CODE :- ZHR_ATTENDANCE_CHECK

THEN PRESS ENTER THROUGH KEY BOARD.

STEP-3

1. SELECT PERIOD (ATTENDANCE PERIOD LIKE-NOV 2017 )

THEN EXECUTE (ALL LOCATION NAME WILL DISPLAY UNDER CIRCLE )

1. FIRST CHECK LOCATION

2. IF LOCATION ADMIN SUBMIT ATTENDANCE TO CIRCLE OFFICE THEN ATTENDANCE STATUS CHECK BOX

TICK AUTOMATICALLY (IF ALL LOCATION SUBMIT THE ATTENDANCE)

3. CLICK ON SUBMIT TO PAYROLL ADMIN (CHECK PROERLY AFTER SUBMIT CHANGES WILL NOT POSSIBLE)

Process for Pay roll Admin

FOR PAYROLL ADMIN

STEP-1

LOGIN SAP WITH PAYROLL ADMIN USER ID

ENTER T-CODE:- ZHR_ATT_CHECK.

THEN ENTER

THEN EXECUTE

IN THIS SCREEN ATTENDANCE STATUS COLUMN

IF CHECK BOX CHECKED (MEANS ATTENDANCE SUBMITTED), NOT CHECKED (MEANS ATTENDANCE NOT SUBMIT)

THEN CLICK ON RELEASE/PROCESS PAYROLL BUTTON(AFTER THAT T-CODE PC00_M40_CALC AUTHORIZE)