Electronic NLIS (Sheep & Goats) transition packageSaleyards – phase 2

Funding Application FormFunding detailsThe Minister for Agriculture, Jaala Pulford, announced on 24 August 2016 that Victoria will transition to an electronic NLIS (Sheep & Goats), from 1 January 2017.Funding is available as part of a transition package, which provides a program of support to assist industry to transition to an electronic NLIS (Sheep & Goats).

Two phases of funding are available to saleyards:Phase 1 funding is available to support the cost of planning and designing infrastructure requirements in saleyards, including any essential saleyard modifications. Applications may include the cost of engaging a consultant or project manager to coordinate the project. Successful applicants will need to produce a report outlining the required infrastructure, essential modifications and estimated costs. Applications close 30 June 2017.

Phase 2 funding is available to support the cost of purchasing and installing required infrastructure and undertaking essential saleyard modifications. Applicants for phase 2 funding will need to substantiate their requirement by providing a costed plan that is technically sound, provides value for money and that adequately addresses:

o anticipated risks (for example, equipment redundancy, staff training and saleyard and agent software integration);

o compliance issues (for example, where the agreed ‘action level’ for a mob is not met); ando data discrepancies (for example, where the solution involves scanning tags more than once).

There are many scenarios associated with trading sheep at saleyards, including but not limited to, store versus prime sales, splitting and boxing of mobs and small consignments arriving and/or leaving in farm vehicles. The application needs to account for the various operating scenarios for the applicable saleyard.

The Department of Economic Development, Jobs, Transport and Resources (DEDJTR), through Agriculture Victoria, is seeking funding applications from, or on behalf of, saleyards for phase 2 funding.

A separate application form must be completed to apply for phase 1 funding.The electronic NLIS (Sheep & Goats) transition package funding application guidelines provide information on eligibility, how to apply and the process for assessing applications. The guidelines are available at www.agriculture.vic.gov.au/sheepEID or by emailing EID.grants@ecodev.vic.gov.au.

Closing date for phase 2 applications: 31 October 2017 or until funding is fully subscribed

Electronic NLIS (Sheep & Goats) transition package – saleyard phase 2 funding application Page 1 of 9

Summary of fundingFunding is available for specified activities and the purchase of selected types of infrastructure, as described below.

Eligible activities (phase 1 funding)

Planning and design activities (including engaging a project manager and/or consultant) to develop a costed estimate of infrastructure (including hardware and software) and operational requirements.

A separate application form must be completed to apply for phase 1 funding.

Eligible infrastructure to meet regulatory requirements (phase 2 funding)

Readers Software and associated data logging and data management

equipment Auto-drafters and installation Essential saleyard modifications may be considered.

Exclusions Computers, laptops, phones and tablets.

Maximum funding available Determined based on assessment against the core criteria.

Level of co-funding required No co-investment is required for applications that satisfactorily address the core criteria and demonstrate the requested infrastructure is required to meet the applicant’s regulatory requirements.

Who can apply? Persons operating a public saleyard at which sheep or goats are sold.An organisation operating on behalf of more than one saleyard.

Conditions of funding Successful applicants for phase 2 funding need to report against agreed milestones.

Fields marked (*) are mandatory

1. APPLICANT DETAILS* ABN:

:*ABN entity name:

Trading name:

* Registered for GST: Yes No

* Business address:

* Town / Suburb: * Postcode: * State:

* Is your postal address the same as your business address? Yes No

* Postal address:

* Town / Suburb: * Postcode: * State:

* Contact person

Title: First name: Last name:

Position:

Telephone: Mobile: Fax:

Email:

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2. CURRENT OPERATIONS

Applicant to complete

Detail sheep and goat sales in the 2016 calendar year

Saleyard (name and location)

Property Identification Code (PIC)

Type of sales

routinely conducted

e.g. prime or store

Head sold in 2016, for each sale

type

(estimated)

Largest number of head sold

in 2016, for each sale

type

(estimated)

Average sale lot size

for each sale type

(estimated)

Number of selling agents

Percentage drafted into

sale lots prior to sale

(estimated)

Percentage received from

interstate vendors

(estimated)

Percentage purchased by

interstate buyers

(estimated)

Other relevant information

(optional)

Add an additional row for each type of sale

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3. PROPOSAL

PROJECT DETAILS

Project title

Proposal detailsSeparate applications must be submitted for each saleyard. Detailed attachments may be provided containing the information specified below.

Attach a plan of the saleyard layout Detail when and where sheep arrive, where they are drafted into sale lots, where they are sold and where

they are taken prior to their departure Detail where readers will be placed for the reading of tags, including for stock arriving in farm vehicles Detail when, where and how key data (i.e. Property Identification Code (PIC) of consignor, EIDs, number of

head, National Vendor Declaration (NVD) serial number and destination PIC) will be recorded and linked.

Describe how saleyard software will, where necessary, interface with agent software Describe the responsibilities, including timelines for completing activities relating to sale days, for parties

involved in the proposal Describe the likely scenarios where the ‘Action Level’ following the scanning of a mob at the saleyard may

not be met - for example, mobs with missing tags Detail, for each scenario, what you plan to do to correct a failure to meet the ‘Action Level’ Describe how data discrepancies will be resolved, for example, where the solution involves scanning tags

on more than one occasion, where a buyer rejects one or more animals in a mob or where mobs from different vendors are mixed

Describe plans to train agents, saleyard staff and transporters Detail the redundancy plan, for example, where a reader fails.

Small and infrequently used saleyards may propose a funding model that would enable them to engage a scanning contractor for the sheep sales that they conduct. The scope of the role of the contractor needs to be explained, for example, scanning or scanning and data management, along with the contractor’s proposed approach for the saleyard. Quotations from possible service provider(s) should be submitted with details of when contractors can commence scanning sheep at sales.

4. PART A: HARDWARE

Description

Describe the hardware needed to meet Victorian regulatory requirement(s), including supplier, number of units, model(s) selected; and:

o supplier’s warrantyo supplier’s service commitmento expected tag reading percentage including any relevant studies, and information on the ability of

the equipment to withstand exposure to water, expected temperature ranges and routine ‘wear and tear’.

(Not required for saleyards planning to use scanning contractors)

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4. PART A: HARDWARE (continued)

BudgetWritten quotes (three quotes, unless sole supplier) must be submitted with this application.

Descriptioninclude brand and model

Cost($) (excl GST)

Funding requested

($) (excl GST)

TOTAL

Add additional rows if required

Attach quotes

Delivery timelines

What is the expected timeframe required to complete your project?

Key deliverable Activity Completion time(No. of weeks)

Add additional rows if required

5. PART B: SOFTWARE

Description

Describe the software needed to meet Victorian regulatory requirement(s). (Not required for saleyards planning to use scanning contractors with their own software.)

Detail the supplier’s warranty and service commitment.

BudgetWritten quotes (three quotes, unless sole supplier) must be submitted with this application.

Descriptioninclude application brand and model

Cost($) (excl GST)

Funding requested

($) (excl GST)

TOTAL

Add additional rows if required

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Attach quotes

5. PART B: SOFTWARE (continued)

Delivery timelines

What is the expected timeframe required to complete the software component of your project?

Key deliverable ActivityCompletion time

(No. of weeks)

Add additional rows if required

6. PART C: ESSENTIAL STRUCTURAL MODIFICATIONS

Description

Describe any essential structural modifications to the saleyard required to install required hardware, (Optional for saleyards planning to use scanning contractors)

BudgetWritten quotes (three quotes, unless sole supplier) must be submitted with this application.

Descriptioninclude brand and model

Cost($) (excl GST)

Funding requested

($) (excl GST)

TOTAL

Add additional rows if required

7. PART D: PROJECT MANAGEMENT

Description

Describe any project management costs associated with managing/overseeing the acquisition, training and commissioning process.

Alternatively where a scanning contractor is the preferred solution, explain how the contractor will coordinate with local agents and transporters.

Describe how funding for project management will be used Outline the expertise of the project manager and support team (where applicable) to deliver this project

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7. PART D: PROJECT MANAGEMENT (continued)

BudgetA written quote must be submitted with this application if using a third party for project management.

Description Cost($) (excl GST)

Funding requested

($) (excl GST)

TOTAL

Add additional rows if required

8. FUNDING PROPOSAL SUMMARY

Total funding requested

Part A funding requested (excl GST) $

Part B funding requested (excl GST) $

Part C funding requested (excl GST) $

Part D funding requested (excl GST) $

TOTAL FUNDING REQUESTED (excl GST) $

Delivery timelines

What is the overall expected timeframe required to have equipment and software commissioned and available for routine use?

Saleyards must commence scanning all electronically tagged sheep and goats by no later than 31 March 2018.

Add additional rows if required

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Project risk(s)

Outline any current or potential risks which may impact on the successful delivery of this projectRisk Mitigation strategies Person responsible

Add additional row(s) if required

9. FUNDING CONDITIONSIf successful in obtaining funding, you will be required to enter into a legally binding Funding Agreement with DEDJTR and provide reports and detailed funding expenditure against agreed milestones.

As proposed solutions will be assessed on the basis of assessment criteria, DEDJTR, at its discretion, may determine whether a proposed solution, or item within a proposed solution, meets the assessment criteria for funding or not. The department reserves the right to request additional information, including evidence of financial viability, or verification of information provided to confirm its assessment.

10. ATTACHMENTSWhere possible, attachments should be in MS Word format.

Attach any documents you wish to provide to support your application.

List all documents attached to your application.

11. FURTHER INFORMATIONPlease email any questions to:Email: EID.grants@ecodev.vic.gov.au

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12. WHERE TO SEND YOUR APPLICATIONWhile applications may be lodged electronically or by post, electronic lodgement is preferred. The application form and any attachments should be in MS Word format wherever possible.Send your application:By email: EID.grants@ecodev.vic.gov.au

By post: Transition Package ApplicationAgriculture VictoriaDepartment of Economic Development, Jobs, Transport & Resources475 Mickleham RoadATTWOOD VIC 3049

If mailing your application please provide both a hard copy (printed copy) and a soft copy (as electronic documents on a USB stick).

Applicant DeclarationI state that the information in this application and attachments is to the best of my knowledge true and correct. I will notify DEDJTR of any changes to this information and any circumstances that may affect this application.

In submitting this application, I acknowledge that I have read and understood the relevant Funding Guidelines and requirements.

I acknowledge that DEDJTR may refer this application to external experts or other Government Departments for assessment, reporting, advice, comment or for discussions regarding alternative or collaborative grant funding opportunities.

I understand that DEDJTR is subject to the Freedom of Information Act 1982 and that if a Freedom of Information request is made, DEDJTR will consult with the applicant before any decision is made to release the application or supporting documentation.

I understand that this is an application only and may not necessarily result in funding approval. I understand that if this application is successful, that funding will be subject to terms and conditions set out in an agreement with the Department.

Where I am making an application on behalf of an organisation, I declare that I am an authorised representative of the organisation and have the legal capacity to act on behalf of the organisation nominated in this application when providing this declaration and submitting this application.

Signature: Date:

Print name: Position:

To be signed by a person with delegated authority to apply.

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