doc mangement system
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Document Management System :
Document management system is a software used to track, Store documents , Search particular document And reduce paper work. Document management system overlap with the concepts of content management system. Document management system also included as a different component of :
Enterprise Content ManagementDigital Asset managementDocument imagingWorkflow Systems
Records management systems
Document Management
System Components
Enterprise Content Management
Document Imaging
Workflow SystemsDigital Asset Management
Records Management
Systems
The DMS commonly provides you Storage, Versioning , Metadata, Security, Indexing and Retrieval Capabilities.
Enteprise Content Management : ECM Provides Different Strategies, Methods and tools for the any type of organization’s documents. ECM helps organizing and storing an organizationsdocument ,Content and other related to the organization process.
The conversion of data between various digital and traditional forms.
Most ECM solutions focus on business-to-employee (B2E) systems.
Enterprise content management, as also form of content management, combines the capture, search and networking of documents with digital archiving, document management and workflow.
Digital Asset Management
It Consists of managing tasks, annotation, cataloguing, storage, retrieval and distribution of digital assets.
Digital Asset Management also included as Digital photographs, Animations, Videos and Music, for downloading, Renaming, Backing up, Rating, Grouping, Archiving, Optimizing, Maintaining, Thinning, and exporting files.
Document imaging Document imaging it is the conversion of
paper files into digital images. It can take many forms such as microfilm, on demand printers, facsimile machines, copiers, multifunction printers, document scanners, computer output microfilm and archive writers.
workflow system :
It provides infrastructure for the set-up, performance and monitoring of a defined sequence of tasks, arranged as a workflow.
There are two types of workflow : 1.Production Workflow Production Workflow predefined sequences to guide and control processes.2.Ad-hoc workflow Ad-hoc workflow, the user determines the process sequence on
the fly.
Types of Workflow Management System
Production WorkFlow Ad-Hoc Workflow
Workflow can be implemented as
1. Workflow Solutions 2. Workflow EnginesWorkflow solutions: which act as user interactWorkflow engines: which act as a background
Workflow management functions : Capture, administration, visualization, and delivery of grouped information with its
associated documents or data. Incorporation of data processing tools (such as specific applications) and documents (such
as office products) Parallel and sequential processing of procedures including simultaneous saving Reminders, deadlines, delegation and other administration functionalities. Monitoring and documentation of process status, routing, and outcomes Tools for designing and displaying process .
Record management system :
It helps an organization's records preserve its corporate memory. In determining how long to retain records, their capacity for re-use is important.
In Record management system it includes identifying, classifying, storing, securing, retrieving, tracking and destroying or permanently preserving records.
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