Presented by Arya Tedja May 2011

Quick reference for e-Sourcing Suppliers

Presented by Arya Tedja May 2011

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Overview

• All new suppliers will be sent an email with a User Name and Password

• Suppliers will need to register on the Ariba Spend Management web site

• Suppliers will need to complete a short profile and develop a new password

• For every new event a link will be sent to the Suppliers

• Requires Internet Explorer 7 or Internet Explorer 8 with out compatibility mode turned off

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Initial Email Sample

Please use the User Name and Password given in this email please remember it

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Log On Screen for Ariba

• Using user Name and Password from email• Once you log in, save this internet site to your favourites for future use. • To do this, look at the top bar, hit favourites, then add to favourites.

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Accept / Reject Terms

• Read the Terms and click ‘Accept’ to access the website

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Required Personal Information

• Please Update the three

Mandatory Lines Only

• Marked with an *

• Then click “Ok” at the

bottom of screen

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Password Reset

• Once you logon to the portal for the first time you should set your secret question. This will help you to reset your password if you forget it.

Step 1 Select Preferences tab

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Next Step

• Select Forgotten Password tab

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Set Secret Question

Enter the details as required and then select save to exit

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Main Screen

• Once logged on you should see something like this;

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Intend to Respond

Once you are ready to respond to the RailCorp e-Sourcing event, you will need to select ‘Intend to Respond’. This may open up more information for you once selected

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Return to Main Screen

You may now prepare you bid on the system by clicking ‘Prepare Bid’, At anytime during your bidding process you can save the bid and come back to it later.

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Prepare Your Bid

• Click on the Prepare Bid or you may also down load the complete RFx by clicking the ‘Open RFx in

Excel’ Button.

• Ariba works well with Internet Explorer Version 7 and lower.

• Be aware which Internet Explorer package you have on your system as you may have to upgrade. To

check, open up Internet Explorer, press help on the top line, press about Internet explorer and a box

comes up with the version you are using.

• If you are a MAC user, Firefox would be the preferred option.

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Types of questions

File Attachment Question

Text type question

Yes/No Type question

Here are a few sample question types you may see in the event

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Enter Values

Once you have completed all the RFx info question you will then need to enter your pricing for this event. There may be several lines to enter. Depending on the event settings you might not have to respond to all lines. There can be lots and bundles to bid on as well.

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Submit Bid

• You may step through the RFx to the end. At this time you may save or submit your bid. Only submitted bids are received at RailCorp. In the message Centre you will see your bid number once you submit your bid

Once submitted you may change your bid by completing the revise bid steps. The system will only save the last bid submitted.

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Q and A Board

• You may ask questions while the RFx is running by using the Q&A Board tab

• All public questions and answers will be shown here

• The Message Centre will show a brief note for all actions during your RFX

• Your Bid Submitted notice will display in the Message Centre once completed

• Every time you update a bid, you will be supplied with a new updated bid number.

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Help Screen

• To obtain more detailed

information please use

the Help screen (1),

• Then select Topics for

Suppliers. (2)

• You can down load the

Suppliers Guide.PDF