Division of Student Development

Budget Presentation

2005-2006

Division of Student DevelopmentDepartments

RecreationAdmissionsCampus Counseling & Career PlanningDean of Students Office

Judicial AffairsOrientation

HousingOffice for Students with DisabilitiesPlacement & Student EmploymentUniversity Center

Student Activities

Student Development Mission

The Division of Student Development at The University of Tennessee at Chattanooga in supporting the mission of an engaged metropolitan university serves as the catalyst that encourages each student to grow toward his/her full potential as a contributing member of society.

It accomplishes this by:1. Recruiting and retaining a diverse academically qualified student

body.2. Focusing the attention and energy of each staff member on a student-

oriented philosophy that serves and encourages a campus-wide culture of successful persistence.

3. Providing services that support and complement the academic mission of the University.

4. Enhancing the learning environment by delivering meaningful leadership and personal growth opportunities for student development.

Student Development Mission in Progress

Division currently in strategic planning process to revisit mission Current focus – Nine Words

Recruit and RetainService + Learning“Ethos of Engagement”

AccomplishmentsClaiming the Assets of Technology

Integrating blackboard and OneNet training through orientation process

Added Adaptive Technology Coordinator for Office of Students with Disabilities through Vocational Rehab grant

Implemented new housing software reservation system Established wireless access in University Center Installed security camera system in University Center Implemented on-line registration for intramural events Developed CD format information guide for newly admitted

students Created online tour scheduling for Admissions Implemented online reservation and confirmation of Admissions

recruitment events

AccomplishmentsRecruit, Retain and Celebrate Diversity

Achieved the highest level of African American student enrollment (19.9%) in UTC history and in UT system

Achieved 50% minority residency in UTC housing Implementing Student Success Center this spring in partnership with

Academic Affairs to increase student success Initiated a successful “Mocs Rock Memphis” recruitment program Implemented an academic coaching program to increase the success of

students with disabilities

AccomplishmentsDemonstrating Accountability

Recruited largest freshmen class in UTC History (1504) Increased number of clients in Counseling Center by 24% Implemented new Orientation program as a result of study of best

practices and collaboration with Freshman Senate Using technology to deliver information regarding career and

educational opportunities for our students and alumni Implemented case conferences and random case note review to

improve counseling treatment strategies

AccomplishmentsImproving Partnerships

Conducting ongoing interaction with Place Properties to create more positive environment for students in UTC Place

Established cross-campus Retention Committee in partnership with Academic Affairs

Provided Continuing Education housing and meeting spaces for their community outreach programs

Partnered with IT to orient students to Blackboard and OneNet Partnered with faculty member in supervising Transformation

Project grant Partnered with Kaplan to provide free mock ACT and SAT testing

for Hamilton County residents Partnered with Financial Aid to provide student and parents with

information about the Tennessee HOPE Scholarship

AccomplishmentsEnhancing Learning Environment

Provided programs through Campus Recreation that encouraged healthy physical development.

Collaborated on a variety of wellness programs with topics including: study smart, alcohol 101, date rape prevention, diversity, gender communication, leadership, etc.

Conducted Leadership Institute focused on diversity and collaboration for student leaders

Conducted multiple programs during the presidential election focused on learning about the U.S. political system

Implemented “Opening Days” to connect freshmen to the learning environment Created a New Student Convocation targeted toward freshmen and their

families to encourage a sense of community Hired new Assistant Director in Housing to focus on educational/wellness

programming in the residence halls Conducted the Perspectives Lecture Series on Stem Cell Research versus

Moral Issues Increased Counseling Center educational programming by 42%

AccomplishmentsAssessment

Revising Judicial Code Creating new division-wide strategic plan Created campus-wide ADA Program Review Committee Initiated assessment of constituencies including students,

faculty and parents Conducted career employment surveys of graduating students

and alumni Created a division-wide Assessment and Evaluation Committee

Student Development Budget Overview

Categories – Base Budget

A. Institutional Funding - $1,632,562

B. Student Activities Funds - $718,126

C. Housing Operations - $3,681,301

Part I

Institutional Funding

Impact of Budget Cuts & Student Increases (On-Campus)

Inability for professional staff development to meet the needs of the changing culture of student body

Loss of staff to assist in the areas of assessment, leadership, technology and service learning

Reduced number and quality of programs offered to students as on-campus population increases

Reduced effectiveness in managing a 200,000 sq. ft. University Center with only two full-time institutional employees

Growth program is Recreation—18 Intramural Sports (1860 students); 9 Club Sports (260+ students); 5 Non-Credit Classes (80 students); 16 trips in the Outdoor Program—run by one professional & student staff

Impact of Budget Cuts & Student Increases (On-Campus)

Reduction in speed and quality of service to users of the University Center

Increase in University Center user fees to groups and departments

Delay in processing student conduct issues Less supervision of student activities Need additional admissions specialist to process the additional

40% increase in applications (over past 4 years)

Financial Impact = over $100,000 in ’03 and $56,000 in ‘04

Admissions Budget

Budgeted: $637,000

Will Spend: $739,000

Process: End of Year Adjustment

Recommendation: Budget on “Front End”

Timetable: Three Years

’06 – Highlight Process

’07 - $50,000

’08 - $50,000

UTC Freshmen Enrollment

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FreshmanEnrollment

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2005

YearYear EnrollmentEnrollment20012001 1081108120022002 1201120120032003 1411141120042004 150215022005 1620 (projected)2005 1620 (projected)

Budget Request 05/06 Costs Going Forward

1. Student Development Specialist line 13, 2002. Counseling Ctr Director salary commitment 4, 0003. UC student staff funding @ current level 25, 0004. Adaptive Technology Coordinator in OSD 45, 6825. Student Success Center (partial year) 35, 000

subtotal $122, 882

Prioritized Needs1. Restore Placement Graduate Assistant 10, 5772. Restore tennis court maintenance 3, 8003. Graduate Assistant/Mgr for UC 10, 5774. Counseling Ctr operations budget 10, 0005. Equity adjustment pool (1% of E & G) 13, 0006. Reinstate some travel funds 20, 0007. Computer/Equipment 15, 000

subtotal $82,954

TOTAL $205,836

Student Development Specialist Funds - $13,200

Funds cut in ‘05 budget causing deficit Covered salary from vacant Associate Dean Position No other area funds in Student Development to cover salary

Fully Fund Counseling Center Director Salary - $4,000

Director approved for hire at current salary with no funds added to budget

Director also Associate Dean - Office for Students with Disabilities & Student Success Center report to position

Covered shortfall from non-recurring OSD grant funds

Student Staff Need for University Center - $25,000

Opened newly renovated 200,000 sq. ft. building with no additional staff

Student staff does room set-ups for all meetings, programs, etc. for UC

Imperative in providing customer service to students, faculty, staff, alumni and the greater community

Number of events in UC has increased 43% since reopening

Adaptive Technology Coordinator- $34,608

Benefits @ 32% for total of $45,682 Responsible for maintaining compliance to ADA and section 508

of the Rehabilitation Act Law requires equal access including needs related to

technology Vocational Rehabilitation grant in Office for Students with

Disabilities concludes this year

Student Success Center- $35,000

Continue funding at completion of Lupton Grant, (May, June ‘05) Initiated by Student Service Task Force to assist in retention

initiative of University Collaborative office coordinated through both Academic Affairs

and Student Development

Placement Graduate Assistant- $10,577

Position lost in past budget cuts Filled in October with one-time money Vital to assisting students with resume and interviewing skill Post part-time jobs on Placement webpage Conduct mock video interviews Placement office currently staffed at only 1.5 exempt staff

members

Tennis Court Maintenance- $3800

Reinstatement from previous budget cut Utilized in competitive matches by men’s and women’s tennis

teams Two courts yearly stripped and surfaced No court maintenance in ‘04/’05 Each court will cost $10,000 if not maintained over a 10-year

period 10 courts = total cost of $100,000 (estimate from Stein

Construction)

Graduate Student Assistant/Manager for University Center - $10,577

Needed to ensure proper management of building during all hours building is open

Necessary for required supervision of night and weekend programs

Least expensive option for operating UC

Equity Adjustment Pool- $13,000

Staff salary adjustment pool Promotions Job reclassifications Salary compression 1% of E & G Division Salaries

Counseling Center Operating Budget - $10,000

Reinstatement of cuts over time Currently have operating budget of less than $5000 Additional funds place budget in line with other state counseling

budgets Funds will be used to implement mental health screening and

purchase educational materials Provide updated materials for career counseling and

assessment

Division travel funds- $20,000

Reinstating some travel funds that have been cut over time No travel funds available for E&G departments Professional development vital for presenting at conferences

and serving in regional & national organizations Imperative in recruiting and retaining qualified staff

Technology & Equipment Upgrades - $15,000

Vital for record keeping No money currently allocated No scanners on computers Outdated computers No color printers Recreational equipment

Part II

Student Activity &

Athletic Fee

University Programs and Services Fee Allocation 2005-2006

Student Organizations

31%

Special Projects

19%

Student Health30%

Speakers & Special Events

3%

Student Programs

11%

Intramurals6%

Part III

Housing

Projected Rate Increases 05-06

12% increase Total net income $179,465

9% increase Total net income ($32,005)

7% increase Total net income ($100,000)

Based on 90% occupancy for fall semester and 85% occupancy for spring semester

* North campus only (Boling, Lockmiller, Johnson-Village)

Proposed Semester Rental Rates2005-2006

Complex Contract 04/05 Rate 05/06 RateBoling Semester $1400 $1595Lockmiller Semester $1470 $1595Lockmiller (2 person) Semester $1900 $2125Village Semester $1680 $1895

UTC Place (4 bed/2 baths) 12 Months $4800 $5280 (3000 Building) Entire Contract Entire Contract

UTC Place 9 Months $4350-$4794 $4750-$5212 (2000 & 5000 Buildings) Entire Contract Entire Contract

UTC Place (3 bedrooms, 2 bedrooms and 1 bedrooms available @ variable rate plans)

Comparison of University Housing Rates

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Proposed Housing Budget

Boling VillageIncome $1,216,805 Income $1,564,470Expenses -$1,107,085 Expenses -$1,496,200Balance $109,720 Balance $68,270

Lockmiller SummerIncome $986,875 Est. Income $190,000Expenses -$985,400 Est. Expenses -$132,000Balance $1,475 Total Est. Balance $58,000

Assumes 12% increase for North CampusAssumes 90% occupancy fall/ 85% occupancy spring

Total Projections

Total Income $3,768,150

Total Expenses -$3,588,685

Total Balance $179,465

Proposal for Housing Improvements

Lockmiller Furniture – 22 apartments 88 beds 88 desks 88 chairs 88 sofas 88 chairs 88 tables (end) 88 tables (coffee) 88 tables (kitchen)Estimated cost = $110,000

Mattresses

Mattresses

449 for Johnson -Village

331 for Boling

88 for Lockmiller

886 mattresses

Estimated cost = $130,000

Lockmiller Old Furniture

Lockmiller New Furniture

Total Improvement Costs

Lockmiller Furniture $110,000

Mattresses $130,000

Total Cost $240,000

Financed over 5 years Annual cost estimated @ $60,000 81% of residents would receive tangible benefit

$20,000 One-Time Budget Allocation

Placement Graduate Assistant $10,577 Graduate Intern – Student Development $ 3,000 Student web designer, division web page $ 1,000 Professional staff to attend local conference $ 1,200 Sent one staff member to national conference $ 2,000

Total spent to date $17,777

Student Development Three-Year Funding Plan

Description 2005-06 2006-07 2007-08Cumulative

Total

Student Development Specialist Line $13,200 $13,200 $13,200 $39,600

Counseling Center Director Salary $4,000 $4,000 $4,000 $12,000

UC Student Staff Funding $25,000 $25,000 $25,000 $75,000

Adaptive Technology Coordinator (OSD) $45,682 $45,682 $45,682 $137,046

Student Success Center $35,000 $120,654 $120,654 $276,308

Student Development Three-Year Funding Plan

Description 2005-06 2006-07 2007-08 Cumulative Total

Placement Graduate Assistant $10,577 $11,529 $12,566 $34,672

Tennis Court Maintenance $3,800 $3,800 $3,800 $11,400

UC Graduate Asst/Manager $10,577 $11,529 $12,566 $34,672

Counseling Center Operations $10,000 $10,000 $10,000 $30,000

Equity Adjustment Pool $13,000 $14,000 $15,000 $42,000

Travel $20,000 $20,000 $20,000 $60,000

Computer/Technology/Equipment $15,000 $15,000 $15,000 $45,000

Student Development Three-Year Funding Plan

Description 2005-06 2006-07 2007-08 Cumulative Total

Admissions Budget $50,000 $ 100,000 $150,000UC Custodial Service $10,000 $ 20,000 $ 30,000New Activity/Wellness CenterProfessional/Student Staff $138,000 $138,000New Activity/Wellness CenterSupplies - Operating Equipment $10,000 $ 10,000Placement Office – AdditionalGraduate Student $11,529 $12,566 $ 24,095Placement Office – MakePart-Time Position Full-Time $20,000 $ 20,000

Totals $205,836 $365,923 $538,034 $1,109,793