diversion, planning and local assistance division historical progress, achievement of diversion...
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Diversion, Planning and Local Assistance Division
Historical Progress, Achievement Of Diversion Goals And Future Program
Implementation Efforts
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Statutes and Strategic Plan Extensive statutory requirements
include: Board review of jurisdiction and state agency waste
management plans and plan implementation Board fining authority for jurisdiction failure to
implement waste management plans Disposal Reporting system Board technical assistance and tools School site recycling assistance
DPLA Activities implement Strategic Plan Goals:
Goals 2,3,4,5 and 7
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Statewide We Are Almost There
1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002
0
10
20
30
40
50
60
70
80
Mill
ion
s o
f T
on
s o
f W
as
te
WasteDiverted
WasteDisposed
TotalWasteGenerated
17% 21% 25% 31% 33%
42%
Figures in percent are the state-wide diversion rate.
44%
48%
37%32%28%10% 20% 24%
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Programs Implemented by Jurisdictions from 1990 to 2000
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
1990 1995 2000
Year
Nu
mb
er
of
Pro
gra
ms
Composting
Education
Recycling
Source Reduction
Total Programs
Program Type
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
The Bottom Line:Yes We Are Making Progress
64 76 97 107 124
207
252258 233
252 231
61 42 32
41
87 8885
47
199
28
185918
33
0
50
100
150
200
250
300
350
400
450
500
1995 (464 Total) 1996 (464 Total) 1997 (447 total) 1998 (447 total) 1999 (445 total) 2000 (445 total)
50 % + 25 - 49 % < 25 % No Rate In Progress
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Jurisdiction Diversion Rates 2000
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Jurisdiction Diversion Rates by Region
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Trend for Number of Planning Documents submitted in from of the Board.
Planning Documents Reviewed by the Board from 1993 to 2002
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002
Siting ElementSummary Plan
HouseHold Hazardous Waste ElementSource Reduction and Recycling Element
Non-Disposal Facility Element0
50
100
150
200
250
300
Num
ber
of D
ocum
ents
Year
Siting Element Summary Plan HouseHold Hazardous Waste Element Source Reduction and Recycling Element Non-Disposal Facility Element
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Future Board Actions
20032004
20052006
2007
5 Year Plan Reviews
New Base Years
Time Extensions/ADRs
Biennial Reviews
State Agency Annual Reports
Annual Report Reviews
0
50
100
150
200
250
300
350
400
450
Year
Count of Board Actions
5 Year Plan Reviews New Base Years Time Extensions/ADRsBiennial Reviews State Agency Annual Reports Annual Report Reviews
Type of Board Actions
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Southern California Jurisdictions Biennial Review Compliance for 2000
44%
14%
0%
40%
2%
0%
Board Approved
Board Approved Good Faith Effort
Board Approved Reduced DiversionRequirement
Board Approved Time Extension
Under Compliance
Under Review
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Northern California Jurisdictions Biennial Review Compliance for 2000
53%
14%
3%
28%
1%
1%
Board Approved
Board Approved Good Faith Effort
Board Approved Reduced DiversionRequirement
Board Approved Time Extension
Under Compliance
Under Review
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Reporting Success by:State Agencies/Facilities
0
50
100
150
200
250
300
350
400
450
2000 2001 2002
Plans Submitted
Annual Report
Annual Report
ReportsOutstanding
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
2001 Status of State Agencies
Overall State Agencies worked to meet the mandate timeline.
2001 Statistics 428 agencies/facilities were to report 406 Complied with reporting mandate
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
2002 Status of State Agencies
State Agencies working to meet the mandate.
2002 Statistics 427 agencies/facilities to report 323 complied with reporting mandate 67 finalizing report for submittal 37 Still need to meet reporting
mandates
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
State Agency Assistance to date
WorkshopsA total of 15 workshops statewide
Site VisitsTo date 58 have been completed
On site technical assistance To over 150 state entitiies
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Jurisdiction Outreach, Tools and Models School DEEL--Waste Reduction
Website Technical Assistance and Training Model Programs
Food Scrap Diversion Assistance Models Regional Workshops
Large Public Venue Diversion Website Models
Business Waste Audit Training and Assistance for Jurisdictions
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
In the Beginning There Was No Automation…
Diversion rate calculations were done by hand, a painstaking process.
There was no easy way for the public to view board data
There was no model annual report. Report formats varied widely.
Board staff spent enormous amounts of time reviewing and analyzing jurisdiction reports
Jurisdictions spenta lot of time and money reporting to the CIWMB.
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
The Age of Databases and Automation…
Early 1990’s – Data in Excel Spreadsheets and WordPerfect
The “Interim Database” Document Tracking (Status of Jurisdiction Plans) Diversion program information
Mid 1990’s – Started building databases and automating processes
Excel Diversion Rate Calculator Planning Annual Report Information System (PARIS)
database – jurisdiction diversion program information Disposal Reporting System (DRS) database – jurisdiction
disposal data Waste Characterization Database
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Today: Automated Systemsaid DPLA & Board Customers
Computer-based tools help optimize staff and stakeholders’ time
Save time on routine filings and data entry Cut costs for complying with mandates Analyze data, project trends and workloads Allow focus of resources on diversion
program implementation Provide easy web based access to critical
decision making data
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
What Automated Systems? Electronic Annual Report (EAR) and State
Organization and Agency Recycling Database(SOARD)
Electronic SB 1066 Diversion Program Updates (E-1066)
Databases: PARIS, DRS, Waste Characterization, Jurisdiction Goal Achievement and Progress System, Document Tracking, Geographical Information Systems
Jurisdiction Waste Stream Profiles Countywide, Regionwide, Jurisdiction Progress
Report Several other on-line web reports
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
DPLA Tools Timeline 1995/96: Excel calculator developed to verify jurisdiction-
submitted diversion rates. Model Annual Report developed to simplify annual report submittal.
1997: Using Excel calculator, Board calculates diversion rates and mails to jurisdictions.
1998/99: Excel application made available for jurisdictions to calculate diversion rates. On-line calculator also launched with print-out to include in the Annual Report.
2000: Disposal trends displayed geographically 2001: Regionwide Countywide Jurisdiction Summary report
gives instant access to Biennial Review data. 2001: On-line calculator and Model Annual Report merge
into Electronic Annual Report (EAR) for jurisdictions 2001: Model Annual Report for State Agencies (SOARD)
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
The On-lineDiversion Rate Calculator
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Jurisdiction Annual Reports Fully Automated
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Jurisdictions Embrace New Methods
Electronic vs Paper Annual Reports
0
100
200
300
400
500
600
1995 2000 2001
Year
Nu
mb
er
of
Rep
ort
s
Paper
Electronic
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
DPLA Customers Weigh InCompleting the Electronic Annual Report was easy and the instructions were clear.
Strongly Agree36%
Agree54%
Neutral8%
Disagree2%
Strongly Disagree0%
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
DPLA Saving Customers’ Time
EAR took less time than the previous paper Annual Report
Strongly Agree47%
Agree27%
Neutral24%
Disagree0%
Strongly Disagree2%
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
New Tools Help DPLA Analyze
Jurisdiction-Submitted Diversion Rate Calculation Methods2000 vs. 2001
267294
77
94101
39
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2000 2001
Perc
en
t o
f Ju
risd
icti
on
s
Adjustment Method - Default Adjustment Method - Alternate Values
Generation-based
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Time to Complete Biennial Reviews
0
5
10
15
20
25
30
1995-96 1999-2000
Biennial Review Cycle
Mo
nth
s
Biennial Reviews
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
State AgencyAnnual Reports Fully Automated
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Web Access to State Agency Annual Reports
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
State Agencies Embrace Electronic Filing
0
50
100
150
200
250
300
350
400
450
2000 2001 2002
PaperElectronic
Outstanding
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Diversion Program Information
Jurisdiction and statewide PARIS program listings and reports available on the web.
PARIS data updated on the web with the Electronic Annual Reporting system.
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Waste Diversion Program Summary
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Statewide Diversion Program Data
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Historical Base Year Data Report
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Countywide Regionwide Jurisdiction Progress Report
Biennial Review Data on Demand
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
DPLA Related Web Site Pages Centralized information storehouse of tools
and information for jurisdictions and state agencies and tools for schools
1400% increase in Web site use since 01/1999
Examples of diversion measurement and reporting tools:
Local Government Central Library Countywide, Regionwide, Statewide Diversion
Report Planning Annual Report Information System Tools for Schools State Agency Tools
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Web Hits 1998-2003
0
20000
40000
60000
80000
100000
120000
140000
January April June August October
Months
# o
f H
its
1998
1999
2000
2001
2002
2003LG Central On-line
Jurisdiction Electronic Annual Report Used
LG Central Expanded
State Agency Electronic Annual Report Used
Tools for Schools
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
WasteLine Service Created in 1999 as an e-mail and phone-
based service providing answers to data and information requests
Goals of WasteLine Customer service through timely and
accurate responses Source for new tools and information
development (Web pages, databases, reports, publications)
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Changes in Disposal
Changes in Disposal
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
PAPER PLASTICS GLASS METALS YARD WASTE OTHERORGANIC
C & D HHW SPECIALWASTES
MISC./NOTCLASSIFIABLE
Material Type
Tons
1990
1999
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Outflows for 2000
Disposal Outflows for 2000
Geographical Information Systems Present
Inflows for 2000Disposal Inflows for 2000
Geographical Information Systems Present (cont.)
Geographical Information Systems Future
Interactive maps Maps customized by users Display many types of board
data
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Improving Measurement Accuracy Variety of Board activities to improve
accuracy of diversion rate measurement and data
1993 AB 2494 established Disposal Reporting System to
identify where waste is from established Adjustment Method so
jurisdictions don’t have to measure diversion each year
Allowed regional agencies
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Improving Measurement Accuracy 1995-1996 Biennial Reviews required many
jurisdictions to do new base years 1997 Accuracy Working Group 1999 Statewide Characterization of Waste
Disposed 1999-2000 Biennial Reviews included many
new base years and allowed time extensions 2001 SB 2202 required report to Legislature
with recommendations to improve diversion rate measurement
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Pie Chart showing J’s Base
Yearly Break Down of Jurisdictions Base Year
0%
55%
6%0%
3%
0%
3%
13%
9%
11%
0%
1989 1990 1991 1993 1995 1996 1997 1998 1999 2000 2001
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
BY Changed vs. Not Changed
Jurisdictions that Changed vs. Did Not Change Base Years Since 1995
Did Not Change BaseYear61%
Changed Base Year39%
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Chart shows J’s that have changed their original base year by year.
Count of Jurisdictions that have Changed Their Original Base Year by
Year
0
10
20
30
40
50
60
1995 1996 1997 1998 1999 2000 2001
Year
Nu
mb
er
of
Ju
ris
dic
tio
ns
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
New Base Years Submitted and Approved
Post-Verification Pre-Verification Total
Extrap
Without Extrap
Extrap
Without Extrap
Extrap
Without Extrap
Submitted 18 80 22 54 40 134
Approved By Board 2 96 22 54 24 150
Extrapolation Denied By Board (used actual data)
16
0
0
0
16
0
Post-Verification Pre-Verification
Extrap
Without Extrap
Percent
Difference
Extrap
Without Extrap
Percent
DifferenceAverage Diversion Rates 52 40 30% Higher 46 38 21% Higher
Pounds Per Person Per Day
13
13*
0%
24 14**
77% Higher
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
*Does not include Sand City or City of Commerce
** Does not include City of Industry or City of Vernon
New Base Years: Maximizing Efficiency Analyzed 35 studies to assess impact of
the top 10 businesses versus all audited businesses 33 out of 35 jurisdictions derived 50%
or more of diversion from top 10 businesses 21 out of 35 jurisdictions derived 80 %
or more of diversion from top 10 businesses 13 out of 35 jurisdictions derived over
90% of diversion from top 10 businesses Recommend jurisdictions audit their
largest businesses first
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
New Base Year Case Study: Impact of the Largest Businesses (333) Audited Relative to the Total Business Audits (approx. 7,600)
0
10
20
30
40
50
60
70
80
90
top 10 top 20 top 30
Business Generators
% o
f Div
ersi
on to
nnag
e fr
om B
usin
esse
s A
udits
New Base Year Case Study: Diversion Breakdown for Jurisdiction
25%
38%
37%
Non Residential
Business Audits
Res/ADC/Landfill Salvage
Residential
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Targeted Business Audits Save Time and Money
Jurisdictions should determine number of audits needed Top 10-30 businesses bring the majority of
diversion tonnage for the business audits Jurisdictions can then consider whether
additional audits are necessary Results in time and cost savings
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Observations of Current Base Year Efforts
Quality of submitted studies appears to be improving
Use of Certification Form has: Improved the quality of data by tying
programs to diversion tonnages Provided jurisdictions with information
on potential gaps in program efforts Served as a useful tool in program
evaluation and planning
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Broad Themes in SB 2202 Report Recommendations
Potential for error in all components of diversion rate measurement system
Diversion rates are estimates/indicators
Small jurisdictions more likely to have inaccurate diversion rate
Need to focus on diversion program implementation
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Proposed Regulations Revisions Resulting from SB 2202 Report
Statewide standards for collecting DRS data Use scales at all facilities Survey every load every day Exempt small, rural jurisdictions from daily
surveys Make solid waste facility participation in
DRS a permit requirement Allow use of alternative adjustment method
factors and formulas Allow rural jurisdictions to demonstrate
compliance based on diversion programs
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Activities to Improve DRS Accuracy
DRS regulation revisions Focused training for all participants DRS web-based training modules
being developed Continue random facility visits Publish results of random visits in
InfoCycling
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Number of Sites Visited for DRS
• 448 total facility site visits
• 174 disposal facilities:92 transfer stations82 landfills
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Disposal Reporting Survey Week Site AuditsCompliance Rate by Region (2000-2002)
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2000 2001 2002
Year
Perc
ent o
f Fac
ilities
Ask
ing
for
Juris
dict
ion-
of-O
rigin
Info
rmat
ion
Bay Area
Southern
Coastal &Mountain
CentralValley
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
What We Have Learned From DRS Site Visits Facility operators want to comply Are willing to make changes to meet
requirements Attendants not aware of requirements Questions of where the hauler is from
may differ from where waste originates
More operators conducting daily surveys
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
What Guides Us? Implementing Statutes and Strategic Plan Saving our customers time and money Improving our information delivery
system Enhancing our tools and accuracy Leveraging tools and technology to
“create” staff time to assist an increased number of customers
Focusing on types of materials still left in the waste stream
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Statewide Trend: Diversion, Disposal, and Generation
1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002
0
10
20
30
40
50
60
70
80
Mill
ion
s o
f T
on
s o
f W
as
te
WasteDiverted
WasteDisposed
TotalWasteGenerated
17% 21% 25% 31% 33%
42%
Figures in percent are the state-wide diversion rate.
44%
48%
37%32%28%10% 20% 24%
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Per Capita Disposal Per Capita Disposal
0.0
100.0
200.0
300.0
400.0
500.0
600.0
700.0
800.0
900.0
Material
Po
un
ds
per
Yea
r
1990
1999
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
The Future• More effective process, and enhanced
tools and assistance • Streamline future Board Biennial Review
process for 2001-2002• Improve and streamline the diversion
program and new base year verification processes
• Automate new base year process (similar to EAR)
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
The Future…• Support local jurisdictions’ ability
to reach and maintain California’s waste diversion mandates.
• Work with other State agencies to promote zero-waste strategies that would ultimately put State agencies in a position to lead by example.
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
The Future… Encourage recycling activities and new technologies in all businesses and residences.
Promote new or existing technologies and processes to address existing or emerging waste streams.
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
The Future… Improve the exchange of and
access to information internally and externally.
Through consistent and effective enforcement or other appropriate measures, ensure compliance with federal and State waste management laws and regulations.
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Questions?
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Reference Slides
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Statutes Extensive requirements for Board
assistance, review and enforcement related to jurisdiction waste management plans and plan implementation (PRC 40900 – 41956)
Board has authority to fine jurisdictions for failure to submit and implement plans (PRC 41813 and 41850)
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Statutes School site Source Reduction and
Recycling Assistance Program (PRC 42630 – 42647)
State Agency integrated waste management plans (PRC 42920 – 42928). State Agency plan requirements build on experience with jurisdiction plans.
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Statutes Establish Disposal Reporting
System (PRC 41821.5) Allow time extensions and reduced
requirements (PRC 41785 and 41820)
Require 5 year revisions of plans (PRC 41770)
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Strategic Plan Goal 2—Assist in the creation and
expansion of sustainable markets to support diversion efforts and ensure that diverted materials return to the economic mainstream. Objective 3—Support local jurisdictions’
ability to reach and maintain California’s waste diversion mandates.
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Strategic Plan Goal 3—Educate the public to better
understand and participate in resource conservation and integrated waste management strategies Objective 2—Strengthen and expand
partnerships to better promote environmental education and integrated waste management strategies, and to achieve the maximum potential from funding that is available.
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Strategic Plan
Goal 4—Manage and mitigate the impacts of solid waste on public health and safety and the environment and promote integrated and consistent permitting, inspection, and enforcement efforts. Objective 1—Through consistent and effective
enforcement or other appropriate measures, ensure compliance with federal and State waste management laws and regulations.
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Strategic Plan Goal 5—Improve the efficiency and
effectiveness of the California Integrated Waste Management Board in pursuit of its mission. Objective 2—Address cross-organizational
communication and collaboration. Objective 3—Improve the exchange of and
access to information internally and externally.
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Strategic Plan Goal 7—Promote a “zero-waste California”
where the public, industry, and government strive to reduce, reuse, or recycle all municipal solid waste materials back into nature or the marketplace in a manner that protects human health and the environment and honors the principles of California’s Integrated Waste Management Act. Objective 1—Promote source reduction to
minimize the amount of waste generated.
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised
Strategic Plan Goal 7 (continued)
Objective 3—Encourage recycling activities and new technologies in all businesses and residences.
Objective 4—Promote new or existing technologies and processes to address existing or emerging waste streams.
Objective 5—Work with other State agencies to promote zero-waste strategies that would ultimately put State agencies in a position to lead by example.
Board Meeting Agenda Item 27
May 13-14, 2003 Presentation Revised