1

DIRECTORATE OF MINERAL BASED INDUSTRY Khadi & Village Industries Commission (KVIC)

Gramodaya, 3 Irla Road, Vile Parle (West), Mumbai- 400056

Telephone no. 022-26206411 Website: https://www.kvic.gov.in,

E-mail: mbi.kvic@gov.in

_____________

INVITATION FOR EXPRESSION OF INTEREST (EOI) FOR EMPANELMENT OF

VENDORS

Tender No. _________01____________

Date: 28/06/2021

(Name Designation, Address telephone number etc.

of the officer signing the document)

For and on behalf of

Director (MBI)

Email: mbi.kvic@gov.in

Contact Number: 022-26206411

Address: Directorate of MBI, KVIC, Gramodaya, 3 Irla Road, Vile Parle (West),

Mumbai- 400056

2

INVITATION FOR EXPRESSION OF INTEREST FOR EMPANELMENT OF VENDORS

Brief Description:-

Name of Organization Khadi and Village Industries Commission, Mumbai

Type of the Organization Statutory Body Established by Act of Parliament (No.

61 of 1956, as amended by act no. 12 of 1987 and

Act No.10 of 2006)

Reference No. MBI/SPIN/EoI/EPW/2021-22

Tender Title Expression of Interest for Empanelment of Vendors

Category Refer to the Scope of Requirements of Vendor

Sub-category Refer to the Scope of Requirements of Vendor

Date of Announcement 28.06.2021

Last date for submission 19.07.2021 at 12 Noon

Broad description of work Registration of Vendors for 3 years

EOI Documents

Duly signed & stamped along with the vendor's stamp

and signature on every page of this EOI document

other details as required in the EOI.

EOI should be submitted to

Director (MBI) Address: Directorate of MBI, KVIC, Gramodaya, 3 Irla Road, Vile Parle (West), Mumbai- 400056

Contact No.: 022-26206411 Email ID: mbi.kvic@gov.in

Place of distribution of EOI

documents

Address: Directorate of MBI, KVIC, Gramodaya, 3 Irla Road, Vile Parle (West), Mumbai- 400056

3

Background

Khadi and Village Industries Commission (KVIC) has successfully implemented Kumhar Sashaktikaran Programme across the country to uplift the marginalized pottery artisans

by providing them with sustainable livelihood. Through its past experience and empathy towards the pottery sector, KVIC has designed a scheme called “Strengthening the

Potential of India” (SPIN). In this scheme, the Government, i.e. the KVIC will act as a facilitator for financial aid through banks under Pradhan Mantri Shishu Mudra Yojana, to

the pottery artisans by using its vast infrastructure across the country. In all, KVIC’s larger interest is to support this timeless heritage craft while also infusing self-sustainability into

the sector, in tune with the Prime Minister’s aspiration of Aatmanirbhar Bharat. Objective

The twin objectives of the SPIN Scheme are:

1. To enhance the income of pottery artisans by providing skill development training and

modern equipment along with Micro Bank Finance.

2. Giving pottery artisans a hand holding support in developing entrepreneurship, to be

governed by themselves in the longer run.

Salient features of the SPIN

The State field offices of KVIC will identify the beneficiaries (pottery artisans) on an ongoing basis and send the list to Central Office, KVIC Mumbai and Central

Office, KVIC Mumbai will send the list in turn to RBL Bank for the centralized sanctioning of loans which will be a hassle-free experience for the pottery artisans.

KVIC shall provide all necessary assistance and support to RBL Bank for creating awareness about the Bank by promoting and facilitating access to banking

services of RBL Bank.

The orders for the machines can be placed by the bank in consultation / consent

of the beneficiaries, with and one / more registered / empanelled suppliers based

on their locations and capacity. The offices of the KVIC will assist RBL bank by

taking note of the choice of suppliers from the pottery artisans and intimate that

to RBL Bank. The ordered machineries shall be delivered to the concerned KVIC

State / Divisional office for organising training of the beneficiaries. After training,

the concerned KVIC State / Divisional Office shall subsequently take up the

distribution of the said machines to the pottery artisans as per the list of the

loanees approved by the bank. As far as possible, the concerned KVIC State /

Divisional office shall ensure the presence of bank representatives at the time of

distribution of machines.

Based on the market survey and previous procurement by the KVIC, the

maximum price for the Electric Potter Wheel is set at Rs. 17000/- (Rupees

Seventeen Thousand Only) including GST and FOR. In this rate KVIC is

inviting EoI from manufacturers for supply of Electric Potter Wheels.

4

Payment conditions

1. 10% cost of machine will be released to Supplier at time of placing the

order

2. 80% cost of machine will be released to Supplier when machines are

received by the concerned State Director

3. 10% cost of machine will be released to Supplier post completion of

training

Initially the programme will be implemented as pilot project in 4 states namely Uttar

Pradesh, Bihar, Jharkhand and Rajasthan. Initial targets of 2500 Electric Potter

Wheel is allotted. The following targets are allocated in the, respective states:-

i. Bihar - 300 nos.

ii. Uttar Pradesh — 1000 nos. (Gorakhpur 200, Varanasi 500, Meerut

100, Lucknow 100, Jhansi 100 )

iii. Jharkhand - 300 nos.

iv. Rajasthan - 900 nos. (S.O. Jaipur 600, Bikaner 300)

The above requirement is tentative, and it can be changed by KVIC as per the local

requirement.

Sealed documents are invited from eligible and qualified vendors for their empanelment

for the following machine:

Schedule

No. Brief description of Goods/ Services

Accounting

unit Empanelment

Fee

1 Vendor Empanelment for AC Energy

Efficient Electric Pottery Wheel – Rs. 500/-

Interested vendors may obtain further information about this requirement from

the Central office, KVIC Mumbai.

1. They may also visit our website (https://www.kvic.gov.in) for further details.

2. Non-refundable application fee of Rs. 500/- (Rupees Five Hundred Only) will

be charged in the form of (a) Account Payee Demand Draft or (b) Bankers

Cheque drawn on a scheduled commercial bank in India, (c) NEFT in favour

of

Name- KVIC IRG

Name of Bank- State Bank of India

Account Number- 30693240188

IFSC Code- SBIN0000515, Branch- Ville Parle (W), Mumbai

5

3. Applicants shall ensure that their EOIs, duly sealed and signed, complete in

all respects as per instructions contained in the Tender Documents, are

dropped in the tender box located at the address given below on or before

the closing date and time indicated above, failing which the tenders will be

treated as late and rejected.

4. Tender by post/ hand/ courier received on or before the due date and time

shall be accepted. Postal delay/ delay by courier service etc. Shall not be

condoned.

5. The vendor need to submit 3% of Performance Bank Guarantee if any of the

order is placed to them. Applicable post selection only.

6. In the event of any of the above-mentioned dates being declared as a holiday/

closed day for the purchase organization, the tenders will be opened on the

next working day at the appointed time.

7. The tender documents are not transferable.

For and on behalf of

...........................................

Signed:

Director (MBI)

Email: mbi.kvic@gov.in

Contact Number: 022-26206411

Address: Directorate of MBI, KVIC, Gramodaya, 3 Irla Road, Vile Parle (West), Mumbai-

400056

6

DOCUMENTS TO BE SUBMITTED BY THE BIDDERS

1. Experience and Past Performance:

Documents in support of manufacturing operations and supply or work done

by the firm upto financial year ending on 31.03.2021.

2. Capability- Supply of goods/services.

The firm must have an annual capability to manufacture and/or supply or

provide service and work and submit documentary evidence in support of the

same.

3. Financial Strength

Financial reports for last three years i.e. FY21, FY20, FY19 of the firm /

company to elaborate experience, capability & financial strength of the

manufacturer should be produced

3.1. Balance Sheet.

3.2. Profit and Loss statement.

3.3. Income Tax statements.

3.4. Letter of Incorporation.

3.5. All financial documents should be certified by certified by Chartered

Accountants (CA).

Note : All experience, past performance and capacity /capability related data

should be certified by the authorized signatory of the bidder firm. The

credentials regarding experience and past performance to the extent

required as per eligibility criteria submitted by bidder may be verified from

the parties for whom work has been done.

4. The firm / company should furnish the following:

4.1. Registered name.

4.2. Official postal address.

4.3. Phone Number.

4.4. Fax Number.

4.5. E-mail address.

4.6. Name of the authorized contact person.

5. Non-blacklist Declaration by the firm on the firm’s letter head stating that the

firm have not been blacklisted /debarred for dealing by Government of India

or any State Govt. PSU/KVIC/RBI/Banks in any manner. Certificate of

declaration at Annexure-II.

6. Annexure – I, duly filled and signed by the authorized signatory of the vendor

firm and official stamp along with the above required documents.

7

7. Undertaking to provide 10 months free warranty for the machine and after

that paid service.

8. Non-refundable application fee of Rs. 500/- (Rupees Five Hundred Only) will

be charged in the form of (a) Account Payee Demand Draft or (b) Bankers

Cheque, drawn on a scheduled commercial bank in India, (c) NEFT in favour

of

Name- KVIC IRG

Name of Bank- State Bank of India

Account Number- 30693240188

IFSC Code- SBIN0000515

Branch- Ville Parle (W), Mumbai

9. Testing certificate from National Level Technical Institute or any other

Technical Institute

10. Bank Guarantee revoked successfully/Appreciation letters

11. Product support- Documents supporting Technical support provided to

various suppliers in the past , if any

12. Declaration on company’s letter head by bidder to supply the AC Energy

Efficient Electric Pottery Wheel, with leaflets . Attached as Annexure III

Please fill in the checklist as mentioned in Annexure IV and submit it in

company’s letter head signed and stamped by authorised signatory.

8

PRODUCT SPECIFICATIONS –AC ENERGY EFFICIENT

ELECTRIC POTTER WHEEL

Parameter Specification and Standard

Input Supply

Requirements

Regular Input Voltage: AC 220– 290 Volts

Frequency : 50Hz

Input Current : 2 Amp maximum (At regular voltage &

Current)

Power : 350 Watts

Mechanical

Parameter

Machine Dimensions:

Length 18 inch : Breadth 15inch : Height 18inch (+

15%)

Weight : >= 32.00 KG Overall

Housing: M.S CR Powder coated sheet >= .8mm with

handle cutout with Rubber groove met arrangement.

Faceplate And Accessories:

Fully finished Cast Aluminium Alloy 300mm Diameter .

Thoroughly machined vibration free operation.

Mechanism /Transmission :

Poly V Belt and Pulley Driven Mechanism or Gear box

noise-free .

Cast Aluminium bearing housing.

Shaft Material MS bright Bar.

Noise Level (Operational):

Very Low.

Mechanical

Operational

Parameter

Speed (Variable)

0-220 RPM (+ 20 % )

Torque (Maximum) on Final Shaft output

>=18 Nm

9

Electrical

Parameters

Motor

Type : PMDC

Voltage = 180v

Power = 350W, with 25% overload handling capacity Torque >=3.4 Nm @ 800 rpm ,

Rating : Continuous Rating , Machine Power consumption

Less Than 100 Watt Hour On regular Usage Speed Reference:

Potentiometer Type: 0-270-degree rotation. Electronic speed control for smooth speed control.

Indication:

Overvoltage, Undervoltage, Overload.

Supply Cord Length: 3 meters.

Protection Motor overload protection, Insulated motor Mounting

arrangement

Input ac supply over voltage protection.

Insulation plate for motor mounting. Current Limit for motor protection.

Safety Proper warning sticker related to user safety must be on

the machine. Language: Hindi and English (in approved format by KVIC)

Corrugated Box for packing 4 ply or more Sticker Aluminium Printed Sticker 8000 sq mm (as specified

format by KVIC)

Printed Sticker of KVIC LOGO size (9inch x 6 inch) (in approved format by KVIC) with serial numbers

Clay Capacity 20-25 KG

10

SHORTLISTING CRITERIA FOR EVALUATION OF SUPPLIERS

The suppliers will be evaluated for shortlisting, inter-alia, based on their past

experience of supplying goods in similar context, financial strength, technical

capabilities etc. each supplier will be assigned scores based on weightages

assigned to each of the criteria in E.O.I.

Sl.

No.

Criteria Weightage

1.

Financial Strength of the Bidder

• Average annual turnover of last three years.

Rs 50 lakhs - 10

Rs 50 lakhs to Rs 1 Crores -20

Rs 1 crore to Rs 2 crore – 30

Rs 2 – Rs 3 crores – 35

More than Rs 3 crore - 40

40%

2. Quality Assurance

Testing certificate from National Level Govt Technical

Institute-30

Testing certificate from Govt Recognized Technical

Institute-25

Testing certificate from any other Technical Institute-20

No testing certificate- 0

30%

3. Manufacturing capabilities of Electric Potter wheels.

Below 500 per year -10

Above 500 upto 1000 per year -15

Above 1000 and upto 2000 per year -25

Over 2000 per year -30

30%

All suppliers who secure the minimum required marks minimum 60% will be

shortlisted.

11

ANNEXURE I

APPLICATION FOR EMPANELMENT

[The applicant should carefully study the list of documents to be annexed with

the application form before filling the form. Applications found deficient in any

respect are liable to be rejected without any further correspondence]

1. Name of applicant

Shri/M/s..........................................................................................................

2. Nationality……………………………………………………………………………

……………………

3. Office Address:

Home Office Regd. Office

Telephone Number………………………………………………………………….

4. Fax No. …………………………Email ID: ………………………………………….

5. Constitution - (Tick the appropriate)

Individual Sole Proprietorship Concern

Partnership Firm

Public Ltd. Company Private Ltd. company

6. Names of Partners/Directors:

S.No. If Company-Names of Directors If Partnership Firm-Name Partners

1

2

3

Is the individual/ sole proprietor/ any partner/ directors of company:

S.No. Particulars Yes /No

(a) Having business banned/suspended by any government in the past

12

(b) Convicted by a court of law

(c) Director or partner of any other company/firm enlisted with KVIC or

any other department

If answer to any of the above is ‘Yes’, furnish details on a separate sheet

9.(a) Name of person holding power of

attorney............................................................................

(b) Nationality Indian / Other

(c) Liabilities

10. Name of Bankers with full address and Account Details

...............................................................................................

11. Place of business

........................................................................................................................

12. Full time technical staff in applicant’s employ

13. Does the applicant have sufficient Plant & Machinery, Equipment,

arrangements for quality control and workshop as per requirements?

[Attach details on separate sheet]

14. Valid Electrical Licence, if any: Yes/ No

15. Details of GST registration:

16. Financial Reports: Provide copies of last 3 year’s Annual report/ Balance

Sheet/ Profit and loss statement

17. (a) Whether already enlisted with any other organization: Yes/ No

(b) If yes, give details:

(i) Name of department

...............................................................................................

(ii) Class of category

...................................................................................................

(iii) Empanelment authority & address

........................................................................

13

(iv) Empanelment No. & date

......................................................................................

(v) Date of

validity……………………………………………………………………………

(vi) Tendering limit

.....................................................................................................

18. Is the applicant or any person working with the applicant a relative of any

officer/officials of KVIC: Yes/No

If yes, give details

19. Empanelment fee enclosed:

Date Draft No. Amount Issuing Bank

Branch

In favour of

20. Details of Works completed and in progress during the last 3 years.

21. Certificates:

(i) I/We certify that the information given above is true to the best of our

knowledge. I/We also understand that if any of the information is found

wrong. I am liable to be debarred.

(ii) I/We certify that I/We will not get myself/ourselves registered as

contractor(s) in KVIC under more than one name.

Signature(s) of applicant(s):

S.No Names Signature Address

1

Date: .............................

No. of documents attached

14

Annexure-II

CERTIFICATE OF DECLARATION

I_______________________________________________ Son/Daughter/Wife

of _____________________________R/O_______________________hereby

confirm and declare that my/our firm/company M/S_____________________ is

not blacklisted/delisted or debarred or on Holiday list with any company of

Private/Public Ltd. or Government Company/Govt. dept. from participating in the

tender as on date.

In case at any stage, it is found that the information given by me is false/ incorrect,

KVIC-India shall have the absolute right to take any action as deemed fit/ without

any prior intimation to me.

Sign:

For and on behalf of the Bidder

Name: _____________________

Position:____________________

Date: ______________________

15

Annexure-III

Declaration on company’s letter head by bidder to supply the AC Energy Efficient Electric Pottery Wheel

I_______________________________________________ Son/Daughter/Wife

of _____________________________R/O_______________________hereby

confirm and declare that my/our firm/company M/S_____________________

will supply AC Energy Efficient Electric Pottery Wheel at the maximum or below

the price of Rs. 17000 /- (Rupees Seventeen Thousand Only) inclusive of GST

and FOR. The machine supplied will be as per the specification given in the EOI

document.

In case at any stage, it is found that the any of the machines doesn’t match the

required specification, KVIC, Mumbai shall have the absolute right to take any

action as deemed fit/ without any prior intimation to me.

Place: Signature of Authorized person Date: Name: Designation: Seal:

16

Annexure IV: Checklist of documents to be submitted

Sr.

No. Name of Documents Yes/No

Capability- Supply of goods/services documents

1. Letter of incorporation

2. Balance sheet of the firm

3. Profit and loss statement of the firm

4. Income tax statements of the firm

5. Details about the firm in letter head

6. Non-blacklist Declaration as mentioned in Annexure II

7. Application form as per Annexure-I

8. Undertaking to provide 10 months free warranty of the machine and after

that paid service.

9. Receipt of application fee submitted

10. Testing certificates

11. Declaration as per Annexure-III on company’s letter head

12. Documents on electric pottery wheel manufactured in last 3 to 5 years

13. Other documents, If any.