devonport-takapuna local board workshop programme · • assistance with anzac services in the...

Devonport-Takapuna Local Board Workshop Programme Date of Workshop: Tuesday 04 February 2020 Time: 9.30am – 4.30pm Venue: Devonport-Takapuna Local Board Office, Ground Floor, 1 The Strand, Takapuna

Time Workshop Item Presenter Governance role Proposed Outcome(s)

9.30 – 10.15 1. Events- ANZAC Day Briefing

Attachments: i. Memo: D-T LB Anzac Day Services

Genieve Abrahams Event Organiser

Keeping Informed Receive update

10.15 - 11.00 2. Arts, Community and Events- Takapuna North Community Trust -

Update- Intro to Community Empowerment Unit

Attachments: ii. Presentation: TNCTiii. Presentation: Intro to CEU

Lisa Howard Smith Strategic Broker Sarah Thorne Community Coordinator Amber Walls Community Empowerment Advisor


11.00 – 11.45 3. Community Leases- Community Leases Update

Attachments: iv. Memo: North Shore Brassv. Memo: Takapuna Football

Deepal Chand Community Lease Advisor

Setting Direction Provide feedback

11.45 – 12.30 4. Local Board Services- LBP Planning- Community Forum Discussion

Attachments: vi. Presentation: LBP Update

Maureen Buchanan Local Board Advisor


12.30 – 1pm LUNCH BREAK 1.00 – 1.30 5. Community Facilities

- Asbestos Project Update Attachments: vii. Presentation: Asbestos Project Update

Jaquelma Madeiro Senior Programme Coordinator Ben Meadows Programme Manager – Assest Risk Assesment


1.30 – 2.30 6. Local Board Services - Auburn Reserve Parking

Attachments: viii. Options to resolve parking issues at

Auburn Reserve

Tristan Coulson Senior Local Board Advisor


Next workshop: Tuesday 11 February 2020 Role of Workshop: (a) Workshops do not have decision-making authority. (b) Workshops are used to canvass issues, prepare local board members for upcoming decisions and to enable discussion between elected

members and staff. (c) Members are respectfully reminded of their Code of Conduct obligations with respect to conflicts of interest and confidentiality. (d) Workshops for groups of local boards can be held giving local boards the chance to work together on common interests or topics.

Devonport-Takapuna Local Board Workshop Record Date of Workshop: Tuesday 04 February 2020 Time: 9.30am – 4.30pm Venue: Devonport-Takapuna Local Board Office, Ground Floor, 1 The Strand, Takapuna Attendees Chairperson: Aidan Bennett, QSM Deputy Chairperson: George Wood, CNZM

Members: Jan O’Connor, QSM Ruth Jackson

Toni van Tonder Trish Deans Staff: Eric Perry – Relationship Manager

Maureen Buchanan - Local Board Advisor

Tristan Coulson - Senior Local Board Advisor

Rhiannon Guinness – Democracy Advisor

Lisa Howard-Smith – Strategic Broker

Meaghan Fisher – Engagement Advisor

Apologies None

Workshop item Presenters Governance role Summary of discussion and Action points

1. Events - Anzac Day Briefing

Genieve Abrahams Event Organiser Sherry Bekhet Event Facilitator Lisa Kent Process and Compliance Advisor

Keeping Informed Setting Direction

Summary of item: • Events staff provided an update to the board on the upcoming ANZAC service

being organised in the Devonport-Takapuna area. The update included potential risks and issues around the Takapuna event and its usual location due to the road works that are scheduled to take place on Hurstmere Road during this period including: o Anzac Day falls on a Saturday this year, this will have an impact of the traffic in

the area o the closure of Hurstmere Road requires a Traffic Management Plan (TMP) to

close off parts of The Strand and Anzac Road. This may not be approved by Auckland Transport (AT)

o If the TMP is not approved this does not necessarily stop the service from happening. AT does not have the power to cancel a Civic Service however without a TMP there are significant Health and Safety concerns

• Local board members raised the following points and questions in response to the presentation o Is there potential to shift to a dawn service to mitigate traffic issues? o desire to keep the service at the Cenotaph due to its symbolism o noted the appropriateness of Takapuna Primary School as an alternative

venue due to the Memorial Gates at the Anzac Street entrance which honour those who served in the Great War of 1914 – 1918.

o Are minor road closures, as opposed to what has happened in previous years, possible to allow the event to be held.

Actions and next steps: • Events, Auckland Transport and Local Board staff will attend a meeting to discuss

overall traffic management issues that will occur while the Hurstmere Road work takes place, the impact the work will have on all planned local events and how these issues can be mitigated.

• Events staff will investigate options for the Takapuna Anzac Service, those being; A “Business as usual” event that follows process from previous years, an event remaining at the Takapuna Cenotaph but with limited road closure, holding the event at Takapuna Primary School, and changing the time of the event to a dawn service. The board with consider these options in detail and will make a decision at the Community Forum on the 25th of February.


2. Arts, Community and Events

- Takapuna North Community Trust - Update

- Intro to Community Empowerment Unit

Sarah Thorne Community Coordinator

Keeping Informed Summary of item: • Takapuna North Community Trust (TNCT) Community Coordinator, Sarah Thorne

provided the board with a comprehensive update of the events, programmes and projects that the trust provides in the area.

• Local board members did not raise any points or questions in response to the

presentation but did commend TNCT on the work it does for the community.

3. Arts, Community and Events

- Intro to Community Empowerment Unit

Lisa Howard Smith Strategic Broker Amber Walls Community Empowerment Advisor Ayr Joes Community Empowerment Advisor Naomi Layzell Community Empowerment Advisor

Keeping Informed Summary of item: • Members of the Community Empowerment Unit (CEU) provided the local board

with an overview of their role in Council, where they are positioned in the organisation and how they assist the community.

• Addition of the expertise of Community Action on Youth and Drugs (CAYAD) • Update on the activities of Younite

• Local board members raised the following points and questions in response to the

presentation: o Noted the links that CEU have with forged or made with Non-Governmental

Organisations (NGOs) working in the area


4. Community Leases - Community Leases

Update

Deepal Chand Community Lease Specialist

Setting Direction Summary of item: • The Local Board received an update from Community Lease Specialist on two

proposed lease renewals in Takapuna for North Shore brass and Takapuna Football Club.

• Community Lease Specialist Verbal update: o advised the board that public notification of the proposal to grant a Licence to

Occupy to Korean Garden Trust is complete. No submissions or objections were received.

o EOI will be sought in the coming weeks for the former Devonport bowling club site on the Devonport domain

o Negotiations are still ongoing between the Scout Association of NZ and Forrest Hill Milford United Football club regarding the future of the Scout Hall on Becroft Park.

• Local board members raised the following points and questions in response to the presentation: o support proposed lease renewals to North Shore brass and Takapuna

Football Club. Actions and next steps: • Community Leases staff will prepare a report for the March business meeting to

seek the boards formal approval to grant the two lease renewals.


5. Local Board Services - LBP Planning

Maureen Buchanan Local Board Advisor

Setting Direction Summary of item: • Staff provided the local board with a presentation briefly outlining the Outcomes

that the local board supports of for the Devonport-Takapuna Local Board Plan 2020. The board provided feedback on draft objectives.

• Local board members raised the following points and questions in response to the presentation: o Request by that there be clarity in any draft documents where it has decision

making authority and where is will have an advocacy role.

• Staff provided the board with an update on the engagement to be undertaken in the area in relation to the Local Board Plan and the Local Board Agreement.

• Staff provided the board with a brief outline of the opportunities the online platform Engagement HQ will provide throughout the consultation process.

Actions and next steps: • Staff will attend a workshop with the local board on 25th February to provide a

further update on the LBP consultation process and the content for the Devonport-Takapuna Local Board space on the Engagement HQ platform.

6. Community Facilities - Asbestos Project Update

Ben Meadows Programme Manager – Asset Risk Assessment

Keeping Informed Summary of item: • Community Facilities gave a brief overview of progress of the Asbestos Project.

The obligations and duties of Auckland Council, under the Health and Safety at work (Asbestos) Act were explained and the ways in which Auckland Council meets their obligations were discussed.

• The local board showed support for this project.


7. Local Board Services - Auburn Reserve Parking

Tristan Coulson Senior Local Board Advisor

Setting Direction Summary of item: • The board was provided with a list of possible options around the parking issues

being faced at Auburn Reserve. • The benefits, risks, potential cost, and the implementation process for each option

were detailed and discussed.

• Local board members raised the following points and questions in response to the presentation: o concern over where parking meter revenue would go o concern around the space being considered a carpark rather than a part of

the reserve Actions and next steps: • A report is coming to the February business meeting for the board to formally

consider options.

The workshop concluded at 3.02pm

To: Devonport- Takapuna Local Board

Subject: Anzac Day Services

From: Genieve Abrahams (civic events)

Purpose Introduction

In this section:

• Anzac services – We are currently working on the plan for Anzac services in Devonport and Takapuna

• Genieve Abrahams will be the event Organiser for Takapuna and assisting RSA on Devonport service.

• Takapuna will be undergoing roadworks and changes this might impact the Takapuna service.

Summary • Assistance with Anzac Services in the Devonport-Takapuna Area.

• The amount allocated for this is $31.000 19/20 budget for x2 services

• Road works are scheduled to go ahead during this period

• Planning and delivering Anzac Day Services

Takapuna Anzac Service

What has been organised:

• Event permit application • Advertisement • Play works • First aid • Anzac biscuits • NZDF form • Chairs, covers and sashes • Sound • Catering

ANZAC SERVICE -TAKAPUNA 30.01.2020

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TBC:

• Parade commander • North Shore brass band • Scripture - Westlake Girls and Westlake Boys • Parade Marshall • Cenotaph Guard • Wreath list • ODE • Programmes • Fly over • Guard Commander • Anzac Poem - Carmel College • MC • Prayer – Rosmini College • Address • Prayer of Dedication • Volunteers confirmed •

Devonport Anzac Service

Organised by Civic event Organiser

• Event permit application • Advertisement • Play works • First aid • Anzac biscuits • NZDF form • Chairs, covers and sashes • Sound • Catering

Organised by the RSA

• Parade commander • North Shore brass band • Scripture - Westlake Girls and Westlake Boys • Parade Marshall • Cenotaph Guard • Wreath list • ODE • Programmes • Fly over • Guard Commander • Anzac Poem - Carmel College • MC • Prayer – Rosmini College • Address • Prayer of Dedication • Volunteers confirmed

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Next steps Discussions are undergoing and will keep the Board members updated on any further changes to the Takapuna service Keep Local Board Services Team updated on the planning leading up to Delivery. Wreath list for allocation of board members to be completed and finalised by 29 February this will ensure and allowing enough time for ordering planning and delivery on time. Due to service taking place on a Saturday delivery of wreath will be on the Friday 24th April 2020 afternoon to the Local Board offices best time will be advised before delivery takes place.

SUPPORTING AND ENGAGING COMMUNITIES FROM HAURAKI TO SUNNYNOOK

Summer and Winter Fun

Programmes

Intergenerational Playdates

Family Fun Fridays

North Shore Birdsong ProjectEnvironmental Coordinator

Active Ageing Expo

Community event support

Accessible events

Apartment Dweller connections (

Civil defence, party)

Community connecting events

Information sharing via Social media & Channel

Magazine

Community Network meetings

Intergenerational Dialogue

Community Group event support

Sunnynook Wheels

Converge and Takachella

Art Class & exhibition

Senior Citizens Association support

Glow Disco for young people with special needs

Lyford Bush Restoration volunteer and track

opening event support

Liaison with Council (Business Plan for 139

Beach Road, Castor Bay)

Creative Youth

Environmental Network

Volunteers Thank You

Lyford Reserve restoration

support

Arts, Community & Events

ACE delivers four service linesArts & Culture, Events, Community Places, and Community Empowerment

Community Empowerment UnitWhat we do and why we do it

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Community Empowerment UnitWhat we do and why we do it

We support and encourage Aucklanders to make communities great places to live, work

and play

We work with our communities, alongside local boards, to support community groups to realise their goals and aspirations they have for their areas.

Community Empowerment UnitHow do we do this

- Champion community-led practice and approaches - Enable communities to do amazing things- Partner with local communities- Work closely with local boards to deliver great outcomes for

their communities- Grow the ability and capacity of community organisations to

improve social outcomes- Leverage relationships and connect across council,

communities and local boards

Community Empowerment UnitOur teams

Operations: Deliver and support local board work programmes and regional

work

Strategic brokers: Work directly with Local Boards and connect

communities to council

Youth empowerment: Deliver and support youth programmes and support

our rangatahi

Devonport Takapuna Local Board19/20 work programme lines:

• Age Friendly DT – improving outcomes for older residents• ANCAD - Community Capacity Building • Takapuna Community Facilities Trust - Community-led

Placemaking• Devonport Community Trust - Community-led Placemaking• Diverse Communities – developing DT’s ethnic and diverse

communities • Youth Development – youth action and activity• Maori Responsiveness – Taha Maori• ECA - Empowered Communities Approach

Examples of CEU at work in the local community :

• Supporting the Bayswater Dental Clinic refurbishment• Innovation Fund project - Kaitahi Dinners • Strategic Partnerships programme – with ANCAD• Youth Innovation Forum• Changes to DPT & TNCT reporting structure• Pending active aging / diverse communities capacity building

poi workshops

Memorandum 29 January 2020

To: Devonport-Takapuna Local Board

Subject: Proposed new lease to North Shore Brass Incorporated at Taharoto Park, 13A Taharoto Road, Takapuna

From: Deepal Chand – Community Lease Specialist, Community Facilities

Contact Information: [email protected]

021 511 085

Purpose

1. To consult with the Devonport-Takapuna Local Board on a proposed new community ground lease to the North Shore Brass Incorporated.

Summary • North Shore Brass Incorporated has applied for a new community ground lease for its

bandrooms at Taharoto Park, 13A Taharoto Road, Takapuna.

• The lease expired on 31 March 2019 with no further right of renewal.

• The group has filed a comprehensive application in support of its application for a new community lease.

• No issues have been identified and the group is of good standing in the community.

• The intention is to present a report to the local board at a business meeting subject to any feedback received.

Context/Background 1. The North Shore Brass Incorporated has a community ground lease for its bandrooms on

Taharoto Park (Attachment A). The lease expired on 31 March 2019. The lease remains operative on a month-by-month basis until a new lease is formalised and approved.

2. Auckland Council Community Occupancy Guidelines 2012 provide that a group owning their own building has an automatic right to apply for a new lease at the end of the lease term. There is no requirement to undertake an expression of interest process.

3. The group satisfies the eligibility criteria contained in the Auckland Council’s Community Occupancy Guidelines 2012 for a new lease agreement.

4. The reserve management plan for Taharoto Park (Taharoto Park Management), adopted in 1994, contemplates a lease to the group for the purpose of enhancing recreational use of the park.

Discussion 5. The North Shore Brass Incorporated (formerly Takapuna City Silver Band Incorporated) was

established in 1921. It aims to “provide a musically and socially rewarding environment for all its members and audiences alike”.

mailto:[email protected]

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6. The group has a stable membership of 100 band members, with approximately 30 between the ages of 22-50 years of age.

7. The group is affiliated with the Auckland Bands Association and Brass Band Association New Zealand.

8. The group is dedicated to maintaining its position as one of the leading entertainment providers in Auckland. They give focus to quality musicianship, versatility in musical style and promotion and education to young members to guarantee musical longevity.

9. The North Shore Brass Academy, Takapuna Youth Brass and Learners bands meet every week with the purpose of teaching its members to play brass and percussion instruments.

10. The bands perform music for the public and at local and national brass band competitions. In 2019, all three brass bands competed at the New Zealand Brass Band Championships held in Hamilton. All three bands placed within the top three in their grades, respectively.

11. The bandrooms are primarily used by the bands in the evenings for practice and music education and by other community organisations such as Get Fit Fast, Kids Music Company, Community Yoga and Jumping Beans during the day.

12. The group owns the building and improvements on Taharoto Park. 13. A site visit was made on 24 July 2019 and the building and improvements were found to be

well-maintained. The group proactively maintains the premises. 14. In recent years the carpet was replaced. The group plan to repair the gutters and paint the

exterior of the building in the near future. 15. The single-storey building provides a range of amenities which include a modern kitchen, clean

and tidy bathrooms and provide a large area for the public to hire. 16. The financial accounts provided indicate that the club’s funds are sufficient to meet its liabilities

and are being managed appropriately. 17. The group has all necessary insurance cover, including public liability insurance in place.

Next steps/implementation 18. Subject to the local board’s feedback, staff will prepare a report to be presented at an upcoming

business meeting. 19. The report will recommend that the Devonport-Takapuna Local Board grant a new community

lease to North Shore Brass Incorporated at Taharoto Park. The recommended term will be for 10 years commencing 1 April 2019 with one 10 year right of renewal in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Attachments Attachment A – Site plan for North Shore Brass Incorporated at 13A Taharoto Road, Takapuna.

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Attachment A: Site plan for North Shore Brass Incorporated at 13A Taharoto Road, Takapuna.

Location Map and Lease Area Taharoto Park outlined in blue and lease area 733m2 (more or less) outlined in red and marked ‘A’.

Memorandum

To: Devonport-Takapuna Local Board

Subject: Proposed new lease to the Takapuna City Association Football Club Incorporated at Taharoto Park, 13 Taharoto Road, Takapuna

From: Deepal Chand – Community Lease Specialist, Community Facilities

Contact Information: [email protected] 021 511 085

Purpose 1. To consult with the Devonport-Takapuna Local Board on a new lease to the Takapuna City

Association Football Club Incorporated at Taharoto Park, 13 Taharoto Road, Takapuna.

Summary • The Takapuna City Association Football Club Incorporated seeks a new community lease for the

clubrooms at Taharoto Park, 13 Taharoto Road, Takapuna.

• The previous lease expired on 30 September 2018 and remains operative on a month-by-month basis until a new lease is formalised.

• The clubrooms and improvements are owned by the football club.

• No known issues have been identified and the club is of good standing in the community.

Context 2. The lease commenced 1 October 1998 for an initial term of 10 years with one 10 year right of

renewal. The lease fully expired on 30 September 2018. A new lease has been requested by the club. The lease remains operative on a month-by-month basis until a new lease is formalised.

3. Auckland Council Community Occupancy Guidelines 2012 consider that a group owning their own building has an automatic right to apply for a new lease at the end of the lease term. There is no requirement to undertake an expression of interest process.

4. The club satisfies the eligibility criteria contained in the Auckland Council’s Community Occupancy Guidelines 2012 for a new lease agreement.

5. The reserve management plan for Taharoto Park (Taharoto Management), adopted in 1994, contemplated a lease to the group to use the site as a training facility and to host games.

Discussion 6. The Takapuna City Association Football Club Incorporated was established in 1972. 7. The club is affiliated with the Northern Football Federation and New Zealand Football. 8. The club has a stable membership of 400+ members. The club aims to act as a beacon for

developing young footballing talent and deliver great football experiences as a community club. 9. The clubrooms are well-utilised throughout the year. The facilities are used to host summer and

winter games for junior and senior teams.

mailto:[email protected]

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10. On 30 November 2019, the club held their first Walking Football Tournament. This is a reduced speed version of football that is more accessible to older athletes.

11. The club hold several events throughout the year to raise money for a chosen charity. On 20 September 2019, the club hosted a quiz night. The funds raised from this event were donated to the Mental Health Foundation of New Zealand.

12. In previous years, the group has raised money to help support other local charities such as the Starship Foundation and the North Shore Hospice.

13. I conducted a site visit on 22 November 2019 and the building and improvements were found to be well-maintained. The club proactively undertakes maintenance works to ensure the interior and exterior are kept clean and tidy.

14. The financial accounts provided by the club indicated that the clubs funds are sufficient to meet its liabilities and are being managed appropriately.

15. The club has all the necessary insurance cover, including current public liability..

Next steps 16. Subject to the local board’s feedback, staff will prepare a report to be presented at an upcoming

business meeting. 17. The report will recommend that the Devonport-Takapuna Local Board grant a new community

lease to Takapuna City Association Football Club Incorporated at Taharoto Park. The recommended term will be for 10 years commencing 1 October 2018 with one right of renewal in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Attachments Attachment A – Site plan for Takapuna City Association Football Club Incorporated at 13A Taharoto Road, Takapuna.

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Attachment A: Site plan for Takapuna City Association Football Club Incorporated at 13A Taharoto Road, Takapuna.

Location Map and Lease Area Taharoto Park outlined in blue and lease area 468m2 (more or less) outlined in red and marked ‘A’.

Local Board Plan Update Devonport-Takapuna Local Board

4 February 2020

Workshop

Agenda• Recap of Workshop 17 December 2019

• agreed Outcomes• engagement approach

• Engagement Update• Stakeholder discussions• Cue cards and community conversations• Engagement HQ

• Next steps

Timeframes

SCPPre-draft engagementInduction

Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct

Final plan and report ready for agenda

Agenda and meeting

Coding

• Receive feedback• Amend plan• Review and

internal approval

Prep for SCP• Receive feedback• Draft plan• Review and

internal approval

Workshop with local board to set direction

Agenda and meeting

Workshop 4 February 2020

Recap of outcomes discussion• Transport and access• Opportunity, prosperity and growth• Environment and heritage• Community participation and wellbeing• Parks and places• Maori values/ Whangaonga Pono

Transport and access

Objectives

• Public transport is reliable, affordable and convenient• Transport modes are integrated• Walkways and cycleways are safe and take people to where they need to be• Technology allows people to plan and make journey choices• Greenways take advantage of new opportunities funded by central government

Opportunity, prosperity and growth

Objectives

• Thriving, vibrant and unique town centres

• Attract and retain skilled workforce

• Town centres safe and attractive for residents, businesses and tourists

• Networking opportunities to support innovation and growth

• Opportunities for youth training and employment

Community participation and wellbeingObjectives• Communities feel safe, connected and have a sense of

belonging• Communities feel they can contribute to decisions that affect

them• Everyone has access to services, programmes and activities

that create a sense of wellbeing• Diversity and cultural heritage is celebrated

Environment and heritage

• Objectives

• Environmental challenges are understood

• Communities are supported to protect and enhance the natural environment

• Growth is planned for and managed to minimise effects on environment

• Resources are targeted to areas most at risk i.e. Lake Pupuke our beaches, waterways and native bush

• Education and support is provided to ensure native birds, trees and plants thrive

• Built heritage is protected and celebrated

Parks and places

Objectives

• Quality infrastructure that is fit for purpose and meets changing and diverse needs

• Parks and facilities are well used, managed and maintained

• Facilities are accessible and affordable

• Use of sustainable materials and practices is encouraged and supported.

• Open spaces feel safe and welcoming

Maori values/ Whangaonga Pono

Objectives

• Celebrate maori culture and identity

• Te ao maori

• Develop and maintain stronger relationships with maori

• Develop process to engage with Iwi and to encourage maori views and participation in local decision making

Recap on engagement approach

What’s the plan?

• Cue cards were distributed for use over the holidays to capture content of community conversations

• Consider that funds are limited and that trade offs might be required.

• If anything new is proposed, does it meet an identified need or is it more of a want.

• If something is merited can we look at different ways to get to the end result.

Engagement Update

Stakeholder conversations• Sunnynook Community Centre

• New migrant groups- Chinese, Korean, Egyptian, Filipino

• Youth• PHAB, Youth Engagement Group, Younite

• Maori• Pupuke Kahui Ako; Representative School group around Lake Pupuke

• Sustainable Schools

Engagement events• Late February

Breakfast information session with representatives from key stakeholder groups

• 20 March 2020 Movies in Parks, Milford Reserve

Cue Cards

Engagement HQ• Online platform providing community members opportunities for informal

engagement outside of in-person interactions

• Simple, easy to use

• Allows us to update users about the Local Board Plan process as it progresses

Engagement HQ• Content is editable. For the question prompts, we propose the following:

• What opportunities do you see in your local area?• What challenges do you think your community is facing? What do you

think it will face in 5, 10, and 30 years?• If you could pick 3 things for the board to focus on, what would they be?

Next steps• Continue community discussions

• Consider any feedback from Engagement HQ at workshop Tuesday 25 February

• Any feedback from discussions will be collated and distributed weekly to see if any themes are coming through

Asset Management Intelligence Support

Asset Risk Assessment Programme Asbestos

Presentation• Introduction

• Why the focus

• Legislation

• Creation and structure of Programme

• Health Risks - What is asbestos?

• PCBU responsibilities

• What we do - Asbestos Surveying, Analysis and Air Quality Monitoring

• Stats

• Questions and discussion


NZ Legislation: The Health and Safety at Work Act 2015 (HSWA) and the subsequent Health and Safety at Work (Asbestos) Regulations 2016.

Why the focus?


Worksafe NZ: Mandate to reform H&S at Work. Asbestos management was identified as an area of concern.

• It’s about protecting people – contractors, staff and the public


Health and Safety at Work (Asbestos) Regulations 2016

A PCBU (Person Conducting Business or Undertaking) who contravenes any of the regulation commits an offence and is liable on conviction.

Fines are up to $50.000 per non-compliant building


Meet all council obligations to comply with current regulations and new legislation in relation to asbestos. Controlling exposure to

airborne asbestos, as well as practical guidance for employees.

Generate a knowledge base to meet the needs of

next years Budget/LTP and for stakeholders to

make informed decisions

Develop effective and comprehensive risk

assessments to inform investment decisions for

the council building portfolio

Established to:


Provide strategic overview and direction, identifying the physical risks of council’s building portfolio and providing options for mitigation or removal of these risks.

Recommend escalation of any issues to the ELT or Governing

Body as necessary

Provide assurance to:• Executive Leadership Team, • Elected Representatives and

• Programme Sponsor

Through a regular monitoring and reporting.

Steering GroupAsset Risk Assessment Programme

(meets 3 monthly)


Steering Group members:


Senior Asset Assessors – Asbestos Specialists

Programme Coordination

The team

Health risks


• >170 per annum NZ

• 5,000 per annum UK

• 107,000 worldwide *(WHO)

Health risks


Number of deaths per annum


Analyse samples

2Ensure asbestos

is identified at workplace

1 Prepare Asbestos Management Plan

+ Review AMP

3

Ensure presence and location of

asbestos indicated

4

Identify and remove asbestos before demolition of

structure or plant.

5

Identify and remove asbestos before

refurbishment of structure or plant.

6

Ensure Asbestos removalist is

licensed. (does not apply when removal

project is of 10m2 or less)

7

Asbestos removal control plan to be kept and available

8

Notify Worksafe of asbestos removal

9

Uncertainty as to presence of asbestos

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PCBU Duties

How do we do it?


• Survey techniques• Spectrometer• Sample analysis• ARALab Accreditation in

process• Standard electronic templates• for automatic extraction of

data• Automatic sharing of reports

to Operations and I&D• Asbestos Register Available • On Intranet/Sharepoint


Asbestos Management

Surveys

Ensure asbestos is identified at

workplace

1

• Report (distributed automatically to Operations for immediate repairs

• Investigation & Design for future planning/Work Programme

• Asbestos Management Plan

• Indication of location of Asbestos on the Floor Plan attached to the report/Plan

• Data Collection for Asbestos Register and future monitoring/review

Analyse samples

2 Prepare Asbestos Management Plan

+ Review AMP

3


asbestos indicated

4


Asbestos Refurbishment

Surveys

• Keeping AC Compliant with AsbestosRegulations – Avoiding fines

• Avoiding unwanted project interruptions for asbestos related issues

• Asbestos Assessor always on call for emergent situations

Identify and remove asbestos before demolition of

structure or plant.

Identify and remove asbestos before

refurbishment of structure or plant.

Ensure Asbestos removalist is

licensed. (does not apply when removal

project is of 10m2 or less)

Notify Worksafeof asbestos removal

9765

Asbestos Demolition

SurveysProj

ect D

eliv

ery


• Data is delivered to OMMs for update of on-site Risk Registers kept in every CF building for awareness of Contractors and staff

• Asbestos Assessors raise a Request For Service - RFS (managed by OMMs and Contractors) when disturbed ACM is detected in CF buildings.

• Suspected Material identified is analysed by Assessors promptly

1084

ARAP Data

Collection

Ope

ratio

nal

Mai

nten

ance

M

anag

emen

t


asbestos indicated

Asbestos removal control plan to be kept and available

Uncertainty as to presence of asbestos



workplace

1 Asbestos Management Surveys2400 CF Buildings



workplace

1DEVONPORT-TAKAPUNAAsbestos Management Surveys

14 Refurbishment SurveysHave been performedFor Project Delivery prior to commencement of works.


DEVONPORT-TAKAPUNA

Buildings that require ongoing monitoring

0

10

20

30

40

50

60

2020 2021 2022 2023 2024 2025 2026 2027 2028

38

26

38

14

55

9

38

26

43

Number of buildings that require ongoing monitoring in the coming years

(parcial results)

Any questions?

Where can you find asbestos in the home?


Where can you find asbestos at work?


ADS – Asbestos Demolition Survey


Griffith Building 2017

Short-term options to resolve parking issues at Auburn Reserve

Option Description and overview of option

Benefits Costs / risks Implications Budget required

Process to implement Conclusion / advice

Allocate spaces to clubs and groups, where authorisation is obtained through ticketing machines located in club / group buildings. All other carparks remain for public use Recommended option

This option proposes to formalise and allocate a specific number of carparks to the community groups and clubs and the reserve.

Ticketing machines would be installed at the club / group buildings, and members and visitor would obtain a ticket and present this on their vehicle dashboard.

All other parking spaces at the reserve will remain for public use.

Creating dedicated spaces for the clubs and groups will provide them with the assurance for their members and guest to easily park in the reserve and access their buildings.

Introducing the ticketing system is an official mechanism which can be supported, implemented and monitored by AT.

The ticket, displayed on the vehicle’s dashboard will authenticate and permit group / club members to park in a dedicated space.

Other park users can continue to use the area, despite a loss in available carparks.

This option will likely be the most expensive for the local board to deliver.

Would still need to consider extending the hours of operation for enforcement and changing time restrictions.

No implications, however further work and assessment is required to understand the time allocation, hours, and number of exceptions required (actual, not desired).

Up to $10,000

operational funding for consultant

costs

$15,000 for parking

machines and signage

from Transport

Capital Fund

• Local board requests AT to undertake assessment work to consider ticketing machines for clubs and groups, hours of operation and time restrictions

• Local board allocates LDI operational funding to support assessment work

• AT staff undertake work and present to their Traffic Control Committee (TCC)

• TCC consider and approve changes

• Local board allocates LDI capital funding to implement new signage and parking machines

This is the recommended option, as it will ensure an authenticated approach which can be support by AT can address the parking concerns at the reserve.

Allocate spaces to clubs and groups through permit system, all other carparks remain for public use

This option proposes to formalise and allocate a specific number of carparks to the community groups and clubs and the reserve using a permit system.

All other parking spaces at the reserve will remain for public use.

Creating dedicated spaces for the clubs and groups will provide them with the assurance for their members and guest to easily park in the reserve and access their buildings.

Other park users can continue to use the area, despite a loss in available carparks.

Council does not have a permitting system to allocate and manage carparks in reserves. As a result, alternatives (such as parking machine in the clubs which dispense exemptions) will need to be investigated.

Non-park use of the carpark will likely continue. Further work and assessment is required to understand the time allocation, hours, and number of exceptions required (actual, not desired).

This option cannot be considered because it cannot be successfully implemented by council or AT.

Not applicable

This option cannot be considered because it cannot be successfully implemented by council or AT.

Please note that this option has only been included to highlight that a permitting system does not exist in council, and therefore cannot be implemented. It is recommended that this option not be considered.




Paid parking, permit holders exempt WHO GETS THE REVENUE FROM THE MACHINES?

Users would pay for carparking at the reserve, however authorised vehicles (i.e. club users) would be exempt

Would remove ambiguity associated with length of stay and time allocation to park in the reserve. AT Parking can monitor and enforce the carpark by using the same approach as other AT carparks.

There would be no need for time limits as paid parking will control demand.

Highly likely that there will be behaviour change to parking at the reserve.

The carpark is primarily for the benefit of reserve users and introducing paid parking could have a negative and detrimental impact on people accessing and enjoying the reserve.

Would still need to consider extending the hours of operation for enforcement and changing the time restrictions.

Council does not have a permitting system to allocate and manage carparks in reserves. As a result, alternatives (such as parking machine in the clubs which dispense exemptions) will need to be investigated.

This option would still require regular and ongoing enforcement from AT Parking staff.

Paid parking will likely result will a behavioural change at the reserve, which may lead to few people using the carpark for non-reserve purposes.

Further work and assessment is required to understand the time restriction and hours of operation, and number of exceptions required (actual, not desired).

Costs for parking would likely be consistent with AT Takapuna Parking Strategy.

Up to $10,000


costs

$15,000 for parking

machines and signage

from Transport

Capital Fund

• Local board requests AT to undertake assessment work to consider paid parking, length of stay and time allocation




• Local board allocates LDI capital funding to implement new signage and parking machines

Installing parking machines at the reserve is a feasible option for the local board to consider.

Install signage and other assets at the reserve

The lack of signage at the park entrance from Auburn Street may have contributed to this issue over time.

This option proposes to install signage and other assets at the Auburn Street entrance which clearly informed vehicles and other users that the area is a park, rather than a public carpark.

It can be broadly assumed that most vehicles think the area is a public carpark to use while shopping in Takapuna, rather than a carpark for park users.

Introducing signage and other assets (i.e. trees, fencing) at the Auburn Street entrance may change the public perception and appearance from a public carpark to a reserve.

This could lead to a behavioural change where the reserve is not perceived as a place to park to go shopping, or park overnight.

It is difficult to assume that introducing signage will lead to a behavioural change for people using the area as a carpark.

Signage often has limited impact in changes people’s behaviour, or they simply don’t see it.

There is a significant risk that signage and other assets will not achieve the overall objective to alleviate parking issues at the reserve.

The local board would need to fund all assets from its LDI capital budget.

$10,000 funded from LDI CAPEX budget to

install assets

• Local board allocates LDI capital to fund the new assets.

• Council’s Community Facilities department will source and install the new assets.

While installing signage will have positive outcomes and inform people that the area is a reserve, not a carpark, it is unlikely to resolve the issues.

This option should be considered as complementary / secondary to the recommended option.

Reduce parking restriction times

To reduce to parking restriction times from P180 to a time which restricts long-term or overnight parking

This option would minimise overstaying and instead promotes turnover and availability of parking at the reserve.

There is no evidence to suggest reducing the parking restriction times would improve or alleviate the issues at the reserve.

It is currently unclear what the ideal time restriction is for the reserve. Many assumptions have been made, but an assessment by AT is required to ensure the appropriate time restriction is applied.

Making a decision call with no evidence will lead to a poor outcome, and the issues will only continue.

The appropriate time restriction will only be successful if it can be enforced and monitored by AT Parking staff.

Discussion with AT Parking staff would be required to determine if they can monitor and enforce the new restrictions for the area, given they already have a significant area to enforce.

Up to $10,000


costs


install signage

• Local board requests AT to undertake assessment work to extend hours for parking enforcement




• Local board allocates LDI capital funding to implement new signage.

While this option carries merit, staff advise that this should be undertaken in conjunction with the recommended option.




Extended hours for when parking restrictions apply

The existing hours for when parking restrictions apply, 8am to 6pm would be extended to allow a longer enforcement time.

Property developments in the surrounding area has put further pressure on the reserve, as often apartment owners and / or their visitors use the carpark. Legally, a carpark user is permitted to use the area from 6pm until 11am the next day for free (applying the 8am-6pm hours, plus the P180 time allocation).

A variety of start and end times could be applied, however as a starting point, 6am until 10pm is proposed. This is to ensure enforcement can occur when evening club meetings are held, and discourage overnight use of the carpark from surrounding developments.

Extended the hours would be consistent with the transition of Takapuna being a metropolitan centre where more services are provided, particularly in the evening.

It would also enable enforcement of the area during periods when the club have evening meetings.

Extended the hours would also limit and restrict the ability to apartment owner and / or their visitors to park overnight, and well into the next day.

Extended hours will only be successful if AT Parking staff can implement and enforce the changes. Support and buy-in from AT would be required.

If the option can be implemented and enforced by AT, then it may have a positive impact and alleviate parking issues in the evening. This option will have minimal impact and changes during the day, as behavioural changes will only occur during the morning (e.g. if the parking restriction starts at 6am, enforcement can happen at 8am)

Up to $10,000


costs


install signage

• Local board requests AT to undertake assessment work to extend hours for parking enforcement




• Local board allocates LDI capital funding to implement new signage.

While this option carries merit, staff advise that this should be undertaken in conjunction with the recommended option.

Recommendations: Local board requests AT to undertake assessment work to:

• an assessment to determine the actual, and appropriate number of carparks to allocate to clubs and organisation located at Auburn Reserve • consider ticketing machines, to be located in their club / group buildings as the preferred mechanism to ‘authenticate’ parking for their members and visitors • an assessment to determine the appropriate time restriction (e.g. changing from P180 to something else), and hours of operation (i.e. extending the hours from 9am-6pm).

The local board requests advice and costings to consider a long-term development plan to guide the future use of Auburn Reserve.

Money:

The local board allocates:

• $10,000 operational funding to support the assessment • $30,000 capital funding from the Local Board Transport Capital to implement and deliver the proposed changes.

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