Development and implementation of a Community Based Monitoring and Evaluation System : Challenges and Lessons

Harrison Rware, Pamela Pali, Titus Karanja, Carlos Quiros, Jane Poole, John Parkins Harrison Rware, Pamela Pali, Titus Karanja, Carlos Quiros, Jane Poole, John Parkins and Shayo Deogratiasand Shayo Deogratias

Integrated Dairy Goat and Root Crop Production Workshop, ILRI Nairobi, 19 June 2013

IntroductionIntroduction• Implementation of rural development

activities in the recent past faced major challenges due to lack or poor flow of vital information to stakeholders and managers,

• Community engagement during project implementation to undertake M&E activities, plays a big role in capacity building and enhancing ownership of initiatives at the community level

ObjectivesObjectives

• To establish an integrated community based M & E system that links community objectives with the project objectives and enhances capacity building and training farmers level

• Implement and evaluate a community based M & E system to establish lessons and challenges

Research QuestionsResearch Questions• Does the CBME system represent an

integrated system that’s feeds into the project M & E system?

• Does CBME approach enhance learning at the farmer level?

• What lessons do we learn in the development and implementation of a CBME system

• What challenges are there in development and implementation a CBME system

Developing community M&E system Developing community M&E system

How Community Indicators link to Project level Indicators(Kongwa)

Male (1 year) Female (1 year)

Objectives Indicators Baseline Targets Objectives Indicators Baseline Targets

Increasing income for the Household through increased SP, cassava and more dairy goats and therefore increase of friends

Amount of money a HH has per month

Very low ability to meet the immediate family needs

Ability of a family to meet family needs (health, food, clothing and education)

Get food from cassava and SP

Number of meals per day

2 meals per day

3 meals per day

Getting more seeds for cassava and SP

Amount of SP and cassava seeds accessed

No cassava and SPNo Dairy Goat

Every hh to get one or more dairy goat and SP to plant in 4 plots and cassava to plant in ¼ an acre

Constructing a better dairy goat house

Number of improved goat house constructed by the dairy goat group members in a year

No good goat houses

30 good dairy goat houses

How Community Indicators link to Project level Indicators (Mvomero)

Male (1 year) Female (1 year)

Objectives Indicators Baseline Targets Objectives Indicators Baseline Targets

Build dairy Goat Houses

The number of good dairy goat houses constructed

No better goat houses

All group members have good dairy goat houses

Expand Land under Sweet potatoes and Cassava

Quantity of Stems of cassava planted, and the number of plots planted with SP

¼ under cassava and Four plots under SP

10 plots for SP and 1 acre under Cassava

Get seeds for Sweet potatoes and Cassava and a dairy goat

Number of dairy goats given to the group membersThe number of cassava stems and sweet potato vines distributed

No cassava and SPNo Dairy Goat

Every hh to get one or more dairy goat and SP to plant in 4 plots and cassava to plant in ¼ an acre

Increased dairy goat milk

Number of litres per day

No milk 2-3 litres

Implementing the dual M&E systemImplementing the dual M&E system

Developing data base & data management

Component 3.Web based

monitoring and evaluation system

How CBME links with Project Level M & EHow CBME links with Project Level M & E

Component 1:Development of the project

M&E framework

Component 2:Establishment of the

community based Monitoring and

evaluation system

Challenges in development and Challenges in development and implementation of a CBME Systemsimplementation of a CBME Systems

• Emergence of unforeseen financial commitment as an incentive to continue capacity building for the farmers and farmers commitment to data collection

• Partial collection of data by the farmers’ • Emergence of parallel systems for data collection• The challenge of distinguishing information

important to farmers and researchers • A challenge of synchronizing data collection tools

Lessons in development and Lessons in development and implementation of a CBME Systemimplementation of a CBME System

• To stimulate data collection and continued capacity building incentives such as t-shirts, caps, recognition at farmer level and facilitation for the extension staff is critical

• Data collection at all levels is critical in ensuring that M & E system is reliable and informative

• Process ownership leads to sustainability any level and therefore participatory approach in development of the CBME is critical to enhance ownership at the community level

• Capacity building all levels foster common understanding of roles and responsibilities

• Community involvement in data collection builds framers skills in record keeping and interpreting in relation to their enterprises

Demonstration of how the web Demonstration of how the web based M & E System functionsbased M & E System functionsBy Carlos Quiros and Titus Karanja (Research Methods By Carlos Quiros and Titus Karanja (Research Methods

Group-ILRI)Group-ILRI)

Acknowledgment Acknowledgment