Developinga Project Proposal

- SPROUT -

ACTRAV-Turin

Contents

SPROUT – model project proposal

System Chart

Components of the SPROUT

Preparation and presentation of Workplan

SPROUT…Summary project Outline

Tool for the development of a project proposal

Means to make a good proposal for a donor agency

1. Background – Policies and Problems2. Target Group / Parties involved3. Development and immediate objectives4. Main outputs and indicators of achievements5. Activities and inputs6. Monitoring, Reporting and Evaluation7. A preliminary budget estimate

SPROUT - System Chart

Step 1Step 1:Policies & Problems

Step 4Step 4:Definition of Needs

Step 2Step 2:Analysis of the

Current Situation

Step 3Step 3:Analysis of Desired

Situations

Step 5Step 5: Specification of Objectives

Step 9Step 9: Analyses of Resources

Step 6Step 6:Strategic selection,

design and elaboration of

activities

Step 7Step 7:Design of

monitoring, reporting & evaluation procedures

Step 8Step 8: Risk Analysis

Analysis of Policies & Problems

Values and Principles

Macro economic and social environment

Identification of Problems and the analyses of their causes

Justifications for actions

Priorities and strategies

Situations of resources

Identification of the “Problems”

What What exactly exactly are the problems are the problems you you need (want) to tackle?need (want) to tackle?

Why do the problems have to be Why do the problems have to be solved? How fast?solved? How fast?

What are the causes and effect of the What are the causes and effect of the problems?problems? Any studies / analyses? Any studies / analyses?

Were there any past attempts to Were there any past attempts to solved the problems? Failure/success?solved the problems? Failure/success?

Analyses of the Current Situations

Clear, specific description of current situations to analyze the existing problems in depth

Target group and their current conditions

Other parties involved and their situations

Resources available

Constraints

Analyses of past experiences

Analyses of the Desired Situations

Definition of the desired situations– with specific institutional arrangements/ settings;

Expected performance– with observable knowledge, skills, attitudes, behaviors and/or abilities

Performance criteria and indicators

Definition of Needs How far the distance between the current

situations and the desired situations? What are the priority issues? Qualitative definition

the nature of needs -

Quantitative definition improvement from X point to Y point

Question of time limit Y point must be achieved by Z date

Development Objectives

Overall aims of the project in a long-runOverall aims of the project in a long-run

Broader behavioral/institutional changes Broader behavioral/institutional changes to which the project will contributeto which the project will contribute

Immediate Objectives

Specific PerformanceSpecific Performance Specific Institutional ArrangementsSpecific Institutional Arrangements Specific ConditionsSpecific Conditions Specific CriteriaSpecific Criteria

Be “SMART”: Be “SMART”: SSpecific, pecific, MMeasurable, easurable, AApproved, pproved, RRealistic, and ealistic, and TTime-boundime-bound

““To study”, “to raise awareness”, or “to To study”, “to raise awareness”, or “to assist” is not suitable for immediate assist” is not suitable for immediate objectives.objectives.

Selection of Activities & Methods

Activities that must be organized to eliminate the causes of the problems and achieve the objectives

Design strategic progression of actions and contents

Condition

Criteria

Definition of pre-requisites

Indicators of Achievement and Outputs

Indicators of AchievementIndicators of Achievement– A brief description of the desired or expected

situation at the end of the project, with clear emphasis on the changes that the project will help to bring about.

OutputsOutputs– Products that the project will produce– Be precise in defining the outputs

Individual Workplan

1. Complete from Step 1 to Step 3 of the system chart;(by Monday, 21 February)

2. Make necessary revisions to the above step, and then complete from Step 4 to Step 6 (by Monday, 28 February)

3. Complete all the Steps(by Wednesday, 2 March)

4. Finalize the work plan(by 08:30, Friday, 4 March)

Development ProcessDevelopment Process

Presentation of Work Plan

1. Each participant has 7 minutes to present his/her work plan;

2. While your colleague is making presentation, carefully take note of its major arguments, focusing on some strong points, weak points, and/or points for clarification;

3. Each presentation will be followed by a short Q&A session through which participants help each other to further improve/strengthen the workplan.

End of the Activity