developing a content strategy for office 365
DESCRIPTION
An overview of how the Microsoft roadmap for content management has shifted recently, looking at the differences between an on-premise deployment using Windows and SharePoint Servers versus an Office 365 subscriptionTRANSCRIPT
Microsoft Office 365 Content Strategy
Summary of the Office 365 online services to consider when planning content-driven solutions, compared to traditional on-premise server options
As of 1st October 2014
Sharon Richardsonwww.aetio.com
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All references are included at the end
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The traditional route…
…when using Microsoft servers on-premise
Content Management / Publishing
Intranets / Portals
Centralised Documents and Records Mgmt
Performance Dashboards& Web Applications
Common Requirements Version history Classification scheme Approval workflow Lifecycle retention Indexing/Search Data integration Customisable views
Common Issues Under-estimating set-up
and maintenance cost/effort
Collaboration / Co-authoring
Team and Project Sites
File Sharing
Common Requirements Version history Classification scheme Authoring management
(check-in/out) Personalised views
Common Issues ‘One-size fits none’
template Duplication, Forked
versions Manual administration
Communications / Conversation
Discussion Forums
Real-time Messaging
Common Requirements Threaded conversations Rules to filter and
alerts to notify Presence status
Common Issues Using the wrong medium
for the format (e.g. email for group conversations)
Weak signal : noise ratio
Storage / Synchronisation
File storage
Common Requirements Local and offline access Sharing and access
control Automatic updating
Common Issues Conflict resolution Duplication Lack of enterprise
content management features
The transition to online services
…specifically, Microsoft Office 365 subscription plans
Content Management / Publishing
Intranets / Portals
Centralised Documents and Records Mgmt
Performance Dashboards& Web Applications
Common Requirements Mobile access Classification scheme Lifecycle retention Indexing/Search Data integration Customisable views
New Methods Excel integration for self-
service BI (depends on plan)
Access Apps (ditto)
Collaboration / Co-authoring
Groups
File Sharing
Project Co-ordination
Common Requirements Version history Simultaneous editing Personalised views Cross-device access
New Methods Groups for document-
centric scenarios Integration between
Outlook, and OneDrive for Business
Communications / Conversation
Discussions Forums
Instant Messaging
Common Requirements Real-time conversations Alerts to notify and
rules to filter Presence status
New Methods Yammer acquisition
replacing all social features included with SharePoint
Office Graph (Delve) for contextual search
Replication / Synchronisation
File storage
Common Requirements Mobile and offline access Sharing and access control Automatic updates
New Methods OneDrive for Business
integration across Office365
Cross-device support Integration with other
cloud services (e.g. Salesforce)
Comments
Requirements are mostly consistent across on-premise, online and hybrid scenarios
Issues are mostly vendor-agnostic. Swapping out Microsoft software for an alternative will make little difference when adopting the same approach (web app vs email vs fileshare)
Online services are introducing new methods with emphasis on mobile working and convenience, moving away from ‘web site’ for document-centric scenarios
Recommendations vary depending on organisational priorities and industry/domain-specific requirements
A more in-depth and tailored analysis is available. Please contact us for details: [email protected]
References
Delivering the first chapter of Groups for Office 365http://blogs.office.com/2014/09/25/delivering-first-chapter-groups-office-365/
A milestone for Office Delvehttp://blogs.office.com/2014/09/08/milestone-office-delve/
Office 365 Plans Overviewhttp://aetio.com/2014/10/07/office-365-plans-overview-2014/
Developing an Office 365 Content Strategyhttp://aetio.com/2014/10/16/developing-an-office-365-content-strategy/
Microsoft Office 365 Content StrategyThis is a very high-level overview of the options for content-driven solutions using Microsoft Office 365 compared to on-premise equivalents, based on features as of 1st October 2014
For more details about developing an Office 365 content strategy: http://aetio.com/2014/10/16/developing-an-office-365-content-strategy/
Sharon [email protected]