Design Webcast: Design Webcast: Changes Affecting ICWA in eWiSACWISChanges Affecting ICWA in eWiSACWIS

12/11/200912/11/2009

ContactsContacts

Beth RudyBeth Rudy: Elizabeth.Rudy@wi.gov: Elizabeth.Rudy@wi.gov Chris PartridgeChris Partridge: Christopher.Partridge@wi.gov: Christopher.Partridge@wi.gov Rick MiracolaRick Miracola: Rick.Miracola@wi.gov: Rick.Miracola@wi.gov Jenny WeberJenny Weber: Jenny.Weber@wi.gov: Jenny.Weber@wi.gov Jeff HodgesJeff Hodges: Jeff.Hodges@wi.gov: Jeff.Hodges@wi.gov Ben CainBen Cain: Benjamin.Cain@wi.gov: Benjamin.Cain@wi.gov

EnhancementEnhancement RequestsRequests

Access Access Pre-fill the “Information that the child may be Pre-fill the “Information that the child may be

Native American…” radio button on the Native American…” radio button on the Narrative tabNarrative tab

Enhancement RequestsEnhancement Requests

The Yes button will pre-fill if any participant with The Yes button will pre-fill if any participant with the Relationship of ‘Bio Child’ or ‘Adopted Child’ the Relationship of ‘Bio Child’ or ‘Adopted Child’ is identified in the system as Native American. is identified in the system as Native American. The No button is only selected by the user. The No button is only selected by the user. Unknown is the defaultUnknown is the default

Enhancement RequestsEnhancement Requests

Access Access Add a link to ICWA Contacts on the KWebAdd a link to ICWA Contacts on the KWeb

Enhancement to Access Report will include a Enhancement to Access Report will include a hyperlink on the page that will launch list of ICWA hyperlink on the page that will launch list of ICWA Contacts stored on the Knowledge WebContacts stored on the Knowledge Web

Person Management Person Management Record tribe enrollment information with Record tribe enrollment information with

Membership Numbers for two tribes Membership Numbers for two tribes

Enhancement RequestsEnhancement Requests Person Management continued:Person Management continued:

Add a ‘Clan’ field that will pre-fill to the Notice of Involuntary Add a ‘Clan’ field that will pre-fill to the Notice of Involuntary Custody documentCustody document

Change ‘Tribal Reference #’ to ‘Tribal Membership #’Change ‘Tribal Reference #’ to ‘Tribal Membership #’ Enhancement to Person Management will add dropdown fields Enhancement to Person Management will add dropdown fields

to record the person’s status with the tribe and fields for the user to record the person’s status with the tribe and fields for the user to enter the name of the Clan.to enter the name of the Clan.

Enhancement RequestsEnhancement Requests

Assessment Assessment Add pop up to remind user to complete the Add pop up to remind user to complete the

Screening documentScreening document The enhancement will add a pop up upon The enhancement will add a pop up upon

Save reminding users to launch the ICWA Save reminding users to launch the ICWA page in order to complete the screening. The page in order to complete the screening. The enhancement will place the screening enhancement will place the screening questions on the ICWA page and it will have a questions on the ICWA page and it will have a launch point on the Assessmentlaunch point on the Assessment

EnhancementEnhancement Requests Requests

ICWA Page ICWA Page Contains the fields from the ICWA documents; Child’s Contains the fields from the ICWA documents; Child’s

Biological & Family History, Notice of Custody, Biological & Family History, Notice of Custody, Request for Confirmation, and Screening. Some fields Request for Confirmation, and Screening. Some fields will be repeatable with Insert button. Documents will will be repeatable with Insert button. Documents will

then pre-fill from this pagethen pre-fill from this page Page will utilize Copy Over functionality that will copy Page will utilize Copy Over functionality that will copy

most of the data on the online page to another most of the data on the online page to another participant in the caseparticipant in the case

Fields will not freeze upon save, there is no approval Fields will not freeze upon save, there is no approval on the online pageon the online page

Enhancement RequestsEnhancement Requests

ICWA Page continued:ICWA Page continued: The data that has been documented for the child The data that has been documented for the child

can be displayed when the page is launched from can be displayed when the page is launched from

any case where the child is a participantany case where the child is a participant Options dropdown can launch the 5 ICWA Options dropdown can launch the 5 ICWA

documents that are currently in Create Case Work documents that are currently in Create Case Work [Child’s Bio Fam Hist, Notice of Custody, Request [Child’s Bio Fam Hist, Notice of Custody, Request for Confirmation, Screening, VPA]for Confirmation, Screening, VPA]

Potential launch points – Assessment & Actions Potential launch points – Assessment & Actions hyperlink?...hyperlink?...

Enhancement RequestsEnhancement Requests

Templates Templates Child’s Biological & Family History, Notice of Custody, Child’s Biological & Family History, Notice of Custody,

Request for Confirmation, and Screening templates Request for Confirmation, and Screening templates will pre-fill from data entered on the ICWA page or will pre-fill from data entered on the ICWA page or found elsewhere in the system. No data will be found elsewhere in the system. No data will be entered directly on these templatesentered directly on these templates

Change mapping of the ICW Cover Letter to pre-fill Change mapping of the ICW Cover Letter to pre-fill

thethe name of the person launching the document name of the person launching the document instead of the assigned access worker (CR-27254)instead of the assigned access worker (CR-27254)

Enhancement RequestsEnhancement RequestsTemplates continued Templates continued

Add a tickler or pop up to complete the Add a tickler or pop up to complete the Confirmation of Child’s Indian Status and the Confirmation of Child’s Indian Status and the Child’s Biological and Family History Child’s Biological and Family History documents if question 1 & 2 on the Screening documents if question 1 & 2 on the Screening doc are “Yes”doc are “Yes” - - The enhancement will put The enhancement will put these questions on the ICWA page and the these questions on the ICWA page and the tickler or pop up will derive from theretickler or pop up will derive from there

Enhancement RequestsEnhancement Requests

Templates continuedTemplates continued on the Request for Confirmation of Child’s Indian on the Request for Confirmation of Child’s Indian

Status change the “Child”/“Children” dropdown to Status change the “Child”/“Children” dropdown to

static text “Child(ren)”static text “Child(ren)”

Enhancement RequestsEnhancement Requests

Templates continued Templates continued Remove Approval from Confirmation of Child’s Remove Approval from Confirmation of Child’s

Indian Status and the Child’s Biological and Family Indian Status and the Child’s Biological and Family

History documentsHistory documents Pre-fill ‘Tribal Affiliation’ on the Notice of Involuntary Pre-fill ‘Tribal Affiliation’ on the Notice of Involuntary

Custody Involving Indian doc and add a field for Custody Involving Indian doc and add a field for Tribe/Clan (in Child, Mother, and Father fields) – Tribe/Clan (in Child, Mother, and Father fields) – Clan field will pre-fill from new field in Person Clan field will pre-fill from new field in Person ManagementManagement

Notice of Involuntary Custody Involving an Indian documentNotice of Involuntary Custody Involving an Indian document

Enhancement RequestsEnhancement Requests Create a history of mailings for the Notice of Create a history of mailings for the Notice of

Involuntary Custody Involving Indian documentInvoluntary Custody Involving Indian document

A notices history will also be created for the A notices history will also be created for the Request for Confirmation document to facilitate Request for Confirmation document to facilitate online documentation:online documentation:

Placement Placement Move the ‘ICWA Placement Provider Options’ Move the ‘ICWA Placement Provider Options’

group box from the OHSP to the Placement Page, group box from the OHSP to the Placement Page, pre-fill the ‘Child is an Indian…’ checkbox, add a pre-fill the ‘Child is an Indian…’ checkbox, add a date field for the questions, make fields required if date field for the questions, make fields required if box is checked and Case Type is CPS, JIPS, or CWbox is checked and Case Type is CPS, JIPS, or CW

This will be a new tab on the Placement Page This will be a new tab on the Placement Page

Enhancement RequestsEnhancement Requests ProviderProvider

Add a “Tribal Sanctioned” checkbox with the tribe name on the Add a “Tribal Sanctioned” checkbox with the tribe name on the Provider recordProvider record

Provider continued Provider continued Add ‘Tribe Sanctioned’ as a Provider Search criteriaAdd ‘Tribe Sanctioned’ as a Provider Search criteria

Enhancement RequestsEnhancement Requests

Legal Legal Enhancement will include a hyperlink on the Enhancement will include a hyperlink on the

Legal page that launches a list of expert Legal page that launches a list of expert witnesses stored on the Knowledge Webwitnesses stored on the Knowledge Web

EW ReportsEW Reports ICWA Notification Statewide Summary – ICWA Notification Statewide Summary –

change header to “Dept. of Children and change header to “Dept. of Children and Families Division of Safety & Permanence” Families Division of Safety & Permanence”

Change data retrieval methods to not count Change data retrieval methods to not count tribal status when status is not confirmedtribal status when status is not confirmed