design-build services for the new sangre grande enhanced health center inclusive...

NATIONAL INSURANCE PROPERTY DEVELOPMENT COMPANY LIMITED

REQUEST FOR PROPOSALS

TO PROVIDE

DESIGN-BUILD SERVICES FOR

THE NEW SANGRE GRANDE ENHANCED HEALTH CENTER

INCLUSIVE OF FURNITURE, FIXTURES & EQUIPMENT

FOR

THE MINISTRY OF HEALTH

OF THE

GOVERNMENT OF THE REPUBLIC OF TRINIDAD AND

TOBAGO

(TENDER NO. 2013/09/01) September, 2013

National Insurance

Property Development Company Ltd.

Request for Proposal (RFP) Design-Build Services for the Construction

of the New Sangre Grande Enhanced Health Center inclusive of

Furniture, Fixtures and Equipment

TABLE OF CONTENTS

SECTION NO. & SECTION TITLE PAGE

NO.

PROPONENT’S CHECKLIST FOR RESPONSIVENESS

1.0 INVITATION TO TENDER 5

2.0 INSTRUCTIONS TO PROPONENTS 7

2.1 Introduction 7

2.1.1 Request for Qualifications and Proposals 7

2.2 Definitions 7

2.3 Objective 8

2.4 Scope of Services 8

2.5 Source of Funds 8

2.6 General Conditions 9

2.6.1 Eligible Proponents 9

2.6.2 Proponent Responsibilities 9

2.6.3 Cost of RFP Documents 10

2.6.4 NIPDEC Communications 10

2.6.5 RFP Clarification 10

2.6.6 Addenda 11

2.6.7 Proponent’s Representative 11

2.6.8 Pre-Submission Briefing 11

2.6.9 Site Visit and Schedule 11

2.6.10 Right to Cancel RFP 12

2.6.11 Consideration of Proposals 12

2.6.12 Cost of Preparing Proposals and Negotiations 12

2.6.13 Exclusion 12

2.6.14 Confidentiality of Proposals 13

2.6.15 Corrupt and Fraudulent Practices 13

2.6.16 Commissions 13

2.6.17 Waiver and Allocation of Risk 13

2.6.18 Form of Correspondence 114

2.7 Preparation of Proposals 114

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TABLE OF CONTENTS


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2.7.1 Technical Proposal 14

2.7.2 Cost Proposal 17

2.7.3 Proposal Validity 18

2.7.4 Tender Security 18

2.8 Submission, Receipt And Opening Of Proposals 20

2.8.1 Submission Requirements 20

2.8.2 Deadline for Proposal Submission 20

2.8.3 Opening of Proposals 20

2.8.4 Late Proposals 21

2.8.5 Proof of Payment of Tender Fee ffor RFP 21

2.8.6 Delivery by Hand 21

2.8.7 Language of Proposal 21

2.8.8 Failure to Provide Information 21

2.8.9 Signing Proposal 21

2.8.10 Joint and Several Liability 22

2.8.11 Amendment of Proposals Before Submission Date 22

2.8.12 Interlineations, Alterations or Erasure of Proposal 22

2.8.13 Proponent’s Representation 22

2.8.14 Time Periods 22

2.8.15 Misleading or False Information 22

2.8.16 Proposals to be Property of NIPDEC 23

2.8.17 Required Format for Proposals 23

2.9 Qualification/Evaluation of Proposals 24

2.9.1 Evaluation Committee 24

2.9.2 Determination of Responsiveness 24

2.9.3 Qualification Criteria 30

2.9.4 Evaluation Criteria – Technical/Cost 31

2.9.5 Presentation 32

2.10 Negotiations 33

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2.11 Award of Contract 33

3.0 EMPLOYER'S REQUIREMENTS 34

3.1 Design-Build Services and Deliverables 34

3.1.1 Introduction 34

3.1.2 Services and Deliverables 34

3.1.3 Project Delivery Method 36

3.1.4 Project Schedule 36

3.2 User’s Brief and Conditions of Contract 37

3.2.1 User’s Brief 38

Annex 1 - User’s Brief / User Space Requirement 40

Annex 2 – NIPDEC HSE Guide 41

3.2.2 Conditions of Contract 51

Annex 3 – FIDIC 1999 General Conditions of Contract for

Plant and Design-Build 52

Annex 4 – Particular Conditions of Contract 54

Annex 5 – Appendix to Tender 61

3.3 Post Award Requirements 65

3.3.1 Performance Bonds 65

3.3.2 Professional Indemnity Insurance 65

3.3.3 Advance Payment 65

3.3.4 Submittals During Design Period, Specifications and Design Requirements

65

3.3.5 Employer’s Construction Office 71

3.3.6 Employer’s Representative Equipment 71

3.3.7 Contractor’s Submittals During Construction Period 74

3.3.8 Project Closeout 75

4.0 APPENDICES TO RFP – SPECIMEN FORMS 76

Appendix 1 – Form of Tender 77

Appendix 2 – Tender Security Form 79

Appendix 3 –Technical Proposal Form (Form 1) 80

Appendix 4 – Cost Proposal Form (Form 2) 94

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GROUP A

Failure to submit any of the documents in Group A below shall render the Proposal

non-responsive and in turn shall result in disqualification

# Item Appendix Form

Place “tick”

if included

in the

Proposal

1 One (1) original and Seven (7) Copies - One (1) of which is an electronic copy of the Proposal.

- -

2 Completed Form of Tender 1 -

3 Completed Tender Security (TT$100,000.00) 2 -

4 Technical Proposal Submission Form 3 1A

5 Applicant’s Information Sheet 3 1B

6 Work Experience of the Firm 3 1C

7 Similar Type of Works 3 1D

8 General Background and Organization including:

• Details of the Proponent’s D-B construction team inclusive of a

brief description of the Proponent’s Firm;

• Copies of original documents defining the constitution or legal

status, place of registration, principal place of business of the

company and proof of Joint Venture or Consortium.

3 1F

9 Proof of Joint Venture or Consortium such as Joint Venture

Agreement. A Letter of Intent to enter into Joint Venture or

Consortium is not acceptable.

- -

10

Technical Approach and Methodology, inclusive of Detailed Quality

Assurance/Quality Control (QA/QC) Manual and Detailed Health and

Safety Manual

3 1G

11

Work Plan, including detailed Gantt chart indicating key tasks,

critical path, linkages, and milestone for planning, design and

construction services, and material procurement in MS Project 2007

or latest edition.

3 1G

12 Organization and Staffing, including manpower loading chart for all

aspects of the assignment, stating the roles, responsibilities, and the 3 1G

National Insurance Property Development Company Ltd.




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GROUP A




Place “tick”

if included

in the

Proposal

level of participation of each key personnel.

13 Format of Curriculum Vitae (CV) for Proposed Key Professionals 3 1H

14 Submission of conceptual designs (drawings and specifications) in

the required format (sketch is not accepted).

Conceptual drawings shall clearly state the dimensions in metric

system, and shall include at a minimum of the following:

• Architectural Drawing (elevations, cross sections, floor plan,

3D perspectives-all views).

• Schematic diagrams (or isometric drawings) of all services

e.g. Electrical, Plumbing, Mechanical..

• Site Layout drawings (General Site Layout with Xeriscaping,

Electrical Site Layout, Sewer Site Layout, Roads and Car

Parks).

• Structural Drawings (Foundation plan, Building Framing

Plan, Design Notes, calculations).

Technical Specifications shall clearly indicate all relevant

performance criteria, relating to material, equipment and finishes.

- -





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GROUP B

Failure to submit any of the documents in Group B below, within five (5) days from when it is

communicated by NIPDEC, shall render the Proposal non-responsive and in turn shall result in

disqualification


Place “tick”

if included

in the

Proposal

1 Proponent's References

3 1E

2 Proof of Payment of Tender Fee - -

3 List of Proposed Major Sub-Contractors 3 1J

4 Product Brochures, Data Sheets, Specifications, and

Local Agents. 3 1K

5 Company Profiles and Signed Credentials of major Sub-contractors

- -

6 Description of OSHA Violations, Workers’ Compensation claims or

safety claims, and any Statutory approval violations - -

7 Power of Attorney or Signing Authority with Specimen Signature - -

8 Proponents Representative - -

9 Available Plant and Equipment. 3 1I

10 Current Work Load - -

11 Submission of the following documents for the Medical Equipment

as per the attached Medical Equipment Specifications:

• Brochures, data sheets, local agent/s;

• 1 year warranty and maintenance (parts and labour);

• Maintenance schedule (for 1 year) for each medical

equipment to provide for a 97% equipment uptime;

• CV of medical equipment maintenance personnel to be used;

and,

• Sample 4 years extended warranty, maintenance contract and

cost breakdown for parts and labour for Digital X-ray and

Dental X-Ray equipment only;

- -





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GROUP B



disqualification


Place “tick”

if included

in the

Proposal

12 Cost Proposal Submission Form 4 2A

13 Financial Capability of the Proponent 4 2B

14 Audited Financial Statements for the years 2010, 2011 and 2012,

where available, or management accounts for 2012, if unavailable 4 2B

15 Average Annual Construction Turnover 4 2C

16 Cost Breakdown Schedule 4 2D

17 Proposed Cash Drawdown Schedule 4 2E

18

Letters of commitment from Bank (s) / Financial Institution that the

project can be financed for at least four (4) months of the Proponent’s

Cash Draw Down Schedule

- -





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1. INVITATION TO TENDER


INVITATION TO TENDER

FOR THE DESIGN-BUILD SERVICES FOR CONSTRUCTION OF THE NEW SANGRE

GRANDE ENHANCED HEALTH CENTER INCLUSIVE OF FURNITURE, FIXTURES

AND EQUIPMENT

The National Insurance Property Development Co. Ltd. (NIPDEC), acting on behalf of the Ministry of Health, Government of the Republic of Trinidad and Tobago, invites Proponents for the Design-Build Services for the construction of the New Sangre Grande Enhanced Health Center inclusive of Furniture, Fixtures, and Equipment. Prospective Proponents are invited to submit Proposals for the above Works. Proponents will be evaluated according to the following basic criteria:

i. General Background of the Firm ii. Financial Capability of the Firm

iii. Performance History iv. Work experience of the Firm in performing construction services for

projects of a similar value and nature v. Available manpower and other resources

vi. Present Workload vii. Eligibility based on submission of required statutory certificates (local

firms)

Prospective proponents should be capable of undertaking all facets of the design and construction of a public facility to a value over Twenty Million Trinidad and Tobago Dollars (TT$20,000,000.00). Proponents are advised that Request for Proposal (RFP) Packages will be available from 20th September 2013 either by:

� Downloading the document from NIPDEC’s Website at www.nipdec.com (Click on “New Sangre Grande Enhanced Health Center inclusive of Furniture, Fixtures and Equipment”. A code will be provided to allow access.),

or

� From the Office of the Company Secretary at 56-60 St. Vincent Street, Port of Spain, between the hours of 9:00 a.m. and 3:00 p.m.





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There is a non-refundable Tender Fee of TT$3,450.00 VAT Inclusive, which must be paid at any branch of First Citizens Bank of Trinidad and Tobago Limited, Account #1448112, Swift Code FCTTTTPS. For intermediary banking information, please refer to:

http://firstcitizenstt.com/about/Branches-ATM/Correspondent-Banks.html To be allowed access to the RFP Packages, Proponents must present their Proof of Payment of Tender Fee to the office of NIPDEC’s Company Secretary.

SUBMISSION OF PROPOSALS WILL BE CLOSED ON THURSDAY 14th NOVEMBER 2013 at 2:00 p.m.

Complete Proposals must be addressed to:

The Chairman of the Tenders Committee National Insurance Property Development Co. Ltd. (NIPDEC) 56-60 St. Vincent Port of Spain, Republic of Trinidad and Tobago

Sealed packages must be placed in the appropriately marked box situated in the Security Booth at NIPDEC’s Head Office. Late applications will not be considered. Tender submissions will not be accepted electronically. There will be a Pre-Submission Briefing and Site Visit at 1:30 p.m. on 1st October, 2013 to be held at the proposed Site located on Ojoe Road, Sangre Grande. Proposals will be opened at a public ceremony at NIPDEC’s Head Office, 56 - 60 St. Vincent Street, Port of Spain in the presence of Proponent’s representatives at Thursday 14th November, 2013 at 2:30 pm. Only firms purchasing RFP packages shall be permitted to submit a Proposal. Any Proposal submitted by a Firm which has not purchased a RFP package shall be rejected as invalid. The Proposal must be accompanied by a Tender Security of One Hundred Thousand Dollars (TT$100,000.00) or Fifteen Thousand Six Hundred and Twenty-Five United States Dollars (US$15,625.00). Please be advised that NIPDEC’s criteria for the acceptance of Banks and Insurance Companies that provide surety for bonds to Contractors are as follows:

a. With respect to Banks, Bonds would be accepted where shareholders equity is at least TT$10 Million.

b. For Insurance Companies, paid up capital plus free reserves must be at least TT$30 Million and Certification by the Supervisor of Insurance of the Company’s capacity to issue the bond and that the requisite re-insurance is in place.





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Further note that: (i) Proponents shall bear all costs associated with the preparation and

submission of the Proposal including the tender fee which is not reimbursable;

(ii) Foreign Proponents are expected to comply with the requirements in the RFP packages to the extent to which such requirements are applicable to them;

(iii) NIPDEC is not bound to accept any of the Proposals submitted.

Further information or clarification can be obtained from the Company Secretary, at NIPDEC Telephone 1 868-625-8750 Extension 4204. E-mail [email protected].

2. INSTRUCTIONS TO PROPONENTS

2.1.INTRODUCTION

2.1.1. Request for Qualifications and Proposals

The National Insurance Property Development Company Limited

(NIPDEC) is soliciting submissions from Design-Build Construction firms

that are interested in and capable of providing a combination of

professional services including planning, design, construction and

outfitting services for the New Sangre Grande Enhanced Health Center.

This Request for Proposal (herein after referred to as RFP) is intended to

lead to the entry into a contract between NIPDEC and a Design-Build

Contractor that has the required qualifications and expertise to satisfy

NIPDEC’s requirements.

Proponents may, if they so desire, assemble teams so as to submit their

Proposals, and if successful, undertake the Services as a Joint Venture or

Consortium with their team members.

.

2.2.DEFINITIONS

In this Request for Proposals (RFP):

a) Design-Build means the procurement under one contract, with one firm

or joint venture or consortium for design, construction and outfitting of

the project.

b) Employer means National Insurance Property Development Company

Ltd. (NIPDEC).

c) Design-Build Contractor means any Proponent with whom NIPDEC

chooses (on the basis of NIPDEC’s evaluation as hereinafter provided)

to enter into a contract for the provision of Design-Build services.





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d) Proponent means any entity, firm, joint venture or consortium which

purchases a Tender Package or which submits a Proposal directly to

NIPDEC in response to this RFP as the context requires.

e) RFP means this Request for Proposals and the Appendices attached

hereto and all Addenda.

f) Addendum means any written or graphic instrument issued by

NIPDEC that modifies or interprets the RFP by additions, deletions,

clarifications or corrections or other types of modifications.

g) Services mean all the Services to be performed by the Design-Build

Contractor.

h) Invitation means the letter of invitation inviting parties to submit

proposals in response to this RFP.

i) Contract means the Contract to be negotiated and entered into between

NIPDEC and the Design-Build Contractor. The Contract will be

based on FIDIC 1999 Conditions of Contract for Plant and Design-

Build – General Conditions. (See Section 3.2.2 - Annex 6 - FIDIC

GENERAL CONDITIONS OF CONTRACT FOR PLANT & DESIGN-BUILD).

j) Project Manager means NIPDEC’s representative who is responsible

for administering the Contract and is the only person (unless otherwise

indicated) authorized to issue instructions with regard to this project.

k) Site Control Officer means NIPDEC’s authorized representative at the

construction site. His/her duties include surveillance of all construction

work to ensure compliance with the contract documents.

l) OSHA means Occupational Safety and Health Authority of Trinidad

and Tobago

m) Day means a calendar day and year means 365 days.

2.3. OBJECTIVE

The objective of this RFP is to invite Proponents to submit one proposal each in

accordance with the requirements of this RFP. Each proposal must contain

sufficient details in response to this RFP to constitute a comprehensive and firm

offer to NIPDEC and be suitable for acceptance and implementation. NIPDEC

will select a Preferred Design-Build Contractor with whom to enter negotiations

for the award of a final contract.

2.4. SCOPE OF SERVICES

The Scope of Services is as per Section 3 – Employer’s Requirement.

2.5. SOURCE OF FUNDS

The project is being funded by the Government of Republic of Trinidad and

Tobago.





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2.6. GENERAL CONDITIONS

2.6.1. Eligible Proponents

A Proponent shall not have a conflict of interest. A Proponent shall hold

NIPDEC’s interests paramount, without any consideration for future work,

and strictly avoid conflicts with other assignments or their own corporate

interests. Proponents shall not qualify for any assignment that would be in

conflict with their prior or current obligations to other clients, or that may

place them in a position of not being able to carry out the assignment in

the best interests of NIPDEC.

A Proponent found to have a conflict of interest with one or more parties

in this RFP process shall be disqualified. Proponents may be considered to

have a conflict of interest with one or more parties in this RFP process if:

(a) They have, directly or indirectly, controlling shareholders or partners

in common; or

(b) Their legal representatives are the same or have a common party in

their executive boards or management, or when the decision- making

quorum of their shareholders at assemblies or meetings belongs

directly or indirectly to the same natural persons or entities; or

(c) They have a relationship with each other, directly or through common

third parties that puts them in a position where they have access to

information about or can influence other proposals or the decision of

NIPDEC regarding this RFP process; or

(d) They submit more than one application for this RFP process. This does

not restrict either the participation of contractors in more than one

application or the participation as Proponent and contractor

simultaneously in the same RFP process. However, a Proponent that

submits a proposal with a specific contractor, will not be allowed to

submit another one exchanging roles between themselves; or

(e) They have participated directly or indirectly, in any capacity, in the

preparation of the design, feasibility studies, terms of reference, or

technical specifications of the works or related services that are the

subject of this RFP process.

2.6.2. Proponent Responsibilities

It is the responsibility of each Proponent before submitting a Proposal to:

a) Examine thoroughly the RFP and related documents;

b) Visit the Project Site to become familiar with and satisfy itself as to

the conditions that may affect cost, progress and performance of the

Services;





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c) Consider local laws and regulations that may affect cost, progress and

performance of the Services and implementation of the Project;

d) Study and carefully correlate the Proponent’s knowledge and

observations with the requirements of this RFP.

2.6.3. Cost of RFP Documents

A Proponent is required to pay a non-refundable fee of Three Thousand Four

Hundred Fifty Trinidad and Tobago dollars (TT$3,450.00) VAT Inclusive for

this RFP.

2.6.4. NIPDEC Communications

Only NIPDEC’s Company Secretary (“NIPDEC’S Representative”) is

authorized to communicate and otherwise deal with Proponents and all

Proponents must communicate and otherwise deal with that person only. The

contact address of NIPDEC’s Representative is as follows:

Ms. Lisa Solomon

Company Secretary

National Insurance Property Development Company Limited

56 – 60 St Vincent Street

Port of Spain

Tel: (868) 625-8750

Fax: (868) 623-0877

E-mail [email protected]

2.6.5. RFP Clarification

If a Proponent has any question about the contents of this RFP, or about any

matters relating to it (including any clarification, errors or omissions of or in

this RFP), the question must be directed in writing, and not orally, to

NIPDEC’s Representative at the contact address set out above. NIPDEC’s

Representative will answer all questions in writing, and will provide a copy of

all questions and their respective answers, to each of the Proponents.

Questions received less than five (5) working days prior to the date for return

of Proposals may not be answered. Only information contained in formal

written Addenda will be binding. Oral answers and other interpretations or

clarification will be without legal effect. NIPDEC will endeavour to submit its

responses to questions in a timely manner but will not be responsible in any

event for any late delivery or non-delivery of any Addendum.





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Answers not contained in formal written Addenda shall be given as a matter

of assistance to the Proponent but they shall not be construed as adding to or

taking away from or otherwise altering the meaning and intent of the RFP

documents, and/or the Proponent’s obligation thereunder.

2.6.6. Addenda

NIPDEC is entitled to issue addenda changing this RFP up to five (5) calendar

days before the closing date for submission of this RFP (except for addenda to

extend any deadline under this RFP which may be issued at any time).

Addenda may be issued only by NIPDEC’s Representative. Addenda will

only be issued to Proponents who have registered with NIPDEC as having

received a copy of this RFP. No change in this RFP is effective unless

undertaken by an Addendum issued under this paragraph.

2.6.7. Proponent’s Representative

Each Proponent must, within five (5) days of receiving the RFP, advise

NIPDEC’s Representative, in writing, of the name, business address,

telephone number and fax number and e-mail address of an individual who is

designated as the Proponent’s Representative for the purpose of this RFP. The

Proponent’s Representative is the only person authorized to communicate

with NIPDEC for the purposes of this RFP and NIPDEC is not required to

communicate or otherwise deal with any other person on behalf of the

Proponent.

2.6.8. Pre-Submission Briefing

NIPDEC shall convene a pre-submission briefing for the purpose of clarifying

any of the requirements contained in this RFP on 1st October, 2013 at 1:30

p.m. at the proposed Site on Ojoe Road, Sangre Grande, Trinidad. Proponents

are encouraged to attend and participate in the briefing. NIPDEC will transmit

to all prospective Proponents on record the minutes of the meeting and any

Addenda as NIPDEC considers necessary in response to queries raised. Oral

statements may not be relied upon and will not be binding or legally effective.

Further briefings may be held if NIPDEC considers it necessary or desirable

to do so and the date, time and location of any further briefings will also be

communicated by Addenda.

2.6.9. Site Visit and Schedule

A Site Visit will be convened immediately after the Pre-Submission Briefing

in order for Proponents to familiarize themselves with the existing site

conditions. Proponents may request further access to the Project site by

reasonable notice in writing to NIPDEC’s Representative at any time before





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the deadline for submission of Proposals. NIPDEC’s Representative is entitled

to impose such terms and requirements as a condition of authorizing such

access as NIPDEC’s Representative considers necessary or desirable.

2.6.10. Right to Cancel RFP

NIPDEC is entitled to cancel this RFP at any time by Addendum issued to

Proponents, without liability for any loss, damage, cost or expense incurred

or suffered by any Proponent as a result of that cancellation.

2.6.11. Consideration of Proposals

In considering any proposals delivered in response to this RFP, NIPDEC

reserves the absolute and unfettered discretion to:

a) Accept or reject any proposal that fails to comply with the requirements

set out in this RFP;

b) Assess proposals as it sees fit, without in any way being obliged to select

any proposal or Proponent;

c) Determine whether any proposal or proposals satisfactorily meet the

selection criteria set out in this RFP;

d) Require clarification from any one or more of the Proponents in respect

of proposals submitted;

e) Reject any or all proposals with or without cause, whether according to

the selection criteria set out herein or otherwise.

2.6.12. Cost of Preparing Proposals, Presentations and Negotiations

Each Proponent is solely responsible for the risk and cost of preparing and

submitting its proposal in response to this RFP, presentations and any

negotiations relating thereto and neither NIPDEC nor its officials, employees

or consultants (including NIPDEC’s Representative) are liable for the cost of

doing so or are obliged to remunerate any Proponent for these costs.

2.6.13. Exclusion

This RFP does not impose on NIPDEC any duty of fairness or natural justice

to any or all Proponents with respect to this RFP or the process it creates.

Unless NIPDEC is expressly required by this RFP to “act reasonably”,

NIPDEC is entitled to act in its sole, absolute and unfettered discretion.





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2.6.14. Confidentiality of Proposals

Proponents are required to keep their proposals confidential and must not

disclose their proposals, or any information contained in them, to anyone else

without the prior written consent of NIPDEC.

2.6.15. Corrupt and Fraudulent Practices

Proponents shall adhere to the highest ethical standards and shall refrain from

engaging in corrupt or fraudulent practices. Corrupt practices shall include the

offering or giving by Proponents or any officer, employee, or person acting on

their behalf to any officer, employee or person acting on behalf of NIPDEC

any gift or consideration of any kind as an inducement or reward for doing or

forbearing to do or for having done or forborne to do any act in relation to this

RFP process including the evaluation of proposals and the negotiation and

execution of the Contract. Fraudulent practice means any misrepresentation of

facts in order to influence the evaluation and selection process described in

this RFP or the negotiation and execution of the Contract to the detriment of

NIPDEC and includes collusive practices among Proponents (prior to or after

submission of proposals) designed to establish prices at artificial, non-

competitive levels and to deprive NIPDEC of the benefits of free and open

competition.

NIPDEC, shall without prejudice to any other right, reject a proposal if it

determines that the Proponent in question or any other officer, employee or

person acting for the Proponent has engaged in a corrupt or fraudulent

practice.

2.6.16. Commissions

Proponents shall furnish information in the Cost Proposal on commissions and

gratuities, if any, paid or to be paid to agents relating to their proposals and to

contract execution if the Proponent is awarded the Contract.

2.6.17. Waiver and Allocation of Risk

NIPDEC accepts no responsibility or liability for the accuracy or

completeness of this RFP or of any recorded or oral information

communicated or made available for inspection by NIPDEC and no

representation or warranty, express or implied, is made or given by NIPDEC

with respect to the accuracy or completeness of any one of those things. The

risk, responsibility and liability connected with reliance by any Proponent or

any other person on this RFP or any other such information as is described in

this paragraph is solely that of each Proponent. Each Proponent acknowledges

and agrees that it is solely responsible for obtaining its own financial, legal,





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accounting, engineering and other advice with respect to the contents of this

RFP or any such information as is described in this paragraph. Each

Proponent who submits a Proposal to NIPDEC is deemed to have released

NIPDEC from, and waived, any action, cause of action, claim, liability,

demand, loss, damage, cost or expense, of every kind, in any way connected

with or arising out of the contents of this RFP or any such information as is

described in this paragraph. Each Proponent who submits a proposal is

deemed to have agreed that it is solely responsible and liable to ensure that it

has obtained and considered all information necessary to enable it to

understand the requirements of this RFP, and of the Project, and to prepare

and submit its proposal.

2.6.18. Form of Correspondence

Any letter, notice or addendum mentioned in this RFP may be delivered to the

appropriate address by hand, mail, courier or facsimile. Additionally, formal

documents, appropriately signed, may be electronically scanned and submitted

via e-mail.

2.7. PREPARATION OF PROPOSALS

Proponents are required to submit one and only one Technical Proposal, and one

and only one Cost Proposal as hereinafter described. Submittals containing more

than one Technical Proposal or more than one Cost Proposal shall be rejected as

invalid.

These Proposals shall be evaluated in accordance with the

Qualification/Evaluation Criteria set out in Section 2.9 –

Qualification/Evaluation of Proposals.

2.7.1. Technical Proposal

2.7.1.1. In preparing the Technical Proposal, Proponents are expected to examine the documents comprising this RFP in detail. Material deficiencies in providing all relevant information requested may result in rejection of a Proposal. All standard forms attached in Section 4 – Appendices to RFP – Technical Proposal Form (Appendix 3) and Cost Proposal Form (Appendix 4) shall be completely filled out and returned in response to this RFP.

2.7.1.2. To be eligible for award of the Contract, the Proponent shall

provide evidence satisfactory to NIPDEC of its eligibility and adequacy of its resources as well as competency for performing the Services effectively. To this end, the Technical Proposal submitted shall include, but not be limited to:





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2.7.1.2.1. Completed and signed Technical Proposal Submission Form (See Section 4 - Appendices to RFP – Technical Proposal Submission Form – Form 1A).

2.7.1.2.2. A brief description of the Proponent Firm, including copies of original documents defining the constitution or legal status, place of registration and principal place of business of the company or joint venture or consortium (See Section 4 - Appendices to RFP – Technical Proposal Form– Form 1B).

2.7.1.2.3. Details of general and specific experience and past

performance of the Proponent in demonstrating at a minimum of one (1) completed design of a health and/or similar facility, and construction of a public facility within the last 5 years. In instances where only Design services or only Construction services were performed, Proponents shall indicate this clearly in their statement of work experience as per Technical Proposal Form 1C.Financial information and history of performance must support the ability of the Proponent to complete successfully projects costing in excess of TTD 20 Million Dollars per year. The time period (calendar year, months) during which these projects were undertaken, country, client and particulars of the project (including information on particulars and results) should be given. The Proponent should identify references i.e. contact person by name, title and address, and fax/telephone number for the projects cited with whom NIPDEC may establish communication to assess the Proponent’s historical performance (See Section 4 - Appendices to RFP – Technical Proposal Form - Form 1C to 1E).

2.7.1.2.4. Information must also be provided on Proponent’s

litigation history including all settled adverse claims, disputes or lawsuits with an owner of a project and any pending litigations (See Section 4 - Appendices to RFP – Technical Proposal Form - Form 1F).

2.7.1.2.5. Detailed statement of the proposed methodology (design and build) approach, strategies, and work plan for executing the works, ensuring works will be completed with the time frame (See Section 4 - Appendices to RFP – Technical Proposal Form - Form 1G).





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2.7.1.2.6. Detailed Gantt chart, using Microsoft Project 2010 or latest version, indicating key tasks and time frame for planning, design and construction services, approvals and material procurement. This Gantt Chart shall include the Linkages, Critical Path and Milestones (See Section 4 - Appendices to RFP – Technical Proposal Form - Form 1G).

2.7.1.2.7. Organizational Chart and Details of the Proponent’s

Design-Build construction team including original signed Curricula Vitae of all Design professionals – Architect, Civil/Structural Engineer, Mechanical and Electrical Engineer and Quantity Surveyor – and its professional Construction personnel – Project Manager, Construction Manager, Chief Site Foreman and Safety Officer who shall be committed to the project (See Section 4 - Appendices to RFP – Technical Proposal Form - Form 1G and Form 1H).

2.7.1.2.8. Listing of available Plant and Equipment (See Section 4

- Appendices to RFP – Technical Proposal Form - Form 1I).

2.7.1.2.9. List of proposed major subcontractors, including

telephone number, address, and name of contact. (See Section 4 - Appendices to RFP – Technical Proposal Form - Form 1J)

2.7.1.2.10. List of products and suppliers, including telephone

number, address, and name of contact. (See Section 4 - Appendices to RFP – Technical Proposal Form - Form 1K).

2.7.1.2.11. Proof of a Joint Venture or Consortium such as a Joint

Venture Agreement. A notarized Letter of Intent to enter into Joint Venture or Consortium is acceptable. In the event that one or more parties terminate its involvement in a Joint Venture or Consortium, the party shall notify NIPDEC no later than fourteen (14) days before such termination. Such termination shall not relieve any party from its liability. In the event of such termination, NIPDEC reserves the right to terminate any contract awarded to the Joint Venture or Consortium.

2.7.1.2.12. Conceptual designs (drawings and specifications) in the

required format (sketch is not accepted).





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Conceptual drawings shall clearly state the dimensions in metric system, and shall include at a minimum of the following:

• Architectural Drawing (elevations, cross sections, floor plan, 3D perspectives-all views).

• Schematic diagrams (or isometric drawings) of all services e.g. Electrical, Plumbing, Mechanical.

• Site Layout drawings (General Site Layout with Xeriscaping, Electrical Site Layout, Sewer Site Layout, Roads and Car Parks).

• Structural Drawings (Foundation plan, Building Framing Plan, Design Notes, calculations). Technical Specifications shall clearly indicate all relevant performance criteria, relating to material, equipment and finishes.

2.7.1.2.13. Documents for the Medical Equipment as per attached Medical Equipment Specifications:

• Technical specifications;



• Maintenance schedule (for 1 year) for each medical equipment to provide for a 97% equipment uptime;

• CV of medical equipment maintenance personnel to be used; and,

• Sample 4 years extended warranty, maintenance contract and cost breakdown for parts and labour for Digital X-ray and Dental X-Ray equipment only.

2.7.1.2.14. Detailed Health and Safety Manual.

2.7.1.2.15. Detailed Quality Assurance/Quality Control (QA/QC) Manual.

2.7.1.2.16. Description of any OSHA violations, workers’

compensation claims, and/or safety claims.

2.7.1.2.17. Description of any statutory approval violations.

2.7.2. Cost Proposal

2.7.2.1. A fixed lump sum price will be paid by NIPDEC for all of the

Services required to be provided by the Design-Build Contractor.

This cost shall constitute the total cost to NIPDEC inclusive of

Value Added Tax. All cost shall be in Trinidad and Tobago





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Dollars (See Section 4 - Appendices to RFP – Cost Proposal

Submission Form - Form 2A).

2.7.2.2. Audited Financial Statements for the years 2010, 2011 and 2012,

or management accounts for 2012 if audited financial statements

are unavailable. A statement from the Proponent’s Bank that the

Proponent is financially sound and it has access to or has

available, liquid assets, lines of credit, and other financial means

sufficient to meet the construction cash flow for the contract for a

period of four (4) months, taking into account the Proponent’s

commitments to other contracts. Certification of ability to meet all

insurance and bonding requirements, certification of no

debarment, disqualification, default, or early termination from

contracts in the last five (5) years and certification of no

commercial bankruptcy in the last five (5) years of any member of

joint venture or consortium (See Section 4 - Appendices to RFP –

Technical Proposal Form - Form 2B).

2.7.2.3. Average Annual Construction Turnover (See Section 4 -

Appendices to RFP – Technical Proposal Form - Form 2C).

2.7.2.4. The Cost Proposal must show the cost for each milestone activity

detailed in the Cost Breakdown Schedule (See Section 4 -

Appendices to RFP – Cost Breakdown Schedule - Form 2D).

2.7.2.5. The Proponent is required to submit a Cash Drawdown Schedule

detailing the milestone payments required from NIPDEC for the

Design-Build Services required by this RFP (See Section 4 -

Appendices to RFP – Cost Proposal Form - Form 2E).

2.7.2.6. The Proponent shall complete the Form of Tender at Section 4

Appendix 1. Other forms for submitting the information requested

above are shown in Section 4 - Appendices to RFP - Form 1

(Technical Proposal) and Form 2 (Cost Proposal).

2.7.3. Proposal Validity

Proposals must remain valid for 150 days after the tender opening.

2.7.4. Tender Security

2.7.4.1. The Proponent shall furnish as part of its Proposal, a Tender

Security in accordance with this Sub-Clause.





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2.7.4.2. The Tender Security shall be in the amount of TT$ 100,000.00,

and shall:

(a) at the Proponent’s option be a letter of credit, a certified

cheque, or a Bank guarantee from a Banking institution, or

a bond issued by a surety;

(b) be in accordance with the forms of Tender Security

included in the Appendices, or other form approved by

NIPDEC prior to Proposal submission;

(c) be payable promptly upon written demand by NIPDEC in

case the conditions listed in Sub Clause 2.7.4.5. are

invoked;

(d) be submitted in its original form; copies will not be

accepted;

(e) remain valid for a period of 28 days beyond the validity

period of the Proposal, as extended, if applicable, in

accordance with this RFP;

2.7.4.3. Any Proposal not accompanied by a responsive Tender

Security shall be rejected by NIPDEC as non-responsive.

2.7.4.4. The Tender Security of unsuccessful Proponents shall be

returned as promptly as possible upon the successful

Proponent’s furnishing of the Performance Security pursuant to

the requirements of this RFP.

2.7.4.5. The Tender Security may be forfeited:

(a) if a Proponent withdraws its Proposal during the period of

Tender validity, except as provided in this RFP; or

(b) if the successful Proponent fails to:

(i) sign the Contract in accordance with the requirements

of this RFP;

(ii) furnish a Performance Security in accordance with the

requirements of this RFP.

2.7.4.6. The Tender Security of a Joint Venture or Consortium must be

in the name of the Joint Venture or Consortium that submits the

Proposal.





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2.8. SUBMISSION, RECEIPT AND OPENING OF PROPOSALS

2.8.1. Submission Requirements

2.8.2.1. For each Proposal the Proponent should prepare and submit One

(1) original and Seven (7) Copies - One (1) of which is an electronic

copy of the Proposal.. The complete Proposal shall be without

alterations. Each Technical Proposal and Cost Proposal should

be marked “Original” or “Copy” as appropriate. If there are any

discrepancies between the original and the copies of the

Proposal, the original governs.

2.8.2.2. The original and all copies of the Proposal shall be placed in a

sealed envelope bearing the following identification: (i)

“Proposal for Design-Build Services for the Construction of a

New Sangre Grande Enhanced Health Center inclusive of

Furniture, Fittings and Equipment” and the name of the

Proponent. The envelope should be addressed as follows:

Chairman, Tenders Committee

National Insurance Property Development

Company Limited

56 – 60 St Vincent Street

Port of Spain

and must be deposited by the bearer in the appropriately marked

Proposal box at NIPDEC’s Head Office.

2.8.2. Deadline for Proposal Submission

Proposals must be submitted by 2:00 pm local time on 14th November,

2013. Proposals are to be submitted in the manner herein set out. No

responsibility will be attached to NIPDEC for premature opening or

failure to open a proposal not properly addressed and identified.

2.8.3. Opening of Proposals

NIPDEC shall open all Technical Proposals and Cost Proposals at 2:30 pm

on 14th November, 2013 at NIPDEC’s Head Office at 56 –60 St Vincent

Street, Port of Spain, Trinidad. Each Proponent may be represented by one

representative when Proposals are being opened.

Representatives will be allowed to attend the proceedings after they show

a photo ID and sign an attendance register. At the time Proposals are

opened, NIPDEC shall announce the names of the Proponents and such

other details as NIPDEC considers appropriate. If an acceptable notice of





21 | P a g e

withdrawal has been received from any Proponent, its Proposal will not be

opened.

2.8.4. Late Proposals

NIPDEC will reject late Proposals. Late Proposals shall be returned

unopened to the Proponent.

2.8.5. Proof of Payment of Tender Fee for RFP

A Proof of Payment for the non-refundable fee for this RFP must be

submitted with the Proposal. Only Proposals submitted in response to this

RFP by Proponents who have paid for and received a copy of this RFP

will be considered.

2.8.6. Delivery by Hand

The Proposal is to be delivered by hand and placed in the box provided for

the purpose located in the Security Booth, NIPDEC’s Head Office, 56 –60

St Vincent Street, Port of Spain.

2.8.7. Language of Proposal

All Proposals must be in the English Language. The ruling language is the

English Language. All communications shall be in English Language.

2.8.8. Failure to Provide Information

Failure to provide information that is essential to evaluate a proposal may

result in disqualification of the Proponent.

2.8.9. Signing Proposal

The original and copies of the Proposal must be under the Company seal

and the original signature of the Proponent and must be complete and

include copies of all attachments and required certificates as applicable.

The Proposal must be signed by a Proponent as follows:

a) Sole Proprietorship: Signature of the sole proprietor in the

presence of a witness who will also sign. Insert the words “Sole

Proprietor” under the signature.

b) Partnership: Signature of all partners in the presence of a

witness who will also sign. Insert the word “Partner” under each

signature.

c) Corporation: Proposal must be signed and the corporation seal

affixed thereto by duly authorized signing officer(s) of the

corporation in conformity with the by-laws of the corporation in

the presence of a witness who will also sign. Insert the capacity

in which the officer(s) sign under each signature. A copy of the





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corporation’s by-laws together with a copy of the resolution of

the Board of Directors authorizing the officers to sign must also

be submitted with the Proposal.

d) Joint Venture or Consortium: All joint ventures or consortia

members who are individuals must sign as indicated under

“Sole Proprietorship” above. All joint ventures or consortia

members who are corporations must execute as indicated under

“Corporation” above.

2.8.10. Joint and Several Liability

Where the Proponent is not a sole proprietorship or single-corporate

entity any legal liability of the Proponent arising out of this RFP and the

Contract shall be joint and several.

2.8.11. Amendment of Proposals before Submission Date

Modification or amendment of Proposals may be made at any time

before the deadline for submission of Proposals as stated in this RFP

providing they are completed and submitted in the same manner as

required for submission of Proposals. No modifications to a Proposal

will be accepted after the deadline for submission of Proposals.

2.8.12. Interlineations, Alteration or Erasure of Proposal

Any interlineations, alteration or erasure in a Proposal must be initialed

by the authorized signatory or signatures and the witness to the

Proposal as detailed above.

2.8.13. Proponent’s Representation

By submitting its Proposal to NIPDEC, each Proponent represents and

warrants to NIPDEC that the information in its Proposal is accurate and

complete and by presenting its Proposal represents that it has read and

understood this RFP and that its Proposal is presented in accordance

with it.

2.8.14. Time Periods

Time, if stated as a number of days, will include Saturdays, Sundays

and holidays.

2.8.15. Misleading or False Information

If NIPDEC determines that a proposal contains false or misleading

information, NIPDEC is entitled to reject that Proposal at any time as

being invalid.





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2.8.16. Proposals to be Property of NIPDEC

All Proposals will become the property of NIPDEC when submitted

and will not be returned. However, only the design of the successful

Proponent will be used on this project. Designs of unsuccessful

Proponents will not be used on this or any other projects being

managed by NIPDEC.

2.8.17. Required Format for Proposals

2.8.17.1. Format

Proposals must be submitted in the format described below

and shall contain all the information required by this RFP in

the order indicated below to facilitate comparison and

evaluation of the Proposals. The required format and sequence

is as follows:

� Table of Contents listing the individual sections of

the Proposal and their corresponding page numbers.

Section I: Cover Letter signed by the Proponent

or the Principals of each entity included

in a Proponent team

Section II: Certificates as applicable (all valid as at

the date of submission):

• Value Added Tax Clearance

Certificate;

• National Insurance Board

Compliance Certificate;

• Board of Inland Revenue

Clearance Certificate;

• Certification of Incorporation.

Section III: Form of Tender (to be seen at

Appendix I) and Tender Security.

Section IV: Executive Summary being a brief

synopsis of the highlights of the

Proposal.

Section V: Detailed Technical Proposal containing

all the information required by this RFP

(filled up Technical Proposal Standard

Forms at Appendix II) and such other

information as the Proponent may deem

pertinent in relation to the Services, and





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Section VI: Proponent’s detailed conceptual

designs and specifications as per

Clause 2.7.1.2.12

Section VII: Proponent’s documentation for

Medical Equipment as per Clause

2.7.1.2.13

Section VIII: Detailed Cost Proposal containing all

the information required by the RFP

(filled up Cost Proposal Standard Forms

at Appendix III).

Section IX: Appendices, inclusive of specifications.

Each Proposal shall be typewritten, or computer written,

using a 12-point font, on standard 8½” X 11” paper (except

for programmes, charts and drawings), in a binder and

accompanied by the cover letter on the Proponent’s

letterhead. The body of the Technical Proposal shall be no

more than seventy-five (75) pages in length, excluding

Proposal forms, appendices and exhibits, and shall provide

all information requested herein.

2.8.17.2. Non-Compliance

If the Proponent’s Proposal does not comply with the

required format as stated in Clause 2.8.17.1 – Format, the

Proponent’s Proposal may be rejected without further

consideration. These restrictions are intended to provide

uniformity in the Proponents’ response formats.

2.8.17.3. Organization of Proposal

Proposals shall be well organized and written in a concise,

precise, clear, complete and legible manner. All Sections

and Sub-Sections shall be clearly labeled and paged.

2.9. QUALIFICATION / EVALUATION OF PROPOSALS

2.9.1. Evaluation Committee

The Proposals submitted in response to the RFP will be evaluated by an

Evaluation Committee to be approved by NIPDEC’s Tenders Committee.

2.9.2. Determination of Responsiveness

Following the opening of Proposals, NIPDEC shall ascertain whether

material errors in computation have been made in the Proposals, whether





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the required guarantees and sureties have been provided, whether the

documents have been properly signed, whether the Proposals are

responsive to the RFP documents and whether the Proposals are otherwise

generally in order.

The Proponent’s responsiveness will be determined as per the Group A

and Group B of the following responsiveness tables:

GROUP A




Technical/

Financial

Proposal

1 One (1) original and Seven (7) Copies - One (1) of which is an electronic copy of the Proposal.

- - Technical

and Financial

2 Completed Form of Tender 1 - Financial

3 Completed Tender Security (TT$100,000.00) 2 - Financial

4 Technical Proposal Submission Form 3 1A Technical

5 Applicant’s Information Sheet 3 1B Technical

6 Work Experience of the Firm 3 1C Technical

7 Similar Type of Works 3 1D Technical

8 General Background and Organization including:

• Details of the Proponent’s D-B construction team inclusive of a

brief description of the Proponent’s Firm;

• Copies of original documents defining the constitution or legal

status, place of registration, principal place of business of the

company and proof of Joint Venture or Consortium.

3 1F Technical

9 Proof of Joint Venture or Consortium such as Joint Venture

Agreement. A Letter of Intent to enter into Joint Venture or

Consortium is not acceptable.

- - Technical

10

Technical Approach and Methodology, inclusive of Detailed Quality

Assurance/Quality Control (QA/QC) Manual and Detailed Health and

Safety Manual

3 1G Technical





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GROUP A




Technical/

Financial

Proposal

11

Work Plan, including detailed Gantt chart indicating key tasks,

critical path, linkages, and milestone for planning, design and

construction services, and material procurement in MS Project 2007

or latest edition.

3 1G Technical

12

Organization and Staffing, including manpower loading chart for all

aspects of the assignment, stating the roles, responsibilities, and the

level of participation of each key personnel.

3 1G Technical

13 Format of Curriculum Vitae (CV) for Proposed Key Professionals 3 1H Technical

14 Submission of conceptual designs (drawings and specifications) in

the required format (sketch is not accepted).

Conceptual drawings shall clearly state the dimensions in metric

system, and shall include at a minimum of the following:

• Architectural Drawing (elevations, cross sections, floor plan,

3D perspectives-all views).

• Schematic diagrams (or isometric drawings) of all services

e.g. Electrical, Plumbing, Mechanical..

• Site Layout drawings (General Site Layout with Xeriscaping,

Electrical Site Layout, Sewer Site Layout, Roads and Car

Parks).

• Structural Drawings (Foundation plan, Building Framing

Plan, Design Notes, calculations).

Technical Specifications shall clearly indicate all relevant

performance criteria, relating to material, equipment and finishes.

- - Technical





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GROUP B



disqualification


Technical/

Financial

Proposal

1 Proponent's References

3 1E Technical

2 Proof of Payment of Tender Fee - - -

3 List of Proposed Major Sub-Contractors 3 1J Technical

4 Product Brochures, Data Sheets, Specifications, and

Local Agents. 3 1K Technical

5 Company Profiles and Signed Credentials of major Sub-contractors

- - Technical

6 Description of OSHA Violations, Workers’ Compensation claims or

safety claims, and any Statutory approval violations - - Technical

7 Power of Attorney or Signing Authority with Specimen Signature - - Technical

8 Proponents Representative - - Technical

9 Available Plant and Equipment. 3 1I Technical

10 Current Work Load - - Technical

11 Submission of the following documents for the Medical Equipment

as per the attached Medical Equipment Specifications:



• Maintenance schedule (for 1 year) for each medical

equipment to provide for a 97% equipment uptime;

• CV of medical equipment maintenance personnel to be used;

and,

• Sample 4 years extended warranty, maintenance contract and

cost breakdown for parts and labour for Digital X-ray and

Dental X-Ray equipment only;

- - Technical





28 | P a g e

GROUP B



disqualification


Technical/

Financial

Proposal

12 Cost Proposal Submission Form 4 2A Financial

13 Financial Capability of the Proponent 4 2B Financial

14 Audited Financial Statements for the years 2010, 2011 and 2012,

where available, or management accounts for 2012, if unavailable 4 2B Financial

15 Average Annual Construction Turnover 4 2C Financial

16 Cost Breakdown Schedule 4 2D Financial

17 Proposed Cash Drawdown Schedule 4 2E Financial

18

Letters of commitment from Bank (s) / Financial Institution that the

project can be financed for at least four (4) months of the Proponent’s

Cash Draw Down Schedule

- - Financial

Proponents are advised to refer to the Responsiveness Checklists above to ensure that

they are responsive.

If a Proposal does not conform to these requirements or is not otherwise responsive, it

shall be rejected by NIPDEC, and shall not subsequently be made responsive by the

Proponent having corrected or withdrawn the non-conforming deviation or reservation.

2.9.2.1. In order to facilitate the assessment of the qualification of the

Proponent, each Proponent and each member of a Partnership,

Joint Venture or Consortium wishing to submit a proposal shall

fill in the Qualification Questionnaire Forms included in Section

4.0 - Appendices to RFP – Specimen Form – Forms 1A to 1F.

Failure to submit completed and signed Qualification

Questionnaire/s will render the Proposal non-responsive.





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2.9.2.2. Proposals determined to be responsive will be checked for any

material error in computation. Arithmetical errors found will be

dealt with as follows:

(a) Where there is a discrepancy between amounts in figures and in words, the amount in words will govern; and

(b) Significant arithmetical errors or obvious errors in pricing discovered in the Proponent’s Cost Proposal will be dealt with as described herein.

i. The Proponent will be informed of the amount and nature

of the errors and asked if he wishes to stand by his

Tender or to withdraw.

ii. If the Proponent elects to stand by his Tender, for the

purposes of administering the contract and for interim

payments and the settlements of accounts, an

endorsement, signed by both parties to the contract, will

be added to the contract sum indicating that all rates or

prices (excluding preliminary items, prime cost and

provisional sums) inserted therein by the Proponent are to

be considered as reduced or increased in the same

proportion as the corrected total of priced items exceeds

or falls short of the original total of such items.

iii. Alternatively, by agreement with the Proponent, the total

net error shall be added to or deducted for the total shown

against Preliminaries, so that the contract sum remains

the same, and an endorsement signed by both parties to

the contract will be added to the final accepted cost. If the

Proponent does not accept the corrected amounts, his

Tender shall be rejected and the Tender security forfeited.

iv. Where errors are discovered after acceptance of the

Tender, the errors will be adjusted by either of the

foregoing methods as the Proponent would be deemed to

have stood by his Tender.

v. The Proponent shall not alter or otherwise qualify the text

of the cost breakdown. Any alteration or qualification

made without the written approval of the Employer shall





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be ignored and the text of the cost breakdown as printed

shall be adhered to.

vi. Where there is a discrepancy between the cost breakdown

and the total amount derived, the cost breakdown as

quoted will govern, unless in the opinion of the Employer

there is an obviously gross misplacement of the decimal

point in the unit rate, in which event the total amount as

quoted will govern and cost breakdown will be corrected.

2.9.3. Qualification Criteria

The Qualification Criteria are as follows:

Criteria Title Description/Requirements Result

A Eligibility of

Proponent

1. Submission of all documentation

required by this RFP, inter alia:

a. Valid VAT, NIS and BIR

Compliance Certificates (as

applicable)

b. Tender Security

c. Completed Form of Tender

Qualified or

Disqualified

B Financial

Qualification

1. Audited Financial Statements for the

last 3 years (2010, 2011, & 2012,

where available, or management

accounts for 2012, if unavailable).

2. Letters of commitment from Bank (s)

/ Financial Institution that project can

be financed for at least four (4)

months as per Proponent’s Cash Draw

Down Schedule

Evaluation will be done

based on the following:

Average annual

turnover :

- at least TT$20M per

year over the last three

(3) years (qualified).

- less than TT$20M per

year over the last three

(3) years (disqualified).

-Adequate funding

(qualified)

-Inadequate funding

(disqualified)

C Contract

Performance

1. History of Non-performing contracts

Qualified or

Disqualified





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Only proponents who have passed ALL qualification criteria shall be

evaluated.

2.9.4. Evaluation Criteria – Technical / Cost

The Evaluation Committee will carry out the evaluation of the Technical

and Cost Proposals on the basis of their responsiveness to the RFP,

applying the Evaluation criteria and point system specified hereunder.

Criteria Title Description/Requirements RFP Clause References

Score

Max Min

D Detailed Design Proposal

1. Conceptual design and specifications

2. Proposed Medical Equipment documentation

Clauses 2.7.1.2.12 and

2.7.1.2.13

25 15

E Schedule, Method Statement, Q/A-QC & HSE Manuals

1. Methodology 2. Detailed schedule with

Critical Path 3. QA/QC Manual 4. Safety Manual

Clauses 2.7.1.2.5, 2.7.1.2.6

2.7.1.2.14 and 2.7.1.2.15

15 9

F Experience of Firm in Design-Build over the last five (5) years

1. Experience in all facets of the design of a health and/or similar facility, and construction of a public facility

2. Completed Projects (indicate if On Time and On Budget)

Clauses 2.7.1.2.3 15 9

G General Background and Organization including Qualification & Experience of Project Personnel

1. General Organizational Chart and Role definition.

2. Organizational Chart of Project Team and Project Role definition

3. Updated and signed CV’s of each Personnel in the Project Team

4. Equipment Resources 5. Present Workload

Clauses 2.7.1.2.2,

2.7.1.2.7, and 2.7.1.2.8

15 9

Technical Score (TS) 70 42





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Criteria Title Description/Requirements RFP Clause References

Score

Max Min

H Financial Capability

1. Profitability Ratio = (Net Profit / Turnover) x 100 (>5%)

2. Liquidity Ratio = Current Assets / Current Liabilities (>1.5)

3. Indebtedness / Gearing Ratio = Total Liabilities / Total Assets (< 0.8)

Clause 2.7.2.2 5 3

I Cost Proposal Score (CPS) – based on reasonableness and adequacy 20 0

Total Cost Proposal Score 25 3

Ranking Score (RS) = (TS) + (CPS) 95

Presentation Score (PS) (see below, shortlisted Proponents only) 5 3

Total Score = (RS) + (PS) 100

Firms must attain at least the minimum score in each of the categories

of the Technical and Cost Evaluation for their Proposal to be

considered.

NIPDEC reserves the right to accept or reject any variation, deviation

or alternative offer. Variations, deviations, alternative offers and other

factors which are in excess of the requirements of the RFP or otherwise

result in the accrual of unsolicited benefits to NIPDEC shall not be

taken into account in Proposal evaluation.

2.9.5. Presentation

Upon completion of the evaluation of the Technical Proposal and the

Cost Proposal, NIPDEC shall rank Proponents in order of merit and the

highest ranking will be given to the Proponent with the highest score.

The three top firms will be short listed and invited to make a

presentation of their designs, which will be scored as indicated above.

The Presentation Score will be added to the Ranking Score to produce a

Total Score for each short listed Proponent. The Proponent with the





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highest Total Score will be the Preferred Proponent and will be invited

for negotiations.

2.10 NEGOTIATIONS

Negotiations with the preferred Proponent will include a discussion of the

Technical Proposal and the Cost Proposal. NIPDEC and the Preferred

Proponent will develop an agreed Final Scope of Services and final terms to be

incorporated in the Contract. During negotiations NIPDEC shall be entitled to

open up for negotiations any aspect of the Preferred Proponent’s Proposal.

Inability to agree on detailed costs or compensation for the services or a

judgment on the part of NIPDEC that such costs or compensation are

inappropriate or excessive shall be sufficient cause for rejection of the

Preferred Proponent’s Proposal and for initiation of negotiations with the next-

ranked Proponent which follows in the final order of merit or for abortion of

the process.

Having selected a Proponent on the basis of, among other factors, an

evaluation of proposed key professional staff, NIPDEC expects to negotiate a

contract on the basis of the experts named in the Proposal. Before contract

negotiations, NIPDEC will require written assurances that the experts will

actually be available. NIPDEC will not consider substitutions during contract

negotiations unless both parties agree that undue delay in the selection process

makes such substitution unavoidable or that such changes are critical to meet

the objectives of the assignment. If this is not the case and if it is established

that key professional staff were offered in the Proposal without confirming

their availability, the Preferred Proponent may be disqualified.

1.11 AWARD OF CONTRACT

The Contract will be awarded following successful negotiations with a

preferred Proponent.

The Design-Build Contractor is expected to commence the services

immediately upon signing of Contract. The Design-Build Contractor shall

submit the Performance Bond, Insurances (Public Liability and Workmen’s

Compensation) and Professional Indemnity Bond/Insurance, updated letter of

Guarantee from Bank, Revised Schedule, and Commitment of Technical

Personnel prior to the signing of Contract.

A Foreign Design-Build Contractor shall be VAT registered within three

months of signing of the Contract.





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3. EMPLOYER’S REQUIREMENTS

3.1. Design-Build Services and Deliverables

3.1.1. Introduction

The Services to be performed by the Design-Build Contractor shall

include all Design, Project Management, Procurement, Pre-

construction, Construction, Construction Supervision, Supply and

Installation of Fixed and Loose Furniture, Fixtures and Equipment

(inclusive of medical equipment), and Post-Construction services. The

Design-Build Contractor will provide comprehensive administration

and management of all aspects of the project inclusive of Design and

Construction and will work with NIPDEC towards the successful

completion of the project on schedule, at or below budgeted costs,

meeting or exceeding standards stipulated in this RFP and the Contract

and in adherence to codes and standards required by statutory and

regulatory authorities.

3.1.2. Services and Deliverables

The services required include, but are not limited to the following:

a) Provision of all labour, materials, tools and equipment, and

Design-Build services necessary for design, construction and

outfitting of the project described herein, along with other specific

tasks as further defined by this Request for Proposal (RFP) and

the Contract.

b) The production of all drawings (in AutoCAD 2010 or latest

version) and calculations – Architectural (inclusive of all 3D

renderings), Civil/Structural Engineering, Mechanical, Electrical

Engineering, Interior Decorating, Landscaping, Site

Development, and any other services as required.

c) Provision of all necessary testing for design purposes to confirm

soil characteristics and site topography and all necessary quality

control testing during construction in order to ensure that all

material design and building specifications are satisfied.

d) Obtainment of all statutory approvals (outline and final) – Town

and Country Planning Division (T&CPD), Ministry of Works and

Transports; Water and Sewerage Authority (WASA) Approval,

Fire Services Department Approval, Regional Corporation,

Environmental Management Authority (EMA), Public Health

Inspectorate, Occupational Safety and Health Administration

(OSHA), Ministry of Energy, National Gas Company, National





35 | P a g e

Petroleum Marketing Company, Trinidad and Tobago Electricity

Commission (T&TEC), Electrical Inspectorate, Lift Inspectorate

and any other necessary approvals.

e) Submittal of a full set of “As Built” drawings, Final Statutory

Approvals, Keys, Spare Materials, Testing and Commissioning

documents, Warranties on equipment operations and Maintenance

Manuals on completion of construction.

f) Provision of Value Engineering, analysis of alternate construction

methods and materials for potential quality, cost and schedule

enhancements. Designs must comply with all relevant building

codes.

g) Maintenance and evaluation of construction documents for

constructability, serviceability, maintainability, potential

problems, ambiguous and omitted information within the project

budget.

h) Provision of Bills of Quantities and/or detailed breakdowns for

supporting the Cost Proposal.

i) Development of a project schedule inclusive of design phase and

construction phase. Activities shall be coordinated to accomplish

the completion of the project by the earliest date possible within

the stipulated project budget and time frame.

j) Development of a material procurement schedule, and manpower

and equipment utilization schedule, and to be coordinated with the

project schedule.

k) Submittal to NIPDEC of a detailed fortnightly progress reports

including updated photographs showing construction progress and

updated Gantt Charts, in order for NIPDEC to advise its Client –

the Ministry of Health – of the progress of the works. Additional

information shall be provided if requested by NIPDEC.

l) Submittal of As-Built drawings during the progress of

construction, in Auto CAD 2010 or latest version.

m) Development of requirements for safety, quality assurance, and

schedule adherence. NIPDEC’s HSE Guide for Contractors is

shown as Section 3.2.1. Annex 5.

n) The Design-Build Contractor should satisfy himself as to the full

extent and character of the works, the supply of material and all

local conditions and restrictions that may affect the works. He

should include in his proposal all payments that would be required

for labour and other resources to ensure that the project is

completed according to the agreed schedule.





36 | P a g e

o) Provision of a detailed Quality Assurance / Quality Control

Manual showing proposed testing agencies.

p) The Design-Build Contractor shall be readily available and

immediately repair to the satisfaction of NIPDEC any defects that

will arise during the Defects Notification Period as set forth in the

Appendix to Tender.

q) Submission of all documentation contained in items a) to p) above

for records or approval as required.

3.1.3. Project Delivery Method

The Design-Build Contractor will perform Services required by this

RFP based on a fixed lump sum price. The Design-Build Contractor

will commit to a fixed lump sum price for all design, construction and

site development works. The selection of a Design-Build Contractor

will be based on the evaluation of qualifications and technical concepts

or solutions, c

osts and scheduling submitted by Proponents comprising a formal sealed

proposal to NIPDEC as outlined in Section 2.9 -

Qualification/Evaluation of Proposals. The Design-Build Contractor

will be responsible for design, pricing, value engineering and

constructability issues. Proponents are required to examine site

topography and soil conditions in the areas. Proponents shall propose

preliminary conceptual designs inclusive of recommended or required

building systems, elevations, areas, floor plans and cross sections in

limited detail for further development by the Design-Build Contractor.

3.1.4. Project Schedule

NIPDEC intends that the Design-Build Contractor will begin detailed

planning and design upon award of the Design-Build Contract. The

Design-Build Contractor as part of his planning and design services

will propose to NIPDEC a strategy for the best approach for the

successful completion of the New Sangre Grande Enhanced Health

Center





37 | P a g e

3.2.0 USER’S BRIEF AND CONDITIONS OF CONTRACT

3.2.1. User’s Brief

Annex 1 – User’s Brief / User Space Requirement

Annex 2 - NIPDEC HSE Guide

3.2.2. Conditions of Contract

Annex 3 - FIDIC 1999 General Conditions of Contract for Plant and

Design-Build

Annex 4 - Particular Conditions of Contract

Annex 5 - Appendix to Tender





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SECTION 3.2.1 -

USER’S BRIEF





39 | P a g e





40 | P a g e

ANNEX 1 -

USER’S BRIEF / USER SPACE REQUIREMENT


USER’S BRIEF

TO INFORM THE REQUEST FOR PROPOSALS

TO PROVIDE

DESIGN-BUILD SERVICES FOR THE

CONSTRUCTION OF A NEW

SANGRE GRANDE ENHANCED HEALTH CENTRE

FOR

THE MINISTY OF HEALTH

OF

THE GOVERNMENT OF THE REPUBLIC OF TRINIDAD AND TOBAGO

September 2013


USER’S BRIEF

Design-Build Services for the Construction



TABLE OF CONTENTS PAGE

NO.

UB - 1 INTRODUCTION 1

UB-1.1 Description 1

UB-1.2 The Site 1

UB - 2 FACILITY DESIGN 3

UB-2.1 Facility Design Codes and Standards 3

UB-2.2 Facility Design Overview 3

UB-2.2.1 General Building Organization 3

UB-2.2.2 Clinic and Non-Clinic Support Space 4

UB-2.2.3 Infection Prevention and Control

Requirements 6

UB-2.2.4 Security 11

UB-2.2.5 Landscaping 13

UB-2.2.6 Air Conditioning and Air Exchange System 13

UB-2.2.7 Emergency Power 13

UB-2.2.8 Wastewater Treatment 14

UB-2.2.9

Fire Detection, Alarm, and Suppression

System 15

UB-2.2.10 Elevator System 15

UB-2.2.11 Other services and Performance Requirements

Associated with the Project 16

UB-2.2.12 Medical Equipment 17

UB-2.2.13 Maintenance 17

UB - 3 REQUIREMENTS 18

UB-3.1 Building Overview 18

UB-3.1.1 Ground Floor 22

UB-3.2 External Works 24

UB - 4 USER SPACE REQUIREMENTS 26

UB - 5 SUMMARY OF NOMINAL AREAS PER ACTIVITY SPACE 102

UB – 6 EXISTING DESIGNS & SPECIFICATIONS 108

APPENDIX 1 : ICT REQUIREMENTS 110

APPENDIX 2 : MEDICAL EQUIPMENT SPECIFICATION

SHEET 129

APPENDIX 3 : LAND SURVEY REPORT 136

APPENDIX 4 : GEOTECHINICAL INVESTIGATION

REPORT 137

1

UB-1. INTRODUCTION

UB-1.1 Description

The Government of the Republic of Trinidad and Tobago (GORTT) through the

Ministry of Health (MoH) continues to improve the delivery of health care

services in Trinidad and Tobago. In this regard, the MoH has obtained Cabinet

approval for the construction of a New Sangre Grande Enhanced Health Centre.

It is proposed to construct a one or two-storey building with space for

Administration, Pharmacy, Mental Health, Treatment Rooms,

Consult/Examination Rooms, Out Reach Services, Ophthalmology and

Audiology, Dental Clinic, Pharmacy, Wellness Centre, HIV Testing,

Electrocardiography (ECG), X-Ray Services, Phlebotomy, Mental Health and

Medical Records, inclusive of all services, furniture, fixtures and equipment

(exclusive of medical equipment), and all necessary external works, hereinafter

referred to as the Project.

A key input to the design process is the definition of the philosophy of the Project,

the user arrangement and the spatial requirements for this Project. This User Brief

outlines the functional and physical space needs for the organization and takes

into account such elements as offices, washrooms, waiting areas, various medical

rooms, storage rooms, common areas, and other functional areas described below.

The purpose of this document is to provide a detailed description of the user and

space requirements for the Project to guide Proponents in the preparation of their

responses to the Request for Proposal (RFP) for the design and construction of the

Project.

UB-1.2 The Site

This Site is approximately three (3) acres in area and is situated on Ojoe Road

Sangre Grande, south of the existing Sangre Grande Hospital and was assigned by

2

the Cabinet of the Republic of Trinidad and Tobago to the Ministry of Health for

the above mentioned purpose.

It is anticipated that this area will be utilised for the design and construction of the

new Health Centre, Driveways and Parking Lots, taking into consideration the

necessary setbacks as prescribed in the Town and Country Planning regulations.

West of the Property allocated for the SGEHC, a hospital is to be sited which will

share certain infrastructural elements such as drainage, fencing, car parks,

lighting, security etc.

The boundaries and topographical features of the Site are as detailed in the Land

Survey report included in the RFP (See Appendix 3).

The subsoil conditions inclusive of recommendations for the design and

construction of foundations are as detailed in the Geotechnical Investigation

report included in the RFP (See Appendix 4).

The design, construction, equipping and all related works must be completed

within fifteen (15) months.

Designs for the facility was previously completed in 2006 however the

construction of the building was not executed. Since then there have been several

additional End User requirements and services areas to be included for the

facility. This RFP requires that the criteria governing the design and construction

of the structure should be based on the; Section UB-2: Facility Design; Section

UB-3: Requirements, Section UB-4: User Space Requirements, Section UB-5:

Summary of Nominal Areas per activity space and in Section UB-6 Existing

Designs and Specifications.

The Design/Build Contractor shall modify the existing Designs and specifications

based on the aforementioned criteria for the development of new designs for the

3

New Sangre Grande Enhanced Health Centre. The designs shall ensure clarity of

layout; spatial allocations and adjacencies, functionality; aesthetics; services;

furniture, fixtures and equipment; external works; the number and types of

persons to be accommodated; the desired level of security and any special needs

pertinent to facilities of this nature, are all accommodated.

UB-2.0 FACILITY DESIGN

UB-2.1 FACILITY DESIGN CODES AND STANDARDS

Facility design and construction shall comply with all relevant codes and

standards (or latest editions) in order to carry out a satisfactory design. The design

shall include, at the minimum and are not limited to, the following standards:

� Building Notes of the National Health Services (NHS) of UK (Latest

Edition)

� International Code Council ICC codes and Standards

� American Concrete Institute ACI Codes

� Trinidad and Tobago Bureau of Standards (TTBS)

� American Society for Testing and Materials (ASTM)

� American Society for Heat Refrigeration Air Conditioning Engineers

(ASHRAE)

� Caribbean Uniform Building Code (CUBIC)

� Underwriters Laboratories (UL)

� International Building Code (IBC)

� US Food and Drug Administration (FDA) for Medical Equipment

� All local statutory agencies.

UB-2.2 FACILITY DESIGN OVERVIEW

The Design shall conform to the following general requirements:

UB-2.2.1. General Building Organization

Since the operational nature of the New Sangre Grande Enhanced

Health Centre is to accommodate both visitor/patient access and

secured support spaces, the organization of the building needs to zone

the layout of the spaces to clearly establish a public-to-private

4

sequence of interior spaces and make provisions in all areas that are

convenient to differently-abled persons. This zoning will allow both

visitor/patient and secure operations to occur simultaneously and

independently of one another.

The public-to-private sequence of spaces should start with the

reception and the waiting area, followed by secure support clinical and

non-clinical spaces. The common and shared building spaces would be

distributed among the rooms and secure spaces as required. To avoid

cross-circulation between visitors and secure facility zones, dedicated

office and secure circulation corridors will need to be established.

Separation of the visitor/patient entrance from the secure entrances

will also work to establish and maintain a public-to-private zoning of

the building layout. Ideally, this separation should be characterized by

sufficient distance to provide an effective visual and auditory barrier

between the public and secure facility entrances. Operations at the

administrative and technical levels are to be accommodated in the

design of the designated building and must be sufficiently separate as

described herein.

UB-2.2.2. Clinic and Non-Clinic Support Space

The spaces that will support the offices, clinics, and related support

functions for the Project must have similar characteristics with regard

to utilities, finishes and furnishings. The closed offices and clinics

must be characterized by acoustically hard walls and doors that define

the perimeter of the room. Use of high impact gypsum wall board is

suggested in high activity areas where damage to walls is expected, in

order to minimize the need for repair due to impact damage in these

high activity areas.

5

Generally, finishes include high grade porcelain tiles and/or seamless

vinyl for floor finish, painted gypsum stud wall or concrete block

partition walls (where appropriate) are to be expected on walls, and

suspended acoustic tile or gypsum ceiling with lighting (where

appropriate), ventilation, and fire detection, alarm and suppression

fixtures (as appropriate) recessed into the ceiling system. However,

due to infection control, some areas have specific finishes which will

be detailed in the succeeding sections.

Furnishings for the clinical rooms will include some mix of a desk and

desk chair, a variety of under desk storage cabinets and drawers (files,

supplies, and related items.), stainless steel deep sinks, wall mounted

shelves and floor mounted lateral file cabinets and other specific

clinical equipping which will be detailed in the foregoing section.

Executive offices must receive additional furnishings including a mix

of visitor seating, supplies credenza, and conference table with chairs.

The utilities that are provided to the office and clinical spaces must

include standard power and communications/ data services.

Lighting must be supplied by high efficiency recessed fluorescent

fixtures providing indirect and diffused illumination to prevent glare

and sharp shadow casting; photo and motion/ thermal sensor could be

used in conjunction with the fluorescent lights to minimize the use of

artificial lighting if sufficient natural daylight is available. Emergency

power must be supplied by an emergency generator while

uninterrupted power will be provided by local or centralised UPS

units, where required.

6

UB-2.2.3. Infection Prevention and Control Requirements

UB - 2.2.3.1 Hand Hygiene

Hand hygiene is the single most important measure

in reducing the spread of infection. It is an

infection control practice with a clearly

demonstrated efficacy, and remains the cornerstone

of efforts to reduce infection. Good design with

sufficient hand wash basins approximately placed

can increase compliance.

a) Hand Washing Facilities

All clinical rooms must have adequate hand

hygiene facilities; preferably a designated

hand wash basin with wall-mounted liquid

soap dispenser and paper towel dispenser.

In addition, it is required to have alcohol

hand rub available in the room.

b) Hand Wash Basins

• Taps to all clinical areas should be

elbow taps controlled with a mixer tap.

Sinks should be stainless steel and have

NO plug or overflow and the water

should not be directly over the outflow

as this can lead to the splashing of

micro-organisms from the drain (HBN

10).

7

• Hand wash basins must not be

obstructed and must be free of clutter

and inappropriate items.

• Hand disinfections, soaps and alcohol

hand rub (including drip trays to

prevent splashes) should be wall

mounted near the sink and should not

be refillable, but be of a disposable

single-cartridge design.

• Paper towels should be wall mounted

and located conveniently above or near

the hand wash basin.

• Cotton, absorbent towels MUST NOT

be used.

• Foot operated bins should be provided

and situated near each hand washbasin.

• Waterproof splash backs e.g. Integrated

Plumbed System (IPS) (with a good

seal) should be fitted behind all sinks.

However, the location of the hand wash

basin should not be within the curtained

patient examination area and should be

away from surfaces e.g. worktops,

where splashing may occur.

c) Alcohol Hand Rub

The use of alcohol hand rub is

recommended as the gold standard for hand

hygiene (World Health Organization

8

(W.H.O) 2009) and therefore is advocated

alongside hand wash facilities.

• Alcohol hand rub is available in a wall

mounted dispenser (located in the

clinical zone), pump dispenser or hand

carriage.

• Alcohol hand rub pump dispensers/

hand carried containers must not be

refilled.

UB - 2.2.3.2 Finishes

a) Recommendation for Finishes

The finishes should be designed to provide a

comforting environment for patients and

practitioners. During planning, materials

and finishes should be selected to minimize

maintenance; they should be compatible

with the rooms intended function. All

finishes in patient and clinical areas should

be chosen with cleaning in mind, especially

where contamination with blood or body

fluids is a possibility. All walls, soft

furnishings, e.g. patient chairs and couches

and floor finishes in any clinical areas

MUST be accessible and capable of easy

cleaning, be able to withstand cleaning with

chlorine releasing product up to 10,000 parts

per million (p.p.m) and should also dry

quickly (See appendix).

9

b) Floor Coverings

• All floor coverings should be smooth,

easily cleansing, and appropriately wear

resistant.

• There should be coving between the

floor and the wall to prevent

accumulation of dust and dirt in corners

and crevices.

• Must be able to withstand cleaning with

a chlorine releasing products up to

10,000 p.p.m (in the event of a blood

and/or body fluid spillage)

• Carpets and woods are NOT a suitable

floor covering in any clinical and non

clinical areas.

• Unsealed joints and tiles should be

avoided as they may produce a reservoir

for infectious agents.

• In all clinical areas and adjoining

corridors: coved vinyl flooring should

be laid up to the wall edge or up to the

fixtures/ fittings with a good seal.

• In non clinical areas e.g. waiting

rooms: a suitable flooring which can

withstand cleaning with a chorine

product up to 10,000 p.p.m e.g. hard tile

surface, flotex, vinyl or rubber is

recommended.

Areas such as conference rooms shall

contain suitable flooring to improve

acoustics and absorb sound in the room.

10

c) Walls

Smooth paint surfaces are easier to clean,

i.e. acrylic emulsion or eggshell finish.

d) Ceilings

Ceilings should be easily accessible for

cleaning with no hidden lighting or box

work, and preferably with a wipeable

smooth surface.

e) Windows

The room should have a window to the

outside for views and to offer natural

ventilation. It may be necessary to shield

views into the room from outside by

appropriate means, e.g. obscure glass.

f) Curtains

All curtains must be fire retardant and

antibacterial.

g) Blinds

Venetian blinds should not be used, as they

are extremely difficult to clean. If venetian

blinds are to be considered, they MUST be

installed between the 2 glass panes.

Vertical blinds are NOT recommended in

clinical areas, and should only be used in

office/ administration areas. All rooms shall

have vertical venetian blinds. However,

11

Clinical Areas MUST have venetian blinds

between two glass panes.

h) Lighting

Artificial lighting which is easily

controllable, with the capacity to provide

low levels of lighting is recommended.

i) Soft Furnishings

These are easily contaminated, and may

become malodorous, so they should be

covered in a material that is impermeable to

fluids, or of the vinyl variety that is

wipeable and not affected by chorine

releasing cleaning products.

j) Work Surfaces

These should be designed for ease of

cleaning. Surfaces near plumbing fixtures

should be smooth, non-porous and water

resistant. They should be free of cracks,

fissures, open joints and crevices that will

retain or permit the passage of dirt and

particles.

k) Joints

All joints must be sealed and well

maintained. Keep work surface clear, not as

storage areas.

UB-2.2.4. Security

As noted previously, the Project will need to be designed to

accommodate both visitor access and secure facility operations. Visitor

12

access is important to support the function and operations of the

facility. Providing access in a user friendly manner will help reinforce

the character of the Project as a welcoming and open facility that has a

central and critical role in the provision of quality services to the

citizens of Trinidad and Tobago.

A secure facility is important to ensure that [1] consistency in the

quality of service is maintained, [2] continuous facility operations are

maintained, [3] critical assets (people, information and materials) are

protected, [4] opportunities for disruption of the new Sangre Grande

Enhanced Health Centre functions and operations are minimized, and

[5] the safety and security of staff and visitors are ensured and

maintained. Because of the location of this preferred Site for the new

Sangre Grande Enhanced Health Centre, attention to passive and

active security measures must work together to maximize the safety

and security of the Project. Passive security design will work to

minimize the opportunities to breech the Project security through

passive surveillance, access control, and territorial reinforcement.

Active security design should be based on the application of familiar

and well tested technologies such as keypad, key card access,

proximity, motion and thermal sensors, CCTV monitoring, and

biometric controls, as appropriate for a modern health center of the

type and size described herein.

The integrated application of passive and active security measures

starting from the perimeter of the Project Site and proceeding in layers

of security, as people move through the Site and building should work

to establish and maintain a vigilant and effective security system.

13

UB-2.2.5. Landscaping

Xeriscaping- Indigenous planting materials that are insect resistant and

drought tolerant - should ideally be used. A lawn should be planted

only to the extent necessary to minimize the harshness of the

surrounding Site. The rest of Site should be landscaped to minimize

maintenance work. Entrances to the buildings must be kept clear of

landscaping materials that can be inadvertently blown or carried into

either of the buildings. Low maintenance perennials must be provided,

so as to minimize life cycle facility costs, labour and other resource

needs, as well as to reduce the chances of allergens and other plant and

soil materials that are brought into the new building. The general

approach should seek to increase occupant health and decrease

maintenance and operating costs while lending to an aesthetically

pleasing ambience.

UB-2.2.6. Air Conditioning and Air Exchange System

The requirement is for the supply and installation of a complete Direct

Expansion System. Some Clusters may carry the same type units

accurately sized and zoned for optimum efficiency. All washrooms

should carry suitably sized extractor fans. The Proponent should allow

for the selection of units which use environmentally friendly

refrigerant R410A (or equal) – which is not scheduled for phase out.

Duct work design and installation shall be in accordance with

ASHRAE standards.

UB-2.2.7. Emergency Power

A 24 hour diesel-fuel emergency generator system with a base

mounted double-walled tank should be provided to serve critical

building ventilation systems, emergency lighting, computer sets,

communication systems, the fire detection and alarm systems, security

systems and the treatment/examination rooms. It shall be an outdoor

14

type generator located in a secured area with exhaust system providing

releases downwind of the proposed building and suitably located so as

to provide little or no interference or contamination of the

environmental observations required to be measured by the Sangre

Grande Enhanced Health Centre after handover.

UB-2.2.8. Waste Treatment

UB-2.2.8.1 Wastewater Treatment

A complete sanitary waste and vent system must be provided. Sanitary

waste should ideally flow by gravity to a wastewater treatment system

outside the buildings. Oil separators should be provided in areas where

required to meet the relevant codes. The effluent wastewater shall

meet or exceeds the more stringent of the pollution standards specified

by the Water and Sewerage Authority (WASA) and the Environmental

Management Authority (EMA). A suitable system for treatment of

medical waste from the building shall be provided as appropriate.

UB-2.2.8.2 Medical/ Biomedical Waste

Medical Waste, (MW) otherwise known as clinical waste, normally

refers to waste products from the Health Centre that cannot be

considered general waste.

Biomedical Waste, (BMW), consists of solids, liquids, sharps, and

laboratory waste that are potentially infectious or dangerous and are

considered bio-waste. This waste must be properly managed to

protect staff as well as the general public.

A suitable system for collection, temporary storage and transportation

from the Health Centre to an offsite treatment facility has to be

included.

15

It is assumed that other government agency will provide the off –site

treatment while the transportation can be contracted services.

While Trinidad and Tobago has no specific standards for this activity,

it is expected that the system(s) proposed will meet international

standards e.g. OSHA and The USEPA.

UB-2.2.9. Fire Detection, Alarm and Suppression System

Designs shall include an appropriate Fire Detection, Alarm and

Suppression System to meet the necessary codes and standards for the

type activities being undertaken and equipment/consumables being

stored.

The Building shall be equipped with adequate fire prevention facilities

– hose reels, extinguishers, emergency exit signage, sprinkle/

suppression system (if applicable), smoke/heat detectors and alarms, as

well as hydrants externally as required.

UB-2.2.10. Elevator System

The Proponent shall include in its Proposal a two-stop elevator system

with a maximum capacity of twelve (12) passengers at one time. The

elevator system to be carried out shall include the whole of the design,

labour and all materials necessary to form a complete installation

including any necessary builders works, tests, adjustments,

commissioning and maintenance as prescribed and all other incidental

sundry components necessary, together with necessary labour for

installing such components, for the complete execution of the works

and for the proper operation of the installation. It shall also include all

necessary co-operation with other contractors involved on the Site in

respect of co-ordination, programming, scheduling and sequence of

16

installation of the works. In addition, the elevator system shall be in

compliance with all Government and Local ordinances, orders, rules

and regulations, and shall be in accordance with the current Code of

Practice for the installation of an elevator system.

The Proponent shall submit prior to hand over all necessary operating

and maintenance manuals, warranties, as-built drawings, and shall

obtain a certification of approval from the Lift Inspectorate of Trinidad

and Tobago.

UB-2.2.11. Other Services and Performance Requirements Associated with

the Project

� The Project must be designed to cater for differently-abled persons

in the provision of parking, bathrooms, ramps, and any other

relevant function or area.

� Building services must include integrated intra and extra network

computer set installations in accordance with The Ministry of

Health Guidelines as supplied in Appendix 1.

� Windows should be capable of being opened should the Air

Conditioning be disrupted.

� Disruption of Air Conditioning over the entire building should be

avoided. If possible Air Conditioning should be zoned.

� Wastewater and Effluent Treatment Systems must be designed to

meet or exceed applicable Statutory Codes.

� Reserve water supply shall be catered for.

� The proponent shall submit specific information on the equipment

they intend to supply. Such information shall include but not be

limited to:

- Name of Product and Model;

- Detailed Product Specifications and Descriptions;

- Details on equipment warranties to be provided;

17

- Manufacturer’s Name, Address and Contact details;

- List of accredited local distributors, Dealers and Service Centre

together with their particulars;

- Accreditation and/ or certification standards for the product e.g.

CE Marking, US Food & Drug Administration (FDA);

- All accessories to be provided with the equipment;

- Training for operators and maintenance personnel to be

provided with the equipment and;

- Soft licenses required for the use, operation and maintenance of

the equipment.

UB-2.2.12. Medical Equipment

The Proponent shall provide the infrastructure and shall supply,

install, test and commission all medical equipment listed in the User

Space Requirement to be supplied by the Contractor. See Appendix

2 for Medical Equipment Specifications.

In addition, the Proponent shall provide infrastructure for all Client-

Supplied medical and non-medical equipment as specified.

UB-2.2.13. Maintenance

The Proponent shall provide one (1) year warranty and one (1) year

maintenance for parts and labour to all Contractor-supplied

equipment as stated in the specification. Maintenance of the

equipment shall be in accordance with the manufacturer’s

requirements for warranties, and a maintenance schedule shall be

submitted to the Client for approval. In addition, Proponents shall

provide extended warranties (4 years) for parts and labour for X-ray

Systems (General and Dental).

18

UB-3. REQUIREMENTS

The requirements for the new Sangre Grande Enhanced Health Centre broadly consist of

the following types of accommodations:

• One or two Storey Building (as per Proponent’s discretion);

• External Works;

• Driveways and Parking Facilities;

• Supply of Furniture, Fixtures and Equipment (inclusive of Room and Directional

Signage Internal and External, exclusive of medical equipment.

Optionally, at the Employer’s discretion, the Works may include developmental works

outside the Site, such as:

• Road Works (inclusive of Road Signage)

• Drainage

• Telephone Infrastructure

• Power Infrastructure

• Water Supply and Sewage main

The Proponent must design these functional areas in conformity with these details and

obtain the approval of the Employer before construction.

UB-3.1. BUILDING OVERVIEW

The new Sangre Grande Enhanced Health Centre should have a total nominal

floor area of 1750m2

- 1850m2, inclusive of circulation area. The following

description provides the requirements on the basis of a one (1) storey structure

to highlight, inter alia, necessary adjacencies. The Proponent, at its discretion,

may provide an equivalent single and/or multi-storey structure provided that

the requisite adjacencies are maintained, and shall be cost effective when

compared to a two (2) storey structure. Main entrance of this building shall be

appropriately designed using Ojoe Road as the main access. In addition, the

Proponent shall include on its proposal a location maps and signage e.g.

directional signage, room signage, parking signage, etc. which is to be

strategically located as it deemed appropriate.

19

The building shall compose of public, clinical, areas and staff areas. All of the

mentioned functional areas are subdivided into clusters to guide the

Proponents in providing the correct adjacencies of rooms according to its

functions so as not to disrupt the flow of operation of the building.

During the review and modification of the existing designs and specifications

towards the development of new designs for the New Sangre Grande

Enhanced Health Centre, the Proponent shall note the following

comment/changes to the existing designs.

Room # Room Name Remarks

EH-00 DIS WC / Breast Feeding See room data sheets

EH-01 Reception See room data sheets

EH-02 Medical Records See room data sheets

EH-03 Security See room data sheets

EH-05 Consult / Exam rm. To be renamed Doctor's Consultation/ Examination

Room. See Room data Sheets.









EH-10 Consult / Exam rm. To be renamed Nurses' Consultation/ Examination


EH-11 Consult / Exam rm. To be renamed Nurses' Consultation/ Examination


EH-13 Ophthalmology & Audiology See room data sheets

EH-14 Dental Clinic. See room data sheets

EH-15 Dental Reception See room data sheets

EH-16 Dental Counsel See room data sheets

EH-17 Wellness Clinic See room data sheets

EH-18 Nurses Station See room data sheets

EH-20 Clean Utility See room data sheets

EH-21 Dirty Utility See room data sheets

20


EH-24 Staff/Seminar Room To be renamed staff conference and seminar room

EH-27 Store rm. 1 See room data sheets

EH-28 Nurse Office To be renamed DHV Office

EH-32 Cleaner rm. See room data sheets

EH-33 Outreach Services / Staff Lounge To be renamed Staff Lounge. See room data sheets.

EH-42 Communication rm. See room data sheets

EH-43 Control Point See room data sheets

EH-45 Nurse Assistant To be renamed Nurses Assistant/ Screening Room.

See room data sheets.

EH-47 Dental Sub-waiting Area See designs

EH-56 Store rm.

Pharmacy. See room data sheets EH-57 Store rm.

EH-58 Dispensary Counselling

EH-59 Pharmacy Dispensing

EH-A Ultrasound Room See room data sheets

EH-B X-Ray Room See room data sheets

EH-C ECG Room See room data sheets

EH-D Phlebotomy Room/ Point of Care Testing

Room See room data sheets

EH-E HIV Testing Room See room data sheets

EH-F General Consultation Area See room data sheets

EH-G Store Room – Linen

EH-H Minor Procedure Room Minor Procedure Area. See room data sheets.

EH-I Observation Bay

EH-J Doctor's Consultation/ Examination Room

GP Area. See room data sheets. EH-K Nurses’ Consultation/ Examination Room

EH-L Screening Room

EH-M Mental Health Reception and Waiting Area

Mental Health Area. See room data sheets.

EH-N Doctor's Consultation/ Examination Room

EH-O Mental Health Officer Room

EH-P Psychiatric Social Worker Room

EH-Q Clinical Psychologist

EH-R Occupational Therapy/Drug Rehabilitation

Room

EH-S Administrative Entrance and Waiting Area

Administrative Area. See room data sheets.

EH-T PCP II Workstation

EH-U PHCSAO Workstation

EH-V Senior District Health Visitor Workstation

EH-W Medical Social Worker Work Station

21


EH-X Medical Records Assistant Workstation

EH-Y Senior Pharmacist Workstation

EH-Z CRO Work Station See room data sheets

EH-AA Family Planning Clerical Room

Family Planning Area. See room data sheets. EH-AB Family Planning Consultation Room

EH-AC Pap Smear Room

EH-AD Ophthalmology & Audiology Waiting Room See room data sheets

EH-AE Canteen See room data sheets

EH-AF Main Waiting Area See room data sheets

EH-AG Children's Play Area See room data sheets

B1 Staff Male Washroom To be shared by Cluster 1, 2, 3, 4 & 5

B2 Staff Female Washroom To be shared by Cluster 1, 2, 3, 4 & 5

B3 Public Male Washroom To be shared by Cluster 1, 2, 3, 4 & 5

B4 Public Female Washroom To be shared by Cluster 1, 2, 3, 4 & 5

B5 Staff Male Washroom For Cluster 6

B6 Staff Female Washroom For Cluster 6

B7 Public Male Washroom For Cluster 6

B8 Public Female Washroom For Cluster 6



Subsequent to the review of the above-mentioned modifications, the proponent shall design

according to the rooms and clusters as identified in U.B.-3.1.1 Ground Floor and UB-4 User

Space Requirements.

22

UB-3.1.1 GROUND FLOOR

Room # Room Name Remarks Adjacencies

Cluster 1

EH-00 DIS WC / Breast Feeding

Next to Cluster

2&3. Near to

Cluster 4

EH-01 Reception

EH-02 Medical Records

EH-03 Security

EH-05 Doctor's Consultation/ Examination Room.





EH-10 Nurses' Consultation/ Examination Room.

EH-11 Nurses' Consultation/ Examination Room.

EH-13 Ophthalmology & Audiology

EH-18 Nurses Station

EH-20 Clean Utility

EH-21 Dirty Utility

EH-45 Nurses Assistant/ Screening Room

EH-J Doctor's Consultation/ Examination Room

GP Area EH-K Nurses’ Consultation/ Examination Room

EH-L Screening Room

EH-Z CRO Workstation

EH-AD Ophthalmology & Audiology Waiting Area

EH-AE Canteen

EH-AF Main Waiting Area

EH-AG Children's Play Area

Cluster 2

EH-A Ultrasound Room

Next to Cluster

1&3. Near to

Cluster 4

EH-B X-Ray Room

EH-C ECG Room


Room

EH-E HIV Testing Room

EH-AA Family Planning Clerical Room

Family Planning Area. EH-AB Family Planning Consultation Room

EH-AC Pap Smear Room

Cluster 3

EH-H Minor Procedure Room Minor Procedure Area

Next to Cluster

1&2. Near to EH-I Observation Bay

23


Cluster 4

Cluster 4

EH-14 Dental Clinic.

Dental Near to Cluster 1, 2

& 3

EH-15 Dental Reception

EH-16 Dental Counsel

EH-47 Dental Sub-waiting Area

Cluster 5

EH-56 Store rm.

Pharmacy Next to main

waiting area

EH-57 Store rm.

EH-58 Dispensary Counselling

EH-59 Pharmacy Dispensing

Cluster 6

EH-M Mental Health Reception and Waiting Area

Mental Health Area None

EH-N Doctor's Consultation/ Examination Room

EH-O Mental Health Officer Room

EH-P Psychiatric Social Worker Room

EH-Q Clinical Psychologist


Room

Cluster 7

EH-17 Wellness Clinic Main Entrance

Cluster 8

EH-24 Staff Conference Room None

EH-28 DHV Office

EH-33 Staff Lounge

EH-F General Consultation Area

EH-S Administrative Entrance and Waiting Area Administrative Area

EH-T PCP II Workstation

EH-U PHCSAO Workstation

EH-V Senior District Health Visitor Workstation

EH-W Medical Social Worker Work Station

EH-X Medical Records Assistant Workstation

EH-Y Senior Pharmacist Workstation

Cluster 9

EH-G Store Room – Linen

See Designs

EH-27 Store rm. 1

EH-32 Cleaner rm.

EH-42 Communication rm.

EH-43 Control Point

24


Cluster 10

B1 Staff Male Washroom To be shared by Cluster 1, 2,

3, 4 & 5

B2 Staff Female Washroom To be shared by Cluster 1, 2,

3, 4 & 5

B3 Public Male Washroom To be shared by Cluster 1, 2,

3, 4 & 5

B4 Public Female Washroom To be shared by Cluster 1, 2,

3, 4 & 5

Cluster 11



B7 Public Male Washroom For Cluster 6

B8 Public Female Washroom For Cluster 6

Cluster 12



UB-3.2. EXTERNAL WORKS

The Proponent shall include for the design and construction of all external services

including roads, footpaths, water supply distribution system, overhead tank, water

sump, sewerage system, solid waste disposal, storm water drains with rain water

harvesting, street lighting, horticulture and other public amenities. In addition, the

Proponent shall include provisional unique feature e.g. Statue or water feature, to

be placed at the front of the building.

The entire Site shall be a mixture of greenery and paved surface as deemed

appropriate. All paved areas shall be well graded, properly drained and shall be

capable of bearing the load of vehicular traffic as defined in Table 1. Provision

must be made for 50 parking spaces as also shown in Table 1:

25

Table 1- Section – Parking

Type of Parking Type of Vehicle No. of

Vehicles

Work Vehicle Parking Medium to light vehicles (no large vehicles) 5

Reserved Parking Light vehicles 15

Visitor / Patient Parking Light vehicles 30

26

UUBB –– 44::

UUSSEERR SSPPAACCEE RREEQQUUIIRREEMMEENNTTSS

27


SSAANNGGRREE GGRRAANNDDEE EENNHHAANNCCEEDD HHEEAALLTTHH CCEENNTTRREE

Activity Space: Breast Feeding Station Room/Space

Number: EH-00

Cluster

Number: 1

Length: See

Remarks Width:

See

Remarks Height: 3 m Nominal Area: 12m

2 Quantity: 1

Function Serve as the mother/patient breast milk expressing station

Space Description Closed space with standard finishes with attached washroom

Occupant Load Up to 3 persons

Hours of Use Monday – Friday 8:00am to 4:00pm

Adjacencies See Designs

Contractor Supplied Furniture

Desk, Chair, Bin, Clock, Tissue Dispenser, Hand sanitizer Dispenser, Arm chair,

crib, visitor chair, Phone, shelving for personal belongings and built-in

bookcase.

Attached washroom:

1 water closets (one for PWD), sink and vanity counter top with elbow tap,

under counter cupboards, Tissue Dispenser, soap dispenser, waste bin.

Medical Furniture (supplied by

others) One (1) Electronic breast pump

Specialties Attached Washroom. See designs

Communications Two (2) phones / data / communication outlet

Remarks Proponent to Propose Design

28



Activity Space: Reception Room/Space

Number: EH-01

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function Main Reception Area

Space Description General open space for registration with clerks’ counter enclosed in Plexiglas





Five registration stations with partitions, counter top with storage for

personal effect (lockable), 5 staff chairs, 5 visitor chairs, built-in shelving,

holder for brochures, suggestion box, digital display, clock, waste bin and

hand sanitizer.


others) None

Specialties None

Communications Seven (7) phone / data / communication outlet

Remarks Increase from 3 stations to 5 stations. Proponent to Propose Design

29



Activity Space: Medical Records Room/Space

Number: EH-02

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function General filing of medical records of at least 25,000 files

Space Description Closed space with standard finishes

Occupant Load No permanent occupancy



Contractor Supplied Furniture Mechanical mobile shelving, enclosed shelving for archived files, filing index

cabinet, step ladder, Pedestal desk with 1 chair.


others) None

Specialties None

Communications One(1) phone / data / communication outlet


30



Activity Space: Security Room/Space

Number: EH-03

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function Security Station

Space Description Open space with standard finishes

Occupant Load Up to one (1) person



Contractor Supplied Furniture Desk, chair, Waste bin, Phone


others) None

Specialties None

Communications Two (2) phone / data / communication outlet


31



Activity Space: Doctor's Consultation/

Examination Room

Room/Space

Number: EH-05

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function Patient Examination Room


Occupant Load Up to 3 persons with sub waiting area




1 deep sink with elbow tap with vanity counter top, mirror, Automated soap

dispenser, Automated Hand sanitizer Dispenser, Tissue dispenser, counter

top with over head and under counter storage, phone, waste bin, desk, chair,

two (2) visitor chairs, clock, and step stool.

Contractor Supplied Medical

Equipment Antibacterial impregnated fabric (Privacy Screen), X-Ray view box.


others)

Examination bed with storage, diagnostic sets, angled pulsed light and IV

stand.

Specialties None



32




Examination Room

Room/Space

Number: EH-06

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1












Furniture Antibacterial impregnated fabric (Privacy Screen), X-Ray view box.


others)


stand.

Specialties None



33




Examination Room

Room/Space

Number: EH-07

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1












Furniture Antibacterial impregnated fabric (Privacy Screen), X-Ray view box,


others)


stand.

Specialties None



34




Examination Room

Room/Space

Number: EH-08

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1














others)


stand.

Specialties None



35




Examination Room

Room/Space

Number: EH-09

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1














others)


stand.

Specialties None



36



Activity Space: Nurses’ Consultation/

Examination Room

Room/Space

Number: EH-10

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1







1 deep sink with elbow tap with vanity countertop, mirror, Automated soap

dispenser, Automated hand sanitizer dispenser, Tissue dispenser, Counter

top with over head and under counter storage, phone, waste bin, clock, desk,

chair, two (2) visitor chairs, and step stool.


Furniture Antibacterial impregnated fabric (Privacy Screen)


others)

Examination bed with storage, wall thermometer, manual

sphygmomanometer.

Specialties None



37




Examination Room

Room/Space

Number: EH-11

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1














others)


sphygmomanometer.

Specialties None



38



Activity Space: Ophthalmology and

Audiology

Room/Space

Number: EH-13

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function Ophthalmology and Audiology Room




Adjacencies Ophthalmology and Audiology Waiting Area







others)

Auto refractor Keratometer, Auto chart projector, 2 Non Contact

Tonometers, Digital Ophthalmoscope, Slit Lamp, Applanation tonometer and

2 Audio meters.

Specialties None

Communications Three (3) phone / data / communication outlet


39

DENTAL AREA



Activity Space: Dental Clinic Room/Space

Number: EH-14

Cluster

Number: 4

Length: See

Remarks Width:

See


2 Quantity: 1

Function To provide patient treatment

Space Description Closed space with standard finishes with 2 dental stations with partitions of

approximately 4-5 ft high.





Each Dental station shall include: stainless steel countertops with drawerss, stainless

steel deep sink, hand wash sink with elbow taps, Automated soap dispenser, Tissue

dispenser and Automated hand sanitizer dispenser.

Shared Space to include: wall mounted lockable glass front stainless steel

cupboards, stainless steel storage cupboard, 1 full refrigerator, waste bin, clock,

phone.


Furniture

Each Dental station shall include: Dental Chair with hand piece control system,

cuspidor, built-in over head dental light, dental compressor and vacuum (suction

machine inside closet), dentist stool and dentist assistant stool. (Refer to attached

specification sheet.)

Shared Space to include: digital X-Ray machine with work station, x-ray view box

and bench top autoclave. (Refer to attached specification sheet.)

Specialties Lead lined door.



40



Activity Space: Dental Reception Room/Space

Number: EH-15

Cluster

Number: 4

Length: See

Remarks Width:

See


2 Quantity: 1

Function Reception area for dental patients

Space Description See Designs



Adjacencies Next to dental waiting area

Contractor Supplied Furniture Desk, chair, two (2) visitor chairs, Phone, clock, waste bin, two 4-drawer filing

cabinet, holder for brochures and suggestion box.


others) None

Specialties None



41



Activity Space: Dental Counsel Room/Space

Number: EH-16

Cluster

Number: 4

Length: See

Remarks Width:

See


2 Quantity: 1

Function Room for counseling of dental patients






Desk, chair, two (2) visitor chairs, clock, phone, waste bin, stainless

steel sink with elbow tap with vanity, Automated soap dispenser, and

Automated hand sanitizer dispenser and tissue dispenser.


others) None

Specialties None



42



Activity Space: Wellness Clinic Room/Space

Number: EH-17

Cluster

Number: 7

Length: See

Remarks Width:

See


2 Quantity: 1

Function Area designed to suit various pieces of equipment, cubicle for Wellness

Facilitator and outreach storage room.

Space Description Closed space with standard finishes with One Wall Fully Mirrored,

washrooms and external entrance.



Adjacencies Next to main entrance area with separate external entrance.


Wellness Facilitator: One cubicle with desk, chair, two visitor chairs, phone

waste bin and holder for brochures.

General Area: Automated Hand sanitizer dispenser, Water fountain, Clock,

Waste bin, Two (2) Treadmills, Two (2) Elliptical machines, two (2) stationary

bike, One (1) foldable Table Tennis board table, One (1) Multi-gym machine,

and an Aerobics Area.

42” LCD screens, DVD Player, CD Play.

Storage Area with built-in cupboards.

Male washroom: 1 water closets (for PWD), 2 shower, 1 change room, sink

with vanity counter top and elbow tap, mirror, Automated soap dispenser,

tissue dispenser and Female washroom: 1 water closet (for PWD), 2 showers,

1 change room, sink with vanity counter top and elbow tap, mirror,

Automated soap dispenser, tissue dispenser, and hand bag hooks .


others) None

Specialties None



43



Activity Space: Nurses Station Room/Space

Number: EH-18

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function Administration Centre for nurses

Space Description See Designs



Adjacencies Near to main reception station and children's play area (full view)

Contractor Supplied Furniture Counter top with storage for personal effect (lockable), three chairs, built-in

closed shelving, clock, phone, waste bin, hand sanitizer dispenser.


others) None

Specialties None



44



Activity Space: Clean Utility Room Room/Space

Number: EH-20

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function A room for the storage and preparation of clean and sterile consumables and

equipment for patient treatment.


Occupant Load Up to 2 persons; no permanent staff


Adjacencies Next to clean utility


Wall mounted stainless steel cupboards for storage of equipment and

sterile supplies; one (1) slop hopper sink and drainer, stainless steel

counter tops, One (1) Automatic soap dispenser; One (1) ; One (1)

Hand sanitizer dispenser, Two tier trolley and waste bin


others) Autoclave

Specialties Seamless Vinyl walls

Communications None


45



Activity Space: Dirty Utility Room Room/Space

Number: EH-21

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function Room for the cleaning and holding of used equipment for collection and

sterilization elsewhere, disposal of clinical and other wastes and soiled linen.

Space Description Closed space for storage and cleaning of medical equipment with an external

access for collection and disposal of solid waste



Adjacencies Next to clean utility room


One (1) slop hopper sink and drainer, stainless steel counter tops, One

(1) Automatic soap dispenser; One (1) ; One (1) Hand sanitizer

dispenser and waste bin


others) None


Communications None


46



Activity Space: Staff Conference and Seminar

Room

Room/Space

Number: EH-24

Cluster

Number: 8

Length: See

Remarks Width:

See


2 Quantity: 1

Function Space to hold conferences, presentations and seminars to the staff.

Space Description Closed space with standard finishes with folding wall panels to split the room

into two.





Conference table with seating capacity for 40 persons, book shelves, white

board, overhead projector and screen, two (2) 42” LCD screens, 20 wireless

microphones, phone, clock, waste bin, Video equipment: DVD,

teleconferencing, Radio and speakers.


others) None

Specialties None

Communications Twenty (20) phone / data / communication outlet


47



Activity Space: Store Room 1 Room/Space

Number: EH-27

Cluster

Number: 9

Length: See

Remarks Width:

See


2 Quantity: 1

Function General Storage Room





Contractor Supplied Furniture Stainless steel shelving


others) None

Specialties None

Communications None


48



Activity Space: DHV Office Room/Space

Number: EH-28

Cluster

Number: 8

Length: See

Remarks Width:

See


2 Quantity: 1

Function DHV’s Office





Contractor Supplied Furniture Desk, chair, 2 visitor chairs, phone, clock, waste bin, 1 four drawer filing

cabinet.


others) None

Specialties None



49



Activity Space: Cleaner’s Room Room/Space

Number: EH-32

Cluster

Number: 9

Length: See

Remarks Width:

See


2 Quantity: 1

Function Storage of cleaning supplies





Contractor Supplied Furniture Open shelving, one janitorial sink, mop and broom rack and floor drain


others) None


Communications None


50



Activity Space: Staff Lounge Room/Space

Number: EH-33

Cluster

Number: 8

Length: See

Remarks Width:

See


2 Quantity: 1

Function Comfortable room for staff to have coffee, prepare and eat lunch, or socialize

during work breaks.


Occupant Load Up to 12 persons max




Sink, kitchenette counter with upper and lower cupboards, One (1) soap

dispenser; One (1) ; One (1) Hand sanitizer dispenser, one (1) refrigerator,

microwave, water cooler, table with 6 chairs, 6 seater sofa set, one(1) 42”

LCD screen and DVD player, clock, waste bin and phone.


others) None

Specialties None



51



Activity Space: Communications Room Room/Space

Number: EH-42

Cluster

Number: 9

Length: See

Remarks Width:

See


2 Quantity: 1

Function

See Appendix 1

Space Description

Occupant Load

Hours of Use

Adjacencies



others)

Specialties

Communications

Remarks

52



Activity Space: Security Control Point Room/Space

Number: EH-43

Cluster

Number: 9

Length: See

Remarks Width:

See


2 Quantity: 1

Function Security Station





Contractor Supplied Furniture Desk, Chair, waste bin, clock and phone


others) None

Specialties None



53



Activity Space: Nurses Assistant/ Screening

Room

Room/Space

Number: EH-45

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function Patient screening and recording of patients vitals

Space Description Closed space with standard finishes with 2 nurses’ stations





Each Station: Desk, chair, two (2) visitor chairs, one (1) 4-drawer filing cabinet

General: sink with elbow tap and vanity countertop, mirror, Automated soap

dispenser, Tissue dispenser, Automated hand sanitizer dispenser, clock,

phone and waste bin.


others)

Each Station: wall mounted thermometer, digital weight scales, digital Baby

weight scale, height scale, vital signs machine and portable blood pressure

monitor, examination bed with storage and antibacterial curtains to separate

stations, blood glucose testing machine.

Specialties None

Communications Two(2) phone / data / communication outlet


54



Activity Space: Dental Sub-waiting Area Room/Space

Number: EH-47

Cluster

Number: 4

Length: See

Remarks Width:

See


2 Quantity: 1

Function Sub-waiting area for dental patients.

Space Description Ganging Chairs for 6 persons.



Adjacencies Next to dental reception.

Contractor Supplied Furniture Ganging Chairs for 6 persons.


others) None

Specialties None

Communications None


55

PHARMACY AREA



Activity Space: Pharmacy Store Room Room/Space

Number: EH-56

Cluster

Number: 5

Length: See

Remarks Width:

See


2 Quantity: 1

Function Storage of Pharmaceuticals






One (1) Antibiotic controlled cupboard with locks, One (1) Narcotic controlled

double door cupboard double locked, “dexion” shelving and free standing shelving

units, refrigerator, step ladder.


others) None

Specialties None



56



Activity Space: Storage Room/Space

Number: EH-57

Cluster

Number: 5

Length: See

Remarks Width:

See


2 Quantity: 1

Function Storage of consumables





Contractor Supplied Furniture Built-in and free standing stainless steel shelving units.


others) none

Specialties None

Communications None


57



Activity Space: Dispensary and Counseling Room/Space

Number: EH-58

Cluster

Number: 5

Length: See

Remarks Width:

See


2 Quantity: 1

Function Office for Counseling on the usage of medication.





Contractor Supplied Furniture Desk, Chair, 2 visitor chairs, one 4-drawer filing cabinet, clock, phone and

waste bin.


others) None

Specialties None



58



Activity Space: Pharmacy Dispensing Room/Space

Number: EH- 59

Cluster

Number: 5

Length: See

Remarks Width:

See


2 Quantity: 1

Function For the dispensing of drugs






Three (3) Dispensing windows with adjustable Counter tops (2 ft wide), six

adjustable stools, overhead and under counter storage, one 22 cu. ft.

refrigerator, three (3) four drawer filing cabinets, PA system, ticket dispenser,

One deep sink with elbow tap and vanity counter top, hand sanitizer

dispenser, soap dispenser, tissue dispenser, digital display, phone, clock and

waste bin.


others) None

Specialties None


Remarks

Proponent to Propose Design. Dispensary counter shall be adjustable in

height to allow for comfortable and ergonomic working. Each stool shall

adjustable with 5 wheel casters with built-in foot rest and ergonomic back

rest.

59



Activity Space: Ultrasound Room Room/Space

Number: EH-A

Cluster

Number: 2

Length: See

Remarks Width:

See


2 Quantity: 1

Function Perform ultrasound procedures on the patient

Space Description Closed space with standard finishes with sub waiting area for 3 persons



Adjacencies Close to public washrooms.


Desk, chair, two (2) visitor chairs, Automated soap dispenser, Tissue

dispenser, Automated hand sanitizer dispenser, 1 deep sink with elbow tap,

counter tops with vanity, counter tops with over head and under counter

storage, 3-seater ganging chair (external) phone, clock, waste bin and step

stool.


others)

Portable ultrasound units with Doppler and OB, complete CR reader, digital

cassette reader with cassette, examination bed with storage and examination

light.

Specialties None



60



Activity Space: X-Ray Room Room/Space

Number: EH-B

Cluster

Number: 2

Length: See

Remarks Width:

See


2 Quantity: 1

Function Room to perform X-Rays




Adjacencies None


X-Ray Area: See below.

Observation/ Work Area (6m2): Desk, chair, two (2) visitor chairs, dry laser

printer, phone, clock and waste bin.

Small Change Room: sink with elbow tap and vanity countertop, Automated

soap dispenser, Automated hand sanitizer dispenser, tissue dispenser and

waste bin.


Furniture

X-Ray Area: 1 fixed digital x-ray unit with x-ray examination table and chest

bucky. (Refer to attached specification sheet.)

Specialties Lead lined walls and solid lead lined door with lead lined view window



61



Activity Space: ECG Room Room/Space

Number: EH-C

Cluster

Number: 2

Length: See

Remarks Width:

See


2 Quantity: 1

Function Room to perform ECGs




Adjacencies None


Desk, chair, two (2) visitor chairs, clock, phone, waste bin, Automated Soap

dispenser, Automated hand sanitizer dispenser, tissue dispenser, 1 deep sink

with elbow tap, counter tops with over head and under counter built-in

storage, step stool and 3-seater ganging chairs(external).


others) ECG Machine with cart and examination bed with storage

Specialties None



62



Activity Space: Phlebotomy Room/ Point of

Care Testing Room

Room/Space

Number: EH-D

Cluster

Number: 2

Length: See

Remarks Width:

See


2 Quantity: 1

Function Serve as patient’s medical testing, and/or blood sample collection




Adjacencies None


Desk, chair, two (2) visitor chairs, one 4 drawer filing cabinet, clock, waste

bin, phone, Automated Soap dispenser, tissue dispenser, Automated hand

sanitizer dispenser, 1 deep sink with elbow tap and vanity countertop, small

refrigerator, stainless steel counter tops with built in storage, one medium

transport cooler and 3-seater ganging chairs (external).


others)

Phlebotomy Chair, blood testing machine (CBC Lab Analyser), 1 biochemistry

analyser, 1 HbA1C Analyser, Two tier trolley and examination light.

Specialties None



63



Activity Space: HIV Testing Room Room/Space

Number: EH-E

Cluster

Number: 2

Length: See

Remarks Width:

See


2 Quantity: 1

Function Serve as patient’s medical testing, and/or blood sample collection




Adjacencies None


Desk, chair, two (2) visitor chairs, one 4 drawer filing cabinet, clock, phone,

waste bin, Automated Soap dispenser, Automated hand sanitizer dispenser,

tissue dispenser, 1 deep sink with elbow tap and vanity countertop, small

refrigerator, counter tops with over head and under counter storage, and 3-

seater ganging chairs (external).


others) None

Specialties None



64



Activity Space: General Consultation Area Room/Space

Number: EH-F

Cluster

Number: 8

Length: See

Remarks Width:

See


2 Quantity: 1

Function

Area with two (2) offices to house Health Education Officer/Nutritionist/PHI

and one (1) office to house Medical Social Worker. General Consultation

Area. 3 offices. Small waiting area for 10ppl.

Space Description Closed space with standard finishes: Three (3) offices and small waiting area

for 10 people.

Occupant Load Up to nineteen (19) persons


Adjacencies None


Two (2) Offices shall contain: desk, chair, two (2) visitor chairs, waste bin,

clock, phone, one 4-drawer filing cabinet.

Medical Social Worker Office shall contain: desk, chair, two (2) visitor chairs,

waste bin, clock, phone, one 4-drawer filing cabinet and couch.

Waiting Area: 10 chairs, hand sanitizer dispenser and water fountain.


others) None

Specialties None

Communications Three(3) phone / data / communication outlet


65



Activity Space: Store Room - Linen Room/Space

Number: EH-G

Cluster

Number: 9

Length: See

Remarks Width:

See


2 Quantity: 1

Function Storage Room for Linen




Adjacencies Next to Store Room 1

Contractor Supplied Furniture Stainless steel shelving


others) None

Specialties None

Communications None


66

MINOR PROCEDURE AREA



Activity Space: Minor Procedure Room Room/Space

Number: EH-H

Cluster

Number: 3

Length: See

Remarks Width:

See


2 Quantity: 1

Function Room to conduct minor procedures on patients.

Space Description Closed space with standard finishes.

Occupant Load Up to three (3) persons


Adjacencies Next to observation Bay and Sterilisation Room


1 scrub sink, automatic soap dispenser, tissue dispenser, Automated hand

sanitizer dispenser, clock, phone, waste bin, pedestal desk and chair, and

step stool.


Furniture X-Ray view box and piped oxygen (Headwall)


others)

Examination Bed, Two tier trolley, IV stand, angle pulsed light, small suction

machine.

Specialties None

Communications Two (2) phone / data / communication outlets


67



Activity Space: Observation Bay Room/Space

Number: EH-I

Cluster

Number: 3

Length: See

Remarks Width:

See


2 Quantity: 1

Function Observation of patients

Space Description Closed space, standard finishes with 3 observation bays

Occupant Load Up to six (6) persons


Adjacencies Next to Minor Procedure Room and Sterilisation Room


General: desk with chair, 2 visitor chairs, 1 deep sink with elbow tap and

vanity countertop, over head and under counter storage, mirror, Automated

soap dispenser, Tissue dispenser, Automated hand sanitizer dispenser,

phone, clock and Waste bin.


Furniture

Antibacterial impregnated fabric (Privacy Screen) between each bay, X-Ray

view box and piped oxygen (headwall)


others)

Each Bay: 1 Two tier trolley (for patient), step stool, wall suction unit with

suction apparatus, IV Stands, vital signs machine, diagnostic set, angle pulsed

light and wall thermometers.

General: nebulizer, resuscitation unit (adult and child), crash cart,

defibrillator with external paddles.

Specialties None



68

GP AREA




Examination Room

Room/Space

Number: EH-J

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 2



Occupant Load Up to 3 persons.


Adjacencies Near Main waiting area







Furniture Antibacterial impregnated fabric (Privacy Screen), X-Ray view box


others)


stand.

Specialties None



69




Examination Room

Room/Space

Number: EH-K

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1





Adjacencies Near Main waiting area







Furniture Antibacterial impregnated fabric (Privacy Screen),


others)


sphygmomanometer.

Specialties None





Activity Space: Screening Room Room/Space

Number: EH-L

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function To record patient’s vitals

Space Description Closed space with standard finishes separated into three 3 cubicles

Occupant Load Up to nine (9) persons.


Adjacencies Near Main waiting area and other clinical areas

70


Each Station: Desk, chair, two (2) visitor chairs, one (1) 4-drawer filing cabinet

General: sink with elbow tap and vanity countertop, mirror, Automated soap

dispenser, Tissue dispenser, Automated hand sanitizer dispenser, clock,

phone and waste bin.


others)

Each Station: wall mounted thermometer, digital weight scales, digital Baby

weight scale, height scale, vital signs machine and portable blood pressure

monitor, examination bed with storage and antibacterial curtains to separate

stations, blood glucose testing machine.

Specialties None



71

MENTAL HEALTH AREA



Activity Space: Mental Health Reception and

Waiting Area

Room/Space

Number: EH-M

Cluster

Number: 6

Length: See

Remarks Width:

See


2 Quantity: 1

Function Waiting area for patients




Adjacencies None


1 reception station: Phone, counter top with drawers (lockable), three (3) staff

chairs, clock, waste bin, 10 filing cabinets.

Ganging chairs for 50 persons, one (1) 42” LCD Television, DVD, holder for

brochures, suggestion box, potable water fountain, hand sanitizer dispenser,


others) None

Specialties None



72




Examination Room

Room/Space

Number: EH-N

Cluster

Number: 6

Length: See

Remarks Width:

See


2 Quantity: 2





Adjacencies Near Mental Health Main waiting area



dispenser, Automated hand sanitizer dispenser, Tissue dispenser, counter top

with over head and under counter storage, phone, waste bin, clock, desk,



Furniture Antibacterial impregnated fabric (Privacy Screen), X-Ray view box


others)

Examination bed with storage, diagnostic sets, angle pulsed light and wall

thermometer.

Specialties None



73



Activity Space: Mental Health Officer Rooms Room/Space

Number: EH-O

Cluster

Number: 6

Length: See

Remarks Width:

See


2 Quantity: 3

Function Offices for the Mental Health Officers




Adjacencies None

Contractor Supplied Furniture Desk, chair, two (2) visitor chairs and lockable cabinetry, hand sanitizer

dispenser, phone, clock and waste bin.


others) None

Specialties None



74



Activity Space: Psychiatric Social Worker

Room

Room/Space

Number: EH-P

Cluster

Number: 6

Length: See

Remarks Width:

See


2 Quantity: 1

Function Psychiatric Social Worker Office




Adjacencies None

Contractor Supplied Furniture Desk, chair, two (2) visitor chairs, hand sanitizer dispenser, clock, phone and

waste bin.


others) None

Specialties None



75



Activity Space: Clinical Psychologist Room/Space

Number: EH-Q

Cluster

Number: 6

Length: See

Remarks Width:

See


2 Quantity: 1

Function Clinical Psychologist Office




Adjacencies None

Contractor Supplied Furniture Desk, chair, two (2) visitor chairs, hand sanitizer dispenser, clock, phone and

waste bin.


others) None

Specialties None



76



Activity Space: Occupational Therapy/Drug

Rehabilitation Room

Room/Space

Number: EH-R

Cluster

Number: 6

Length: See

Remarks Width:

See


2 Quantity: 1

Function Room for Occupational Therapy/Drug Rehabilitation




Adjacencies None

Contractor Supplied Furniture 1 table, 12 chairs, hand sanitizer dispenser, phone, clock, waste bin, water

cooler, one (1) 42” LCD Television, DVD Player and white board.


others) None

Specialties Sound Proof



77

ADMINISTRATIVE AREA



Activity Space: Administrative Entrance and

Waiting Area

Room/Space

Number: EH-S

Cluster

Number: 8

Length: See

Remarks Width:

See


2 Quantity: 1

Function Main Entrance and common area for administrative staff.




Adjacencies None


General Clerical Station: desk, chair, phone waste bin.

Waiting Area: Seating for 4 persons, hand sanitizer dispenser, potable water

fountain, waste bin, and clock.

Office Equipment Area: Stationery cabinet


others) None

Specialties None



78



Activity Space: PCP II Workstation Room/Space

Number: EH-T

Cluster

Number: 8

Length: See

Remarks Width:

See

Remarks Height: 3 m Nominal Area: 10 m

2 Quantity: 1

Function Workstation for the PCP II




Adjacencies None

Contractor Supplied Furniture Desk, chair, two (2) visitor chairs, clock, phone, waste bin, one (1) 4-drawer filing

cabinet and hand sanitizer dispenser.


others) None

Specialties None



79



Activity Space: PHCSAO Workstation Room/Space

Number: EH-U

Cluster

Number: 8

Length: See

Remarks Width:

See


2 Quantity: 1

Function Workstation for the PHCSAO




Adjacencies None




others) None

Specialties None



80



Activity Space: Senior District Health Visitor

Workstation

Room/Space

Number: EH-V

Cluster

Number: 8

Length: See

Remarks Width:

See


2 Quantity: 1

Function Workstation for the Senior District Health Visitor




Adjacencies None




others) None

Specialties None



81



Activity Space: Medical Social Worker Work

Station

Room/Space

Number: EH-W

Cluster

Number: 8

Length: See

Remarks Width:

See


2 Quantity: 1

Function Workstation for the Medical Social Worker

Space Description Closed space and standard finishes



Adjacencies None




others) None

Specialties None



82



Activity Space: Medical Records Assistant

Workstation

Room/Space

Number: EH-X

Cluster

Number: 8

Length: See

Remarks Width:

See


2 Quantity: 1

Function Workstation for the Medical Records Assistant




Adjacencies None




others) None

Specialties None



83



Activity Space: Senior Pharmacist

Workstation

Room/Space

Number: EH-Y

Cluster

Number: 8

Length: See

Remarks Width:

See


2 Quantity: 1

Function Workstation for the Senior Pharmacist




Adjacencies None




others) None

Specialties None



84



Activity Space: CRO Workstation Room/Space

Number: EH-Z

Cluster

Number: 8

Length: See

Remarks Width:

See


2 Quantity: 1

Function Workstation for the CRO with transparent finishing.

Space Description Cubicle with standard finishes



Adjacencies Close to reception in the main waiting area.

Contractor Supplied Furniture Desk, chair, two (2) visitor chairs, phone, waste bin and one (1) 4-drawer filing

cabinet, bookshelf.


others) None

Specialties None



85

FAMILY PLANNING AREA



Activity Space: Family Planning Clerical Room Room/Space

Number: EH-AA

Cluster

Number: 2

Length: See

Remarks Width:

See


2 Quantity: 1

Function Family Planning Clerical Room




Adjacencies None

Contractor Supplied Furniture Desk, chair, two (2) visitor chairs, two 4-drawer filing cabinets, stationery cabinet

clock, waste bin and phone.


others) None

Specialties None



86



Activity Space: Family Planning Consultation

Room

Room/Space

Number: EH-AB

Cluster

Number: 2

Length: See

Remarks Width:

See


2 Quantity: 1

Function Family Planning Consultation Room




Adjacencies None


Desk, chair, two (2) visitor chairs, clock, phone, waste bin, stainless steel sink

with elbow tap with vanity, soap dispenser, and hand sanitizer dispenser and

tissue dispenser.


others) None

Specialties None



87



Activity Space: Pap Smear Room Room/Space

Number: EH-AC

Cluster

Number: 2

Length: See

Remarks Width:

See


2 Quantity: 1

Function Pap Smear Examination Room




Adjacencies None



dispenser, tissue dispenser, Automated hand sanitizer dispenser, wall

mounted storage cupboard, 1 storage cabinet, clock, phone, waste bin, desk,

chair, two (2) visitor chairs, and step stool, clothes hook and an adjustable

stool.




others)

Examination bed with stirrups and storage, two tier Two tier trolley, angle

pulsed light.

Specialties None



88



Activity Space: Ophthalmology and

Audiology Waiting Area

Room/Space

Number: EH-AD

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function Ophthalmology and Audiology Waiting Area




Adjacencies Ophthalmology and Audiology Room

Contractor Supplied Furniture Desk, Chair, 2 visitor chairs, 15 ganging chairs, clock, phone, waste bin and

hand sanitizer and.


others) None

Specialties None



89



Activity Space: Canteen Room/Space

Number: EH-AE

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function Area for canteen and vending machines




Adjacencies Main Waiting Area

Contractor Supplied Furniture Canteen area with counter top, Two (2) tables with four (4) chairs each and potable

water fountain.


others) None

Specialties None

Communications None


90



Activity Space: Main Waiting Area Room/Space

Number: EH-AF

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function Main waiting Area


Occupant Load Seating for 120 persons


Adjacencies See designs


Ganging chairs for 120 persons, one (1) 42” LCD Television, DVD, clock, waste

bin, holder for brochures, suggestion box, potable water fountain and hand

sanitizer dispenser.

Furniture (supplied by others) 4 vending machines

Specialties PA system

Communications None


91



Activity Space: Children’s Play Area Room/Space

Number: EH-AG

Cluster

Number: 1

Length: See

Remarks Width:

See


2 Quantity: 1

Function Area for Children to play and be observed by nurses and doctors




Adjacencies Near to nurses Examination room in Cluster 1


Countertops with over and under counter storage, built-in shelving, desk and chair

(for adult), 3 small tables with four (4) small chairs (for children), 42” TV, DVD,

phone, clock, Waste bin,


others) None

Specialties None

Communications None


92



Activity Space: Staff Male Washroom Room/Space

Number: B1

Cluster

Number: 10

Length: See

Remarks Width:

See


2 Quantity: 1

Function Staff washroom (for male and person with disability)

Space Description Washrooms fitted up with toilets, change room, urinal, sink & vanity



Adjacencies None

Contractor Supplied Furniture 1 water closets (PWD), 1 urinal, 1 change room, sink with vanity counter

top and elbow tap, mirror, soap dispenser, hand sanitizer dispenser and

tissue dispenser .


others)

None

Specialties None

Communications None


93



Activity Space: Staff Female Washroom Room/Space

Number: B2

Cluster

Number: 10

Length: See

Remarks Width:

See


2 Quantity: 1

Function Staff washroom (for female and person with disability)

Space Description Washrooms fitted up with toilets, change room, sink & vanity



Adjacencies None

Contractor Supplied Furniture 3 water closets (one for PWD), 1 change room, 3 sinks with vanity counter

top and elbow tap, mirror, soap dispenser, hand sanitizer, tissue dispenser

and hand bag hooks.


others)

None

Specialties None

Communications None


94



Activity Space: Public Male Washroom Room/Space

Number: B3

Cluster

Number: 10

Length: See

Remarks Width:

See


2 Quantity: 1

Function Public washroom (for male and person with disability)

Space Description Washrooms fitted up with toilets, urinal, sink & vanity



Adjacencies None

Contractor Supplied Furniture 2 water closets (one for PWD), 2 urinals, 2 sinks with vanity counter tops

and elbow taps, mirrors, soap dispensers, hand sanitizer dispenser and

tissue dispenser .


others)

None

Specialties None

Communications None


95



Activity Space: Public Female Washroom Room/Space

Number: B4

Cluster

Number: 10

Length: See

Remarks Width:

See


2 Quantity: 1

Function Public washroom (for female and person with disability)

Space Description Washrooms fitted up with toilets, baby changing station, sink & vanity



Adjacencies None

Contractor Supplied Furniture 4 water closets (one for PWD), baby changing station, 2 sinks, with vanity

counter tops and elbow taps, mirrors, soap dispensers, hand sanitizer,

tissue dispenser, and hand bag hooks.


others)

None

Specialties None

Communications None


96




Number: B5

Cluster

Number: 11

Length: See

Remarks Width:

See


2 Quantity: 1





Adjacencies None

Contractor Supplied Furniture 1 water closet (PWD), 1 sink with vanity counter top and elbow tap, mirror,

soap dispenser, hand sanitizer dispenser and tissue dispenser.


others)

None

Specialties None

Communications None


97




Number: B6

Cluster

Number: 11

Length: See

Remarks Width:

See


2 Quantity: 1


Space Description Washrooms fitted up with toilets, sink & vanity



Adjacencies None


soap dispenser, hand sanitizer dispenser, tissue dispenser, and hand bag

hooks.


others)

None

Specialties None

Communications None


98



Activity Space: Public Male Washroom Room/Space

Number: B7

Cluster

Number: 11

Length: See

Remarks Width:

See


2 Quantity: 1

Function Public washroom (for male and person with disability)




Adjacencies None

Contractor Supplied Furniture 2 water closets (one for PWD), 2 urinals, 2 sinks with vanity counter tops

and elbow taps, mirrors, baby changing station, soap dispensers, hand

sanitizer dispenser and tissue dispenser.


others)

None

Specialties None

Communications None


99



Activity Space: Public Female Washroom Room/Space

Number: B8

Cluster

Number: 11

Length: See

Remarks Width:

See


2 Quantity: 1

Function Public washroom (for female and person with disability)

Space Description Washrooms fitted up with toilet, baby changing station, sink & vanity



Adjacencies None

Contractor Supplied Furniture 2 water closets (one for PWD), 2 sinks with vanity counter tops and elbow

taps, mirrors, baby changing station, soap dispensers, hand sanitizer

dispenser, tissue dispenser, and hand bag hooks.


others)

None

Specialties None

Communications None


100




Number: B9

Cluster

Number: 12

Length: See

Remarks Width:

See


2 Quantity: 1


Space Description Washrooms fitted up with toilets, sink & vanity



Adjacencies None


soap dispenser, hand sanitizer dispenser and tissue dispenser.


others)

None

Specialties None

Communications None


101




Number: B10

Cluster

Number: 12

Length: See

Remarks Width:

See


2 Quantity: 1


Space Description Washrooms fitted up with toilet, sink & vanity



Adjacencies None


soap dispenser, hand sanitizer dispenser, tissue dispenser, and hand bag

hooks.


others)

None

Specialties None

Communications None


102

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PPEERR AACCTTIIVVIITTYY SSPPAACCEE

103

Room # Room Name Nominal

Area (m2)

Space

Quantity

Total

Nominal

Area (m2)

Cluster 1

EH-00 DIS WC / Breast Feeding 12 1 12

EH-01 Reception 25 1 25

EH-02 Medical Records 15 1 15

EH-03 Security 4 1 4

EH-05 Doctor's Consultation/ Examination Room. 12 1 12





EH-10 Nurses' Consultation/ Examination Room. 12 1 12

EH-11 Nurses' Consultation/ Examination Room. 12 1 12

EH-13 Ophthalmology & Audiology 20 1 20

EH-18 Nurses Station 10 1 10

EH-20 Clean Utility 10 1 10

EH-21 Dirty Utility 10 1 10

EH-45 Nurses Assistant/ Screening Room 20 1 20

EH-J Doctor's Consultation/ Examination Room 12 2 24

EH-K Nurses’ Consultation/ Examination Room 12 1 12

EH-L Screening Room 25 1 25

EH-Z CRO Workstation 12 1 12

EH-AD Ophthalmology & Audiology Waiting Area 15 1 15

EH-AE Canteen 25 1 25

EH-AF Main Waiting Area 100 1 100

EH-AG Children's Play Area 20 1 20

Sub-Total 443

Cluster 2

EH-A Ultrasound Room 12 1 12

104


Area (m2)

Space

Quantity

Total

Nominal

Area (m2)

EH-B X-Ray Room 30 1 30

EH-C ECG Room 12 1 12


Room 15 1 15

EH-E HIV Testing Room 12 1 12

EH-AA Family Planning Clerical Room 10 1 10

EH-AB Family Planning Consultation Room 12 1 12

EH-AC Pap Smear Room 12 1 12

Sub-Total 115

Cluster 3

EH-H Minor Procedure Room 15 1 15

EH-I Observation Bay 20 1 20

Sub-Total 35

Cluster 4

EH-14 Dental Clinic. 35 1 35

EH-15 Dental Reception 8 1 8

EH-16 Dental Counsel 10 1 10

EH-47 Dental Sub-waiting Area 10 1 10

Sub-Total 63

Cluster 5

EH-56 Store rm. 10 1 10

EH-57 Store rm. 10 1 10

EH-58 Dispensary Counselling 10 1 10

EH-59 Pharmacy Dispensing 25 1 25

Sub-Total 55

Cluster 6

EH-M Mental Health Reception and Waiting Area 50 1 50

EH-N Doctor's Consultation/ Examination Room 15 2 30

EH-O Mental Health Officer Room 10 3 30

EH-P Psychiatric Social Worker Room 10 1 10

105


Area (m2)

Space

Quantity

Total

Nominal

Area (m2)

EH-Q Clinical Psychologist 10 1 10


Room 20 1 20

Sub-Total 150

Cluster 7

EH-17 Wellness Clinic 90 1 90

Sub-Total 90

Cluster 8

EH-24 Staff Conference Room 60 1 60

EH-28 DHV Office 12 1 12

EH-33 Staff Lounge 25 1 25

EH-F General Consultation Area 45 1 45

EH-S Administrative Entrance and Waiting Area 20 1 20

EH-T PCP II Workstation 10 1 10

EH-U PHCSAO Workstation 10 1 10

EH-V Senior District Health Visitor Workstation 10 1 10

EH-W Medical Social Worker Work Station 10 1 10

EH-X Medical Records Assistant Workstation 10 1 10

EH-Y Senior Pharmacist Workstation 10 1 10

Sub-Total 222

Cluster 9

EH-G Store Room – Linen 10 1 10

EH-27 Store rm. 1 30 1 30

EH-32 Cleaner rm. 6 1 6

EH-42 Communication rm. 10 1 10

EH-43 Control Point 4 1 4

Sub-Total 60

Cluster 10

B1 Staff Male Washroom 10 1 10

B2 Staff Female Washroom 18 1 18

106


Area (m2)

Space

Quantity

Total

Nominal

Area (m2)

B3 Public Male Washroom 12 1 12

B4 Public Female Washroom 20 1 20

Sub-Total 60

Cluster 11



B7 Public Male Washroom 12 1 12

B8 Public Female Washroom 12 1 12

Sub-Total 34

Cluster 12



Sub-Total 10

Total Nominal Area of Rooms 1337

Circulation Spaces (30%) 401

Total Nominal Area of Building 1738

107

ACTIVITY SPACE NOMINAL AREAS SUMMARY SHEET

Room Name Total Nominal Area

(m2)

Cluster 1 443

Cluster 2 115

Cluster 3 35

Cluster 4 63

Cluster 5 55

Cluster 6 150

Cluster 7 90

Cluster 8 222

Cluster 9 60

Cluster 10 60

Cluster 11 34

Cluster 12 10

Total Nominal Area of Rooms 1337

Circulation Spaces (30%) 401

Total Nominal Area of Building 1738

108

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109

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110

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111

A. Summary of ICT Requirements

1. Spaces (Rooms) a. Equipment / Telecommunications Room (ER/TR) (dual role)– also called the

Server Room – Located on Ground Floor

b. Entrance Facility Room (EF) – Ground Floor

c. Entrance Facility Room or Cabinet (EF) – Rooftop – for Wireless Equipment

2. Pathways for Telecommunications cabling a. Outside Plant – cabling from outdoor to indoor : used by the Telecommunication

Service Provider

b. Ceiling Distribution System for Horizontal Cabling / with Utility Columns for

distribution of Telecommunication Outlets.

c. Vertical Pathway between the two TRs and between the two ERs for Backbone or

Vertical Cabling

3. Telecommunication cabling a. Horizontal Copper cabling from both TRs to the outlets at the various work/desk

areas

b. Dedicated Telecommunication Racks (Open Rack type) with RJ-45 Patch Panels

for Horizontal Cross Connects located in each TR.

c. Telecommunication Outlets at the various work areas (desk areas)– High Density

and Modular RJ-45

d. Dedicated Equipment Rack (Cabinet type) for Video/Voice Equipment.

4. ICT Equipment a. Gigabit Ethernet Switches: located in each Telecommunication Rack, providing

Ethernet connectivity to all work areas and connecting the wireless, and voice and

video infrastructure.

b. IEEE 802.11n Wireless Infrastructure

c. Video and Voice Media server.

d. Video conferencing equipment

e. Voice Handsets and Voice conferencing equipment

f. Overhead and Mobile Paging System

5. Power, Grounding, Bonding

6. Environmental – HVAC, Electronic Security

B. Description of ICT Requirements

1. Spaces (Room)

112

a. Entrance Facility (EF) x 2 - Ground Floor room dedicated for Service

Provider equipment, connects to the Outside Plant pathway, and acts as the

termination / demarcation point between the Service Provider and the

Customer. To cater for the possibility of Wireless WAN Service to the

building, an Entrance Facility on the Rooftop of the building, together with a

platform for hosting Wireless Infrastructure should also be provided. Both

Entrance Facilities should be vertically aligned and connected via a vertical

riser system that facilitates easy routing of cables between from one room to

the other.

b. Main Equipment/Telecommunications Room (ER/TR) x 1 – Ground Floor

Room close to the EF for Customer Equipment – Servers, Switches, Routers,

PBX etc. Would also serve as a Telecommunication Room housing a

Horizontal Cross Connection Panel and Switches, Serving the Work Area

outlets (network drops) on the ground floor, and Connecting Horizontal

Cabling to Backbone Vertical Cabling. This room should be vertically

aligned with the Telecommunication Room and should centrally located.

2. Pathways for Telecommunications Cabling

a. Outside Plant (OSP)– pathway outside of the building to be used by

the Telecommunication Providers to route fiber or copper cabling

from the outside service pole (aerial service), cabinet or underground

connection point into the Entrance Facility of each building. A service

pole should also be included and pathway between both buildings for

the subsurface routing of telecommunication cables.)

Further specifications

A service pole of x height, of x material for each building that can be used

by Telecommunication providers for connecting cabling aerially, and then

routing downwards into the underground pathway. An underground

pathway (tunnel or conduit type) that begins at the identified entry points

outside of the FS and ODCS buildings and leads to each Entrance Facility

within the FS and ODCS buildings. Path diversity via multiple paths

would be considered a plus. The designer should consider installing dual

(e.g., duplicate) service entrances (e.g., two 100 percent diverse routes) as

emergency backup for buildings that provide continuous services.

If a conduit type pathway is proposed, this should comprise

- an underground subsurface conduit for outdoor telecommunication

cables

- Manholes or hand holes along the pathway, but located away from traffic

areas, that can support easy placement and pulling of cables through the

conduit.

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- Conduit should be of x size

- Conduit system should not be shared with power cables for safety

reasons

- Conduit should be away from gas systems and waterways other

- Conduit should be properly sealed

If a tunnel pathway is proposed, the tunnel should provide a raceway for

telecommunication cable. This tunnel can be shared with other cables and

therefore must provide for a minimum distance between power cabling

and telecommunication cabling as recommended by BICSI.

3. Telecommunication Cabling

a. Horizontal Cabling

• Horizontal cabling must be installed in a star topology. Each

telecommunications outlet connector must be cabled directly to a Patch

Panel in the Telecommunications Room and Main Server Room.

• Horizontal cabling should be terminated in a Telecommunications Room /

Server Room that is on the same floor as the area being served.

• 4 cable runs per outlet, 2 outlets per 100 sqft room.

• From the Horizontal Cross Connect to the telecommunications

outlet/connector should not exceed 90 m (295 ft).

• Patch cords and cross-connect cords should not exceed 5 m (16 ft).

• NOTE: In establishing limits on horizontal cable lengths, a 10 m (33 ft)

allowance was made for the combined length of patch cords and cables

used to connect equipment in the work area and TR. All equipment

cords must meet the same performance requirements as the patch cords.

Equipment cords differ from patch cords and cross-connect jumpers in

that they attach directly to active equipment; patch cords and cross-

connect jumpers do not attach directly to active equipment.

• The designer should use systematic methods and procedures for labeling

and managing horizontal pathways and spaces.

• Building horizontal pathways must be installed in locations that protect

cables from the moisture levels beyond the intended operating range of

internal premises cable. For example, slab-on-grade construction where

pathways are installed underground or in concrete slabs in direct contact

with soil (e.g., sand and gravel) is considered a wet location. The

designer should consult applicable codes, standards, and regulations for

local definitions of damp location, dry location, and wet location.

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• A ceiling distribution systems that uses the space between the structural

ceiling (e.g., physically part of the roof or floor above) and an accessible

ceiling grid suspended below the structural ceiling, should be used.

• The raceways, conduits, or cable trays should extend from the TR to the

midpoint of the zone. From that point, the pathway should extend to the

top of the utility columns or wall conduit.

• Allow for a minimum of: – 76 mm (3 in) of clear vertical space above

conduits and cables. – 305 mm (12 in) of clear vertical space above the

tray or raceway for overhead ceiling cable tray or raceway systems.

• It should be ensured that other building components (e.g., lighting fixtures,

structural supports, air ducts) do not restrict access to cable trays or

raceways.

• Pathway and Cable Support: Every ceiling distribution system must

provide proper support for cables from the TR to the work areas it

serves. Ceiling panels, support channels (T-bars), and vertical supports

would not be considered as proper supports. Ceiling conduits,

raceways, cable trays, and cabling must be suspended from or attached

to the structural ceiling or walls with hardware or other installation aids

specifically designed to support their weight. The pathways must:

• Have adequate support to withstand pulling the cables.

• Be installed with at least 76 mm (3 in) of clear vertical space above

the ceiling tiles and support channels (T-bars) to ensure

accessibility.

• Horizontal pathways or cables should not rest directly on or be

supported by:

• Ceiling panels.

• Support channels (T-bars).

• Vertical supports.

• Other components of the suspended ceiling.

• It is important to provide sufficient space between the suspended

ceiling structure and the telecommunications pathways/cables to

install, maneuver, and store ceiling tiles during service.

• When sufficient space is available above the pathway, up to 152

mm (6 in) should be provided between the suspended ceiling and

the cabling pathways.

• When a tray is used in the ceiling area, conduit should be provided

from the tray to the telecommunications outlet/connectors or

zones, except in cases where loose cables are permitted by and

meet the applicable codes.

• The inside of a cable tray must be free of burrs, sharp edges, or

projections that can damage cable insulation.

• For distribution to work areas utility columns or poles should be

used: a utility column is a post used by a ceiling distribution

system. They extend from the suspended ceiling support channel to

the floor, and conceal and protect telecommunications cabling

from the ceiling to the desks. They can also be used to provide

115

electrical outlets for work area equipment. Utility columns that are

used for both telecommunications and power distribution must be

equipped with a barrier and must comply with applicable electrical

codes. When a metallic barrier is used, it must be bonded to

ground.

b. Backbone Cabling

Riser Pathway from Entrance Facility to Telecommunication Entrance on the Roof

Top

Riser pathway from Equipment Room / TR on Ground.

Fiber Backbone cabling to support 40 Gigabit Ethernet speeds should be installed

between the Telecommunications Room in Main Server Room to any interconnecting

locations.

A. Local Area Network (LAN): Data Communications Services and

Infrastructure

a. Structured cabling

All LAN structured cabling should adhere at a minimum to the

following specifications:

Cabling

equipment

Technical Specifications and Standards

Structured Cabling Standards Structured Cabling Solutions must be in

conformance with applicable TIA/EIA standards.

Example: EIA/TIA 568A & 568B Standard

CAT-6 Unshielded Twisted Pair

(UTP)Cable

CAT-6 UTP Cable ,Patch Cords, Patch Panels and

Modules must operate at a nominal frequency

bandwidth of 250MHz

Fibre Optic Cabling Multimode Graded Index Fibre 50/125 µm

(micrometers) or better Indoor/Outdoor Rated

Fibre Optic Source Semiconductor Laser wavelength 1300nm

Warranty Structured Cabling Solution must be backed by a

minimum warranty period of 20 Years

b. LAN Switches

All LAN switches should adhere at a minimum to the following

specifications

(i). Stackable Edge Gigabit Switch

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Name of Goods or Related Service Technical Specifications and Standards

Required Features

Load Sharing (up to 15.4 Watts per port or 370 Watts per

switch)

Redundant Power Support

IEEE 802.3af compliant to provide standards based Power over

Ethernet on all (24) 10/100/1000 RJ45 ports

Auto-discovery of connectivity of a PoE device

Auto MDI/MDIX support on all (24) 10/100/1000 ports

Dynamic power management support (prioritize power

delivery per port)

Simultaneous bi-directional traffic flow on each stacking port

Layer 3 static routing support

Domain Naming (DNS) support

IEEE 802.3 ad Link Aggregation support (six Link Dynamic

Aggregation groups or Multi-link groups)

Auto-unit replacement

SNTP support

Syslog support

Port shaping support

Multi-link Trunking (MLT) support (trunked ports must be

able to span multiple units of the stack for fail-safe

connectivity) (6 trunks per switch, 4 members per trunk,

16Gbps bandwidth per trunk) Support for distributed and

clustered aggregation mode (SMLT)

Integrated Time Domain reflectometer (TDR) to provide

physical cable plant troubleshooting.

IPv6 filtering and classification

Jumbo frame support (up to 9,216 bytes)

MAC addresses (up to 16,000 MAC addresses per switch)

Up to 256 port or protocol based per VLAN tagging option

IGMP snooping support (up to 256 IGMP groups)

Multiple spanning tree groups (up to 8 STGs)

Fail-safe stacking to ensure uptime of the rest of the switches in

a stack in the event that a switch in the stack should fail.

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Four groups of remote monitoring (RMON) on all ports

(SNMPv3-compliant)

Support for standard advanced dynamic routing protocol OSPF

(ii) Stackable Edge POE Gigabit Switch


Chassis Stackable 1U Chassis

Switch fabric L3 Switching fabric

Switching Fabric bandwidth 160 Gbps minimum forwarding bandwidth,

non-blocking wire-speed performance per

switch. Up to 640 Gbps per Stack


Chassis Stackable 1U Chassis


Switching Fabric bandwidth 160 Gbps minimum forwarding bandwidth,

non-blocking wire-speed performance per

switch Up to 640 Gbps per Stack

Switching Fabric frame forwarding rate 35.7 Mpps (million packets per second) per

switch

Stacking port Built-in recessed stacking ports

Stack Throughput 32 Gbps minimum (based on an eight switch

stack)

Stacking design simultaneous bi-directional traffic flow on each

stacking port

10/100/1000 Base–T Power over Ethernet

ports

Twenty-four (24) 10/100/1000 Base-T RJ-45

power over Ethernet ports

Fibre ports Four (4) additional built-in SFP GBIC ports

Max built-in GBIC ports per stack Thirty two (32) GBIC uplink ports per stack

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Switching Fabric frame forwarding rate 71.4 Mpps (million packets per second) per

switch

Stacking port Built-in recessed stacking ports

Stack Throughput 32 Gbps minimum (based on an eight switch

stack)

Stacking design simultaneous bi-directional traffic flow on

each stacking port

10/100/1000 Base–T Power over Ethernet

ports

Forty-eight (48) 10/100/1000 Base-T RJ-45

power over Ethernet ports

Fibre ports Four (4) additional built-in SFP GBIC ports

Max built-in GBIC ports per stack Thirty two (32) GBIC uplink ports per stack


Required Features

Load Sharing (up to 15.4 Watts per port or 740 Watts per switch)

Redundant Power Support

IEEE 802.3af compliant to provide standards based Power over

Ethernet on all (48) 10/100/1000 RJ45 ports

Auto-discovery of connectivity of a PoE device

Auto MDI/MDIX support on all (48) 10/100/1000 ports

Dynamic power management support (prioritize power delivery

per port)

Simultaneous bi-directional traffic flow on each stacking port

Layer 3 static routing support

Domain Naming (DNS) support

IEEE 802.3 ad Link Aggregation support (six Link Dynamic

Aggregation groups or Multi-link groups)

Auto-unit replacement

SNTP support

Syslog support

Port shaping support

Multi-link Trunking (MLT) support (trunked ports must be able

to span multiple units of the stack for fail-safe connectivity) (6

trunks per switch, 4 members per trunk, 16Gbps bandwidth per

trunk) Support for distributed and clustered aggregation mode

(SMLT)

Integrated Time Domain reflectometer (TDR) to provide physical

cable plant troubleshooting.

IPv6 filtering and classification


MAC addresses (up to 16,000 MAC addresses per switch)

119



IGMP snooping support (up to 256 IGMP groups)


Fail-safe stacking to ensure uptime of the rest of the switches in a

stack in the event that a switch in the stack should fail.


(SNMPv3-compliant)



120

(iii) Stand-alone Edge Gigabit Switch

c. Recommended LAN topology

The following illustrates the wired LAN topology which can by

deployed for the recommended 10 Gbps Ethernet LAN configuration:

Rack form factor 1U


Switching Fabric speed 160 Gbps bandwidth minimum Up to 640 Gbps per Stack

Forwarding rate 35.7 Mpps (million packets per second) minimum per switch

10/100/1000 Base–T Power over

Ethernet ports

Twenty-four (24) 10/100/1000 Base-T RJ-45 Ethernet ports

Fibre ports Four (4) additional built-in SFP Fibre mini-GBIC ports

Required Features

Multi-link trunking (6 trunks per switch, with 4 members per

trunk) (8Gbps minimum bandwidth per trunk). Support for

distributed and clustered aggregation mode (SMLT)

IPv6 filtering and classifications




DiffServ QOS, Simplified QOS, Queuing function, Traffic

Policing

IEEE 802.1x enhancement (multiple host/multiple authentication/

and guest VLAN)

Up to 8,000 MAC addresses

Industry Standard Command Line Interface (CLI)

IGMP snooping with up to 256 IGMP groups


(SNMPv3-compliant)

Auto MBI/MDIX


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4. ICT Equipment

a. IEEE 802.11n Wireless Network

Requirements:

System:

1. An integrated, controller based wireless access system comprising one or more

Wireless LAN Controllers, PoE LAN Switch(es), 802.11n Lightweight Access Points

and a central Wireless Management System with appropriate software licenses.

2. The Wireless system will provide building wide wireless access.

3. Access points powered via industry standard PoE (802.3af / 802.3at)

4. Access Point support for plug and play installation.

5. Access point radio configuration for 802.11n (including the use of concurrent dual-

band 802.11a/n and 802.11b/g/n connectivity). Support for the 802.11 a/c standard is

a plus (although there is no certification program by WiFi Alliance up to this time).

6. Lightweight Access Points can function as Autonomous Access Points.

Interoperability:

7. All equipment must be certified by the WiFi Alliance or equivalent for WLAN

interoperability.

8. The system should use the IETF standard – CAPWAP (Control and Provisioning of

Wireless Access Points protocol - RFC 5415) for communication between the

controller and the lightweight access points.

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Management / Operations

9. Support for

i. centrally-deployed configurations and upgrades,

ii. centralized security, and

iii. centralized monitoring of the wireless network.

iv. GUI-based management.

10. The system should provide RF Management that supports automatic channel selection

and transmit power controls.

Performance Enhancements

11. Should provide a maximum configuration of 3x3 MIMO and be able to achieve

maximum data rates of up to 300 Mbps.

12. Access Points should support simultaneously tunneled traffic and bridged traffic at

the AP.

13. Access Points support for Wireless Distribution System (WDS) for both backhaul and

to service clients would be a plus.

14. Support session availability option for the wireless controller.

15. QoS throughout the entire solution.

Support for IEEE 802.11e Quality of Service (QoS) extensions for 802.11 network,

WMM.

16. Support for WWM Power Save. .

17. Support fast, secure roaming and handover.

18. Support multiple SSIDs.

19. Support location-based services application support, providing an API to integrate

location and presence capabilities with third-party applications.

20. Support assignment of client policies without requiring segmentation.

Security

21. Wireless signal continuous interference monitoring and mitigation. The system

should include an option to add an Integrated Wireless IPS sensor (using one of the

available radios of the APs) for 24x7 rogue detection and termination.

22. Access Points should support 802.1x (Extensible Authentication Protocol -EAP)

clients (called supplicants in the standard) – used on wired for Port Based

Authentication.

23. The system should support the latest secure authentication and encryption standards.

(A list of supported standards in this area should be provided by the vendor).

24. The system should provide a customizable, centralized Captive Portal for wireless

guest access (Hotspot).

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Redundancy

25. Wireless security and critical services that continue to function if connectivity to the

controller is lost OR controller redundancy with sufficient emergency capacity to

manage all Access Points when a failure occurs in the primary controller. For

controller redundancy vendor should provide details of the proposed redundancy

configuration.

26. Automatic reconfiguration of surrounding Access Points to provide coverage in the

event of an AP failure.

b. Unified Communications platform that supports Voice, Video, Messaging. Dual

support for both H232 and SIP is required

c. Overhead and Mobile IP based Paging System that may be independent to the

PBX, but must be accessible from phones.

5. Power, Grounding, Bonding

Telecommunications equipment is sensitive to electrical power fluctuations. Because of

this sensitivity, the designer should consider providing:

• Dedicated branch circuits serving individual outlets.

• Dedicated electrical power feeders.

• Power conditioning.

• Backup power.

• Dedicated telecommunications grounding and bonding.

• If additional power conditioning, backup, or standby systems are

required for the equipment, allocate space and allow for HVAC

loading in the Server Room for these systems.

• The contractor is responsible for the telecommunications

grounding and bonding and the telecommunications circuit

protectors at the Telecommunications Room, Main Server Room

and the ground floor Entrance Facility.

• Therefore each ICT room should be equipped with an

o ac grounding electrode system (e.g., also known as the

earthing system).

o Equipment grounding system (e.g., also known as the

equipment bonding system).

o Because the purpose of each of these systems is unique,

one cannot be used in place of the other two.

o Power – requirements for DC systems (to be determined)

ER/TR Electrical Requirements

a. Electrical : Quantity (to be determined) : Type IEC 309, 220V, 30 A

Nema receptacle

b. Electrical : Quantity (to be determined) : 110V, 30 A dual receptacle

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c. Network : Quantity (to be determined) Category 6 or better network

drop receptacles

d. Network : Quantity (to be determined ) Fibre Optic infrastructure at

specified at 40 Gbps or better

A. Electrical and Network Requirements (End User)

a. Electrical : Quantity (to be determined) : 110V, 30 A dual receptacle

b. Network : Quantity (to be determined) Category 6 or better network

drop receptacles

The electrical and network infrastructure must be installed in close

proximity (less than 1 m) to the ICT equipment of the end user.

D. Environmental Requirements

Air conditioned to main ambient temperature of Server Room between 61deg

F (16 deg C) to 64 deg F (18 deg C) and relative humidity of 55 to 45 percent

E. Security Requirements

One door with electronic keypad access control. No windows or glass

partitions.

A. ICT Spaces/Rooms I. Outside Plant - refers to all of the physical cabling and supporting infrastructure

(such as conduit, cabinets, tower or poles), located between the identified entry

points of the wired service providers’ (TSTT and FLOW at present)located within

SGEHC building.

Provide underground conduits from the identified entry points. The contractor is

required to provide

1. an underground pathway (tunnel or conduit type) that begins at the

identified entry points outside of the FS and ODCS buildings and

leads to each Entrance Room within the FS and ODCS buildings.

The conduit type pathway should comprise

a. an underground subsurface conduit that can support the

placement of outdoor telecommunication cables

b. manholes or handholes that can support easy placement and

pulling of cables through the conduit.

c. Conduit should be of x size

d. Conduit system should not be shared with power cables for

safety reasons

e. Conduit should be away from gas systems

f. Properly sealed

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g. Locate maintenance holes out of road for traffic and safety

considerations.

The tunnel pathway may be shared.

1. Pole to accept aerial access.

2. Contractor should provide drawing plan showing location of the

built pathways.

C. Table

Entrance Facility

Consists of the telecommunications service entrance to the building and backbone pathways

between buildings.

Location: � Providers of all telecommunications services shall be contacted to establish requirements.

� Location of other utilities shall be considered in locating the entrance facility.

� Alternate entrance facility should be provided where security, continuity or other special

needs exist.

� Equipment not related to the support of the entrance facility should not be installed in,

pass through, or enter the telecommunications entrance facility.

� Dry location not subject to flooding and close as practicable to building entrance point

and electrical service room.

� Wireless transmission/reception shall be located close to wireless field.

Design Considerations: � Accommodate the applicable seismic zone requirements.

� A service entrance pathway shall be provided via one of the following entrance types:

Underground, Buried, Aerial, Tunnel.

� Minimum one wall should be covered with rigidly fixed 21mm (0.75 in.) A-C plywood.

� Minimum lighting same as telecommunication room.

� False ceilings shall not be provided.

� Minimum door same as telecommunications room.

� Electrical power same as telecommunications room. No convenience receptacles

mentioned.

� Grounding same as telecommunications room.

The entrance facility is the location for the Telecom Service Provider equipment and

demarcation points as well as the interface with SGEHC cabling systems.

Entrance Facilities The ENTRANCE FACILITY consists of the various types of telecommunications network

cables that enter the building and continue to the ENTRANCE WIRING CLOSET. The

ENTRANCE FACILITY also includes manholes, conduits, pull boxes, trenches and the

appropriate termination and protection devices. Fiber optic cable and copper twisted pair cable

126

will be included in most building entrances. These cables may be brought to the building by

either of two methods, direct buried or underground.

Direct buried cable is placed below the earth’s surface by digging a trench or plowing the cable

into place with the use of special sub-soil type plows made specifically for that purpose. Either

plowing or trenching does not require the use of conduit. Direct buried is the least expensive

method when existing conduit is not available, but is not practical when multiple cables are

involved.

Underground cable utilizes conduit placed below the earth’s surface by trenching. Underground

conduit systems require manholes placed below ground to facilitate pulling cables into the

conduit and splicing of the underground cables.

GENERAL:

New or remodeled SGEHC building will provide entrance conduits in the size and

quantity specified by this section of the standard. These conduits will extend beyond the

foundation to 1) nearest existing manhole 2) location of a proposed manhole to be placed

as a part of the building project or 3) to a point beyond landscaped and/or paved areas, if

the entrance will be direct buried.

SIZE:

Entrance conduit will be 4-inches inside diameter.

TYPE:

Entrance conduit will be galvanized steel through the foundation wall to a point 12-

inches beyond the disturbed earth. Bends and sweeps will be galvanized steel. Other

sections may be type C PVC conduit.

QUANTITY:

A minimum of one 4-inch conduit plus one spare conduit will always be required. If fiber

cables are required, an additional conduit with a minimum of three inner ducts will be

required.

Additional conduits may be required to accommodate special purpose cables or due to

high copper cable pair requirements. The need for added ducts for high pair requirements

can be determined from Table -1.

Table 1-1

Copper Cable

Pairs

No of Conduits

Required*

6 to 900 One, 4-inch

901 to 2100 Two, 4-inch

2101 to 3600 Three, 4-inch

3601 to 4800 Four, 4-inch

4801 to 6000 Five, 4-inch

6001 to 7200 Six, 4-inch

(*) Does not include one spare conduit or one conduit with inner duct installed

DEPTH:

Entrance should be placed at a depth of 48-inches to the top of the duct, if possible. When

obstructions prevent placement at that depth, a minimum depth of 24-inches should be

maintained.

SEPARATIONS:

All conduits paralleling power and other foreign conduits and pipes carrying gas, water,

oil, or sewer will have a minimum separation of 12-inches of firm earth. This separation

127

may be reduced to 4- inches if the entrance conduit is completely encased in 4-inches of

concrete. Crossing separations may be treated in the same manner with the concrete

encasement extending a minimum of 3-feet either side of the crossing.

BENDS:

Bends in underground conduit are undesirable and are to be avoided. When required,

bends and sweeps will be limited to the equivalent of no more than two 90 bends and will

be encased in 4-inches of concrete.

ENTRANCES:

Conduits entering through a basement or foundation wall will be sloped so that water will

not run into the building. All conduits will be sealed until used and seals will be restored

around the cables entering the building to prevent the entrance of water, gases and

vermin.

CONCRETE CAPS:

All runs of underground conduit not encased in concrete from other causes will be capped

with a minimum of 4-inches of concrete.

MANHOLES:

When required manholes will be no less than 8-feet by 4-feet in size, they will be pre-cast

and installed on a minimum of 12-inches of sand. Manholes will be provided complete

with a permanent ladder, cable racks, grounding/bonding inserts, pulling eyes, lid, ring,

collars and a sump of at least 8- inches in diameter.

PULL LINES:

All conduit placed will have a minimum of one ¼- inch nylon rope in each duct and inner

duct to facilitate placing pulling lines.

METAL SECTIONS:

All galvanized steel sections will be reamed on the interior edges to remove burrs.

Bushings will be installed on all open ends.

DIRECT BURIED:

Cables placed by this method should be 36-inches deep and no less than 24-inches deep

when necessary to clear other obstructions. Separations from other obstacles are the same

as for underground conduit except the concrete should be placed as a divider when

needed, not as an encapsulant. Cables may be placed in the same trench as other utilities

but must be separated by a minimum of 12-inches of firm earth. See Figures 1- 1 and 1-2

for proper placement.

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FIGURE 1-1 FIGURE 1-2

129


MMEEDDIICCAALL EEQQUUIIPPMMEENNTT

SSPPEECCIIFFIICCAATTIIOONN SSHHEEEETT

130

DENTAL EQUIPMENT

SGEHC

DENTAL CHAIR 2

Dental chair shall be designed for left or right hand

practitioners and shall have:

60 degrees rotation

All metal frame

Synchronized seated tilt

Contoured backrest with build-in arm support

Automatic return

Removable swing out armrests

Replaceable upholstery easy to maintain

Extendable headrest

Switches on back panel on both sides of the chair

Dental assistant unit

Cuspidor

Scaler Adaptor

Electrical: 110/115 V. 60Hz

SGEHC

DENTAL LIGHT 2

Operating dental light shall be mounted on a post attached

to the Dental Chair and shall include the following

features

Head with continuous rotation

Removable faceplate

Tee shaped handles

Bulb replacement without the use of tools

Twin beam, color corrected light system

Automatic On when lowered

Counterbalanced support arm allowing no drift

Electrical: 110/115 V. 60Hz

SGEHC

DENTAL CART 2

Dental cart shall be designed for three hand pieces and

shall have the following features:

Selector with three automatic pinch –valve hand piece

controls

Patient water system

Air/Water syringe with quick-change sterilizable tip

Disc foot control

Stainless steel instrument tray

Adjustable height cart frame mounted on casters

Fiber optic connection compatible with Items PHDE-

010

Electrical : 110/115 V. 60 Hz

SGEHC

DENTIST STOOL 2

Dentist stool frame shall be chromium plated (or

equivalent finish) with upholstered round seat and

backrest

- Unit shall have a five pod base with ball bearing

131

casters designed for hard floor surface

- Chair to have a base foot ring

- Height adjustment from 45 to 70cm by gas spring

- operated by a level

- Backrest and seat angle to be adjustable

SGEHC

DENTAL ASSISTANT

STOOL 2

Dental assistant stool frame shall

- Be chromium plated (or equivalent finish) with

upholstered round seat and backrest.

Unit shall have a five-pod base with ball-bearing

casters designed for hard floor surface

Chair to have a base foot ring

Height adjustment from 45 to 70cm by gas spring

operated by a lever

Backrest and seat angle to be adjustable

SGEHC

AIR COMPRESSOR 1

The air compressor for dental practice shall deliver clean,

ultra-dry, 100% oil-less dental air

Unit shall have thermally protected motor(s), vented

crankcase and deeply finned cylinders, air intake

filters, stainless steel drying chamber, storage tank

with siphon meeting ASME code and a control box.

Unit shall have the capacity to service up to two

dental units simultaneously

The compressor shall be installed within the dental

suite sand shall be supplied with a sound reducing

cover

Electrical: 110/115V, 1Ph, 60Hz

SGEHC

SUCTION SYSTEM 1

The suction system shall be designed for dental

application

Unit shall be designed to provide uniform vacuum

power

Unit shall have a see through solids collector easy to

clean, electrical system pre-wired for remote control,

motor with a solid-state switch

Unit shall have the capacity to service up to two

dental units simultaneously

Unit shall be supplied complete with a remote panel

and air/water separator

Electrical: 110/115V, 1Ph, 60Hz

Required Services for all dental equipment: 1. Training of Users.

2. Certified Training for Maintenance staff

3. Extended Warranty for four (4) years

4. Required to carry out Preventative Maintenance as per manufacturer’s recommendations.

5. Responsible for Preventative Maintenance kit and other consumables required for PM.

132

DENTAL X-RAY EQUIPMENT

ID

DESCRIPTION SPECIFICATION

SGEHC DENTAL X-RAY

SYSTEM

The dental X-Ray

- Shall be an Intra-oral digital wall mounted unit with remote

control and computer workstation

70 KVp, 7 mA, 0.6mm focal Spot

Exposure time selections of 3 of 99 impulses, duty cycle of 1

exposure second per minute

Focal length with 8-inch clear cone

Head mounted on a counter balanced arm allowing no-drift

Remote control shall be digital type and shall permit hand-held

control with extension cord.

Electrical: 120V, 60 Hz

Warranty

• 1 year warranty with 4 years extended warranty parts and

labour.

SGEHC DIGITAL X-RAY

SYSTEM

Standard Composition

• High Frequency X-ray Generator

• X-ray Tube Assembly

• X-ray Table

• Automatic Exposure Control

• Vertical Wall Stand

• Digital Detector System

• Control Console with Lead Glass Shielding

• Acquisition and review workstation

• Accessories

Technical Specifications

• High Frequency generator and integrated table

• Patient support table with a floating table top with locks

• Dual focal spot X- Ray tube

• Wall Stand and digital detector

• Beam limiting device

• Free-standing system

• Large travel range and flexibility of tube rotation

133


ID


• Acquisition review workstation for image post-processing,

short-term storage and quick in-room viewing of images

• Images may be transferred automatically or manually

Features to include:

• Digital Radiographic detector system

• Integrated floor mounted x-ray tube system

• Mechanical linkage between the tube stand and the table

detector

• Fast preview image with the fully processed image in less

than 15 seconds

• Post-acquisition processing for multiple views from single

exposure

• Automated and customizable image transfer and printing

• DICOM 3.0 and IHE compliant

• Multi-resolution image processing for enhancement of detail

• Tissue Equalization algorithm

Accessories

• To be supplied with an acquisition and review workstation

for image post-processing, short-term storage, and quick in-

room viewing of images.

• Laser Imager for Dry laser printing.

- Touch panel operation

- 3 sizes 35x45 cms, 26x36 cms and 18x24cms

online. Film size is selectable for added flexibility.

- Automatic calibration

- DICOM compatible print

- Service Class (standard), to obtain density scales

that are equivalent to those on the console display

• All other accessories required for start up and

commissioning of the unit.

Warranty

• 1 year warranty with 4 years extended warranty parts and

labour.

• Sample Service contract to be provided for a 97%

134


ID


equipment uptime

Training

• Applications Training to be done by a representative from

the manufacturer on the use of the equipment

• Factory service with all expenses (airfare, board, tuition) for

one (1) Biomedical Engineer at the manufacturer’s service

centre

SGEHC X-RAY VIEWING BOX

Shall have:

- A viewing screen of 140 mm X 370 mm

- Instant start lighting feature

- Operate on 110V, 60 HZ

- Viewing screen should be vertical

- Full length bottom lip to support X-ray film

- A height of 165 mm and a width of 390 mm and a depth of

130 mm.

- A standard 380mm diameter x380mm long, white

fluorescent lamp (GE No P14T12 CW)

SGEHC AUTOCLAVE

TABLETOP

- Autoclave shall be designed for the sterilization of small

packs and unwrapped instruments and utensils.

- Unit shall have a stainless steel door and stainless steel

chamber of 15 –litre capacity approximately.

- Unit shall have a fully digital control panel indicating

temperature, pressure, the cycle status and the conditions of

the unit.

- Unit shall have a drying cycle controlled by the digital timer

of the control panel.

- Control panel; shall include a printer giving a record of all

the sterilization cycles.

- Unit to have a pressure safety valve, a door safety

mechanism, error warning indicator, overheat protection,

door interlock switch.

- Unit shall permit sterilization at different cycle 121/124oc

and 134/138 oc.

- Chamber shall be equipped with a rack for packs and two

stainless steel instrument trays.

135


ID


- Electrical : 220 v/60Hz 1 Phase

Required Services:

Training of Users.

Extended Warranty for four (4) years

Required to carry out Preventative Maintenance as per

manufacturer’s recommendations.

Responsible for Preventative Maintenance kit and other

consumables required for PM.

PIPED OXYGEN

ID


SGEHC MEDICAL OXYGEN

Oxygen Installation:

• Two (2) filled 220 cubic foot cylinders with a 2 x 2

automatic change-over manifold and pressure regulating

system for the distribution system (expandable to four (4)

cylinders).

• Recessed wall mounted distribution outlet and service

consoles.

• Two (2) Head Walls with Medical Oxygen Outlets (Medstar,

quick connect 50-60 psi)

• Piping to head walls Room

136


LLAANNDD SSUURRVVEEYY RREEPPOORRTT

SURVCON CO LTD 10/11/2012

CONSTRUCTION OF A NEW GRANDE ENHANCED

HEALTH CENTRE (SGEHC)

ENGINEERING LAND SURVEY

Land Surveying Report for the Preliminary Work for the SGEHC

- Engineering Land Surveying Services -

The Site

NIPDEC

CCoommppaannyy SSeeccrreettaarryy


56-60 St. Vincent Street, Port of Spain, TRINIDAD.

Submitted by

S U R V C O N Date: 10

th November 2012

SURVEYING AND CONSTRUCTION SERVICES CO LTD 1 1 B F r i a r ’ s Cou r t , A l t yr e Dr iv e , C oc o y ea , S AN F ER NANDO . T r i n ida d a nd T o ba g o. W e s t In d i e s


TR ANSMITTAL LETTER


S U R V C O N SURVEYING AND

CONSTRUCTION

SERVICES CO LTD Telephone: 1-868-653-6228 E-mail: [email protected]

11B Friar’s Court

Altyre Drive

Cocoyea

San Fernando

Trinidad, W.I.

2012-11-10

Ms Alana Umraw

Company Secretary


50 – 60 St. Vincent Street,

PORT OF SPAIN

Dear Ms Umraw

SUBJECT: Preliminary Surveying for the Construction of the

New Sangre Grande Enhanced Health Centre

SURVCON Surveying and Construction Services Co. Ltd. hereafter called SURVCON is

pleased for the opportunity to provide Engineering Surveying Services for NIPDEC for the

preliminary survey required for the construction of a New Sangre Grande Enhanced Health

Centre. SURVCON, therefore, thanks NIPDEC for the confidence placed in the Organisation

for we are also confident that we can provide an integrated, client centred approach in

delivering the required product in a flexible, timely, economical and professional manner.

We have equipped and tailored our services to meet your organization’s need and start date

of 15th October 2012 which is due for completion on or before 14

th November 2012, exactly

one month after the start of the project in this noble endeavour.

We thank you and are grateful for the opportunity to provide your organisation with the

professional Surveying Services required and look forward to continued close, harmonious

associations with you, on this and future projects.

Yours truly,

_______________

Teresa Morris

Managing Director

SURVCON Co. Ltd

DDiirreeccttoorrss:: HHoolllliiss JJ.. EEvveerrsslleeyy ((TTTTLLSS)) TTeerreessaa MMoorrrriiss JJeewweell VViiaallvvaa GGrreeggoorryy MMoorrrriiss ((TTTTLLSS))


SURVCON – Construction of a New Sangre Grande Enhanced Health Centre

Engineering Surveying Services

Table of Contents

Sections Page No.

TECHNICAL PROPOSAL

1.0 Preamble 01

2.0 Project Brief 01

3.0 Contact Personnel 01

4.0 Survey Requirement for Commencement 02

5.0 Methodology 02

6.0 Scope of Works 04

7.0 Deliverables 05

FINANCIAL PROPOSAL

8.0 Fee Structure 05

9.0 Appendices 06


SURVCON – Survey for the New Sangre Grande Enhanced Health Centre

. Engineering Surveying Services

1.0 Preamble

1.1 Survcon in direct response to the Fax received on July 23rd

2012 on behalf of Ms.

Alana Umraw re: subject and the subsequent site visits on Friday 27th

July where

further details and concerns were identified and clarified concerning the proposed

Ojoe Road, Sangre Grande Site. As a direct result SURVCON submitted its proposal

and was awarded the contract to do preliminary Engineering and Land Surveying

Services so that Proponents for the Construction of the New Sangre Grande Enhanced

Health Centre can be provided with accurate information as to boundaries, elevations,

and other relevant information for guiding the design and construction process

2.0 Project Brief

2.1 The Government of the Republic of Trinidad and Tobago via the Cabinet has

allocated approximately 2.3 acres for the construction of The New Sangre Grande

Enhanced Health Centre under the management of the National Insurance Property

Development Company Limited (NIPDEC). To this end Survcon has been retained to

conduct Cadastral and Topographical Surveying Services of the site via an

contractual agreement dated 1st October 2012 and with an expressed commencement

date of Monday 15th

October 2012 conveyed via mutual agreement between Survcon

and NIPDEC representative Kashama Mahadeo during the final site visit on Friday

12th October 2012 at 1.00pm

3.0 Contact personnel for Project.

Survcon Co Ltd Nipdec

Teresa Morris Kshama Mahadeo

Gregory Morris Roger McNamara

Jewel Vialva


SURVCON - Survey for the New Sangre Grande Enhanced Health Centre


4.0 Requirements for Commencement

4.1 In order to complete this undertaking in a timely and professional manner the

following was sourced prior to the initial survey due to discrepancies in the Cadastral

plan (Book 1151 folio 107) for the site conveyed in the commencement package

delivered on Friday 12th

October 2012.

Source the original survey notes for Survey Order 30/86 from Lands and Survey to

determine the error in the aforementioned plan presented see appendix I, from all

relevant Cadastral plans and recent surveys from the Land Survey vault on

Wrightson road.

The proposed design for the site to be used for the establishment of the parcel’s

boundary irons which was also provided in the commencement package furnished

by Nipdec’s representative Kshama Mahadeo.

It was also noted that the copy presented was not clear enough to set out the

boundary during the final field visit and a digital copy was subsequently released

to Survcon via email.

5.0 Methodology Briefs

The methodology to be employed in satisfying the specific objectives of this tender

are all common, tried and tested procedures, practised and documented. Of course

cognisant of the site requirement to determine the location if there were any utilities

that may have traverse the site, As a result letters were dispatched to NGC, T&TEC

and WASA. In addition since WASA was considered to be of greatest concern given

the fact that T&TEC had no underground lines in the area, a site visit to their office

was initiated to expedite their response to the correspondence sent to the required

departments. See appendix III

Thus the rudimentary steps are as follows.

1. All Survey notes for primary survey were sourced from the department of Lands and

Surveys and correspondence dispatched to the relevant authorities and visits arranged.




2. Once the error on the plan was determined from the additional information obtained

from the Department of Lands and Surveys vault on Wrightson Road, digital plans

were plotted for the said parcel and all surrounding parcels to provide a framework

for re-establishing the boundaries in question and establishing the new boundaries for

the 2.3 acres parcel identified and whose geometry was established by the Designer of

the facility and conveyed to us via email in an AutoCAD format.

3. Three Primary controls were established on site with two being monumental S1 and

S2 see attached drawing DWG001, to an accuracy of ±0.5cm. These points among

others were used to conduct both the cadastral and topographical survey of the site.

The geographical referring system was based on a hand held GPS unit and was

discussed in the pre tender meeting on Friday 27th

July 2012 at the project site, prior

to the tender site visit. .

4. The handing out of notices of adjoining parcels were all state based due to the chosen

location of The New Sangre Grande Enhanced Health Centre north of the

constructed existing road reserve and surrounded by the parent parcel.

5. Using traditional Topcon Reflectorless Total Station -documenting the XYZ position

of salient points, trees, water ways and spot heights on the site via a TDS data

collector system to avoid the propagation of booking errors. Data submitted in

Appendix II.

6. The recorded data that was collected using the TDS Data Logging system is then

downloaded and plotted on a layered AutoCAD drawing and saved in the requested

2007 format, Soft DESK platform

7. The detailed Topographical Drawing showing all spot heights, controls and the

adjacent roads and the visible drain since part of the drain in the road reserve is

partially collapsed. In addition contours were generated at an interval better than the

suggested contour interval of 1.0m. The northern ravine was not shown as instructed.

8. The elevation of the control point and the offsite water valve were propagated by

direct levelling techniques to increase the height accuracy of the two points.

9. All correspondence will also be presented in the Appendices.

This methodology is standard surveying practice and will yield the required accuracy and

requirements for the site.




6.0 Scope of Works

6.1 The following tasked activities were conducted to meet the requirements of the

contract document and demanded by the client, and adhered to, to ensure that the

project is undertaken in a timely and cost effective manner.

Control and Survey

o To conduct detailed Engineering Land Survey of the above mentioned 2-

acre parcel of land as indicated in the project description, and submit to

NIPDEC a comprehensive report detailing said Engineering Land Survey.

o To provide and submit a complete set of cadastral and topographical survey

drawings which will be required for the Design- Construction project

inclusive of cross sections, elevations, coordinated boundaries, landmarks,

etc. stamped and signed by a licensed Surveyor. Topographical surveys

shall show the elevation of the site in relation to the existing roads and

drains.

o To install and maintain on site concrete landmark/stakes on the land’s

boundaries.

o To provide a location plan highlighting the location of the site with

reference to key landmarks such as roads.

o To provide current site photographs (including aerial photographs)

o To identify and submit a report of possible underground obstruction such as

waterlines, gas lines, sewer lines, etc

o Engineering land surveys shall be carried out by a licensed Land Surveyor

of Trinidad and Tobago, registered with the Institute of Surveyors of

Trinidad and Tobago.

o Any other items deemed to be necessary.

Preparation of Drawings

o The preparation of As-Built topographical plan and cadastral plan for

designated area.

o All objects will be shown with their colour type and attributes set by

layer ensuring full control of visibility on plots. All Controls

both horizontal and vertical will be shown in their corresponding

layers indicating their bench mark references as attributes.

o




7.0 Deliverables

6.1 The following reports and digital documents and drawings will be delivered during

the one (1) month project as required once the registration via the land and survey

department is facilitated since this process can be very untimely. .

o One (1) original copy and three (3) copies of comprehensive

Engineering Land Survey Report.

o One (1) original copy and three (3) copies of drawings and sketches

stamped and sign by authorized Land Surveyor.

o Digital/Soft copy of item 1, 2 and 3. Item 2 is preferably in AutoCAD

2007 format.

o Any other requirements deemed necessary for proper execution of a

design-build project.

8.0 Fee Structure

7.1 SURVCON submits the following cost proposal for the provision of Digital

Draughting Services, Labour, Supervision and Equipment for all works required as

requested. This proposal is based on the standards established for such work by the

Institute of Surveyors and based on the requirements and conditions likely to be

encountered on such a project and the site visit conducted on September 27th 2012,

for the sum of $ 12 500.00 for the entire process.

SURVCON Limited thanks you for the confidence placed in the organisation, and trusts that

the submission meets with your approval.

Yours truly,

_______________

Teresa Morris

Managing Director

SURVCON Co. Ltd.


Appendix I Relevant Cadastral Plans


Appendix II

Raw data from the data logger

# Easthings Northings RL/m Descriptions

1 704253.022 1171619.587 100.023 S1

2 704160.901 1171649.853 100.624 S2

3 704162.766 1171590.898 100.136 S3

5 704243.349 1171648.131 99.995 S

6 704246.158 1171640.345 100.231 S

7 704247.935 1171634.136 100.177 S

8 704250.952 1171625.463 100.008 S

9 704255.689 1171611.768 99.784 S

10 704259.457 1171601.289 99.439 S

11 704261.837 1171593.491 98.211 S

12 704263.732 1171586.389 97.528 S

13 704266.467 1171579.357 96.650 S

14 704257.898 1171579.650 97.052 S

15 704255.603 1171587.467 98.091 S

16 704252.701 1171595.218 99.252 S

17 704249.099 1171605.858 99.571 S

18 704245.871 1171615.911 99.881 S

19 704243.027 1171625.915 99.948 S

20 704238.725 1171638.197 100.116 S

21 704234.480 1171646.598 100.155 S

22 704227.886 1171647.406 100.150 S

23 704230.300 1171636.920 100.211 S

24 704234.138 1171624.461 100.171 S

25 704238.206 1171613.099 99.957 S

26 704241.335 1171602.205 99.731 S

27 704243.933 1171590.537 99.242 S

28 704245.851 1171584.758 98.446 S

29 704246.276 1171579.648 97.927 S

30 704235.551 1171579.745 99.185 S

31 704233.943 1171589.929 99.554 S

32 704231.760 1171601.022 99.963 S

33 704227.411 1171612.939 100.143 S

34 704227.414 1171612.964 100.142 S

35 704223.032 1171626.139 100.106 S

36 704220.850 1171638.851 100.303 S

37 704219.077 1171649.594 100.269 S

38 704218.105 1171658.922 100.260 S

39 704216.445 1171666.106 100.281 S

40 704211.346 1171672.704 100.295 S

41 704203.502 1171671.674 100.438 S


42 704203.413 1171662.828 100.323 S

43 704210.368 1171656.566 100.344 S

44 704207.620 1171643.938 100.316 S

45 704212.794 1171642.784 100.400 S

46 704208.907 1171628.730 100.325 S

47 704217.221 1171628.954 100.334 S

48 704218.502 1171615.779 100.253 S

49 704211.878 1171612.219 100.164 S

50 704220.371 1171611.408 100.325 S

51 704224.611 1171599.453 100.325 S

52 704214.258 1171600.274 100.281 S

53 704207.528 1171596.075 100.233 S

54 704207.840 1171585.684 100.103 S

55 704219.168 1171587.848 100.203 S

56 704229.914 1171589.023 99.684 S

57 704232.230 1171579.376 99.396 S

58 704223.450 1171579.110 99.480 S

59 704214.080 1171578.795 100.262 S

60 704200.327 1171578.515 99.966 S

61 704190.790 1171577.828 99.894 S

62 704198.881 1171586.038 100.035 S

63 704199.295 1171596.138 100.250 S

64 704189.557 1171589.619 100.035 S

65 704188.780 1171602.378 100.327 S

66 704202.265 1171606.133 100.224 S

67 704189.500 1171614.625 100.191 S

68 704201.548 1171615.130 100.272 S

69 704203.481 1171627.458 100.322 S

70 704190.201 1171628.174 100.483 S

71 704190.388 1171641.438 100.477 S

72 704200.630 1171638.704 100.362 S

73 704190.490 1171652.047 100.396 S

74 704200.251 1171652.991 100.338 S

75 704189.624 1171667.106 100.503 S

76 704189.172 1171679.380 100.570 S

77 704183.162 1171684.843 100.576 S

78 704198.190 1171672.131 100.501 S

79 704200.009 1171665.585 100.545 S

80 704221.045 1171666.933 100.199 S

81 704231.327 1171662.583 100.040 S

82 704236.008 1171652.082 100.144 S

83 704241.182 1171645.946 100.562 S

84 704242.777 1171650.835 100.232 S

85 704242.100 1171655.444 100.156 S

86 704241.264 1171660.063 100.018 S

87 704242.636 1171660.136 99.396 S

88 704243.144 1171655.291 99.531 S

89 704243.745 1171650.953 99.682 S

90 704244.494 1171643.114 100.061 S


91 704245.690 1171643.074 99.977 S

92 704246.546 1171639.499 100.047 S

93 704247.945 1171634.738 100.139 S

94 704246.359 1171635.912 100.252 S

95 704246.295 1171636.536 100.524 S

96 704245.751 1171638.272 100.575 TP

97 704245.236 1171640.467 100.690 S

98 704244.858 1171641.863 100.446 S

99 704243.114 1171640.503 100.172 S

100 704243.240 1171637.892 100.155 S

101 704243.954 1171635.940 100.117 S

102 704241.915 1171637.918 100.096 GW

103 704250.484 1171621.412 99.998 S

104 704253.695 1171611.271 99.979 S

105 704252.612 1171610.736 100.289 S

106 704254.226 1171609.387 100.377 S

107 704254.702 1171608.552 99.803 S

108 704252.082 1171609.455 99.752 S

109 704256.064 1171603.241 99.528 S

110 704258.823 1171596.104 99.255 S

111 704259.897 1171591.830 99.130 S

112 704260.491 1171587.922 98.104 S

113 704272.623 1171572.977 96.436 CR

114 704270.410 1171581.684 97.076 CR

115 704267.126 1171593.476 98.074 CR

116 704263.952 1171602.506 98.842 CR

117 704260.493 1171612.556 99.533 CR

118 704256.419 1171623.492 99.889 CR

119 704252.803 1171633.224 100.026 CR

120 704249.689 1171644.938 99.884 CR

121 704248.557 1171658.271 99.763 CR

122 704248.109 1171670.990 99.801 CR

123 704247.883 1171685.637 99.896 CR

124 704247.764 1171696.710 99.966 CR

125 704243.584 1171660.540 99.828 WW

126 704243.787 1171656.791 99.827 WW

127 704244.398 1171651.074 99.827 WW

128 704244.132 1171650.875 99.333 CDR

129 704243.545 1171656.166 99.207 CDR

130 704243.250 1171660.780 99.069 CDR

131 704239.238 1171649.273 100.272 T

132 704242.590 1171649.346 100.488 T

133 704241.958 1171653.589 100.495 T

134 704238.154 1171655.427 100.063 T

135 704236.538 1171655.790 100.219 T

136 704236.351 1171654.117 100.201 T

137 704234.683 1171654.202 100.167 T

138 704231.094 1171653.781 100.162 COCO

139 704229.025 1171653.166 100.217 COCO


140 704228.254 1171654.858 100.125 COCO

141 704225.230 1171647.678 100.299 MANGO

142 704211.327 1171648.665 100.371 T

143 704207.423 1171650.267 100.350 T

144 704208.742 1171654.321 100.272 T

145 704203.445 1171647.317 100.423 T

146 704207.691 1171638.392 100.474 T

147 704209.808 1171612.567 100.421 T

148 704236.305 1171610.349 100.096 T

149 704237.633 1171607.083 100.064 T

150 704267.256 1171578.738 96.344 S

151 704257.698 1171578.455 96.460 S

152 704249.154 1171577.928 97.143 S

153 704240.339 1171577.880 98.058 S

154 704231.731 1171577.433 98.797 S

155 704223.149 1171577.860 99.071 S

156 704213.762 1171577.567 99.569 S

157 704204.087 1171577.461 99.539 S

158 704194.865 1171577.385 99.423 S

159 704188.459 1171576.872 99.443 S

160 704178.230 1171585.136 99.890 S

161 704169.336 1171582.912 99.647 S

162 704171.026 1171597.465 100.291 S

163 704180.363 1171598.302 100.289 S

164 704172.409 1171612.381 100.334 S

165 704181.056 1171613.502 100.341 S

166 704180.113 1171628.148 100.376 S

167 704171.950 1171630.921 100.461 S

168 704174.131 1171643.282 100.512 S

169 704181.657 1171640.741 100.574 S

170 704183.182 1171648.031 100.459 S

171 704174.802 1171651.411 100.444 S

172 704176.711 1171659.857 100.466 S

173 704182.200 1171657.021 100.452 S

174 704183.829 1171665.522 100.495 S

175 704176.721 1171666.847 100.570 S

176 704179.107 1171675.362 100.612 S

177 704184.666 1171671.261 100.533 S

178 704262.729 1171622.842 100.039 WV

179 704263.030 1171621.657 99.775 UP

180 704257.030 1171636.216 100.215 UP

181 704272.067 1171596.242 98.340 UP

182 704239.828 1171642.867 100.183 T

189 704167.950 1171613.758 100.510 S

190 704170.803 1171623.901 100.421 S

191 704167.123 1171633.780 100.440 S

192 704164.366 1171620.176 100.393 S

193 704158.248 1171630.231 100.288 S

194 704152.604 1171620.214 100.562 S


195 704144.490 1171613.313 100.590 S

196 704135.281 1171617.719 100.595 S

197 704126.090 1171620.446 100.622 S

198 704119.932 1171622.101 100.675 S

199 704123.204 1171631.203 100.671 S

200 704129.542 1171628.430 100.643 S

201 704137.119 1171625.380 100.570 S

202 704145.681 1171622.707 100.513 S

203 704151.147 1171630.847 100.519 S

204 704141.262 1171634.505 100.524 S

205 704131.624 1171637.986 100.641 S

206 704135.049 1171645.860 100.538 S

207 704144.085 1171641.545 100.497 S

208 704154.459 1171638.189 100.437 S

209 704160.435 1171637.049 100.579 S

210 704167.373 1171643.128 100.386 S

211 704157.694 1171646.269 100.465 S

212 704149.552 1171651.257 100.637 S

213 704150.658 1171659.782 100.633 S

214 704159.901 1171658.455 100.492 S

215 704168.974 1171656.821 100.515 S

216 704169.803 1171667.815 100.510 S

217 704161.794 1171668.414 100.525 S

218 704153.781 1171668.707 100.576 S

219 704160.068 1171676.827 100.582 S

220 704167.723 1171676.484 100.533 S

221 704174.004 1171674.101 100.553 S

222 704177.686 1171683.502 100.501 S

223 704171.064 1171688.355 100.532 S

224 704175.661 1171696.356 100.414 S

225 704180.197 1171689.585 100.544 S

226 704186.295 1171690.010 100.493 S

227 704190.742 1171694.234 100.330 S

228 704195.979 1171689.297 100.506 S

229 704192.281 1171685.123 100.475 S

230 704199.449 1171683.333 100.538 S

231 704195.087 1171679.725 100.513 S

232 704202.180 1171677.265 100.483 S

233 704198.193 1171674.392 100.531 S

235 704164.298 1171605.088 100.386 S

236 704163.364 1171596.888 100.241 S

237 704169.165 1171599.423 100.218 S

238 704166.460 1171588.631 99.932 S

239 704178.674 1171580.979 99.888 S

240 704179.210 1171576.864 99.632 S

241 704170.621 1171576.582 99.510 S

242 704169.264 1171580.411 99.635 S

243 704161.020 1171584.289 99.776 S

244 704159.061 1171576.362 99.512 S


245 704147.707 1171576.119 99.573 S

246 704146.874 1171585.653 99.895 S

247 704154.834 1171585.212 99.841 S

248 704155.578 1171595.084 100.077 S

249 704156.610 1171600.569 100.391 S

250 704150.836 1171609.018 100.521 S

251 704145.147 1171605.499 100.135 S

252 704142.946 1171597.397 100.018 S

253 704132.837 1171599.481 100.247 S

254 704134.620 1171607.090 100.303 S

255 704135.794 1171611.998 100.552 S

256 704126.965 1171613.801 100.393 S

257 704117.938 1171615.057 100.602 S

258 704112.849 1171617.198 100.684 S

259 704110.400 1171610.093 100.585 S

260 704115.876 1171608.214 100.478 S

261 704116.263 1171598.471 100.180 S

262 704108.107 1171596.406 100.270 S

263 704108.631 1171585.301 100.325 S

264 704115.751 1171584.621 100.234 S

265 704116.226 1171577.136 100.377 S

266 704110.184 1171576.489 100.371 S

267 704123.543 1171582.692 100.222 S

268 704121.182 1171593.148 100.175 S

269 704122.051 1171600.380 100.103 S

270 704131.393 1171594.043 100.053 S

271 704133.230 1171587.118 100.213 S

272 704139.794 1171583.087 99.897 S

273 704141.140 1171591.765 99.983 S

274 704139.552 1171576.173 99.610 S

275 704130.151 1171575.914 99.859 S

276 704130.112 1171576.833 100.242 S

277 704119.100 1171576.782 100.299 S

278 704119.254 1171575.819 99.968 S

279 704110.438 1171575.753 100.043 S

280 704110.333 1171577.016 100.431 S

281 704141.808 1171575.456 98.842 CDR

282 704152.016 1171575.646 98.758 CDR

283 704163.040 1171575.847 98.716 CDR

284 704173.596 1171575.977 98.670 CDR

285 704180.136 1171576.112 98.622 CDR

286 704188.077 1171576.226 98.586 CDR

287 704132.932 1171575.361 98.855 CDR

288 704124.049 1171575.348 98.993 CDR

289 704114.483 1171575.195 99.060 CDR

290 704106.512 1171575.186 99.200 CDR

291 704153.738 1171590.613 99.926 T

292 704147.444 1171608.921 100.593 MANGO

293 704161.843 1171609.481 100.671 T


294 704156.965 1171608.121 100.456 MANGO

295 704268.926 1171573.559 96.422 ER

296 704267.520 1171579.512 96.896 ER

297 704263.952 1171591.634 98.009 ER

298 704260.080 1171603.414 98.972 ER

299 704255.698 1171615.732 99.704 ER

300 704252.010 1171626.057 99.917 ER

301 704247.913 1171638.102 99.997 ER

302 704245.434 1171651.105 99.723 ER/WW 1.11

303 704245.090 1171663.218 99.694 ER/WW 1.46

304 704244.834 1171677.077 99.723 ER/ww/br

305 704244.703 1171688.952 99.847 ER/WW/BR

306 704244.659 1171696.951 99.921 ER/WWBR 2.00

307 704251.026 1171694.004 99.916 ER/WW/BR

308 704251.420 1171679.061 99.792 ER/WW/BR

309 704251.838 1171664.249 99.752 ER/WW/BR

310 704252.252 1171651.174 99.783 ER/WW/BR/END

311 704253.771 1171641.922 99.895 ER

312 704255.662 1171635.030 99.965 ER

313 704259.734 1171622.702 99.775 ER

314 704264.421 1171611.949 99.370 ER

315 704268.403 1171600.727 98.612 ER

316 704272.253 1171588.596 97.576 ER

317 704274.512 1171579.826 96.799 ER

318 704276.332 1171570.521 96.156 ER

319 704276.113 1171579.649 96.707 WW

320 704277.549 1171572.321 96.306 WW

321 704280.396 1171566.465 95.935 PAVE

322 704278.186 1171571.024 95.302 BANK

323 704277.952 1171572.189 94.796 BANK

324 704278.194 1171573.112 95.406 BANK

325 704280.425 1171574.690 95.327 BANK

326 704282.070 1171570.478 94.891 CENTRE

327 704281.547 1171569.816 95.202 BANK

328 704281.774 1171567.432 95.204 S/F

329 704267.289 1171576.532 95.066 BANK

330 704267.649 1171577.155 96.373 BK

331 704267.601 1171577.904 96.264 BANK/LOW

332 704238.582 1171576.570 0.000 FC

333 704208.291 1171576.166 0.000 FC

334 704242.777 1171729.681 0.000 FC

335 704254.183 1171577.317 95.622 CDR

336 704261.316 1171577.736 95.395 CDR

338 704108.318 1171580.364 100.362 S

339 704135.203 1171580.519 100.227 S

340 704147.011 1171579.619 99.749 S

341 704153.860 1171580.720 99.804 S

342 704160.447 1171580.502 99.783 S

343 704165.411 1171580.679 99.688 S


344 704192.541 1171582.388 99.971 S

345 704204.245 1171582.196 100.002 S

346 704221.755 1171582.794 100.023 S

347 704236.545 1171583.377 99.274 S

348 704195.507 1171659.670 100.426 S

349 704180.957 1171620.639 100.359 S

350 704197.257 1171619.844 100.350 S

352 704246.383 1171644.530 99.852 ER

353 704188.474 1171575.672 99.442 S

354 704179.225 1171575.664 99.632 S

355 704170.636 1171575.382 99.495 S

356 704159.076 1171575.162 99.487 S

357 704147.722 1171574.919 99.548 S

358 704139.567 1171574.973 99.601 S

359 704130.166 1171574.714 99.859 S

360 704119.269 1171574.619 99.979 S

361 704110.454 1171574.554 100.061 S

362 704249.176 1171577.074 97.231 S

363 704257.817 1171576.991 96.423 S

364 704267.190 1171575.918 96.372 S

365 704253.167 1171619.473 99.998 S


Appendix III Raw data from the data logger

15th October 2012

The Chairman

The National Gas Company Of Trinidad and Tobago Limited

Head Office

Orinoco Drive

POINT LISAS INDUSTRIAL ESTATE

Re: Construction of a New Sangre Grande Enhanced Health Centre (SGEHC).

Request for proposal for preliminary Works- Land Surveying – Commencement of Works.

With reference to the above - captioned matter, I Gregory Morris of Survcon Co. Ltd and the

assigned surveyor for conducting preliminary works at the said site would need from your

company, detailed identification of the following: The location and/or existence of Gas Lines

to service the Hospital or the existence of any items under your preview which may traverse

the site and may bring the works to a halt.

This is mandatory to ensure that plans made for the infrastructure avoid those areas, and

therefore affect where the surveying works can be performed. If, however, the land is

unencumbered by your company we would like a letter of clearance, stating such. However,

if encumbered, we would like to be told what it is and be given exact locations of same.

We look forward to an immediate response to this letter as preliminary works began on

Monday October 15, 2012.

Yours Respectfully

_____________

Gregory Morris

Operational Manager SURVCON Co. Ltd


15th October 2012

The Chairman

Trinidad and Tobago Electrical Commission

Head Office

61 Frederick Street

PORT OF SPAIN





company, detailed identification of the following: The location and/or existence of

underground Utility Lines or the existence of any items under your preview which may

traverse the site and may bring the works to a halt.




if encumbered, we would like to be told what it is and be given exact locations of same.

We look forward to an immediate response to this letter as preliminary works began on

Monday October 15, 2012.

Yours Respectfully

_____________

Gregory Morris



15th October 2012

Cheryl Wyke

Manager

Systems Optimisation Department

Water and Sewerage Authority

Head Office

Farm Road

ST JOSEPH





company, detailed identification of the following: The location and/or existence of Water

Lines or the existence of any items under your purview which may traverse the site and may

bring the works to a halt. For the open 10 Acre parcel located south of the Sangre Grande

Health facility on Ojoe Rd, indentified on our visit to your Office on Farm Road, St. Joseph.




if encumbered, we would like to be told what it is and be given exact locations of same if

possible, your assistance it critical to the successful and timely completion of this project.

We thank you in advance and look forward to a timely response from your good office to this

correspondence as the preliminary works began on Monday October 15, 2012.

Yours Respectfully

_________ Gregory Morris (TTLS)



15th October 2012

Steve Joseph

Head, Water Supply and Distribution

Water and Sewerage Authority

Head Office

Farm Road

ST JOSEPH





company, detailed identification of the following: The location and/or existence of Water

Lines or the existence of any items under your purview which may traverse the site and may

bring the works to a halt. For the open 10 Acre parcel located south of the Sangre Grande

Health facility on Ojoe Rd indentified on our visit to your Office on Farm Road, St. Joseph.




if encumbered, we would like to be told what it is and be given exact locations of same if

possible, your assistance it critical to the successful and timely completion of this project.

We thank you in advance and look forward to a timely response from your good office to this

correspondence as the preliminary works began on Monday October 15, 2012.

Yours Respectfully

_________ Gregory Morris (TTLS)



Map provided by Ms Cheryl Wyke, Manager of Systems Optimisation Department at Wasa

Head Office at Farm Road. St. Joseph.

We are however still awaiting confirmation of the Map from Mr. Steve Joseph, Head of

Water Supply and Distribution, Water and Sewerage Authority, Farm Road. St. Joseph.

Survcon is still awaiting confirmation of the verbal acknowledgement for the site from

T&TEC and we are still awaiting acknowledgment from BGC.


Drawn by : Jewel Vialva

1201015NIPD Rev 000ISSUE NO :

Checked by : Gregory Morris

Alana Umraw

Company Secretary

SURVCON

1:750 Distances are in metresSCALE : Heights are in metres

Date : 2012-10-29

Profiles across the site with a contour interval of 0.5m ..vertical exaggeration 10x


56-600 St. Vincent Street , PORT OF SPAIN

ISSUE NO :




Alana Umraw

Company Secretary

SURVCON


Date : 2012-10-29



ISSUE NO :

Profiles across the site with a contour interval of 0.5m ..vertical exaggeration 10x

Appendix IV

Final Cross Section Plans - also see subsequent pans attached.


..................................................................................................................................................................................

G. N.

UPRN No.

Final Cadastral plan – see subsequent plan.

Aerial Photograph 2007 - See digital copy


1 133 730.00 mN

1 174 630.00 mN

70

4 2

60

.00 m

E

70

4 2

90

.00 m

E

70

4 3

00

.00 m

E

70

4 2

80

.00 m

E

70

4 2

70

.00 m

E

70

4 2

50

.00 m

E

70

4 2

40

.00 m

E

70

4 2

30

.00 m

E

70

4 2

20

.00 m

E

70

4 2

10

.00 m

E

70

4 2

00

.00 m

E

70

4 1

90

.00 m

E

70

4 1

80

.00 m

E

70

4 1

70

.00 m

E

70

4 1

60

.00 m

E

70

4 1

50

.00 m

E

70

4 1

40

.00 m

E

70

4 1

30

.00 m

E

70

4 1

20

.00 m

E

70

4 1

10

.00 m

E

70

4 1

00

.00 m

E

70

4 0

90

.00 m

E

70

4 2

60

.00 m

E

70

4 2

90

.00 m

E

70

4 3

00

.00 m

E

70

4 2

80

.00 m

E

70

4 2

70

.00 m

E

70

4 2

50

.00 m

E

70

4 2

40

.00 m

E

70

4 2

30

.00 m

E

70

4 2

20

.00 m

E

70

4 2

10

.00 m

E

70

4 2

00

.00 m

E

70

4 1

90

.00 m

E

70

4 1

80

.00 m

E

70

4 1

70

.00 m

E

70

4 1

60

.00 m

E

70

4 1

50

.00 m

E

70

4 1

40

.00 m

E

70

4 1

30

.00 m

E

70

4 1

20

.00 m

E

70

4 1

10

.00 m

E

70

4 1

00

.00 m

E

70

4 0

90

.00 m

E

1 174 640.00 mN

1 174 650.00 mN

1 174 660.00 mN

1 174 670.00 mN

1 174 680.00 mN

1 174 690.00 mN

1 174 700.00 mN

1 174 710.00 mN

1 174 720.00 mN

1 174 740.00 mN

1 174 620.00 mN

1 174 610.00 mN

1 174 600.00 mN

1 174 590.00 mN

1 174 580.00 mN

1 174 570.00 mN

1 174 560.00 mN

1 174 550.00 mN

1 133 730.00 mN

1 174 630.00 mN

1 174 640.00 mN

1 174 650.00 mN

1 174 660.00 mN

1 174 670.00 mN

1 174 680.00 mN

1 174 690.00 mN

1 174 700.00 mN

1 174 710.00 mN

1 174 720.00 mN

1 174 740.00 mN

1 174 620.00 mN

1 174 610.00 mN

1 174 600.00 mN

1 174 590.00 mN

1 174 580.00 mN

1 174 570.00 mN

1 174 560.00 mN

1 174 550.00 mN




Alana Umraw

Company Secretary

SURVCON


Date : 2012-10-29

Topographical plan showing countours shown cross the site with a contour interval of 0.5m



ISSUE NO :

..................................................................................................................................................................................

NOTES

Co-ordinates are based on WGS 84 hand held GPS systems

Heights are assummed

S1 - 704 253.02mE , 1171 619.50mN - Elevation 100.02m

S2 - 704 160.90mE , 1171 649.85mN - Elevation 100.04m

L E G E N D

0.50 m

UP

s y m b o l

contours

D e s c r i p t i o n

spot height

bacando tree

control stations

utility pole

drain

boundary iron

contour interval

mango tree

jamoon tree

milk wood tree

unknown tree

coconut tree

almond tree

palm tree

Topographical Plan - see attached large format plan

137


GGEEOOTTEECCHHIINNAALL

IINNVVEESSTTIIGGAATTIIOONN RREEPPOORRTT





41 | P a g e

ANNEX 2 -

NIPDEC HSE GUIDE





42 | P a g e


Contractor Safety Management

H S E Guide for Contractors

1. INTRODUCTION

1.1 SCOPE:

The purpose of this document is to provide information to Contractors as it relates to

NIPDEC’s HSE process for Contractor selection and management of Contracts. It is

intended purely as a guide and does not replace any information contained in any

tender or contract documentation.

NIPDEC’s obligation under OSHA, (Occupational Safety and Health Act 2004) is to

ensure that its employees and Contractors carry out their work safely. To do this,

NIPDEC and contractors must ensure that risks from identified hazards are

controlled to an acceptable level which will not cause injury. This includes: -

� The design and implementation of systems of safe work.

� Undertaking hazard identification and risk control activities.

� Providing proper equipment and safe use of substances.

� Providing adequate instructions, training, and supervision.

2.0 CONTRACTOR SAFETY

The aim of the Contractor Safety Guideline is to provide a practical and relevant

HSE system for NIPDEC’s staff overseeing the work of Contractors; to integrate

Health and Safety requirements into Contractor Management and to fulfill

NIPDEC’s Health and Safety Obligations to its Contractors.

Other than the information contained in this Guide, all Contractors are required to

attend a NIPDEC HSE Project INDUCTION prior to commencing contract.

Inductions will be arranged and delivered by the Health and Safety Officer in

coordination with the Projects Department.

Any Contractor employees or sub-contractors who are employed after the initial

induction are to be inducted by the principal Contractor. Records of such inductions

are to be generated and forwarded to NIPDEC’s HSE Department.





43 | P a g e

3.0 RESPONSIBILITIES

3.1 NIPDEC’s PROJECT MANAGERS/ SUPERVISORS

Project Managers / Supervisors will be responsible for ensuring that the particulars

contained within these guidelines are implemented when engaging the services of

contractors. Specifically, Managers/Supervisors are responsible for:

� assessing the competence of contractors to meet OSHA specifications

� Ensuring that Contractors engaged by NIPDEC are aware of any Health and

Safety hazards that may exist in the area in which they are working.

� Ensuring that Contractors work safely and complete the work as specified in

the Contract and Safe Work Method Statement.

� Monitor the progress of the contracted work, and should the contractor deviate

from the safety standards required, take steps to remedy the situation.

3.2 CONTRACTORS (INCLUDING SUB-CONTRACTORS)

� Contractors must ensure NIPDEC’s induction training is undertaken by their

employees or any other agents of the said contractor entering the project.

� Prepare, implement, update and make available HSE management plans

� Ensure that any sub-contractor provides a written Safe Work Method

Statement (Job Safety Analysis) before commencing work.

� Direct and monitor Compliance with applicable legislation and any Safe

Method Statement (Job Safety Analysis) or procedures

� Keep a register of, and other records in relation to all hazardous substances on

Site.

� Communicate any major HSE issues as they arise

4.0 HEALTH AND SAFETY PLAN

4.1 CONTRACT MANAGEMENT

Regardless of the status of the Contractor’s Health Safety and Environmental

Management System, the successful Contractor is required to complete a Contract

Health and Safety Plan or agreed equivalent, to the satisfaction of NIPDEC.

The Health and Safety Plan is an agreed approach to managing the Safety aspects of

the Contract works and forms the basis for ongoing inspections and actions arising

from non-conformances with the Plan.

4.2 SITE INSPECTIONS AND NON-CONFORMANCES

Depending on the nature and duration of the contract works, random inspections

may be carried out by NIPDEC. Any non-conformances or risks identified during

site inspections are to be rectified by the Contractor.





44 | P a g e

Significant or repeated non-conformances will be recorded and may affect the

evaluation of contractor performance that will be completed at the end of the

contract.

Repeated significant non-conformances may result in other action consistent with the

terms of the contract.

4.3 INCIDENT NOTIFICATION AND INVESTIGATION

Any incident which results in an injury to Contractor personnel must be reported to

NIPDEC’s Manager/Supervisor on site within 24 hours.

Any injury which is serious in nature, for example requiring medical attention, must

be reported immediately for First Aid, and preservation of the scene if required

5.0 SERIOUS INCIDENTS

In the event of a serious incident, NIPDEC’s Site Manager must be informed

immediately and the scene of the incident preserved.

Any injury which is serious in nature, e.g. requiring medical attention is to be

reported immediately.

Serious incidents are not confined to, but are inclusive of the under mentioned,

occurring at, or in relation to, the place of work.

� that resulted in a person being killed

� an amputation of a limb

� the placing of a person on a life-support system’

� any event or circumstance listed below that presents an immediate threat

to life:

� The loss of consciousness of a person caused by physical force exposure

to hazardous substances, electric shock or lack of oxygen.

� Major damage to equipment, building or structure.

� An uncontrolled explosion or fire

� An uncontrolled escape of gas, dangerous goods or steam

� A spill or incident resulting in exposure to a notifiable or prohibited

carcinogenic substance.

� Entrapment of a person

� Serious burns to a person

6.0 FIRST AID

The Contractor is expected to make arrangements for appropriate first aid resources

for the duration of the contract works.





45 | P a g e

This may be achieved by completing a First Aid Risk Assessment relevant to the

Contract works under consideration, or by producing evidence of an existing First

Aid Assessment that covers the scope of the contract.

7.0 EVALUATION OF CONTRACTOR PERFORMANCE

Contractor HSE performance will be evaluated on completion of contract, and may

form part of the evaluation process for future tenders.

8.0 SPECIFIC HSE HAZARDS AND NIPDEC’S EXPECTATIONS

The following is a listing of some of the common hazards that may be

associated with NIPDEC’s CONTRACT works. The listing is not exhaustive

and contractors will be expected to complete their own risk assessment

process.

Contractors are also expected to work in accordance with relevant Safety

Legislation, Codes of practice and acceptable standards.

For all hazards, guidance from NIPDEC’s Safety Department may be

requested.

8.1 CONFINED SPACE ENTRY

Confined spaces include any space which is not intended for permanent or ongoing

occupancy, that has restricted means of access, and that contains or may contain a

hazardous atmosphere, or some other hazardous nature.

Confined spaces are dangerous places and require particular risk control measures,

including completion and issue of a “Permit to Work” certificate.

Only trained and competent personnel are to be involved in confined space entry

work.

For NIPDEC contracts a CONFINED SPACE ENTRY course must have been

completed within the previous 12 months. Contractors could access this Program

from NIPDEC’s HSE Department.

8.2 CHEMICALS

Contractors must have a current Register off Material Safety Data Sheets relevant to

chemicals used at that particular site, located at, and made available to all staff at

those Contract sites, including access to Sub-contractor personnel.





46 | P a g e

Chemicals used must have been assessed as possessing the lowest risk in order to

undertake the task required. All employees and sub-contractors are to be informed of

the hazards associated with the chemicals used, and their safe use requirements.

Chemical containers are to be appropriately labelled and stored at all times. New

chemicals to be brought on site will first be subject to a risk assessment.

Material Safety Data Sheets (MSDS) are to be located in the chemical register and

all employees informed of Safety requirements before use.

8.3 ELECTRICAL EQUIPMENT & POWER TOOLS

All Electrical equipment must be tested and deemed satisfactory for purpose

intended.

Residual current devices (Ground Floor Circuit Interrupters – GFCI’s) are to be used

when required.

Electrical leads are to be elevated above ground level where wet ground or other

hazards exists.

8.4 LIFTING EQUIPMENT

All lifting equipment used in connection with NIPDEC’s contract work, must have

been inspected as evidenced by certification.

Any equipment found to be outside of test date duration will be removed from the

worksite and replaced with a serviceable alternative.

8.5 MANUAL HANDLING

Contractors are to ensure that Manual Handling is minimized. Where heavy items

(e.g. 40kg and above) that are unstable/difficult to hold etc, a manual handling risk

assessment is to be completed and /or mechanical assistance provided.

Tasks involving periods of sustained awkward posture or repetitive movements for

more often than 30 minutes at a time, or 2 hrs beyond a shift are classified as

hazardous manual handling tasks, and are also subject to a risk assessment, and

appropriate risk control measures.

8.6 PLANT AND EQUIPMENT

All plant and equipment must be serviceable for the purpose intended. All Operators

are to have appropriate licenses or competencies.





47 | P a g e

All equipment must be inspected on a daily basis before work and maintained in

good condition.

Any equipment found to be not in safe working condition will be removed from site

and replaced.

8.7 PERSONAL PROTECTIVE EQUIPMENT

Personal protective equipment is to be individually issued and maintained in good

working condition, and fit for purpose.

Helmets are to be cared for and must be replaced in instances of excessive wear and

tear, and not exceeding 3 years use.

PPE not of sound working condition will be replaced by the Contractor.

8.8 PUBLIC SAFETY

Public Safety is of paramount concern to NIPDEC at all times. All machinery must

be left in a safe place and condition, so as to not present a hazard to the public.

No trenches or openings are to be left unattended. All works are to be appropriately

barricaded and adequate measures undertaken to prevent unauthorized access to any

worksite.

8.9 TRAFFIC MANAGEMENT

NIPDEC mandates that for any work on roads, appropriate traffic management

control measures are to be put in place.

A traffic management plan must be provided by the Contractor if the project

necessities same, and appropriate traffic control signage deployed where applicable.

8.10 TRENCHING AND EXCAVATIONS

Before commencing any excavation, an underground survey or assessment must

have been acquired of the area. All trenches based on magnitude, must be shored,

sloped or benched to protect against collapse.

No machinery is to be parked or operated alongside a trench.

No trenches are to be left in such a manner so as to pose a risk to persons.





48 | P a g e

8.11 WORKING AT HEIGHTS

Contractors must provide adequate protection to employees against falls from

heights.

Once working at height 6 feet and above, all employees must wear ‘full-bodied’

harnesses.

Harnesses and shock-absorbent lines are to be checked daily before use.

All scaffolds are to be erected by a qualified person. Ladders may only be used as a

means of access/egress, and must have been properly checked and tested before use.

8.12 WORKING NEAR POWER LINES

Working near power lines carries with it, the danger of electrocution in the event of

contact with the lines, or by coming close enough to cause an arc to occur.

Remember electricity can jump 15’.

Planning the job and inspecting the site before work is very important. Using proper

protective equipment to prevent shock and following proper procedures are of dire

importance.

Machinery working near or under power lines must be properly and expertly

supervised. The Operator has to be extremely careful and not come into contact with

any overhead lines. The services of a Banksman may be an option for this type of

operation.

9.0 CONTRACTOR PERFORMANCE MONITORING

During the implementation of any contract, the Project Manager in coordination with

the Health and Safety Officer shall monitor HSE performance by:

� Ensuring regular site inspections are conducted with the contractor;

� Advising the contractor on newly identified hazards and risks;

� Monitoring and following up on corrective actions where non-conformances

are identified;

� Reviewing accident and incident reports inclusive of complaints;

� Regular meetings with the contractor and record any HSE performance issues.

10.0 HSE LEGISLATIVE COMPLIANCE

All Contractors and Sub-contractors are to maintain a safe workplace by complying

with the Occupational Safety and Health Act 2004.





49 | P a g e

All Contractors and Sub-contractors working for NIPDEC are obligated to:

� Ensure their own health and safety;

� Not place at risk any other person;

� Not interfere with or misuse anything provided for safety in the workplace;

� Use necessary Personal Protective Equipment;

� Comply with instructions given for safety and health at the workplace.

� Report all injuries to NIPDEC on a timely basis

11.0 ALCOHOL AND OTHER DRUGS

The risk level related to hazards at any workplace can be significantly increased by

alcohol and other drugs. Contractors and Sub-contractors are required to ensure

persons affected by alcohol or other drugs are not permitted to carry out work for

NIPDEC. The consumption of alcohol or other drugs is not permitted at NIPDEC

Sites. Random drug testing at all NIPDEC sites will always be an option once

deemed necessary.

12.0 HOT WORK

Hot Work including welding, thermal or Oxygen cutting or heating and other related

heat or spark producing operations, are not to take place in any area without a “Hot

Work Permit”. Hot Work permits are to be requested by the contractor and endorsed

by the Project Manager or Health and Safety Officer.

Contractors and Sub-contractors must comply with NIPDEC’s Hot Work Permit and

it’s their responsibility to ensure total adherence.

Appropriate PPE, for example aprons, leather sleeves, gauntlet gloves, eye

protection, welding spats (or flame proof overalls) is the appropriate wear. All

welding leads and equipment must be inspected regularly and maintained in good

condition.

13.0 RUBBISH AND HAZARDOUS WASTE

Contractors are to properly dispose of all rubbish from site on a timely basis.

General housekeeping is of utmost importance at all times and minimizes risks.

Contaminated rubbish, including hazardous waste, is to be disposed of in accordance

with Environmental laws and statutory requirements.

14.0 EMERGENCY EVACUATION PROCEDURES

Emergency Evacuation Procedures are of prime importance and must be in place at

all NIPDEC Projects.





50 | P a g e

Emergency Evacuations Procedures will be site specific and must be adhered to,

enforced and adopted at all NIPDEC sites.

Evacuation procedures will be initiated by an alarm, upon which all personnel will:

� Stop all work and leave immediately in an orderly manner;

� Proceed to the muster point or assembly area until advised the emergency is

over;

� Do not re-enter until advised that it is safe to do so.

15.0 NON-COMPLIANCE

During the execution of a contract, should a Contractor be found in breach of HSE

requirements, all work with regards to that activity shall be suspended. The

Contractor shall be alerted to the matter in writing by NIPDEC’s HSE Department in

coordination with the Project Manager. Work cannot recommence until NIPDEC’s

HSE Department in coordination with the Project Manager, are satisfied that

adequate risk controls are in place to avoid risk of injury.

Examples of HSE breaches may include non-compliance with OSHA Act 2004, not

observing controls as stipulated in Job Safety Analysis or Method Statements, Poor

HSE performance, including one-off instances or continuous breaches of HSE

requirements.





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SECTION 3.2.2 -

CONDITIONS OF CONTRACT





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ANNEX 3 -

FIDIC 1999 GENERAL CONDITIONS OF CONTRACT

FOR

PLANT and DESIGN BUILD





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GENERAL CONDITIONS OF CONTRACTS

1. General Provisions

2. The Employer

3. The Engineer

4. The Contractor

5. Design

6. Staff and Labour

7. Plant , Materials and Workmanship

8. Commencement , Delays and Suspension

9. Test on Completion

10. Employer’s Taking Over

11. Defects Liability

12. Test After Completion

13. Variations and Adjustments

14. Contract Price and Payment

15. Termination by Employer

16. Suspension and Termination by Contractor

17. Risk and Responsibility

18. Insurance

19. Force Majeure

20. Claims , Disputes and Arbitration





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ANNEX 4 -

PARTICULAR CONDITIONS OF CONTRACT





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PARTICULAR CONDITIONS OF THE CONTRACT

Clause Particular Condition Details

1.4 Law and Language

At the end of Sub Clause 1.4 insert the following :- The Contractor shall observe and fulfill any obligations and requirements imposed upon him by any law, byelaw, order enacted by the Government of Trinidad and Tobago or any department thereof in respect of any matter connected with the execution of the works.

2.4 Employer’s Financial Arrangements

Delete Sub Clause 2.4

4.1 Contractor’s General Obligations

Contractor’s General Obligations At the end of Sub Clause 4.1 insert the following :- The Contractor shall promptly inform the Employer and the Engineer of any error, omission, fault and other defect in the design of or specifications in the Works which are discovered when reviewing the Contract Documents or in the process of execution of the Works. The Contractor shall not use the site for any purpose other than the execution of this Contract; the proposed siting of all soil heaps, temporary roads , rail and sleeper tracks , paths , hard standings, sheds and any other structures shall be subject to the approval of the Engineer. The Contractor shall take precautions as are necessary to minimize delay and to maintain continuity of work during inclement weather.

4.2 Performance Security

In the first paragraph of sub clause 4.2 substitute “ 7 days “ for “ 28 days “ In the last paragraph of Sub-Clause 4.2 substitute "30 days" for`21 days". At the end of Sub-Clause 4.2 insert the following:- The performance security shall be in the form of a bank guarantee or a bond (at the Contractor's option). The amount of the bank guarantee shall be ten percent (10%) of the VAT Inclusive Accepted Contract Amount from an institution approved by the Employer and as detailed in the RFP.

4.4 Sub-Contractors In Paragraph (c) replace 28 days with 7 days.

4.8 Safety Procedures

Insert at the end of (a): including but not limited to all the requirements of the Occupational Safety , Health and Environmental Act (latest edition)of the Republic of Trinidad and Tobago as well as NIPDEC’s HSE Guide for Contractors.

4.16 Transport of Goods

In Paragraph (a) replace 21 days with 7 days.

4.21 Progress Reports Replace “monthly” with “fortnightly”. Insert at the end of 4.21:- (i) two-week look-ahead schedule inclusive of any decisions, documents, approvals, involvements, participation, and provision of equipment and/or materials which will impact on the works





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planned.



6.5 Working Hours At the end of Sub-Clause 6.5 insert the following:- The Contractor shall make provision for working overtime or at night at no extra cost to the Contract, if necessary, to ensure completion of the works within the period.

8.1 Commencement of Works

In the first paragraph replace “42 days” with “21 calendar days”

8.3 Programme Insert (e) Critical Path must be shown on programmes. At the end of Sub-Clause 8.3 insert the following:- Appropriate computer software (preferably Microsoft Project 2003 or latest version) shall be used in the preparation of the programme referred to in this sub clause, one (1) copy of which shall be submitted in digital and hard copy formats. At the end of the last paragraph insert: “The revised programme shall not exceed the agreed completion date”.

9.1 Contractor's Obligations

In the second paragraph change :- -“21 days” to “7days” and -“14 days” to “5 days”

9.2 Delayed Tests Change “21 days” to “7 days”

12.1 Procedure for Tests after Completion

In the first paragraph, replace “Unless otherwise stated in the Particular of Conditions, the Employer shall :” with “The Contractor shall:” In (b) change “Employer’s Personnel” to “Contractor’s Personnel” In the second paragraph, “21 days” to change to “7 days” and “14 days” to “7 days” Delete the third paragraph.

13.3 Variation Procedure

Insert the following paragraph at the end: The rates in the Bill of Quantities and/or detailed breakdown provided by the Contractor shall be the basis of determining the cost of variations as necessary.

13.4 Payment in Applicable Currencies

Delete and insert the following: Payments shall be made in Trinidad and Tobago Currency only, and shall not be subject to any price fluctuation or exchange rate fluctuation.





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13.8 Adjustment for Changes in Cost

Delete sub-clause 13.8 and replace it with the following:- No adjustment shall be made for cost increases/ decreases which occur during the period stipulated for carrying out the works except the same is as a consequence of the introduction of or changes to statutory regulations.

14.2 Advance Payment

Delete 5th paragraph and substitute with the following:- Advance payment to be repaid in five (5) equal installments from the 2nd Interim Payment.

14.3 Application for Interim Payment Certificate

Replace (a) with: (a) The estimated contract value of the Works executed shall be

in accordance with an agreed milestone payment schedule.

14.15 Currencies of Payment

Delete this clause Sub-Clause 14.15 and insert the following:- Payments shall be made in Trinidad and Tobago Currency only, and shall not be subject to any price fluctuation or exchange rate fluctuation.

18.5 Professional Indemnity Insurance

Insert the following Clause 18.5:- The firm is to provide Professional Indemnity Insurance, which shall cover the risk of professional negligence in the design of Works. This insurance shall be for a limit of not less than $5 Million (TT) and for a single occurrence with the number of occurrence unlimited.

20.2 Appointment of the Dispute Adjudication Board

Delete this Sub- Clause and replace with the following Sub- Clause 20.2: “Disputes shall be adjudicated by a DAB in accordance with Sub Clause 20.4 [Obtaining Dispute Adjudication Board’s Decision].

The Parties shall jointly appoint a DAB by the date 28 days after a party gives notice to the other Party of its intention to refer a dispute to a DAB in accordance with Sub-Clause 20.4. The DAB shall comprise one (1) suitably qualified person (“the adjudicator”). The agreement between the Parties and the adjudicator shall incorporate by reference the General Conditions of Dispute Adjudication Agreement contained in the Appendix to the General Conditions, with such amendments as are agreed between them. The terms of remuneration of the adjudicator shall be mutually agreed upon by the Parties when agreeing to the terms of his/her appointment. Each Party will be responsible for paying one-half of this remuneration.

If at any time the Parties so agree, they may appoint another suitably qualified person to replace the adjudicator of the





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20.2 Appointment of the Dispute Adjudication Board

Unless the Parties agree otherwise, the appointment will come into effect if the adjudicator declines to act or is unable to act as a result of death, disability, resignation or termination of appointment. The replacement shall be appointed in the same manner as the replaced adjudicator was required to have been agreed upon as described in this Sub-Clause. The appointment of the adjudicator may be terminated by mutual agreement of both Parties, but not by the Employer or the Contractor acting alone. Unless otherwise agreed by both Parties, the appointment of the DAB shall expire when the DAB has given its decision on the dispute referred to its under Sub-Clause 20.4 [Obtaining Dispute Adjudication Board’s Decision], unless other disputes have been referred to the DAB by that time under Sub-Clause 20.4, in which event the relevant date shall be when the DAB has also given decisions on those disputes.”

20.3 Failure to Agree Dispute Adjudication Board

Delete this Sub-Clause and replace with the following Sub-Clause 20.3:

“If either of the following conditions apply, namely: (a) The Parties fail to agree upon the appointment of the

adjudicator of the DAB by the dated stated in the first paragraph of Sub-Clause 20.2 [Appointment of the Dispute Adjudication Board],or

The Parties fail to agree upon the appointment of a replacement person within 42 days after the date on which the adjudicator declines to act or is unable to act as a result of death, disability, resignation or termination of appointment, then the DAB shall, upon the request of either r or both of the Parties and after due consultation with both Parties, appoint an adjudicator. This appointment shall be final and conclusive. Each Party shall be responsible for paying one-half of the remuneration of the DAB.”

20.4 Obtaining Dispute Adjudication Board's Decision

Amend this Sub-Clause by deleting the second paragraph. The penultimate paragraph is deleted and replaced with the following paragraph: ”In either event, this notice of dissatisfaction shall state that it is given under this Sub-Clause, and shall set out the matter in dispute and the reason(s) for dissatisfaction. Except as stated in Sub-Clause 20.7 [Failure to Comply with Dispute Adjudication Board’s Decision] and Sub-Clause 20.8 [Expiry of Dispute Adjudication Board’s Appointment], neither Party shall be entitled to commence proceedings before the Dispute Resolution Centre of Trinidad and Tobago in accordance with Sub Clause20.6 [Final Settlement of Disputes] for settlement of a dispute unless a notice of dissatisfaction has been given in accordance with this Sub-Clause.”





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20.5 Amicable Settlement

Delete this Sub- Clause and replace it with the following Sub Clause 20.5: “Where notice of dissatisfaction has been given under Sub-Clause 20.4 above, both Parties shall attempt to settle the dispute amicably before the commencement of proceedings before the Dispute Resolution Centre of Trinidad and Tobago in accordance with Sub Clause 20.6 [Final Settlement of Disputes].”

20.6 Arbitration Delete Sub-Clause 20.6 and replace it with Sub-Clause 20.6: “Final Settlement of Disputes Unless settled amicably, any dispute in respect of which the DAB’s decision (if any) has not become final and binding shall be finally settled by the Dispute Resolution Centre (DRC) of Trinidad and Tobago under the rules determined by the DRC.”

20.7 Failure to Comply with Dispute Adjudication Board’s Decision

Delete Sub-Clause 20.7 and replace it with the following Sub-Clause 20.7:

“In the event that: (a) Neither Party has given notice of dissatisfaction within

the period stated in Sub-Clause 20.4 [Obtaining Dispute Adjudication Board’s Decision],

(b) The DAB’s related decision (if any) has become final and binding, and

(c) A Party fails to comply with this decision, then the other Party may, without prejudice to any other rights it may have, refer the failure itself to the Dispute Resolution Centre of Trinidad and Tobago under Sub-Clause 20.6 [Final Settlement of Disputes]. Sub-Clause 20.4 [Obtaining Dispute Adjudication Board’s Decision] and Sub-Clause 20.5 [Amicable Settlement] shall not apply to this reference.”

20.8 Expiry of Dispute Adjudication Board’s Appointment

Delete Sub-Clause 20.8 and replace it with the following Sub-Clause 20.8:

“If a dispute arises between the Parties in connection with, or arising out of, the Contract or the execution of the Works and there is no DAB in place, whether by reason of the expiry of the DAB’s appointment or otherwise: (a) Sub-Clause 20.4 [Obtaining Dispute Adjudication

Board’s Decision] and Sub-Clause 20.5 [Amicable Settlement] shall not apply, and

The dispute may be referred directly to Dispute Resolution Centre of Trinidad and Tobago under Sub-Clause 20.6 [Final Settlement of Disputes].”

Insert new sub clause 21.1: The Employer shall pay to the Contractor in the manner hereinafter set out any tax properly chargeable under the Value Added TAX Act 1989 by the Board of Inland Revenue on the Contractor on the supply to the Employer of any goods and services by the Contractor under this Contract. The Contractor shall, not later than the date for the issue of each





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Clause Particular Condition Details Certificate; give written notice to the Employer of the rate of tax

chargeable on the supply of goods and services for which the Certificate is being issued. If the rate of tax so notified is varied under statute the Contractor shall, not later than 7 days after the date when such varied rate comes into effect, send to the Employer the necessary amendment to the rate given in his written notice and that notice shall then take effect as so amended. A tax invoice computed by applying the rate given in the aforesaid written notice (or, where relevant, amended written notice) to the amount of each Certificate shall be submitted by the Contractor Such amount shall be paid by the Employer to the Contractor within the period for honouring Certificates stated in Sub-Clause 14.7 of these Conditions. The Employer shall pay the tax referred to in this Sub-Clause notwithstanding any deduction which the Employer may be empowered to make under Sub-Clause 8.7 of these Conditions as liquidated and ascertained damages from any monies due or to become due to the Contractor. The Anticipated Contract Amount shall be exclusive of any tax properly chargeable under the Value Added Tax Act, 1989. Recovery of such tax by the Contractor from the Employer shall be in accordance with the provisions contained in this Sub-Clause

…………………………………………………………. (Signature of Proponent)

………………………………….. …..…………………. (Name of Signatory)

Block Letters

…………………………………………………………. (Name of Company)

…………………………………………………………… (Address in full)

…………………………………………………………….

…………………………………………………………….

………….………………………………………………….





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ANNEX 5 - APPENDIX TO TENDER





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APPENDIX TO TENDER

With the exception of the items for which the Employers requirements have been

inserted, the following information must be completed before the Tender is submitted.

The Proponent must sign the signature page at the end of the Appendix to Tender

Section.

Item Sub-Clause Entry Employer’s Name and Address…….

1.1.2.2 & 1.3……. National Insurance Property Development Company Limited (NIPDEC). 56-60 St. Vincent Street Port-of-Spain.

Contractor’s name and address……..

1.1.2.3 & 1.3……. ................................................. ................................................. .................................................

Engineer’s name and address………

1.1.2.4 & 1.3……. National Insurance Property Development Company Limited (NIPDEC) or its nominated Representative. 56-60 St. Vincent Street Port-of-Spain.

Time for Completion of the Works…

1.1.3.3………….... • Detailed Design inclusive of Statutory Approvals - Three (3) Months

• Construction inclusive of (but not limited to) training, testing and commissioning – Twelve (12) months

Defects Notification Period………..

1.1.3.7…………… One (1) Year.

Electronic transmission systems……

1.3………………. Telefax: (868) 623-0877

Governing Law…………………….

1.4………………. Laws of the Republic of Trinidad & Tobago.

Ruling language……… 1.4………………. English.

Language for communications……..

1.4………………. English.

Time for access to the Site………….

2.1………………. Immediately upon issuance of Site Possession Letter.

Amount of Performance Security…..

4.2……………… 10% of the Vat Inclusive Accepted Contract Amount, in Trinidad and Tobago Dollars.





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Item Sub-Clause Entry Period for notifying unforeseeable errors, faults, and defects in the Employer’s Requirements…………

5.1………………. Seven (7) days immediately after Signing of the Contract.

Normal working hours……………..

6.5………………. As required for completion within the stipulated duration of 15 months in Clause 1.1.3.3

Delay damages for the Works……

8.7 & 14.15(b)…... 0.05% of the final Contract Price per day, in Trinidad and Tobago Dollars.

Maximum amount of Delay Damages…………

8.7………………. N/A

Total advance payment……………..

14.2……………… 10% of the Original Contract Amount.

Number and timing of installments...

14.2……………… One (1).

Currencies and proportions…………

14.2……………… Trinidad and Tobago Dollars.

Start payment of advance payment...

14.2(a)...………… Five (5) equal installment starting from the 2nd interim certificate.

Percentage retention………………

14.3……………… 10% of Gross Value of the Work.

Limit of Retention Money………...

14.3……………… 5% of the Accepted Contract Amount.

Plant and Materials for payment when shipped en route to the Site….

14.5(b)……………

Any single item whose value exceeds Five Hundred Thousand Trinidad and Tobago Dollars (TTD500,000.00), and the amount to be certified shall be sixty percent (60%) of the Engineer’s determination of the cost of the Plant and Materials.

Plant and Materials for payment when delivered to the Site……………….….

14.5(c)…………… Any single item whose value exceeds Five Hundred Thousand Trinidad and Tobago Dollars (TTD500,000.00), and the amount to be certified shall be





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Item Sub-Clause Entry seventy percent (70%) of the Engineer’s determination of the cost of the Plant and Materials.

Minimum amount of Interim Payment…………….

14.6……………….. One Million Trinidad and Tobago Dollars (TTD1,000,000.00), or as per Milestone Payment

Currencies of payment……………...

14.15……………… Trinidad and Tobago Dollars only, and shall not be subject to any price fluctuation or exchange rate fluctuation.

Periods for submission of insurance:

(a) Evidence of insurance…..

(b) Relevant

policies……

18.1……………… 18.1………………

Five (5) days before the date of signing the Contract and before the commencement of the Works. Five (5) days after the date of signing the Contract and before the commencement of the Works.

Maximum amount of deductibles for insurance of the Employer’s risks….

18.2(d)……………. Twenty Five Thousand Trinidad and Tobago Dollars (TTD 25,000.00).

Minimum amount of third party insurance…………

18.3……………… One Million Trinidad and Tobago Dollars (TT$1,000,000.00) per occurrence with the number of occurrences unlimited.

The DAB shall be………………….

20.2……………… Dispute Resolution Centre (1 member)

Appointment (if not agreed) to be made by…………………

20.3………………

The President of the Law Association of Trinidad and Tobago.





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3.3. POST AWARD REQUIREMENTS

3.3.1. Performance Bonds

The successful firm will be required to provide an open ended

Performance Bond in the sum of ten percent (10%) of the contract

sum (Vat inclusive) within fourteen (14) days of the date of the

Letter of Acceptance as a guarantee for the proper performance of

the contract. This surety must be provided as specified in the

Letter of Invitation. Release of the Performance Bond will be

authorized upon satisfactory completion of the contract.

Please be advised that NIPDEC’s criteria for the acceptance of

Banks and Insurance Companies that provide surety for bonds to

Firms are as follows:

a. With respect to banks, bonds would be accepted where

shareholders equity is at least TT$10 Million Dollars.

b. For Insurance Companies, paid up capital plus free

reserves must be at least TT$30 Million and certification

by the Supervisor of Insurance of the Company’s

capacity to issue the bond and that the requisite re-

insurance is in place.

3.3.2. Professional Indemnity Insurance

The firm is to provide Professional Indemnity Insurance, which

shall cover the risk of professional negligence in the Design of the

Works. This insurance shall be for a limit of not less than $ 5

Million per single occurrence, with the number of occurrences

unlimited.

3.3.3. Advance Payment

The Advance Payment and Installment to Advance Payment is as

per Section 3.0 – Annex 8 - Appendix to Tender.

3.3.4. Submittals During Design Period, Specifications, and Design

Requirements

3.3.4.1. Design Review Submission and Approvals

a) There shall be Three (3) cycles of design review at:

� 30% completion – within eight (8) calendar

days after Contract signing;





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� 80% completion – within thirty eight (38)

calendar days upon receipt of comments of

30% review;

� 100% completion – within twenty three (23)

calendar days upon receipt of comments of

80% review.

The Design Team shall develop a full Project

Technical Specification appropriate for this Project

which shall be submitted to review team within

seven (7) days upon contract signing. The Project

Technical Specification shall be project specific and

shall use as a reference the Specification as stated in

the in the User Brief, UB-6 of the RFP.

Upon submittal of design drawings and construction

documents, the Design Team shall make a detailed

presentation to the review team, showing how the

design meets the requirements of the RFP. Review

comments will be available 7 days after submission

for each cycle.

b) Each design submission shall be comprised of the

following divisions: civil/infrastructure works,

architectural, structural, mechanical, electrical,

plumbing, landscaping, etc. as required.

c) Each review submission package shall include six

(6) copies of all design drawings and construction

documents. The packages must be submitted to

NIPDEC’s Project Manager or nominated

representative.

d) All units of measurements shall be in Metric

System.

3.3.4.2. Electronic Media:

Design review submission packages and final

Construction Document.

a) Submission drawings will be executed in electronic

format AutoCAD Version 2010 (or latest version)





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as well as hard copy. All other documents shall be

submitted in hard copy as well as electronic format

as required by NIPDEC.

b) The construction record drawing shall be completed

in AutoCAD version 2010 (or latest version) as well

as hard copy.

3.3.4.3. Approved Construction Documents:

a) The final construction documents submission

package will be submitted by the Design-Build

Contractor for approval by NIPDEC five (5) days

after completion of the 95% review cycle. NIPDEC

will have seven (7) days to take approval action. If

there is no response by NIPDEC before that period,

the Design-Build Contractor will proceed as if

approved.

b) The final construction documents submission

package will include a full set of construction

documents including all disciplines/packages.

c) The final construction documents submission

package will incorporate any NIPDEC supplied

comments from the 95% submission package

reviews and will comply with the Contract

documents.

d) If the final construction documents submission

package is not complete a post submittal may be

required the cost of which will be borne by the

Design-Build Contractor.

e) The approved final construction documents must

include such details that the project can be

constructed and will be used for construction of the

project.

3.3.4.4. Construction Drawing Preparation

Mandatory material and equipment schedules and details

may be indicated either on the drawings or in the

specifications, at the option of the Design-Build

Contractor. The construction drawings shall include, but

not limited to, a coordinated set of the following:

a) Civil engineering drawings including asbestos

management plan, demolition plans, effluent system





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plans, site development plans, paving plans, utility

plans, schedules, calculations and details.

b) Structural drawings including foundation plans,

framing plans schedules and details, general notes

and all calculations.

c) Architectural drawings including floor plans,

building elevations, building sections, wall sections,

reflected ceiling plans, stair details, toilet and bath

details, door schedules and details, window

schedules and details, room finish schedules, auto

transport and other details.

d) Fire protection drawings including floor and roof

plans, riser diagrams, equipment schedules and

details, including general notes and all related

calculations.

e) Plumbing drawings for water supply, waste water,

including all floor and roof plans, riser diagrams,

equipment schedules, plumbing fixtures schedules

and details, general notes and all related

calculations.

f) Electrical drawings including site infrastructure

floor and roof plans (power, lighting and other

systems), line diagrams, panel schedules, equipment

schedules, light fixture schedules, calculations and

details.

g) Equipment, Mechanical and HVAC drawings

including all relevant details.

h) Landscaping plans.

i) Signage (Internal and External).

j) Any other drawings required to fully and properly

describe the Works to be executed.

3.3.4.5. Construction Specifications

Project specifications shall include specifications for all

products, material, equipment, methods, and systems

shown on the construction drawings in accordance with

standard professional practice and the Contract

documents. The specification submitted for review shall

include:

a) The name of the manufacturer, the product name,

model number, country manufactured, and other





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identification as appropriate to clearly and uniquely

identify the product that will be used in the

construction of the project.

b) Other data as appropriate to clearly and uniquely

identify the product that will be used in the

construction of the project i.e. fabrication drawings,

shop drawings, installation drawings, product data,

and samples as required by the Contract documents,

and;

c) The required stamp of the licensed/registered

Architect or Engineer of Trinidad and Tobago will

be considered as certification of compliance with

the RFP and Contract requirements.

3.3.4.6. Design Requirements (Compliance with codes and

standards)

Project design shall be in compliance with the

following applicable codes and standards:

a) Building Notes of the National Health Service

(NHS) of UK (Latest Edition)

b) International Code Council (ICC) Codes and

Standards

c) British Standards (BS)

d) American Concrete Institute (ACI) Codes

e) Trinidad and Tobago Bureau of Standards

(TTBS)

f) Trinidad and Tobago Small Building Code

g) American Society for Testing and Materials

(ASTM)

h) American Society for Heat Refrigeration Air

Conditioning Engineers (ASHRAE)

i) Caribbean Uniform Building Code (CUBIC)

j) Underwriters Laboratories (UL)

k) Institute of Electrical and Electronics

Engineers (IEEE)

l) Occupational Safety and Health Standards

(OSH)

m) Sound Systems for Emergency Purposes (BS

EN 60849)

n) American National Standards Institute

(ANSI)





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o) Air-Conditioning and Refrigeration Institute

(ARI)

p) Other

The Design-Build Contractor shall consider all

requirements (other than procedural requirements)

of:

(i) Zoning laws.

(ii) Environment and erosion control regulation

including guidelines established by the

Environmental Management Authority

(EMA).

(iii) Laws relating to landscaping, open space,

minimum distance of a building from the

property line, maximum height of a building,

historic preservation, and aesthetic qualities of

a building.

(iv) The Design-Build Contractor shall consult

with appropriate officials of the Town and

Country Planning Division, WASA, T&TEC,

Fire Authority, OSHA, Ministry of Works,

and other agencies required for approval

coordination of these works, before and during

the construction period in accordance with the

customary schedule of inspections in the

locality of the building construction. The

Design-Build Contractor is to ensure that all

Outline and Final Statutory Approvals are

received before and after construction.

(v) The Design-Build Contractor shall provide

prompt, written notification to NIPDEC

concerning conflicts with, or recommended

deviations from codes, laws, regulations,

standards, and opinions of review officials as

described above. No work altering the scope

of this contract shall be undertaken prior to

receipt of written approval from NIPDEC.

(vi) Pesticides and Toxic Act of 1979.





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3.3.4.7. Quality Assurance/Quality Control:

a) To reduce design errors and omissions, the Design-

Build Contractor shall develop and execute a

QA/QC manual that demonstrates that the project

plans and specifications have gone through a

rigorous, thorough review and coordination effort.

b) Approval must be obtained from NIPDEC for

independent Testing Agencies for:

(i) Materials – concrete, steel, aggregates,

soil, asphalt. Agencies must be

accredited by established laboratories.

c) Approval must be obtained from NIPDEC for:

(i) Sub-contractors

(ii) Fixed Equipment

(iii) Finishes

d) Within one (1) week of signing of Contract, the

Design-Build Contractor will submit a detailed

QA/QC manual describing each QA/QC task that

will be undertaken during the Construction period

and the name of the Design-Build Contractor’s

Team member responsible for QA/QC.

e) Upon its completion each task shall be initialed and

dated by the responsible Design-Build Contractor’s

Team Member.

f) A 100% completed QA/QC manual shall be

submitted with the final construction document

submission package.

3.3.5. Employer’s Construction Office

Promptly after starting work at the site, the Contractor shall provide

and equip a suitable office for the exclusive use of the Employer’s

Representative, and the Contractor shall maintain this office

thereafter until the completion of the work to be done under this

contract. This office shall be a separate building located, as

directed, where it will not interfere with the progress of the work.

The office and furniture shall be relatively new and in good

condition. The equipment, supplies, and services furnished shall be

acceptable to the Employer.

The Contractor shall furnish insurance coverage of adequate

amount to replace not only the Contractor's equipment, but all





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property belonging to the Employer's Representative and staff, at

replacement cost.

The Office shall be of suitable height and of ample size to

accommodate the furniture and equipment listed below, without

crowding (at least 200 sq. ft. of floor area). It shall be weather tight

and acceptably insulated and suitably ventilated; the floor shall be

tight and of sufficient construction to withstand the loads imposed

upon it. The office shall be partitioned so as to provide two

separate rooms, one of which shall be suitable to accommodate

meetings of at least 12 persons. Each room will have a door, with

lock and key, and a minimum of two screened windows which can

be both opened and locked shut. The office shall have two exterior

doors, with cylinder locks and keys. The exterior doors shall also

be provided with a hasp, for which the Employer will furnish his

own locks. The office shall contain acceptable toilet facilities, to

include a toilet, sink with hot and cold water, exhaust fan, and

mirror. The Contractor shall make arrangements and pay all costs

associated with tying the office sanitary system into an approved

disposal system.

The Contractor shall provide office space and facilities until the

office, furnishings, and equipment described above are ready for

use, but by so doing he shall not be relieved of his obligation to

provide and equip the specified Engineer's office as promptly as

possible.

Unless otherwise directed by the Employer, after the date of

completion of the Work as stated in the final estimate, the

Contractor shall remove the office and all such temporary facilities

from the site, the same to become his property, and leave the

premises in a condition acceptable to the Employer.

The Contractor shall furnish a parking area large enough to

accommodate a minimum of six cars adjacent to the office, two (2)

for the exclusive use of the Employer, and four (4) for use by the

Project Manager and Client.

3.3.6. Employer’s Representative Equipment

The Contractor shall furnish the following furniture, equipment,

supplies, and services:

a) One plan table or sloping plan shelf, about 3 ft. by 6 ft., with

a reasonably smooth top, and one suitable swivel stool.





73 | P a g e

b) Trolley Drawing Plan Carrier complete with minimum of

twenty Plan Hangers;

c) Twelve additional folding chairs and conference table.

d) Electric lights, desk lamps and outlets as directed. The

Contractor shall pay for installation and all charges for the

energy used.

e) Broom and dustpan.

f) Four desks for general office use. Each about 3 ft. by 5 ft.,

all with a desk chair of the armchair swivel type. Plan rack,

as directed or approved by the Employer. Plan storage

cabinet as approved by the Employer.

g) Two four-drawer, legal size, metal filing cabinets with locks.

The Contractor shall furnish up to two additional filing

cabinets if so requested by the Employer.

h) Class ABC type fire extinguisher of at least 4-lb capacity.

i) Supply of drinking water in a suitable dispenser, with hot and

cold supply and refrigerator space.

j) Paper cups, paper towels, liquid soap, and toilet paper; each

with suitable dispenser or holder.

k) A waste basket for each desk, and a supply of appropriately

sized plastic trash bags.

l) Thermostatically controlled, refrigerant type, air conditioner

of adequate capacity to maintain a maximum temperature of

not more than 72 deg. F. under all hot weather conditions.

The Contractor shall provide all service necessary and

provide all power used.

m) The Contractor shall arrange for complete janitor service to

be provided on a daily basis.

n) Computers, Dell or HP Standard laptop computer with Intel

core I7, at least a 4 GIG processor, 3 GIG RAM, a minimum

of 500 GIG hard drive capacity, CD/DVD/Blu-ray Burner

drive,; Windows 7 Operating System, with up-to-date

Microsoft Office application (Excel, Word, Access, Project,

Power-Point); Printer, HP Laser Jet Series 3600N or equal;

High-speed Scanner, and peripherals necessary to make a

complete and operable system. Provide an uninterruptible





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power supply system consisting of APC Model 200 or equal.

Software programs including maintenance and updates for

the duration of the project. The Employer will select the

software to be provided at a cost not to exceed $2500 and

maintenance/update fees not to exceed $500 per year. All

Hardware, Software, and data files shall become property of

the Employer.

o) Projector;

p) Five (5) Apple Ipad tablets (latest editions), 64GB Wi-Fi and

4G, unlimited data plan to be maintained by the Contractor

throughout the course of the project.

q) High speed internet Wi-Fi access service (minimum

10mbps). The Contractor shall be responsible for connection

and paying all fees associated with providing this service for

the duration of the contract.

r) 200 ft. reel-mounted stainless steel Engineer's tape, Richter

No. RI 553112 or equivalent.

s) Insulated waterproof chest for storage and moist curing of

concrete cylinders; size and construction as directed with

capability of maintaining required curing temp.

3.3.7. Contractor’s Submittals during Construction Period

a. The Design-Build Contractor shall submit a total of four (4)

sets of the approved construction documents to NIPDEC in A1

paper size (841mm x 594mm).

b. Other submittals - The Design-Build Contractor shall submit

test results, certificates, updated detailed Gantt chart with

critical path, manufacturer’s instructions, manufacturer’s field

reports etc. as required by the Contract documents. The project

record drawing will be available for review by NIPDEC at all

times.

c. Shop drawings and submittals – The Design-Build Contractor

shall submit reviewed shop drawings, detail drawings,

schedules, descriptive literature and samples, testing laboratory

reports, field test data and review the colour, texture and

suitability of materials for conformity with the Contract

documents and construction documents. The Design-Build

Contractor shall recommend approval, disapproval or other





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suitable disposition to NIPDEC. NIPDEC will have final

approval authority. The Design-Build Contractor shall evaluate

the submittals with reference to any companion submittal that

constitutes a system. When necessary, the Design-Build

Contractor will submit related components of a system before

acting on a single component. Should this procedure be

inappropriate, the Design-Build Contractor shall review all

prior submittals for related components of the system before

acting on a single component. The Design-Build Contractor

may be required to hold joint reviews with NIPDEC. The

Design-Build Contractor shall notify NIPDEC in writing of any

and all deviations from the requirements of the construction

documents that he has found in the submittals.

3.3.8. Project Close Out

The Design-Build Contractor shall comply with the requirements

for submission of final contractual as-built drawings, manuals,

keys, warranties, and other documents or items as NIPDEC will

require. Required as-built drawings and specifications must be

submitted in the same format required for the construction

documents. All keys shall be properly labeled.

The Design-Build Contractor shall undertake and submit to

NIPDEC full statutory approvals from agencies/authorities as

required.

The Design-Build Contractor shall provide training to the Client

body as required.

The Design-Build Contractor shall provide a one (1) year warranty

and Maintenance (parts and labour) to all Contractor-Supplied

Equipment, which will start upon successful handover of the

Project to the Client. Scope of work for the provision of said

Service Maintenance shall be in accordance with the specification

stated in the User Brief, UB-6, and as per the Manufacturer’s

recommendation. The Contractor is required to submit a

maintenance schedule for all Contractor-Supplied equipment. This

schedule shall be as per the Manufacturer’s recommendation and

will form part of the Hand-Over package.





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SECTION 4 - APPENDICES TO RFP*

SPECIMEN FORMS

Appendix 01 – Form of Tender

Appendix 02 – Tender Security Form

Appendix 03 – Technical Proposal Form (Form 1)

Appendix 04 – Cost Proposal Form (Form 2)

*ALL FORMS ARE TO BE FILLED OUT AND RETURNED IN THE

PROPOSAL





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APPENDIX 1

FORM OF TENDER

(NOTE: THE APPENDIX HEREIN FORMS PART OF THE TENDER)

Tender of: …………………………………………………………………….

…………………………………………………………………….

For the Works – Design-Build Services for the Construction of a New Sangre Grande

Enhanced Health Center inclusive of Furniture, Fixtures and Equipment

To: The Tenders Committee

National Insurance Property Development Co Ltd

56-60 St Vincent Street

PORT OF SPAIN

Sir,

1. Having examined the Request For Proposal for the Design-Build of the above named

Works, taken note of the services issued in connection with these Works and made due

allowance for Addenda Nos. ………….. , and having also inspected the site/s of the

Works, we offer to perform the said Works in full conformity with the said Request For

Proposal for the sum of ___________________________________________________

__________________________________________________________________

( $ ) Dollars inclusive of Value Added Tax (where applicable)

or such sum as may be ascertained in accordance with FIDIC 1999 Conditions of

Contract for Plant and Design-Build.

2. We agree to do any extra work, which may be ordered by the Employer, and to accept

full compensation therefore at such prices as may be agreed upon in writing by the

Employer and us in accordance with the FIDIC 1999 Conditions of Contract for Plant and

Design-Build.

3. If our Proposal is accepted, we will within fourteen (14) days from the date of “Letter of

Award of Contract," execute the Agreement and furnish to the Employer a satisfactory

Professional Indemnity Insurance and a Registered Performance Security to the value

of ten percent 10%) of the Vat inclusive Tender Sum in Trinidad and Tobago Dollars

guaranteeing the faithful performance of the Works as per the Tender Documents.

4. We further agree to commence the Works within the time specified in the Appendix to

Tender and Particular Conditions and to execute the said Works in such a manner as to

complete them within the time limit set forth in the Request for Proposal, failing which,

liquidated damages shall be paid by us to the Employer at the rate specified in the





78 | P a g e

Request for Proposal, until the Works shall have been completed as per the requirements

of the Contract Documents.

5. This Tender is submitted without collusion with any other Proponents or any other party.

We have exercised our own judgment regarding the information required to prepare and

submit this Tender and have utilized all the data which we believe pertinent from the

Employer and other sources in arriving at our conclusions.

6. We agree to abide by this Tender for a period of one hundred and fifty (150) calendar

days from the date fixed for receiving the same, and it shall remain binding upon us and

may be accepted at any time before expiration of that period.

7. We understand that you are not bound to accept the lowest or any Tender you may

receive.

8. We agree to complete the design services inclusive of all relevant drawings and

construction documents as follows:

a. 30% - Acceptance of Conceptual Design & drawings, and evidence of

application of Outline Approvals to all Statutory Authorities;

b. 80% - NIPDEC’s acceptance of full set of Design Calculations & Drawings and

evidence of application of Final Approvals to Statutory Authorities;

c. 100% - NIPDEC’s receipt of final approvals to Statutory Authorities.

9. Design-Build Services for the Construction of a New Sangre Grande Enhanced Health

Center inclusive of Furniture, Fixtures and Equipment within Fifteen (15) months

inclusive of weekends and public holidays after the Notice to Commence.

We are,

Sir,

Yours faithfully,

…………………………………………………………. (Signature of Proponent)*

………………………………………..…………………. (Name of Signatory)

Block Letters

…………………………………………………………. (Name of Company)

…………………………………………………………………….. (Address in full)

………………………………………………………….

* Note In case of a Tender by a Firm or Company, the signature of a person fully authorised by the Firm or Company

to sign on behalf of the Firm or Company.





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APPENDIX 2

TENDER SECURITY FORM

Brief description of Contract: _______________________________________________

Name and address of Beneficiary ____________________________________________

(whom the tender documents define as the Employer).

We have been informed that _________________ (hereinafter called the “Principal”) is

submitting an offer for such Contract in response to your invitation, and that the

conditions of your invitation (the “conditions of invitation”, which are set out in the

document entitled instructions to Tenderers) require his offer to be supported by a tender

security.

At the request of the Principal, we (name of bank)

____________________________hereby irrevocably undertake to pay you, the

Beneficiary / Employer, any sum of sums not exceeding in total the amount of

__________________________(say:_________________) upon receipt by us of your

demand in writing and your written statement (in the demand) stating that:

a. the Principal has, without your agreement, withdrawn his offer after the latest

time specified for its submission and before the expiry of its period of validity, or

b. the principal has refused to accept the correction of errors in his offer in

accordance with such conditions of invitation, or

c. you awarded the Contract to the Principal and he has failed to comply with sub-

clause 1.6 of the conditions of the Contract or

d. you awarded the Contract to the Principal and he has failed to comply with sub-

clause 4.2 of the conditions of the Contract.

Any demand for payment must contain your signatures (s) which must be authenticated

by your bankers or by a notary public. The authenticated demand and statement must be

received by us at this office on or before (the date 35 days after the expiry of the validity

of the Letter if Tender) __________________, when this guarantee shall expire and shall

be returned to us.

This guarantee is subject to the Uniform Rules for Demand Guarantees, published as

number 458 by the International Chamber of Commerce, except as stated above.

Date:____________________________

Signature(s)___________________________________





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APPENDIX 3

TECHNICAL PROPOSAL (FORM 1)

STANDARD FORMS

1A. Technical Proposal Submission Form

1B. Applicant Information Sheet

1C. Work Experience of Firm

1D. Similar Type of Works

1E. Proponent’s References

1F. General Background and Organization

1G. Methodology, Work Plan, Organization and Staffing

1H. Curricula Vitae of Proposed Professional Staff

1I. Available Plant and Equipment

1J. List of Proposed Major Sub Contractor

1K. List of Product and Suppliers.





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Form 1A. Technical Proposal Submission Form

(To be filled out and returned in the Proposal)




PORT OF SPAIN

Date:

Dear Sir:

We, the undersigned, offer to provide the Design-Build Services for the Construction of

New Sangre Grande Enhanced Health Center inclusive of Furniture, Fixtures and

Equipment in accordance with your Request for Proposals dated

____________________.

We hereby submit our Proposal which includes a Technical Proposal and a Cost Proposal

sealed under a single envelope.

If negotiations are held during the period of validity of the Proposal, we undertake to

negotiate on the basis of the proposed key professional personnel we have named. Our

Proposal is binding upon us and subject to the modifications resulting from contract

negotiations.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

______________________________ ____________________________

Authorized Signature Title of Signatory:

______________________________

NAME IN BLOCK LETTERS

Name of Proponent: ____________________________________________

(BLOCK LETTERS)

Address of Proponent: ____________________________________________





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Form 1B. Applicant Information Sheet in accordance with Section 2.7.1.2.2


Date: _____________________

Page _______ of _______ pages

Proponent’s Legal Name:

Sole Proprietorship Partnership Corporation Joint Venture or Consortium

Year of constitution:

Legal address in country of constitution:

Authorized representative information:

Name:

Address:

Telephone/Fax numbers:

E-mail Address:

Attached are copies of original documents of:

1. Articles of Incorporation or Documents of Constitution of legal entity named above,

2. Letter of authorization to represent the legal entity named above.





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Form 1C. Work Experience of the Firm in accordance with Section 2.7.1.2.3


Name of Proponent: ____________________________ Date: _____________________

Page _______ of _______ pages

Starting

Month /

Year

Ending

Month /

Year

Years Contract Identification

Role of

Applicant

______

______

Contract name:

Brief Description of the Works performed by the

Applicant:

Name of Contracting Entity:

Address:

______________

______

______

Contract name:


Applicant:


Address:

______________

______

______

Contract name:


Applicant:


Address:

______________

______

______

Contract name:


Applicant:


Address:

______________

______

______

Contract name:


Applicant:


Address:

______________

______

______

Contract name:


Applicant:


Address:

______________





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Form 1D. Similar Type of Works in accordance with Section 2.7.1.2.3


Name of Proponent: _______________________ Date: _____________________

Page _______ of _______ pages

Project Name:

____ of ___ required.

Information

Description of the similarity in

accordance with the Design Brief and

Scope of Services

1. __________________

2. __________________

3. __________________

4. __________________

5. __________________

6. __________________





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Form 1D. Similar Type of Works in accordance with Section 2.7.1.2.3


Name of Proponent: ______________________ Date: _____________________

Page _______ of _______ pages

Project Name:

____ of ___ required.

Information

Contract Identification

Award date

Completion date

____________________________________________

____________________________________________

Role in Contract � Contractor � Management

Contractor � Subcontractor

Total contract amount ____________________________ TT$__________

If party in a JVCA or

subcontractor, specify

participation of total contract

amount

____________%

_____________

TT$__________

Contracting Entity’s Name:

Address:

Telephone/fax number:

E-mail:

____________________________________________

____________________________________________

____________________________________________

____________________________________________





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Form 1E. Proponent’s References in accordance with Section 2.7.1.2.3


Relevant Services Carried Out in the Last Five Years

Using the format below, provide information on each referenced assignment for which

your firm/entity, either individually as a corporate entity or as one of the major

companies within an association was legally contracted.

Assignment Name: Country:

Location within Country

Professional Staff Provided by your

Firm/entity (profiles)

Name of Client: No. of Staff:

Address:

No. of Staff-Months; duration of

assignments:

Start Date (Month/Year): Completion Date

(Month/Year):

Approx. value of services (in Current

US$ and TT$):

Name of Associated Firm, if any: No. of Months of Professional Staff

Provided by Associated Firms:

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and

functions performed:

Narrative Description of Project:

Description of Actual Services Provided by you Staff:

Proponent’s Name _____________________________________

(BLOCK LETTERS)





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Form 1F. General Background and Organization in accordance with Section

2.7.1.2.4


Name of Proponent: _______________________ Date: _____________________

Page _______ of _______ pages

Non-Performing Contracts

� Contract non-performance did not occur during the past five (5) years

Pending Litigation

� No pending litigation � Pending litigation

Year Outcome as

percent of

total assets

Contract Identification

Total Contract

Amount

(current value,

TT$

equivalent)

______

______

Contract Identification:


Address of Contracting Entity:

Matter in dispute:

___________

______

______




Matter in dispute:

___________

______

______




Matter in dispute:

___________

______

______




Matter in dispute:

___________





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Form 1G. Methodology and Work Plan

In accordance with Section 2.7.1.2.5 to 2.7.1.2.7


[Technical approach, methodology and work plan are key components of the Technical

Proposal. It is recommended that you present your Technical Proposal (inclusive of

Designs, charts and diagrams) divided into the following three chapters:

a) Technical Approach and Methodology – Design and Construction

b) Work Plan

c) Organisation and Staffing

a) Technical Approach and Methodology. In this chapter you should explain your

understanding of the objectives of the assignment, approach to the services, and

methodology for carrying out the activities and obtaining the expected output and the

quality of works, and the degree of detail of such output. You should highlight the

problems being addressed and their importance, and explain the technical approach you

would adopt to address them. You should also explain the methodologies you propose to

adopt and highlight the compatibility of those methodologies with the proposed

approach. Please include the Design Concept, procedure of obtaining approvals from

the required statutory authority, material procurement strategies, Quality

Control/Quality Assurance manual, and the Proponent’s detailed HSE manual.

b) Work Plan. In this chapter you should propose the main activities of the assignment,

their content and duration, phasing and interrelations, milestones and delivery dates of

the reports. The proposed work plan should be consistent with the technical approach

and methodology, showing understanding of the RFP Requirements and ability to

translate them into a feasible working plan. A list of documents, including reports,

drawings, and tables to be delivered as outputs, should be included here. The work

programme shall show linkages, critical path, and milestones.

c) Organization and Staffing. In this chapter you should propose a manpower loading

chart for all aspects of the assignment, stating the roles, responsibilities, and the level of

participation of each key personnel.





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Form 1H. Format of Curriculum Vitae (CV) for Proposed Key Professional Staff

In accordance with Section 2.7.1.2.7


Page 1 of 2

Name of Proponent: _______________________________________________________

Name of Staff: ___________________________________________________________

Profession: ______________________________________________________________

Date of Birth: ____________________________________________________________

Years with Firm/entity: _______________________ National: _____________________

Membership in Professional Societies: ________________________________________

________________________________________________________________________

Detailed Task Assigned: ___________________________________________________

________________________________________________________________________

Key Qualifications:

[Give an outline of staff member’s experience and training most pertinent to tasks on assignment.

Describe degree of responsibility held by staff member on relevant previous assignments and give

dates and location. Use about half a page.]

Education:

[Summarize college/university and other specialized education of staff member, giving names of

school, dates attended and degrees obtained. Use about half a page.]





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Form 1H. Format of Curriculum Vitae (CV) for Proposed Key Professional Staff

(In accordance with Section 2.7.1.2.7)


Page 2 of 2

Employment Record:

[Starting with present position, list in reverse order every employment held. List all positions

held by staff member since graduation, giving dates, names of employing organizations, titles of

position held, and locations of assignments. For experience in the last ten years, also give types

of activities performed and client references, where appropriate. Use about three-quarters of a

page.]

Languages:

[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading,

and writing]

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, these data

correctly describe me, my qualifications, and my experience.

_________________________________________________Date:________________

[Signature of staff member and authorized representative of the Firm]

Full Name of staff

member:_______________________________________________

Full Name of authorized representative: ___________________________________





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Form 1I. Available Plant and Equipment in accordance with Section 2.7.1.2.8


No. Item

Make, Model and

Year of

Manufacture

Status Current

Location

Proponent’s Name _____________________________________

(BLOCK LETTERS)





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Form 1J. List of Proposed Major Sub Contractors in accordance with Section

2.7.1.2.9


No. Sub Contractor

Name Office Address Contact Number

Name of

Contact

� Proponent to include Sub-Contractor’s Company Profile, signed credentials and

date of Sub-Contractor’s availability for this project.

Proponent’s Name _____________________________________

(BLOCK LETTERS)





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Form 1K. List of Product and Suppliers in accordance with Section 2.7.1.2.10


No. Product

Description Supplier Manufacturer

Country of

Origin

� Proponent to include data/cut sheets, product specifications, brochures, or any

documentation to fully describe said product/s. Also, please indicate the name of

local agent.

Proponent’s Name _____________________________________

(BLOCK LETTERS)





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APPENDIX 4

COST PROPOSAL (FORM 2)

STANDARD FORMS

2A. Cost Proposal Submission Form

2B. Financial Capability of the Proponent

2C. Average Annual Construction Turn Over

2D. Cost Breakdown Schedule

2E. Proposed Cash Drawdown Schedule





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Form 2A Cost Proposal Submission Form





PORT OF SPAIN

Date:

Dear Sir:

We, the undersigned, offer to provide the the Design-Build Services for the Construction of New

Sangre Grande Enhanced Health Center inclusive of Furniture, Fixtures and Equipment in

accordance with your Request for Proposal dated ____________________. Our attached Price

Proposal is for the fixed lump sum of: $ _________________________________ Vat Inclusive

(where applicable).

The breakdown of the lump sum cost is as follows:

• Design-Builder’s Construction Cost by activity detailed in the Technical Proposal in the

Milestone Format

• Our Price Proposal shall be binding upon us subject to the modifications resulting from

Contract negotiations, up to expiration of the validity period of the Proposal.

• Commissions and gratuities paid or to be paid by us to agents relating to this Proposal and

Contract execution, if we are awarded the Contract, are listed below.

Name and Address Amount and Purpose of Commission

of Agents Currency or Gratuity

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

Name and Address of Firm:





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Form 2B.

Financial Capability of the Proponent in accordance with Section 2.7.2.2


Name of Proponent: _______________________ Date: _______________

Page _______ of _______ pages

To be completed by the Applicant

Financial information

in TT$

Historic information for previous ______ (__) years

(TT$ in 000s)

Year 1 Year 2 Year 3 Year ... Year n Avg. Avg.

Ratio

Information from Balance Sheet

Total Liabilities (TL)

Total Assets (TA)

Net Worth (NW)

Current Assets (CA)

Current Liabilities

(CL)

Information from Income Statement

Total Revenue (TR)

Profits Before Taxes

(PBT)

� Attached are copies of financial statements (balance sheets, including all related notes, and

income statements) for the years required above complying with the following conditions:

a) Must reflect the financial situation of the Applicant or, and not sister or parent

companies;

b) Historic financial statements must be audited by a certified accountant;

c) Historic financial statements must be complete, including all notes to the financial

statements;

d) Historic financial statements must correspond to accounting periods already completed

and audited (no statements for partial periods shall be requested or accepted).

e) Letter from Bank ensuring four (4) month guarantee.





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Form 2C.

Average Annual Construction Turnover in accordance with Section 2.7.2.3


Name of Proponent: __________________ Date: ____________________

Page _______ of _______ pages

Annual turnover data (construction only)

Year Amount and Currency TT$ equivalent

*Average

Annual

Construction

Turnover

*Average annual construction turnover calculated as total certified payments received for

work in progress or completed, divided by the number of years





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Form 2D Cost Breakdown in accordance with Section 2.7.2.4


WBS DESCRIPTION COST (TT$)

1.0 DESIGN SERVICES

1.1 30% - Acceptance of Conceptual Design & drawings, and

evidence of application of Outline Approvals to all Statutory

Authorities;

1.2 80% - NIPDEC’s acceptance of full set of Design

Calculations & Drawings and evidence of application of

Final Approvals to Statutory Authorities;

1.3 100% - NIPDEC’s receipt of final approvals to Statutory

Authorities.

Subtotal “Design Services”:


2.0 CONSTRUCTION SERVICES

2.1. Preliminaries

2.1.1 Performance Bonds (one time cost)

2.1.2 Insurances (one time cost)

2.1.3 Site Sign Board (one time cost)

2.1.4 Provision for Site Hoarding and maintenance

(to be paid pro-rated to the accomplishment)

2.1.5 Provision for Employer ‘s Office, Equipment and

Consumables as stated in Clause 3.3.5 and 3.3.6 (to be paid

pro-rated to the accomplishment)

2.1.6 Provision for Communication for Site Officer and Project

Officer (to be paid pro-rated to the accomplishment)

2.1.7 Provision for wetting as necessary to prevent dust nuisance

as specified (to be paid pro-rated to the accomplishment)

2.1.8 Provision for road maintenance (to be paid pro-rated to the

accomplishment)

2.1.9 Other Preliminary Works other than above (Proponent to

detail)






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2.2 Building Works

2.2.1 Foundation and Ground Floor slab

2.2.2 Building Frame

2.2.3 Upper Floor and staircase

2.2.4 Internal and External Walls

2.2.5 Finishes:

2.2.5.1 Floor Finishes

2.2.5.2 Wall Finishes

2.2.5.3 Ceiling Finishes

2.2.6 Painting and Decorating

2.2.7 Doors, Door Frames and Ironmongery

2.2.8 Windows including Glazing

2.2.9 Carpentry, Joinery and Metal Works

2.2.10 Roof , roof frame and Guttering

2.2.11 Electrical Installations:

2.2.11.1 1st Fix (Rough in)

2.2.11.2 2nd Fix (Completion of Work)

2. 1.12 Plumbing Installations



2.2.13 A/C Installations



2.2.14 Lift Installation

2.2.15 External Works

2.2.16 Miscellaneous Items ( please detail on a separate paper )

Subtotal “Building Works”:

2.3 Site Development/Civil Works

2.3.1 Road Works and Car Parks

2.3.2 Drainage System

2.3.3 Water Supply Reticulation System

2.3.4 Waste Water Collection / Effluent System

2.3.5 Electrical Supply

2.3.6 IT/Telephony Supply

Subtotal “Civil Works”:

3.0 FURNITURE, FIXTURES, AND EQUIPMENT (FF+E)

3.1 Furniture, Fixtures, and Equipment (FF+E)

3.2 Medical Equipment

Subtotal “Furniture, Fixtures and Equipment”:





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S U M M A R Y


1.0 DESIGN SERVICES

2.0 CONSTRUCTION SERVICES

2.1 Preliminaries

2.2 Building Works

2.3 Site Development / Civil Works

3.0 FURNITURE, FIXTURES AND EQUIPMENT (FFE)

A Subtotal

“Design Services + Construction Services + FFE)”:

B CLIENT CONTINGENCY (10% OF “A”)

C

SERVICE MAINTENANCE OF ALL

CONTRACTOR-SUPPLIED EQUIPMENT FOR

ONE (1) YEAR

D

PROVISIONAL SUM

(Infrastructure External Development for: Road

Works, Drainage, WASA connection, T&TEC

Connection, Effluent Treatment System)

$ 3,000,000.00

E TOTAL (VE) E = A + B + C + D

F VAT ( 15% of “E” )

G TENDER SUM (VI) (G = E + F) (for transfer to Form of Tender)

Signed by _________________________ Name of Proponent ______________________

Block Letters __________________________________





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Form 2E Proposed Cash Drawdown Schedule In accordance with Section 2.7.2.5


Please indicate the following:

1. Items of work

a. Design Services (as per Milestone Activity Form 2D);

b. Preliminaries (as per Milestone Activity Form 2D);

c. Construction Works Details (as per Milestone Activity Form 2D);

d. Furniture, Fixtures, and Equipment (as per Milestone Activity Form 2D);

e. Site Development Work (as per Milestone Activity Form 2D).

f. Service Maintenance of one (1) year (as per Milestone Activity Form 2D).

2. Indicate the Months

3. Total Cost per item

4. Total cost per month