design and produce text documents - software … 1-14-6...design and produce text documents (word...

Design and produce text documents (Word 2013)

This workbook supports BSBITU303A Design and produce text documents in the BSB07 Business Services Training Package.

© Millbank Investments Ltd, NZ, June 2015

Software Publications writing team ISBN 978-1-922241-14-6

Disclaimer

All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, scanning, recording, or any information storage and retrieval system, without permission in writing from Millbank Investments Pty Ltd, NZ or the from the publisher, Software Publications Pty Ltd. No patent liability is assumed with respect to the use of the information contained herein. While every precaution has been taken in the preparation of this book, the publisher and authors assume no responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use of the information contained herein.

Software Publications Pty Ltd (ABN 75 078 026 150) Head Office - Sydney Unit 3 25 Gibbes Street Chatswood NSW 2067

www.SoftwarePublications.com.au

Published and printed in Australia

© Millbank Investments Ltd, 2013 Study Guide BSBITU303A i

BSBITU303A Design and produce text documents

Unit descriptor This unit describes the performance outcomes, skills and knowledge required to design and develop predominantly text based documents using advanced features of word processing software.

Application of the unit This unit applies to individuals who possess fundamental skills in computer operations and keyboarding, and basic skills in the operation of word processing software. They may work as individuals who provide administrative support within an enterprise, or may be technical/knowledge experts responsible for production of their own word processed documents.

Employability skills This unit contains employability skills.

Prerequisites There are no prerequisites for this unit.

Element Performance Criteria Page Reference

1 Prepare to produce word processed documents

1.1 Use safe work practices to ensure ergonomic, work organisation, energy and resource conservation requirements are addressed

Software

Publications WHS

Included with downloaded exercise files

1.2 Identify document purpose, audience and presentation requirements, and clarify with relevant personnel as required

xviii, xxiii–xxiv, 169–170

1.3 Identify organisational and task requirements for text-based business documents to ensure consistency of style and image

xv, xviii–xix, xxiii–xxiv

169–170

2 Design word processed documents

2.1 Design document structure and layout to suit purpose, audience and information requirements of the task

xix, xxi–xxvi,

169–170

2.2 Design document to enhance readability and appearance, and to meet organisational and task requirements for style and layout

xviii–xxvi

169–170

2.3 Use style sheets and automatic functions to ensure consistency of design and layout

xix, 7, 8–9, 18–21, 37–51, 55, 82–92, 120–122, 129–133

3 Add tables and other data

3.1 Insert a standard table into a document, changing cells to meet information requirements

10–16, 108–120, 126–127, 145

3.2 Insert and delete columns and rows as necessary 109–110, 127

3.3 Insert images and other data to meet required specifications 29–32, 47, 58–63, 65, 78, 102–104

ii Study Guide BSBITU303A © Millbank Investments Ltd, 2013

Element Performance Criteria Page Reference

4 Produce text documents

4.1 Use advanced software functions to enable efficient production of documents

Throughout workbook

4.2 Enter or import, and edit text and other data to meet required specifications

Throughout workbook

4.3 Preview, adjust and print documents in accordance with organisational and task requirements

Throughout workbook

4.4 Name and store text documents, in accordance with organisational requirements and exit the application without information loss/damage

vi–viii, xi–xiv

4.5 Prepare text documents within designated time lines and organisational requirements for speed and accuracy

x, 167

4.6 Use manuals, user documentation and online help to overcome problems with document design and production

xv

© Millbank Investments Ltd, 2013 Study Guide BSBITU303A iii

Required Skills and Knowledge

This section describes the skills and knowledge required for this unit.

Required skills

communication skills to clarify requirements of documents

editing and proofreading skills to check own work for accuracy against original

keyboarding skills to enter text and numerical data

literacy skills to read and understand the organisation's procedures, and to use models to

produce a range of documents

problem-solving skills to use processes flexibly and interchangeably.

Required knowledge

formatting styles and their impact on formatting, readability and appearance of documents

organisational requirements for ergonomics, work periods and breaks, and conservation

techniques

organisational style guide

purposes, uses and functions of word processing software.

iv Study Guide BSBITU303A © Millbank Investments Ltd, 2013

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Variable Scope Pages

Ergonomic requirements may include:

avoiding radiation from computer screens

Software Publications

WHS

Included with downloaded exercise

files

chair height, seat and back adjustment

document holder

footrest

keyboard and mouse position

lighting

noise minimisation

posture

screen position

workstation height and layout

Work organisation requirements may include:

exercise breaks

mix of repetitive and other activities

rest periods

Conservation requirements may include:

double-sided paper use

recycling used and shredded paper

re-using paper for rough drafts (observing confidentiality requirements)

utilising power-save options for equipment

Documents may include:

brochures 102–104

calendars n/a

faxes 139–140, 143–144

flyers 65–68, 99–101, 169

forms 144–Error! Bookmark not defined.

mail merge documents, including labels 149–167

memos 30, 167

multi-page letters 74–76

promotional material 41, 67–69, 169

reports 45–50

schedules n/a

tables 10–16, 108–120, 126, 144–145

Organisational requirements may include:

company colour scheme xviii–xix, 169

company logo xviii–xix, 167

consistent corporate image n/a

content restrictions n/a

established guidelines and procedures for document production

xv

house styles xix

© Millbank Investments Ltd, 2013 Study Guide BSBITU303A v


observing copyright legislation xv

organisation name, time, date, document title, filename etc. in header/footer

xviii

templates xix

Design may include: balance xxi

diversity n/a

relative positioning of graphics and headings xxi–xxii

simplicity xxi

text flow xxi

typography xxii

Structure and layout may include:

boxes 60, 99, 116

colour Throughout workbook

columns 95–98

drawing 58–63

graphics 65

headings Throughout workbook

letter and memo conventions Throughout workbook

page layout Throughout workbook

photographs 31

typeface Throughout workbook

white space 26

Automatic functions may include:

auto correct 7

auto date Throughout workbook

auto format 55

auto text 129–133

default settings Throughout workbook

headers and footers 82–92

page numbering 86

styles 44–51

table headings 120

Consistency of design and layout may include:

annotated references 47

borders 37–42

bullet/number lists 18–21

captions 122

consistency with other business documents xix

footnotes/endnotes 122

indentations 18, 21, 39, 47

page numbers 86

spacings 8–9, 18, 21

typeface styles and point size Throughout workbook

Data may include: clip art 65

data from other software applications 32

digital photographs 31

files 29–32, 78, 102–104

graphics 58–63

vi Study Guide BSBITU303A © Millbank Investments Ltd, 2013


quotes n/a

references 47

scanned photographs and logos n/a

tables, graphs and charts 32

Advanced software functions may include:

alternate headers and footers 91

drawing tools 58–63

graphics tools n/a

importing data/objects/pictures 29–32

mail merge 149–166

newspaper columns 95–98

sections 73

sort 117, 123–125

styles 44–51

tables 10–16, 108–120, 126–127, 145

templates 135–145

Printing may include: print merge 164

print to file n/a

with comments n/a

with drawing objects 57

with field codes n/a

with hidden text 57

Naming and storage of documents may include:

authorised access xii

file names according to organisational procedure e.g. numbers rather than names

vi

file names which are easily identifiable in relation to the content

vi

file/directory names which identify the operator, author, section, date etc.

vi

filing locations vi–viii

organisational policy for backing up files, storage in folders/sub-folders

xi

organisational policy for filing hard copies of documents

xiv

security/password protection xii

storage on hard/floppy disk drives, CD-ROM, tape backup

vi–viii, xi

Designated time lines may include:

organisational time line e.g. deadline requirements

x time line agreed with internal/external client

time line agreed with supervisor/person requiring document/s

© Millbank Investments Ltd, 2013 Study Guide BSBITU303A vii

Evidence Guide

The Evidence Guide identifies the critical aspects, knowledge and skills to be demonstrated to confirm competency for this unit. This is an integral part of the assessment of competency and should be read in conjunction with the Range Statement.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

applying document design principles

knowledge of organisation's style guide

production of a minimum of three text documents using advanced

software functions.

Context of and specific resources for assessment

Assessment must ensure:

access to an actual workplace or simulated environment

access to office equipment and resources

access to examples of text documents and style guides.

Method of assessment A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

demonstration of techniques

direct questioning combined with review of portfolios of evidence

and third party workplace reports of on-the-job performance by

the candidate

oral or written questioning to assess knowledge of word

processing software functions

review of text documents.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBWRT301AWrite simple documents

general administration units

other IT use units.

viii Study Guide BSBITU303A © Millbank Investments Ltd, 2013

Employability Skills Mapping Employability Skills for BSB30110: Certificate III in Business

Employability Skill

Industry/enterprise requirements for this qualification include

How this Employability Skill is covered

Communication communicating verbally with

others in negotiation, training

and questioning

writing a range of simple

documentation and

communications

Throughout this book, a wide range of document types are created including letters, fax forms, fliers and booklets; each communicating different information.

Teamwork completing individual tasks to

support team goals

conveying workplace

procedures and work

instructions to team members

In Practice Assessment 5 (page 167) the learner is require to create a memo describing how to create organisational styles.

Problem solving resolving issues and conflicts

with team members

using manuals and other

documentation to overcome

problems with information

technology or other office

equipment

Page xv describes using manuals and solving operational problems.

Initiative and enterprise

demonstrating individual

responsibility for completing

tasks

suggesting improvements to

support the development of

improved work practices and

team effectiveness

All tasks in this book are completed by the individual, demonstrating the ability to create a quality document single-handedly.

Planning and organising

contributing to planning

processes with team members

to meet expected outcomes

gathering, organising and

applying workplace information

for the organisation's work

processes and information

systems

In several exercises the learner is expected to apply and in some cases create ‘house styles’ or templates specific to the organisation.

Self management identifying development needs

and seeking training to fill

needs

monitoring and recording the

performance of own work area

On page xxvii the learner is introduced to the concept of evaluating their document using an evaluation form.

This form is used to evaluate a document in Practice Assessment 6 on page 169.

http://training.gov.au/Training/Details/BSB30110

© Millbank Investments Ltd, 2013 Study Guide BSBITU303A ix

Employability Skill

Industry/enterprise requirements for this qualification include

How this Employability Skill is covered

Learning developing a comprehensive

knowledge and understanding

of products and services

identifying priorities and

pursuing personal work goals

in accordance with

organisational objectives

By working through this book the learner will develop comprehensive knowledge on how to write documentation in a business environment.

Page x covers organising and prioritising work. In the practice assessment 5 on page 167 and in the final assessment the learner is required to create a time management plan.

Time limits can be applied to the Practice Assessments.

Technology using information

communication technology to

communicate with team

members or clients

using word processing

packages, spreadsheets

and/or databases to produce

written correspondence and

reports

The whole book requires the learner to operate a PC running Windows 8.1 and the Microsoft Word 2013 application.

The learner emails a document directly from the word processing program, and saves a document in PDF format for portability.

38 SECTION 2 © Millbank Investments Ltd, 2013

Using the Borders and Shading Dialog Box

The Borders and Shading dialog box is used to customise borders.

Exercise 28

1 Using The Dewey Decimal System, select the Shelving Books heading and the last paragraph.

2 Click on the of the Borders button and select . The Borders and

Shading dialog box will display.

3 In the Setting: section, click on Shadow.

4 Click on the Width and select 2¼ pt.

5 To increase the space between the text and the border click on , change Top,

Bottom, Left and Right to 6 pt as shown below, then click on OK.

6 Click on OK from the Borders and Shading dialog box.

7 Select the Decimals heading and following paragraph.

8 Display the Borders and Shading dialog box.

9 From the Style: section, select a dashed line style.

10 Click on the Color: and select Dark Blue from the Standard Colors.

11 Click on the Width and select 1½ pt.

© Millbank Investments Ltd, 2013 SECTION 2 39

12 Click on OK.

13 Display the Paragraph dialog box, Line and Page Breaks tab. Apply both the Keep with next

and Keep lines together options to move the paragraph and heading to the second page.

14 Click on OK.

15 Leave the document open for the next exercise.

Note

Ctrl Q can be used to remove paragraph borders and lines but remember that this shortcut key will

remove all paragraph formats.

Applying a Border around a Centred Heading

Exercise 29

1 Using The Dewey Decimal System, select the centred heading at the top of the document and

increase the font size to 20 pt.

2 With the heading still selected, display the Borders and Shading dialog box.

3 Change the Line Style to a single wiggly line , the Color to Dark Blue and the Width

to 1½ pt.

4 Click on OK. The border will extend to the left and right margins.

You will now change the left and right indentation to bring the sides of the border closer to

the heading.

5 Right click on the heading and select Paragraph to display the Paragraph dialog box.

6 Change the Left and Right indentation to 3.5 cm, then click on OK.

7 Leave the document open for the next exercise.

Applying Shading

Shading can be applied using the Shading tab of the Borders and Shading dialog box. It can also be

applied using the Shading button from the Paragraph Group on the Home Ribbon.

Exercise 30

1 Using The Dewey Decimal System, select the heading text.

2 Click on the of the Shading button on the Home

Ribbon. A colour pallet will display.

3 Select a light blue colour.

4 Apply a thick border around the heading and section about

Further Divisions and apply a shading colour of your choice.

5 Save and close the document.


Exercise 31

Create the following advertisement and save with an appropriate file name. Print and close

when complete.

CROSS FIELDS

Performing Arts School

Jazz World

Acting with Shakespeare

Acting for Youth

Dancing

Summer School 2013

For further information contact Joanne on Ph 267 3839

Reverse Text

Reverse text refers to the display of white text on a dark coloured background. In word, if black

shading is added to a paragraph containing text, the text will automatically display in white.RS

Exercise 32

1 Create the advertisement shown below, applying a border around the text as shown.

Burrows BARRISTERS AND SOLICITORS Ph: (03) 9729 5903

Burrows law team is committed to effective and speedy resolution of marital and related disputes. Our group has developed expertise in the field of resolving domestic problems and has many years of experience in this field. We have also had considerable experience in court room disputes. The Burrows team has a strong commitment to Family Law. You will find our service both efficient and cost effective. For further details about how we can help you, please contact: Maria Stanich John Jacobs David Delaney

The Burrows Team - PO Box 385, Heathmont, VIC, 3135

2 Select the first two lines of the advertisement.


3 Click on the of the Shading button and select Black. This creates a reverse text

effect; the text will become white automatically.

4 Click in the document to deselect.

5 Select the last paragraph of the advertisement The Burrows Team - PO Box 385, Heathmont,

VIC 3135.

6 Apply the reverse text effect to that paragraph.

7 Save the document with the file name Burrows and close.

Exercise 33

1 Create the following advertisement setting it out attractively.

2 Save as Mail box rental and leave open for the next exercise.

MAIL BOX RENTAL –Border, shading, 24 pt, bold.

All boxes include: 24 hour security access to mail box 24 hour security access to high quality photocopier Telephone mail check Mail forwarding anywhere in the world Unlimited vacation hold use box bullets Rates are as follows: Personal: (small) $1.00 per week (12 months minimum) Business: (medium) $2.50 per week (12 months minimum) Corporate: (large) $3.50 per week (12 months minimum)

Temporary Rental $20 temporary rental fee + weekly fee (above)

ALL BOX RENTAL IS PAYABLE IN ADVANCE

Mail box holders have 24 hour access to their mail box. Our mail box area is protected by security.

Our office is open from 9am to 6pm Mon-Sat.

MAIL BOXES ETC 77 Magill Road

STEPNEY SA 5069 Phone: (08) 8358 8466 Fax: (08) 8358 8421

MAIL BOXES ETC 77 Magill Road

STEPNEY SA 5069 Phone: (08) 8358 8466 Fax: (08) 8358 8421

Shadow box


Exercise 72

1 Open the file called Pacific Travel.

2 With the Insert Ribbon displayed, click on the Header button from within the Header & Footer group. The Built-In list will display.

3 Select Blank from the Built-In list. The following field will display: .

4 With Type text selected, type: Pacific Travel

5 Click on the Footer button on the Header & Footer Tools Design Ribbon.

6 Select Grid from the list. This will insert the page number and number of pages.

7 Print preview your document to check the headers and footers. Close print preview.

8 Save and close the document.

Exercise 73

1 Open the file called Contiki Time Out. Editing instructions and provided on pages 84–85.

2 Display the Styles Pane and click on . Select All styles from the Select styles to show: drop-down list and click on OK.

3 Apply the following styles:

Heading 1: Centre, bold, all caps, Arial 24 pt

Heading 2: Arial, 13 pt, bold, all caps, 6 pt before and after

Heading 3: Arial, 11 pt bold, italic, 6 pt before and after

Normal Style: Arial 11 pt

4 Display the Page Setup dialog box, Layout tab.

5 Change the Header and Footer margins (From edge) to 1 cm and click on OK.

6 Insert a header as detailed below.

a Click on and select Blank (Three Columns).

b Select the first field and press Alt Shift D to insert the date.

c Click on the middle field and press Delete to remove it.

d Click on the right field and type: European Tours


7 Select the header and format to Arial 10 pt, italic using the mini toolbar.

8 Make all corrections provided below and over the page. Proofread the document and make corrections as required.

9 Save the document and leave it open for the next exercise. THE ULTIMATE EXPERIENCE

CONTIKI TIME OUT

Experience the freedom that is Contiki with our carefully selected Time Out holidays

designed to compliment the lifestaye of young people. Let Contiki broaden your horizons

to a whole new area of European adventure and indulge yourself in a host of fresh

pleasures and awakening activities.

Our unrivalled range of quality holiday properties chosen for their unique character and

setting allows you to uncover some of Europe's best kept secrets - fantastic hotels, trend-

setting resorts, luxury cruise liners, comfortable trains - we're talking true style!

Accompanied by your own in-touch, fully professional Tour Manager, you'll discover

dramatic cities rich in history and architectural splendor, alongside the inexhaustible

contrasts of Europe's landscape - and all this at a price you can afford!

But the thrills don't stop there: with our unbeatable barage of included trips and bonuses

you'll have a great time.

Welcome to your kind of holiday - the comfort of up-market, out-of-the ordinary

accommodation, the company of others aged 18-35 with similar ideas of fun, the buzz of

Europe, its romance and historical intrigue.

DISCOUNT OFFERS:

Offer One - Save 10%

Book and pay in full for your Contiki 'European Panorama' or 'European Explorer' tour by

30 November and get 10% off the land content cost.

Friendly Four - Save 5%

Our 'Friendly Four' discount means a 5% saving per person when 4 or more people book

at the same time.

Offer Two - Save 5%

After 30 November, book and pay in full at least 6 months before your Europe tour

departs and get 5% off the land content cost.

NB: Savings only apply to tours at least 10 days long.

2nd Tour Discount - save $50

Book 2 Contiki holidays (each at least 10 days long) at the same time and get $50 off the

cost of the second holiday.

THE FACTS

The Meal Deal

Heading 2bold

bold

boldcaps

bold

Heading 2 Heading 3

Heading 2

n.p.

Heading 1


Start off your day with an authentic European brekkie: coffee/tea, juice, rolls/croissants,

butter and jam to set you up up for the adverture ahead. We all have our own ideas on

the right midday meal, so at lunchtime we give you the freedom to cater for yourself.

Dinner's a different matter. Enjoy a buffet dinner or three-course meal with us at a choice

of venues - hotel or local restaurant nearby. Some evenings you can join in one of our

optional open-invtations to try out the local specialities.

How about a meal in Paris' picturesque Latin Quarter, followed by a champagn cabaret?

You may wish to go out-and-about on the town with your mates. These won't be included

in your tour cost, but they're guaranteed good times.

Where to be seen

The lure of Europe - with its sensational celebrated capitals of the world. That's why

Contiki take the time and trouble to ensure the places you stay meet our highest

standards. Exceptional Resorts specially selected for their authenticity, character and

charm, play an intergral part in your European Time Out experience of a lifetime.

All Aboard

Coaches and trains - and not forgetting boats! However you travel, you'll do it in style

with Contiki. You can rely on Time Out safety, comfort and reliability with Contiki's

specially selected fleet of up-to-the minute luxury coaches comprising air-conditioning,

panoramic windows and a mega stereo system.

Luxury tours from $126 per day.

CAMPING TOURS

Accommodation

We carry the latest in 2-persons put-me-up tents. Custom-built for your comfort, you'll

enjoy the fun of camping. Most campsites also boat a few of those lettle extras:

restaurants, swimming pools, washing machines - even squash courts.

Meals

Meals are specially supervised by our Super Cook whilst you and your tem prepare

culinary delights for all. Your Food Fund covers breakfast and dinner.

Lending a Hand

You'll soon become a true team member - taking turns at food shopping, meal

preparation and cleaning up afterwards - all part of the fun. That's the spirit of Contiki

Camping - getting to know one another.

Camping tours cost from only $75 per day.

Pay Early - save 5%

Flight 'N' Holiday Offers - Save $$$$

Travel Insurance

Travel Insurance is compulsory

Speak to your travel agent when boking

Heading 2 Heading 3

Heading 3

(Delete blank line) Heading 3

Heading 3

Heading 3

at right margin with leader dots

Centre, bold, 14 pt Centre, bold, 14 pt

12 pt, boldcaps

n.p.

s/

a/


Page Numbers

Some built-in footers contain page numbers; they can also be added manually.

If you do not currently have a header or footer, click on the Page Number button in the

Header & Footer group. The following position options will display.

Select the position for your page number (e.g. top of page). Select the style of page number required.

A header or footer will automatically be created and the page number positioned in it.

If your document already contains headers and footers you need to be careful; adding a page

number if not done correctly, can delete your current header or footer. Open the current header or

footer and click where you want the page number to be positioned. Click on the Page Number

button and select Current Position. Then select the style required. This will insert the page

number without disrupting the rest of the document.

Exercise 74

1 With the Contiki Time Out document still open, click on in the Header & Footer

group of the Insert Ribbon.

2 Select Bottom of Page and then select Plain Number 2.

3 Preview the document to view the page numbers then save and close the document.

Title Page Section

It is possible to insert a title page at the beginning of a document which can contain a different header

and footer.

Exercise 75

1 Open the file called Paris in the late 19th Century.

2 At the top of the document insert a Next Page Section Break for a title page.

3 Move the cursor onto the title page. Insert text as shown below, format attractively and centre

vertically on the page (ensure This Section is selected).

Monet

Van Gogh Renoir

Gauguin Toulouse-Lautrec Together At Last!

PARIS In the Late 19th Century

A Musee d’Orsay and National Gallery Exhibition South Bank, South Brisbane

March - 22 May 2013


4 Add a page border with a shadow to the title page. Ensure Apply to: displays This section.

5 Save the document and leave it open for the next exercise. Insert Headers and Footers

Exercise 76

1 Using Paris in the late 19th Century position the cursor on the second page.

2 Click on the Header button and select Edit Header. A blank header will open.

3 Click on the Link to Previous button to prevent the header from being displayed on the title page (i.e. Section 1).

4 At the left margin type: Paris in the Late 19th Century

5 Press Tab twice, adjust the Right tab on the ruler so it is as the end of the unshaded ruler section. At the right margin type: Queensland Art Gallery

6 Apply Calibri 10 pt, bold and italic to the header text.

7 Insert a footer with page numbering as follows:

a With the cursor on the second page, click on and select Edit Footer.

b Click on the Link to Previous button to prevent the footer from being displayed on the title page (i.e. Section 1).

c Click on and select Current Position, Plain Number.

d Format the footer to Calibri 10 pt.

8 To start the first page of the actual document (rather than the title page) as Page 1, click on the Page Number button and select Format Page Numbers. In the Start at: box type: 1

9 Click on OK.

10 Save the document and leave it open for the next exercise.

Exercise 77

1 Make the amendments to Paris in the late 19th Century shown on the following page, applying the following heading styles:

Heading 1: Calibri 16 pt, bold, 18 pt space after, 0 before

Heading 2: Calibri 14 pt, bold, 9 pt space after, 0 before

Heading 3: Calibri 12 pt, bold, italic, 6 pt space after, 0 before

2 Ensure the document is out and displayed attractively and that page breaks are in a suitable location.

3 When complete, save and close the document.


Paris in the Late 19th Century (heading 1)

Never before have artists of this calibre been brought together in Australia for such a magnificent

exhibition. Experience an era of intense innovation, where anything and everything was possible,

and artists experimented in revolutionary ways. The capital of the modern world, Paris was a city of

grand boulevards, cafes, circuses, dances and dives, where the aristocracy rubbed shoulders with

the rest of society. Social, political and technological change raced ahead to herald the dawn of the

20th century.

‘Paris in the Late 19th Century’ includes paintings, sculpture, prints, posters, drawings, photographs

and decorative arts objects from the vast collections of the Musee d’Orsay as well as highlights form

Australia’s state and national collections, and works from the Museum of Fine Arts, Gifu, Japan and

the Metropolitan Museum of Art, New York.

‘Paris in the Late 19th Century’ is a unique exhibition that recaptures the vibrancy, creativity and

excitement of Paris in the 1890’s. Organised by the National Gallery of Australia in association with

the Musee d’Orsay, Paris, the exhibition brings together more than 200 works by artists working in

and around Paris. Some of the greatest artists of the era are included in the exhibition, such as Paul

Gauguin, Claude Monet, Pierre-Auguste Renoir, Paul Cezanne, Vincent Van Gogh and Henri de

Toulouse-Lautrec.

As the Queensland Art Gallery is the final venue for ‘Paris in the Late 19th Century’, this is an

opportunity not to be missed!

Exhibition Admission (heading 2) 10.00 am – 4.00 pm Monday to Sunday (exhibition closes 4.45 pm)

Closed Good Friday 10 April.

Open from 12.00 noon on Anzac Day Saturday 25 April.

Wednesday Evening Viewing (heading 3) Wednesday evenings: admission until 7.00 pm

(exhibition closes 7.45 pm)

Information (heading 3) For further information telephone (07) 3840 7303 / 7350

Admission Prices (heading 3) Tickets can be purchased at the exhibition ticket counter in the Queensland Art Gallery.

Special packages containing gift vouchers redeemable for tickets and an exhibition catalogue

are available from the Gallery Shop.

For details telephone (07) 3840 7290.

Adults $12.00

Concession $7.00 (Government Benefit Card holders and full-time students)

Children $5.00 (5-16 years)

Families $25.00 (Two adults and two children or one adult and three children)

Guided Tour Group Bookings (heading 3) Guided tours for groups (minimum 15 people) must be booked at least 15 days in advance. To

secure a guide, telephone (07) 3840 7255.

n.p.

n.p.

caps

caps

n.p.

n.p.


Exhibition Tours (heading 3) General public tours of the exhibition will leave from inside the exhibition entrance at the following

times:

Monday-Friday 11.00 am and 1.00 pm

Saturday-Sunday 11.00 am and 2.00 pm

Please purchase your ticket and enter the exhibition before joining the tour.

Teachers’ Night (heading 3) The Gallery invites teachers to a special viewing on Wednesday 18 March at 4.00 pm. Bookings are

essential on (07) 3840 7255.

School Bookings (heading 3) Guided tours for school groups, on weekdays between 10.00 am and 2.00 pm, must be booked at

least 15 days in advance.

Free admission is provided for one teacher for every 15-20 students.

Bookings (07) 3840 7255.

Corporate Viewings (heading 3) Companies who wish to hold a private exhibition viewing incorporating a cocktail party for clients

should contact June baker on (07) 3840 7313.

Public Lectures (heading 2) Bookings are essential on (07) 3840 7255.

Saturday 14 March 2.00 pm Lecture Theatre

‘Paris: A view from the Eiffel Tower’ by Jane Kinsman, Exhibition Curator, National Gallery of Australia

Saturday 4 April 2.00 pm Lecture Theatre

‘Literary publishing in the nineteenth century’ by Dr Phillipe Lane, Chief Representative of Alliance

Francaise in Australia.

Paris: City of Pleasure (heading 3) The ‘Paris: City of Pleasure’ lecture day will be held on 21 April and will feature guest speakers

including Michael Adcock, a historian form the University of Melbourne and Ted Gott, Co-curator of

‘Paris in the Late 19th Century’. Speakers will present illustrated lectures focusing on aspects of

Parisian art, life and culture in the closing years of the 19th century, and will interest students,

educators and art-lovers. Lectures will be presented from 11.00 am to 3.00 pm at the Queensland

Cultural Centre Auditorium at a cost of $15.00 for adults and $5.00 concessions. Bookings are

essential on (07) 3840 7255.

Paris by Moonlight: A Night of Film at the Queensland Art Gallery (heading 3) Enjoy the atmosphere of free outdoor French films every Wednesday night in the Gallery’s Sculpture

Courtyard at 6.00 pm. Dinner boxes will be available from the café and seating is on the grass, so

bring your rug and cushion!

The ‘Paris in the Late 19th Century’ program of public lectures, Paris by Moonlight series, and study

day is co-sponsored by the Alliance Francaise de Brisbane.

Queensland Art Gallery

12 March – 22 May 2013

Tel: (07) 3840 7303

n.p. n.p.

n.p. n.p.

n.p. n.p.

Use tabs so the times line up Use tabs so the times line up

ital

ital ital

ital

Centre and format attractively

© Millbank Investments Ltd, 2013 175

Evidence Guide

Elements and Performance Criteria

The elements and performance criteria are covered during assessment in the following ways.

Element Performance Criteria Assessment Tasks

1 Prepare to produce word processed documents

1.1 Use safe work practices to ensure ergonomic, work organisation, energy and resource conservation requirements are addressed

Part 1


Part 8


Part 8

2 Design word processed documents


Part 5, Part 8, Part 9




Part 4, Part 5, Part 8, Part 9

3 Add tables and other data


Part 7, Part 10

3.2 Insert and delete columns and rows as necessary

Part 10

3.3 Insert images and other data to meet required specifications


4 Produce text documents


Part 5, Part 6, Part 7,





4.4 Name and store text documents, in accordance with organisational requirements and exit the application without information loss/damage

Part 5, Part 6, Part 7, Part 9, Part 10

4.5 Prepare text documents within designated time lines and organisational requirements for speed and accuracy

Part 3


Part 2, Part 10

176 © Millbank Investments Ltd, 2013

Required Skills and Knowledge

The skills and knowledge are covered during assessment in the following ways.

Required Skills How will Evidence be Gathered?

communication skills to clarify document

requirements

Can be assessed through communication between candidate and assessor.

editing and proofreading skills to check own

work for accuracy against original

Part 7, Part 10

keyboarding skills to enter text and numerical

data


literacy skills to read and understand the

organisation's procedures, and to use models

to produce a range of documents


problem-solving skills to use processes flexibly

and interchangeably

Demonstrated through the completion of the assessment tasks

Required Knowledge How will Evidence be Gathered?

formatting styles and their impact on formatting, readability and appearance of documents


organisational requirements for ergonomics,

work periods and breaks, and conservation

techniques

Part 1

organisational style guide Part 5, Part 6, Part 8

purposes, uses and functions of word

processing software

Demonstrated through the completion of the assessment tasks


Employability Skills BSB10112 Certificate I in Business

Employability skills for BSB10112 Certificate I in Business are assessed in the following assessment

tasks.

Employability Skill

Industry/Enterprise Requirements for this Qualification Include:

Task

Communication communicating verbally with others in

negotiation, training and questioning

writing a range of simple documentation and

communications


Teamwork completing individual tasks to support team

goals

conveying workplace procedures and work

instructions to team members

n/a

Problem-solving resolving issues and conflicts with team

members

using manuals and other documentation to

overcome problems with information

technology or other office equipment

Part 2

Initiative and enterprise

demonstrating individual responsibility for

completing tasks

suggesting improvements to support the

development of improved work practices and

team effectiveness

All assessment tasks are completed individually

Planning and organising

contributing to planning processes with team

members to meet expected outcomes

gathering, organising and applying workplace

information for the organisation's work

processes and information systems

n/a

Self-management identifying development needs and seeking

training to fill needs

monitoring and recording the performance of

own work area

n/a

Learning developing a comprehensive knowledge and

understanding of products and services

identifying priorities and pursuing personal

work goals in accordance with organisational

objectives

n/a

Technology using information communication technology

to communicate with team members or

clients

using word processing packages,

spreadsheets and/or databases to produce

written correspondence and reports

Technology is used throughout assessment


BSB Business Services Training Package

Supplement

This workbook can be used by learners completing a qualification in the BSB Business Services Training Package.


BSBITU303 Design and produce text documents Application This unit describes the skills and knowledge required to design and develop text-based documents using advanced features of word processing software.

It applies to individuals who possess fundamental skills in computer operations and keyboarding, and basic skills in operation of word processing software. They may work as individuals who provide administrative support within an enterprise, or may be technical/knowledge experts responsible for production of their own word processed documents.

No licensing, legislative or certification requirements apply to this unit at the time of publication. Elements and Performance Criteria

Element Elements describe the essential outcomes.

Performance Criteria Performance criteria describe the performance needed to demonstrate achievement of the element.

Workbook page reference

Assessment tasks

1. Prepare to produce word processed documents

1.1 Use safe work practices to ensure ergonomic, work organisation, energy and resource conservation requirements are met

Software Publications WHS

Part 1


xviii, xxiii–xxiv, 169–170

Part 8


xv, xviii–xix, xxiii–xxiv 169–170

Part 8

2. Design word processed documents


xix, xxi–xxvi, 169–170



xviii–xxvi, 169–170



xix, 7, 8–9, 18–21, 37–51, 55, 82–92, 120–122, 129–133


3. Add tables and other data


10–16, 108–120, 126–127, 145

Part 7, Part 10

3.2 Insert and delete columns and rows as necessary

109–110, 127 Part 10

3.3 Insert images and other data to meet required specifications

29–32, 47, 58–63, 65, 78, 102–104



Element Elements describe the essential outcomes.

Performance Criteria Performance criteria describe the performance needed to demonstrate achievement of the element.

Workbook page reference

Assessment tasks

4.Produce text documents


Throughout workbook

Part 5, Part 6, Part 7,


Throughout workbook



Throughout workbook


4.4 Name and store text documents, in accordance with organisational requirements and exit application without information loss/damage

vi–viii, xi–xiv Part 5, Part 6, Part 7, Part 9, Part 10

4.5 Prepare text documents within designated timelines and organisational requirements for speed and accuracy

x, 167 Part 3


xv Part 2, Part 10


Foundation Skills This section describes language, literacy, numeracy and employment skills incorporated in the performance criteria that are required for competent performance.

Skill Performance Criteria

Description Workbook page reference

Reading 2.2, 4.3, 4.4, 4.6 Recognises and interprets textual information from a range of sources to determine and adhere to requirements

Whole workbook

Writing 2.1-2.3, 3.3, 4.2-4.5

Develops documents using required format, accurate spelling and grammar and terminology specific to requirements

Whole workbook

Organises content to support purpose and audience of material using clear and logical language

Whole workbook

Oral Communication

1.2 Uses specific and direct language, and listening and questioning techniques to clarify requirements

xvii, xxv

Navigate the world of work

1.1-1.3, 2.1-2.3, 3.1, 3.3, 4.2-4.5

Recognises and follows explicit and implicit protocols and meets expectations associated with own role

Whole workbook and Software Publications WHS

Interact with others

1.2 Collaborates with others to achieve joint outcomes

Workbook exercises can be discussed with classmates or workmates

Get the work done

2.1-2.3, 3.1-3.3, 4.1-4.6

Uses advanced features within applications to address routine and complex work tasks

Whole workbook


Assessment Requirements v1.0

Performance Evidence

Evidence of the ability to: Assessment task

adhere to organisational requirements and strategies when creating text documents including:

ergonomic requirements

energy and resource requirements

Part 1

adhere closely to task requirements and required specifications by:

following designated timelines

achieving consistency of style and image

ensuring correct editing and style requirements

adhering to designated timelines

Parts 3–10

use advanced software features Parts 4–7 and 9–10

communicate effectively with personnel Can be assessed through communication between candidate and assessor

overcome problems by referring to user documentation, manuals and online help.

Part 2

Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:

Assessment task

outline various formatting styles and their impact on formatting, readability and appearance of documents

Parts 5–10

explain organisational requirements for ergonomics, work periods and breaks, and conservation techniques

Part 1

describe purpose and contents of an organisational style guide Parts 3–10

identify purpose, uses and functions of word processing software.

Parts 4–10