Department of Public WorksDepartment of Public WorksFacility Manager’s ProgramFacility Manager’s Program

May 12, 2010May 12, 2010

THE AGENCY

ADMINISTERED PROJECT MANUAL

Department of Public WorksDepartment of Public WorksFacility Manager’s ProgramFacility Manager’s Program

May 12, 2010May 12, 2010

OverviewOverview Understanding the Statute (4b.52)Understanding the Statute (4b.52) Supplement to OPM B-100Supplement to OPM B-100 Design ProceduresDesign Procedures Bidding ProceduresBidding Procedures Minority & Small Business Set AsideMinority & Small Business Set Aside Standard Bid DocumentsStandard Bid Documents

Prevailing Wage RatesPrevailing Wage Rates CHROCHRO Certificate of Insurance / BondsCertificate of Insurance / Bonds

Agency Administered ProgramAgency Administered ProgramOptions MatrixOptions Matrix

  $0 – 10,000 $10,001-50,000 $50,001-99,999 $100,000 +

B-100S * No Preferred Yes Yes

BiddingAgency Proc.

Rules2 Written Bids

Minimum2 Written Bids

Minimum3 Written Bids

Minimum

Prevailing WageRates

No No No Yes

CHRO No No Yes Yes

DAS Contracts Yes Yes YesUse list but must

use Prev. wage rates

ContingencyAllowed

Agency Proc.Rules

10% must beincluded

10% must beincluded

10% must beincluded

* This must include all costs that are associated with the project including Asbestos Abatement, Hazmat, Etc. Agency must plan on funding

Asbestos Remediation, etc. DPW can no longer guarantee any funding for Hazmat/Asbestos portion of a project.

Department of Public WorksDepartment of Public WorksFacility Manager’s ProgramFacility Manager’s Program

May 12, 2010May 12, 2010

Construction ProceduresConstruction Procedures Approvals / CertificatesApprovals / Certificates InvoicesInvoices Change OrdersChange Orders Project CompletionProject Completion

Emergency ProjectsEmergency Projects Transfer of FundsTransfer of Funds Reports (P.A. 01-7)Reports (P.A. 01-7)

QuarterlyQuarterly Annual Annual Annual over $500KAnnual over $500K

Department of Public WorksDepartment of Public WorksFacility Manager’s ProgramFacility Manager’s Program

May 12, 2010May 12, 2010

CompletionCompletion Defined as Cert. of Defined as Cert. of

Occ. Or final Payment Occ. Or final Payment to contractorto contractor

Requires a ‘Certificate Requires a ‘Certificate of Compliance’of Compliance’

DAS “on – call” Trade DAS “on – call” Trade Contractor ServicesContractor Services < $ 95,000 2 quotes< $ 95,000 2 quotes Multiple contracts can Multiple contracts can

not exceed $ 95Knot exceed $ 95K

Department of Public WorksDepartment of Public WorksFacility Manager’s ProgramFacility Manager’s Program

May 12, 2010May 12, 2010

Task Letters Task Letters

This Process is as frustrating This Process is as frustrating to us as it is to you.to us as it is to you.

AAP Unit Helping AAP Unit Helping a Client a Client