department of ®education - tn.gov · this nurri>ef shoukl match ~dll" lcxal fa...

Department of

®Education

Data Collection and CSPR Reporting

for Neglected and Delinquent Facilities

January 16-19, 2018

Department of

®Education

Non-traditional Educational Program Consultants: Erin Christian Dan Froemel

Mid Cumberland

South Central

Consolidated Planning & Monitoring

Upper Gu berland

Consultants by Region

Erin Christian: Northwest and Southwest Dan Froemel: Southeast, East TN, and First TN Mid Cumberland South Central (Erin interim)

Upper Cumberland (Dan interim)

3

®

Agenda

- Depa of I 1111.Education


Agenda

Purpose Structure and Basic Requirements Reporting Evaluating Data Collection Data Quality

5

®

Basic Requirements

/

\ )


Basic Requirements

Planning

Funding

Monitoring Reporting

Evaluating

7

®

Reporting



Consolidated State Performance Report (CSPR)

Administered by US DOE Required of all states Mandatory for all LEAs Measures effectiveness of facilities and programs Funding contingent on demonstration of progress in outcomes: – Academic – Vocational

Reporting year: July 1 through June 30

9



Purpose of CSPR

Federal funding for Title I, D programs is contingent upon demonstration of student progress in their academic and vocational outcomes.

It is critical that programs provide accurate data in order to assess these key student outcomes.

The collection of high-quality data is important for Title I programs at the state and local levels.

A basic requirement of Title I programs is to use evaluation data to plan and improve subsequent programming for participating children and youth.

10



Consolidated State Performance Report (CSPR)

LEAs submit data for the following indicators: – student and facility counts; – demographics [racial and ethnic categories, age, gender, disability, and limited English proficiency (LEP) status];

– transition services; – academic and vocational outcomes (within facility and within 90 calendar days after exit); and

– academic achievement (performance) in reading and mathematics.

11

®

Evaluating



Using the CSPR

The data from the CSPR can be used to: – identify data quality problems, which can be used to improve data collection;

– inform key management and funding decisions; – identify and disseminate promising practices based on programs that have demonstrated success; and

– monitor facilities and programs.

13

®

Data Collection



Changes for This Year

Facilities will be required to submit data to the LEA. The LEA will then submit data to the department.

Last year, neglected facilities were only required to report how many students were in each grade level during the year.

This year, ALL facilities will be required to submit data in all areas to the LEA.

15

Presenter

Presentation Notes

LEA’s submit the data because they receive the funds and are the fiscal agents charged with oversight. Areas of reporting, average length of stay, student count, demographics, transition outcomes, academic and vocational outcomes and academic achievement



Definitions

Unduplicated Count – An unduplicated count is one that counts each student only once, even if the student was admitted to a facility or program more than one time within the reporting year.

Duplicated Count – A duplicated count is a count in which students can be counted for each one of their stays in the program. For example, if Katie was enrolled in the facility from August to December and then again from February to June, she would be counted twice.

Long-term Students – Long-term students are those who have been enrolled in a program for 90 or more consecutive calendar days. Multiple admissions may not be added together.

16



Average Length of Stay (Duplicated Count)

This number should represent the average number of days per stay for each type of facility or program during the reporting year.

Students who have multiple stays can be included in this average.

Because the data requested are for an average of days within the reporting year, the average length of stay for each program type should not exceed 365 days.

17

1!!11 Depa of

1111.Education

Number of Students Seived

In the fields below, report the total number of unduplicated students for the 20 17-2018 reporting period

.. all programs must complete this section

Total Unduplicated Students

Unduplicaled mearis tllal e.ach slu<lenl is ooly counted once reganlless of how many Imes he/she enters/exits tile pr"!J"'am

Long-term students

students who have beef1 in the program for 90 days or more

Cumulative number of days

cumLJati\le numoer of days refas to lhe numoer ot days tllat students were enrolled in your facility dLiing tile reporting year. For example, if student A was enrolled for 40 days and

student B was enrolled for 60 days, enter 100 student days_

Average length of stay

llle average lenght of stay for sludents during the reporting pe,iod.


Average Length of Stay (survey)

18



Student Count

Report the number of unduplicated students and the number of long-term students (this information is needed for the academic achievement section). – It is important that facilities report this data to LEAs when they send in their aggregated data in July.

Start date for long-term student counts is when the student’s enrollment within the facility begins, not necessarily when their educational programming begins.

19



Student Counts (Unduplicated Count)

Counting students for the CSPR versus annual count – The criteria for being reported in the CSPR are not the same as those for the Annual Child Count.

– All students who benefitted from Title I, A or D programming or services during the school year should be included in the CSPR. There is no length-of-stay requirement. **With the exception of rare cases, this number will be higher than your census.

20



Student Count vs. Annual Count

STUDENT COUNT ANNUAL COUNT • Unduplicated count of students -each student only counted once regardless of how many times he/she enters/exits program

• Counts students in program from July 1 to June 30 the following year

• Used as part of CSPR data to help evaluate program effectiveness

• Duplicated count - every admission by student is counted during the annual count window

• Only counts students in the program during the specified annual count window (usually October to November)

• Used as part of the annual count information to help determine funding for the following year

21

1!!11 Depa of

1111.Education

Number of Students Seived

In the fields below, report the total number of unduplicated students for the 20 17-2018 reporting period

.. all programs must complete this section

Total Unduplicated Students

Unduplicaled mearis tllal e.ach slu<lenl is ooly counted once reganlless of how many Imes he/she enters/exits tile pr"!J"'am

Long-term students

students who have beef1 in the program for 90 days or more

Cumulative number of days

cumLJati\le numoer of days refas to lhe numoer ot days tllat students were enrolled in your facility dLiing tile reporting year. For example, if student A was enrolled for 40 days and

student B was enrolled for 60 days, enter 100 student days_

Average length of stay

llle average lenght of stay for sludents during the reporting pe,iod.


Student Count (survey)

22

D1em o.ua1p,hiie:: Informal'" on

Las ann e: Rirst Na e: ------------------- --------------

55 · : XXX-::0::.-_ Gender: ______________ _

Da:eofBir : I I -----'---------''-----

Age of Student:· _____ _

Race/ nic:ity- (check one): � A e rica n ~n d @nf Ala ska1n Na ·ve � Asian � lack

\l'lllh'ite � Hispanm c: � · u · · le Races

D ·.e of Entry: ___ ___,;,../ _____ ___..:.,./ _____ _ Previ ous S,ch ool: ---------------Curre1nt ra,de Level: ____________ _ Pr · 1 cieint: in English? DY es: No

Has IEP? � Yes . o Migrran.? � Yes � No Homel ess? � Yes � No


Demographic Data

23



Demographic Data (Unduplicated)

The unduplicated count should be equal to the subtotals for each demographic category, and all demographic category counts should be equivalent to each other. – For example, if the unduplicated count of students equals 120 students, then the racial and ethnic total should equal 120, the gender total should equal 120, and the age counts should equal 120.

24



Demographic Data

Report race and ethnicity in seven racial and ethnic categories.

Report the age the student was when he/she left the facility OR the age at the end of the reporting year (June 30) if the student is still enrolled.

Report other areas: – Students with disabilities – Limited English proficiency students – Gender

Reporting Tool: Collection and Reporting Racial/Ethnic data

25

http://www.neglected-delinquent.org/sites/default/files/NDTAC_ReportingTool_RED.pdf

Race/Ethnicity Gender In the fields below, please indicate the total number of students served in the 2017-2018 reporting period in each demographic area.

In the fields below, please indicate the total number of males and females served in the 20 17-2018 reporting period.

""all programs must complete this section ... all programs must complete this section

American Indian or Alaska nat ive

Male

Asian

Female

Black or African America n

Tota l

Hispanic or Latino

This nurri>ef shoukl match ~Dll" lcxal fa Lroduplicaled students

Native Hawai ian or other Pacific Islander Age

In the fields below, please indicate the total number of students in each range served in the 2017-20 18 reporting period. White

""all programs must complete this section

Two or more races 3-S

Total

Gender

1!!11 Depa of

1111.Education Consolidated Planning & Monitoring

Demographic Data (survey)

26

Grade

In the fields below. please indicate the total number of students in each range served in the 20 17 -2018 reporting period

... all programs must comp fete this secdon

Ages 3-5

Kindergarten

Grade1

Grade2

Grade3

Grade4

Grade S

Grade6

Grade7

1!!11 Depa of


Demographic Data (survey) cont.

27

:Stu de 1 ·t reie::eived tra1nsi'tion :servmes thcll't . dd r,ess ·fu1rt:her school i I g a ndJo r em ployme mt?'

DYES ID NO

llracillity is not able/p,ermiUed to 0ollec:11: d. ta1 on :stuidenil1 outcomes


Transition Services

If your program/placement is unable to collect transition service data, please indicate this on the survey.

28



Transition Services (Unduplicated)

Transition Services Definition. Supports and services that promote effective practices across multiple domains that impact a youth's successful return to the community.

Reporting Received Transition Services. Only services that help a student return to and be productive in their communities through continued education, vocational training, or employment should be counted in this table.

29



Transition Services

Examples of transition services: – developing an educational plan for the student, – developing a vocational plan for the student, – preparing students for re-entry into education or work, or – identifying and providing supports needed to ensure students’ success in returning to school or employment.

30

Transitional Services

In the fields below, please indicate the tolal number of srudenls receiving transition services in the 2017-2018 reporting period .

... all programs must complete this section

Transition services total

Report services Iha help a studenl return lo and be productive in their commUJ1ities through conlinued education, vocatiooal training, or e"1)1oymenl.


Transition Services (survey)

31

Student ·Outcomes w h ile Enrolled In f ,ad llty

Was th is -he stu dent's fi rrst ad mission into th is ac ility? � Yes � No

I no, what other dates was th,e stud en- enrolledl? _______________________ _

What age was th,e stud en wlhien he/ she was discharged',:..· ~ - -

What grade w as. the student enro lled in when he/she w as d isc arged,,.?~ --

Check EACH outcome that he student a,chieved while enrolrced in this facility.

� Earn ed high sclhioo I m u rse credit

� En rolled in a GE / HISE progra m

� Ob .a i11ed a high s,choo•I ,dip lorn a

� Obtained ex e rna I employment

� Earned a G ED/H I1S E

� Accepted into and/or enro I led in a po,s · -secondary ,ed ucation p rogiram

� En oiled in a j ob, t raining courseslprograms

,otal # of out.comes 11,ohieved In fa ollity __ _

Student ·Outcomes aft,e,r exit-90 days after e XJlt Discharge Dat e: ______________ _

Check EACH outcome that he student a,clli,eved w· lli n 90 days after exiting the acil ity:

� En rolled in his/ h local dis i,c s,choo,I � Obtained ,em ployment

� Earn ed high sclhool rnurse credit � ~ a GE D/ ISET

� En rolled in a GE / HSE � Accepted into and/orr e rol l,ed in a po,st-secondary education progr am

� Ob .a i11ed a high s,cllo,o.l ,dip lorn a

� En rolled in a job training courses/ program s

Total# o:f outceomes achi:eved w ith in 90 days of exl,t __ _

!li'Not able t o collect ,exit ou tcome.s __ Pleas,e prov'" de explan ation : ______________ _

Academic and Vocational Outcomes



Academic & Vocational Outcomes (Duplicated)

No length-of-stay requirement – All students may be included regardless of their length of stay in a facility or program.

Actual, not anticipated outcomes – Counts should reflect actual, not projected outcomes.

One student achieving multiple outcomes – The same student may be counted as having attained more than one outcome. For example, the same student may have obtained employment and returned to a district school.

33



Academic & Vocational Outcomes

Multiple student enrollments are allowed. – Data for academic and vocational outcomes are not restricted to a student’s most recent facility enrollment/exit period.

– If a student has multiple enrollments in a facility during a reporting year, all outcomes achieved should be included. • For example, if a student is enrolled from September to December and receives a credit and then is enrolled from March to May and gains employment, both outcomes would be counted.

34




Student counts, not outcome counts – These counts reflect the number of students attaining a specific outcome. They are not counts of the outcome itself. • For example: If a student earns four credits while in the program, this would only count as one outcome.

35




Two ways that data are collected: In Facility or 90 days after exit – In Facility: This refers to outcomes achieved or attained during any point within the reporting year while the student was enrolled in the facility or program. • Example: student received an outcome for obtaining credits while enrolled in the facility.

– 90 days after exit: This refers to any time up to 90 days after a student has exited the program. Exiting does not refer to transfer to another facility within the juvenile justice or child welfare systems.

36




Section 1 Enrolled in their local district or school: The number of students who returned to or enrolled in local district schools (external to the juvenile justice system)

37

Presenter

Presentation Notes

This outcome is ONLY measured for 90 days after exit. This is an unduplicated count. Can include children that planned to enroll. Example: a student discharges at the end of May but plans to enroll in public school in August.




Section 2 Earned a GED: The number of students who earned a GED or HiSet

Obtained a high school diploma: The number of students who earned a high school diploma – Unduplicated count of students – Outcome occurs either while the student is enrolled or in 90 days after exit; do not report the same student in both sections.

38




Section 3 Earned high school course credits: The number of students who earned transferable high school course credits

Enrolled in a GED/HiSet program: The number of students who enrolled in a program or course designed specifically to help students pass the GED/HiSet

39

Presenter

Presentation Notes

This outcome counts the number of students that earned credits, NOT the number of credits. If a student earned high school course credits both while in the a facility or program and within 90 days after exit, report the student once in each column.




Section 3 Continued Accepted or enrolled in postsecondary education: The number of students accepted and/or enrolled in independent postsecondary programs

Enrolled in a job training course or programs: The number of students enrolled in a course/program that focuses on preparing students for a specific vocation

Obtained employment: The number of students who received job offers

40

Presenter

Presentation Notes

Postsecondary education refers to an independent postsecondary educational program; it does not refer to individual college level courses that are part of a facility's educational programming. Example: students that are accepted/enrolled in the local community college would be counted as an outcome. Students receiving college credit through a course taught at the facility would not be counted in this group. Students may be reported if they meet one of the following criteria They are accepted into a postsecondary program (and subsequently enroll or decline) They enroll in a program that does not require an application process Being accepted into a postsecondary program and then enrolling in the program may be counted only once in each time period (e.g. once under "in facility" and once under "90 days after exit") Both time periods. If a student is accepted and/or enrolled in one postsecondary program while in the facility, and later is accepted and/or enrolled in a different postsecondary program within 90 days after exit, report the student once in each column Job Training Not be part of a 2- or 4-year postsecondary degree program Can be provided by facility or external organization Can be reported while in-facility and 90 days after exit If a student is enrolled in a job training course or program while in the facility and then enrolled in a different job training course or program within 90 days after exit, report the student once in each column Obtained Employment: Employing students within a facility while the student is enrolled in the facility should NOT be counted. In facility only-- If a student received a job offer only while enrolled in a facility for a job after exit 90 days after exit only-- If a student received a job offer only within 90 days after exit Both-- If a student received a job offer while in the facility and received a different job offer within 90 days after exit, report the student once in each column.

Academic and Vocational Outcomes in the Program

In the fields below, please indicate the total number of students who achieved an outcome while students were enrolled IN THE PROGRAM

""Delinquent facilities must complete this section.

... Neglected facilities are not required to complete section, but encouraged to report any available data.

Earned a GED

Obtained a high school diploma

Earned high school course credits

Enrolled in a GED program

Accepted and/or enrolled into post-secondary education

Camol beco.nes offered wihrltheprogram

Enrolled in job training courses/programs

Obtained employment

1!!11 Depa of


Academic and Vocational Outcomes 90 Days After Exit

In the fields below, please indicate the total number of students who achieved an outcome within 90 days after exit. As a reminder, students may have

more than one ou1come.

""Delinquent facilities must complete this secilon .

...Neglected facifities are not required to complete s ecllon, but encouraged to report. any available data.

If unable to collect outcome information after a student exits the program, please provide explanation in the box; then, mark n/a in any fie ld that asks for outcomes 90 days after exit

Number of Students who enrolled in their local district school 90 days after exit

Earned a GED

Obtained a high school diploma

Earned high school course credits

Enrolled in a GED program

Accepted and/or enrolled into post•secondary education

Academic and Vocational Outcomes (survey)

41

Mailfflll tenance and Im prove:men1t ,of .A&a;d em ic .Achieve m,e mt

A s • e nt in a Tiitl e I-A. ~ u ~ orii ng p rogr a w i 11 su bmit se ester pub lie sdhool r ep on carrd g .a es i - the t tori in g

p rag a do es n't pre/ post-test.

Pre-Tes S: ores

Da :e Ass.-esse : Assessments u s,ed: ---------------- --------------Reading: (grocJ'e Jeve.l equ · a fen ): ________ _ Ma h (.grad,e· level equi 1tafe·nt): ______ _

Post- est Seo es fo students i111 the faci I ity 9 D ays D :e Assessed: Assessments u s,ed: ---------------- --------------

Reading; (grod'e /eve.I equivafent): ________ _ Ma h (grad,e· level equi .· · fe·nt,= ______ _


Academic Achievement

42



Academic Achievement (Unduplicated Count)

Pre and post testing in math and reading – Only count students who have been in the program for 90 days or more.

– If student has multiple enrollments, only count most recent testing where the student was in the program for 90 days or more.

43

Presenter

Presentation Notes

Do not report on pre- and posttest results if different tests were used at pre- and posttest. Do not include results of GED tests (which are not pre-post-tests) in this section. Assessments used for the collection of academic performance data should be appropriate for pre- and posttest use. Standardized, state-wide assessments are NOT appropriate for measuring students' progress while in the program.

Data-READING

Report information in the fields below based on th e most recent pre- to posttesl data fo r long term students (90 days or more) in the area of reading.

"''Delinquent facilities must complete this section.

""Neglected facilities are not required to complete section, but encouraged to report any available data.

Long-term students with negative grade level change from the pre- to posttest exams

Long-term students with no change in grade level from t he pre- to posttest exams

Long-term students with improvement up to one full grade level from the pre-to posttest exams

Long-term students with improvement of more than one full grade level from the pre- to posttest exams

If pre- or posttest data was unable to be collected for certa in students, please provide an explanation below

1!!11 Depa of


Academic Achievement (survey)

Four categories for reporting reading and math achievement

44

Consolidated Sute Perfon na.nce Report Student Infonna.tlon Sheet To be complered for everysrudenr in a Trrie l Neg/eaerf. Delinqvent Ar-Risk Program

School Year: _____ _

Facility: ____________ Completed by· _______ _

Student Demographic Information L.ist N.ime: ___________ _ First N.ime: ________ _

SSN: XXX·XX· Gender _________ _

D.iteof8irth·_~--~- Age-of Student ___ _

R.lce/Ethnicity (check one): � American Indian/Alaskan Native � Asian � Black

� White � P.icific lslander/N .itive H.iwaiian � Hisp.inic � Multiple Races

D.iteofEntry. __ ~---~--- Previous School: ________ _

Current Grade LeYel:. _______ _ Proficient in Engtish? � Yes � No

H.is IEP? OYes � No Migrant? � Yes � No Homeless? � Yes � No

M aintemmce .ind Improvement of Academ ic Achievement

A student in a Title l•A tutoring program will submit semester publ ic: school r eport card grades if the tutoring

program doe:sn't pre/post-test.

Pre-Te.st Scores D.iteA.ssessed _________ _ Assessments used: ________ _

Reading{lrode /eve/ equMl/enr): _____ _ Math(,grodelevelequlVOJenr):. ____ _

Post-Test Scores for student:s in tl\e facility90 days DateA.ssessed _________ _ Assessments used: ________ _

Reading{lrode/eve/ eqvMl/enr): _____ _ Math(,grodele~f equlVOJenr):. ____ _

Student Outcomes w hile Enrolled In Facl llty

Was diis the student's first admission into this facility? � Yes � No

lfno. whatotherdates w as the student enrolled? ______________ _

Wh.it age w as the student wl\en he/sh e w as dischaQ:ecP_. __

What grade was the student enrolled in when he/she was dis-charged"'- -

Check EACH outcome that the student achieved while enrolled in this facility.

� Eiilrned high s-chool course credit � Obtaine<l external employment

� Enrolled in a GED/HIS ET program � Earned a GED/HISET

� Obcained a high school diploma OA-c:cept-ed into a nd/or enroll ed in a post-seconda ry education program

� Enrolled in a job tra ining courses/programs

Total# of outcomes achieved In fac ility __

Student Outcomes after exit-90 days after eiclt Discha rge Date:. __________ _

Check EACH outcome that th e stude nt a chieved within 90 d ays afte r exiting th e facility:

� Enrolle d in his/h loca l discrict school CObtained employment

� Earned high school cour-s.e credit

� Enrolled in a GED/ HSET

� Obcained a high school diploma

� ~ a GEO/HISET

� Acce pted into and/or enrolled in a pos.t•seconclacy e ducation program

� Enrolle d in a job t raining; c:our-s.es/programs

Total# of outc-omes achieved with in 90 days of exit __

**Not able to coll ect exit outcomes _ Please provide explanation: __________ _

Student received transition services that address further schoo ling and/or employment?

DYES O NO

**Facility Is not able/permitted to collect data on student outcomes

Data Submission

Step 1: All data should be tracked at the facility level as students enter and exit the program from July 1 to June 30.

2.4.1.2/2.4.2.2: Students Served

'The purpose of tables 24.1.2/l.4.2-2 is to collectinfmmaticm cm 1bemirnberof s1udenfs savedovertbe course of a yea,· in programs receiviog Title L Part D funding, and on students' rncial aod ethnic catego1y, gender, age, am disability aod IBP status.

Number of St udents Served

Total undup tic.a:t@d studemts served

Lon.g--lerm students served

Sb.Jde.nt Subg roups

Students with d'isabrlities (IDEA)

Limited Eng l'is h proficiency (LEP) Students

Race/ Ethnicity

American Indian or Alaska Native

Asian

B.Jac'k or A frican American

Hispanic o r Latino

Native Hawaiian or other Pacific ls:lander

White

Two or more races

Total

Sex

Ma1e

Female

Taal

At-Risk Programs

(Subpart 2 criy)

/option~/)

At-Ris'k Programs

(Subpart 2 <riv)

At-Risk Programs

(Subpart 2 criy)

(Autocalc)

At-Risk

Programs

(Scl>part 2 only)

(Autocalc)

NeQlected Juvenile Juvenile Programs Detention CorTeotions

. -~ - -~f t- - - r- ,,.. - '- ,C

J uveni le Juvenile NeQlected Programs Detention Corrections

Neglected Juvenile Juvenile Programs Detention Corrections

-~ ~ -- - - - - -

.. 1, ... 1"-

(Autocalc) (Autoealc ) (Autocalo)

Neglected Juvenile Juvenile Programs Detention Corrections

- - ";" ~:!'~ - - -l~ -l-~

_,-

(A utocalo) 'I (Autocalc) (Autocalc)

Adult Corrections

(Subpa rt 1 only)

Adult Co rrecti:on.s

(Sd,pa rt 1 only)

Adult Corrections

(Subpart 1 only)

(Autocalo)

Adult

Corrections

(Subpart 1 only)

(Autocalc)

Other Programs

Other Programs

Other Programs

(Autoealc)

Other Programs

(Autocalc)

Data Submission

Step 2: Facilities must then aggregate their data before sending to the LEA.

At-Risk Adult Programis: Negleol:,ed Juvenile Jurve ile Corrections Other

Age (Subpatt l only} Programs Det,entio11 Correctio 11s (Subpart 1 only) Programs

3--5

6

7

9

10

H - - ,_ - -12 ~ ?

~ - - r - -13 - ·~ 14

15

16

17

18

19

20

21

Total {Autocalc) (Aulccalc } (Autccalc} {Autocalc) (Autocalc) (Autccalc}


Data Submission: Students Served cont.

47

At-Risk Adult Programs Corrections

Outcomes (Subpart 2 Neq leci:ed Juvenile Juvenile (Subpart 1 Other (once per student, only after exit) only) Programs Detention Corrections on ly) Programs

# of stud ents who e.nro led in their local ... ,~ - -..,. ~ --district school QO days after exit , .. ,:L,, 'LI .. _I.,,

ii Ii ~:; 6:; .. .. E E

i! i! ~ .. ~:; ~~ ,, .. ,, ., C C ~ ~ en 8'

~~ ~i 0 0.., o.., Cl E Cl E ., 0 ., 0 ai 8" ii. ii. t .. t" =.;; =~ -:a -:a. Cl~ ., ~ C C CC ~ ~ ~ ~ .. & <i Qi Outcomes lj?-9 ~ -g 3' ~ ~~ ~s ~.$ > ~ > ~ ~~ :, -g 5 :5 ~8 ~8 :, 0 :, 0 ~~ ~~ (onoe per sb.Jdent) ic'~ :c e z ... z 0.. ., V ..., V 0 0

tn tac. go ln fa-c . QO [n fac. go In tac. QO [n fac. 00 In tac. go

# of St udents who days days days days days days after after after after afte, after

exit ex it exit e:xit exit exit

Earned a GED

Obtained hjg)l school •.!PM!. ~.Yi .. t <li<>loma

1!-;: ~-;: ~~ i~ .. .. ~ ~ 1!c l!C .. .. ti ~ ti~ ~~ ~~ "Z., ii ., C C C C ~~ ~; E e

0. ~ "-~ Cl 0 "0 ~i 41- .e" i,~ -E -e =D 'iii 'ii al ... ... Outoomes ~! :!!J ~ ~ ~e C C ~! u Ii <i Qi -go -g CJ Cl "., .. ~ Ill ~ ,, .,,

(once per sb.Jde:nt h Z' ~ Z' ~ >- >tf > ~ > ~ i~ ii 5 5 :, Cl :, 0 :, 0 per time period) ;;:~ .. ~ z ... zo.. ..., C ~c ...,u ..... u 0

tn fac. 00 tn fac. go l:n fac. QO ln fac. QO In tac. QO ln tac. QO

# of Students Who days days days days days days

after after after afte-r after after

exit exit exit exil exit ex it

Eamed high school

course c redits

Enrolled in a GED i" ,.~ I~!- - ~- I program

Accepted and/or ~ -enrotled into post-

se-condarv educ ation

Enro led in job trarling

courseslDmnr ams

Obtained em p'loymenl

In this guide, the abo,.., tables are refened to as table sections ! , 2, and 3 respectively.

1!!11 Depa of


Data Submission: Academic and Vocational Outcomes

48

IPerf orrna nee Oata (based an most reacm: pre-posttest

data)

At-!Ris!lic Proqrams

(5.ubpa l }

(optional)

(optional)

(optional}


Neglected Programs;

Juveni le IDe'lt,en'ttiolil

Juveni le orr-eo1!:io1u

Adult other

[Prog rams

Data Submission: Academic Performance

49



Data Submission

Step 3: A link will be sent to LEAs to input information in an online survey (Formstack).

Step 4: LEAs will verify data and then input the aggregate data from each facility into a separate survey. – Example: If there are two facilities within this district, then two separate surveys will be completed.

Step 5: The department will review and verify data before sending to USED.

50



LEA vs. Facility Responsibilities

FACILITY LEA • Collects data on each individual student as they enter and exit the program

• Aggregates data and sends to LEA at the end of the reporting period (early July) or sooner

• Collects aggregate from facility

• Verifies data

• Submits aggregate data to TDOE via online survey

51

®

Data Quality



Data Quality

Tips for checking your data quality Student Counts

– Your student count for the year should be significantly higher than your daily census. For example, if your program has the capacity to serve 30 students (beds) at a time, your student count will probably be between 60-90.

– Is your student count similar to last year? Did you have a dramatic increase or decrease? If so, please provide explanation.

53

Presenter

Presentation Notes

Student counts-check for a dramatic increase or decrease



Data Quality

Tips for checking your data quality (continued): Academic Achievement

– Do the results make sense? Some programs reported having an extremely high number of students making academic gains of more than one year. Double check to ensure this is an accurate reflection of student progress.

Demographics – Students with disabilities seemed to be under-reported in last year's data collection.

54

Presenter

Presentation Notes

Student counts-check for a dramatic increase or decrease

®

Resources



Resources

The National Technical Assistance Center for the Education of Neglected or Delinquent Children and Youth (NDTAC) – http://www.neglected-delinquent.org/

Instructional Guide to Reporting Title I, D Data

Reporting Tools – Creating a Weighted Average Length of Stay – Collecting and Reporting Racial Ethnic Data in Seven Categories – Reporting Complete Pre- and Posttest Results for Reading and Mathematics

56

http://www.neglected-delinquent.org/

http://www.neglected-delinquent.org/sites/default/files/NDTAC_CSPRguide_2015-16.pdf

http://www.neglected-delinquent.org/sites/default/files/NDTAC_ReportingTool_ALS.pdf

http://www.neglected-delinquent.org/sites/default/files/NDTAC_ReportingTool_RED.pdf

http://www.neglected-delinquent.org/sites/default/files/NDTAC_ReportingToolPRR.pdf



Questions

57



Contact Information

West Tennessee East Tennessee Erin Christian Dan Froemel [email protected] [email protected] (901) 504-9627 (615) 351-1208

58

mailto:[email protected]

mailto:[email protected]

of

®Education Districts and schools in Tennessee will

exemplify excellence and equity such that all students are equipped with the knowledge and skills to successfully embark on their

chosen path in life.

Excellence | Optimism | Judgment | Courage | Teamwork



FRAUD, WASTE, or ABUSE

Citizens and agencies are encouraged to report fraud, waste, orabuse in State and Local government.

NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activitywhich you consider to be illegal, improper or wasteful, please call

the state Comptroller’s toll-free Hotline:

1-800-232-5454 Notifications can also be submitted electronically at:

http://www.comptroller.tn.gov/hotline

http://www.comptroller.tn.gov/hotline

department of ®education - tn.gov · this nurri>ef shoukl match ~dll" lcxal fa...

Documents