Internet Marketing 101: How Small Busi-nesses Can Compete with the Big Guys

DEFINE YOUR SALES PROCESSTO GROW YOUR BUSINESS

Define Your Sales Process to Grow Your Business

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DEFINE YOUR SALES PROCESS TO GROW YOUR BUSINESSA strong and effective sales team is an incredible asset

for your company. These are the people who act as

the face of your company, interacting directly with cus-

tomers and client, but it’s not the size of the team that

translates into more sales. Your success and growth

depend on a lot more than a shotgun approach to

sales.

It’s not enough to drop people into a new company

and hope that they can find a way to communicate the

benefits of a given product or service. Even if you hire

someone with years of experience in sales, there is still

a learning curve and any number of speed bumps that

could get in the way. This is where an established and

well-defined sales process makes a huge difference.

When we say “sales process” we’re referring to a sys-

tematic and tested approach

that will help the sales team

close more deals and reduce

the level friction between intro-

ducing a customer to a product

or services and moving them

through to a closed deal.

WHY SALES PEOPLE NEED A PROCESSMost experienced sales people are actually looking for

a company that has an effective and proven sales pro-

cess. The reason for this expectation is a simple one.

Too many companies have a sales funnel that involves

the horrible assumption that “everyone just knows”

what constitutes a “sale” and what is considered a win

or a success.

This isn’t always true, though, because all companies

base their success on different metrics, and a poor

sales process will hinder a sales person’s ability to suc-

ceed.

It’s true that there are some natural sales people out

there, but the vast majority of people who choose

sales as a career will only hit their stride when there’s

a tried-and-true method that takes them through the

steps and provide the tools they need to close a deal.

So, simply put, the benefit of defining your sales process is twofold. You can increase your overall sales and develop more productive sales people.

Define Your Sales Process to Grow Your Business

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PUT IN THE TIME – SEE THE RESULTSThe most successful sales processes will require a lot

of time and effort to put together. On top of that, it’s

important to realize that this is not a “one and done”

type situation. You’ll never be able to predict every pos-

sible problem and opportunity ahead of time. You will,

however, be able to build a solid structure from which

any sales person can work and start closing deals.

But there are more reasons to put in the time to devel-

op your sales process that go beyond the bottom line.

In fact, this kind of defined process can have far-reach-

ing benefits throughout the company.

• Identify opportunities and

potential problems

• Set proper expectations with

clients

• Predict revenue

• Make success repeatable

• Increase onboarding and training

efficiency

• Get everyone on the same page

• Set evaluation standards

• Better team meetings

• More measurable results

• Higher profit margins

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IDENTIFY OPPORTUNITIES AND POTENTIAL PROBLEMSWhen you have an established sales process, it be-

comes much easier to determine the reasons for fall-

ing short of goals and then use that same information

as an opportunity for improvement.

Set proper expectations with clients – The salesperson

can more easily manage the client’s expectation, creat-

ing a more enjoyable customer experience.

PREDICT REVENUEWhen you know exactly what is in the sales funnel,

you’ll have a better notion of what is likely to make it

through and what isn’t. This means you can more accu-

rately predict the number of sales your people will be

able to close within a certain time frame.

MAKE SUCCESS REPEATABLEThink about the scientific method. A theory is just a

theory until an experiment is repeatable. If something

works once, it may have just been a fluke with some

random variables. A good sales process eliminates

those variables because you have a structure that you

work within each time.

INCREASE ONBOARDING AND TRAINING EFFICIENCYWhen there is a set framework which has proven that

it can turn leads into sales, it is much easier to insert

new sales people into the process and bring them up

to speed. Without an established process, your new

sales associates are going to have to find their own way

– which may not be the right way.

GET EVERYONE ON THE SAME PAGEWhen everyone on the team is speaking the same lan-

guage (reporting the same things, in the same way,

and working toward the same goals), it is much easier

to maintain a level of visibility into your current suc-

cesses and failures.

SET EVALUATION STANDARDSHow efficient is your sales team, really? Are you com-

paring them to the teams you had five years ago? Are

you comparing them to other companies? Both of

those would be a mistake, because every company

should have its own measures of success. A good sales

process makes it easier to set your own, internal stan-

dards and evaluate the team based on them.

BETTER TEAM MEETINGSYou will find that most of your team meetings become

far more structured because you are always reinforc-

ing the established best practices. You will also have

more concrete examples of hits and misses so you can

show everyone why it’s so important to follow through

with it.

MORE MEASURABLE RESULTSYou don’t have to guess at the sales team’s perfor-

Define Your Sales Process to Grow Your Business

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mance anymore. You will know exactly where sales

need to be and where you are currently at. Measurable

results are critical in order to continue growing your

team and your company.

HIGHER PROFIT MARGINSNot every product or service has the same margins. If

your sales time is selling a lot of items with very small

profit, there isn’t much long term benefit for the com-

pany. Identify and shift your focus towards leads or

deals with more profitable margins.

THINGS THAT MIGHT INFLUENCE YOUR SALES PROCESSIt’s important that, as you design your sales process,

you take into account several factors that are unique to

your business or industry. It may not seem like much,

but you need to include these influencers every time

you make a change to the process to ensure you’re

considering as many of the possibilities as you can.

Some of the things you need to look at include:

• The current sales team

• Industry trends

• The company’s current assets

• The product/service offerings

• Any changes to the product lineup

• Financial limitations

Define Your Sales Process to Grow Your Business

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Can your sales process adapt quickly enough to keep

up with the changes in all of these areas?

The structure of your process is important, for sure,

but you also need to make sure it’s fluid enough to

evolve with the times.

BUILDING A STRONG FOUNDATIONWhile every company will have its own needs and re-

quirements, there are usually some basics that you’ll

find in every reliable and effective sales process. The

individual elements – those that address a particular

concern for your unique customers – can be layered

on top or woven throughout the structure as needed.

These foundational elements follow a simple path from

a new prospect all the way to a closed deal, though a

sales person may easily move back and forth along the

path before completing the sale. This is just fine, be-

cause as long as you’ve included these steps in your

sales process, you will have a strong foundation for all

their activities.

The Four-Part Foundation

1. Prospecting

2. Qualifying

3. Presenting

4. Closing

How do you incorporate these elements?

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3. PRESENTINGDuring this stage, the sales person must take every-

thing they’ve learned about their leads and create a

proposal that meets their needs while supporting the

company’s growth. There may be a certain amount of

negotiation that occurs here, and that’s fine as long as

the final deal is beneficial to both sides.

4. CLOSINGThe closing isn’t actually the end of the process, though

it may seem like it. This is where the sales person will

finalize the deal, see that payments are made, and ser-

vices tendered. However, this is also a critical phase

for developing repeat or long-term customers, so that

even if this deal is done, there is still potential for these

customers to keep coming back.

1. PROSPECTINGThis first step involves making contact with the leads,

discovering their needs, and then matching those

needs to the things the company is offering.

This is also where you will need to define the contact

types. Are they a prospect? A lead? A customer? This

will inform the way you approach them and make sure

they are receiving the care and attention appropriate

to their current situation.

2. QUALIFYINGNow that you have someone to talk to, and you’ve de-

cided how, exactly, you’ll approach them, it’s time to

find out a little more information. Specifically, this is

where you determine if they have the budget to work

with you or match your company’s necessary criteria.

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DEFINE EVERY STEPOnce you are sure that the basics are a fully integrat-

ed part of your sales process, you need to encourage

your sales team to work their way up the steps as con-

sistently as possible.

To do this, you need to define the steps that will take

a sales person from prospecting to qualifying or pre-

senting to closing. It’s one thing to just say that you

have these steps in your process, but its something

else entirely to define what needs to happen in that

step before you can move to the next one.

Think of those basic four steps as milestones. Now you

have to figure out the process that takes you from one

to the other. For example:

• Prospecting means engaging with a potential

customer.

• Qualifying means assessing their needs and

determining what is driving them to you. It

may also mean that the sales person must also

be able to define how the company will satisfy

their needs better than the competition.

• Presenting means developing a proposal that

is both appropriate and timely.

• Closing means making sure that the check is

in the mail.

When it’s all said and done, just remember to keep all

these steps and milestones as simply as possible. If it’s

too complex, the sales team may just decide to find its

own process that “works for them.”

CLOSING THE DEALWe’ve already mentioned this in the last section, but

it’s such a critical part of the sales process that we’re

going to look at it a little closer. This is an important

moment in the process, because if the sales person

hasn’t done the job correctly, they could end up push-

ing the wrong thing at the wrong time and wind up los-

ing the sale for good.

There are some important questions that need to be

answered to make sure this stage is completed to ev-

eryone’s satisfaction.

WHEN DO YOU KNOW A DEAL IS READY TO CLOSE?Many sales people have an innate sense for when a

lead is ready to become a paying customer. They have

the experience or the insight that allows them to just

know “this is when I can close another one.”

Most people, though, need a little more information

and something a little more substantial to make this

call. This is where “buying signals” come into play. Your

sales team needs to know and understand these sig-

nals to close more deals and keep those leads moving

through the funnel.

Buying signals communicate how a prospect is feel-

ing at the moment and whether they are ready to talk

about making a purchase. A trained sales person can

learn to spot specific types of questions or statements

that will help determine their state of readiness. The

team could, for example, categorize them like this:

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• When they’re ready to buy or learn more, look

for questions like:

• What other options can I add on?

• How fast can this project start?

• How long until completion?

• What will be the initial investment on my

part?

• What does the warranty cover

• When they need more support or reassurance,

look for questions like:

• Is it true that it has had these specific prob-

lems?

• What would happen if my needs change in

the future?

• What if I have to start dealing with a new

agent?

• How long with this really last me?

• When they’re not ready at all, they will come at

you from a different angle:

• I hear you’re not really as good as [blank],

though.

• My friend says I’d be better off with [blank].

• Can I get my money back if I don’t like it?

HOW CAN YOU MAKE IT EASIER FOR SOMEONE TO PAY FOR YOUR PRODUCT OR SERVICE?Moving a potential customer through the entire sales

funnel requires the sales person to remove as much

friction as possible.

“Friction” could include concerns over the price or war-

ranty, but it might just as easily be an annoyance at a

contract that is overly complex. Once the sales person

understands what category their lead falls into (ready

to buy/still in need of support), it will be much easier to

spot the things that create friction and eliminate them

before they pull a lead out of the funnel.

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WHAT STEPS MUST BE COMPLETED BEFORE ANY POTENTIAL CLIENT WILL MOVE INTO THE “CLOSED” CATEGORY?This is the question that can only be answered by your

sales process. Over years of trials and revisions, the

sales process should be founded on a simple method

that will help the sales people know which steps must

always be completed before any prospect will be ready

to move into the “closed” category.

In the end, closing a deal is all about finding and high-

lighting the emotional and functional reasons why

someone would want what your company is offering.

CUSTOMER RETENTIONClosing a deal and leaving it at that is ultimately coun-

terproductive. Keeping your customers coming back to

repeatedly do business with you is far more effective.

The way the sales team closes deals can have a huge

impact on whether or not a customer will feel com-

pelled to keep working with you down the road. And

just remember, the value of a return customer is al-

ways higher (and the process is less costly) than always

trying to pull new leads into the funnel.

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TOOL UP YOUR SALES PROCESSReliable Customer Relationship Management (CRM)

software is a critical component of most modern sales

processes. With the right program, you can:

• Map out every step of the sales process with

every customer

• Stop relying on your own memory, which is in-

evitably fallible

• Capture and organize every communication

that has occurred between the sales person

and the potential customer

• Create visibility in each lead entry so client

needs are apparent at a glance

Be prepared to go beyond your CRM, too. Many sales

teams feel that as long as they’ve got access to their fa-

vorite CRM. Maybe that is enough for some sales pro-

cesses, but there’s a lot more potential out there.

Everything from offline marketing materials to simple

lead tracking software are all assets that can improve

and streamline your process. Anything that can build

out your model and help you move each customer

through every milestone could be used by the sales

team. At the same time, you shouldn’t be afraid to re-

move anything that isn’t working.

SALES ANALYTICS AND PIPELINE TESTINGNever assume that you’ve got the plan and the process

nailed from the very start. Keep collecting hard data

and use it to determine what is working and what isn’t.

You may have to make some tough decisions about

what tools and processes to keep and which to elim-

inate, and that will be a lot easier when you have the

facts to back up your decisions.

EXPANDING YOUR ASSETSSmall businesses are constantly faced with the chal-

lenge of making limited funds go further. For some

companies, this may make it seem like the newest,

most relevant CRM programs are beyond their reach.

On the other hand, it might make it feel like building

up a sales team as a startup is almost impossible, be-

cause attracting talent is next to impossible because

you don’t have the capital to expand your staff.

As you develop your sales process, be aware of your

financial options. There are several traditional and

non-traditional financing products that can help a

small business grow and expand.

SEEK AND USE FEEDBACKThe sales process is not something you should try to

develop without serious consultations with the sales

team. These people will be expected to use these tools

and methods every day, so if they’re not feeling com-

fortable with them, or they keep running into speed

bumps, you need to know about it.

Your team will be more likely to adopt the sales pro-

cess when they feel like they had a hand in its creation,

so keep them in the loop and handle all feedback up-

Define Your Sales Process to Grow Your Business

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front and you can minimize resistance to its adoption.

More than that, though, you will start to gather action-

able data that will constantly improve your process.

For example, you can:

• Work with the top performers to see what

they’re doing right and how that can be used to

further develop the process.

• Work with the low performers to see how they

can use the sales process and CRM tools to im-

prove their efficiency.

Solicit feedback on a regular basis because a stagnant

sales process will just continue to lose both leads and

sales people. Any good process will continue to evolve,

and so will the CRM that is used to facilitate it. Don’t

be afraid of feedback or flexibility. Use the information

you gather to create a better process and a great team.

EXPECT ADHERENCEThe best sales process in the world still won’t mean a

thing if everyone on the team is still doing their own

thing because “it always worked for me before.” Some

people just hang on to the things they’ve always known

because it feels comfortable.

As your company and process evolves, though, it’s

okay to expect them to do the same. Make sure that

everyone is on board with the program and let them

know that their performance will be judged according

to the established process.

When everyone is working toward the same goals, with

access to the same resources, it will be much easier to

build a unified team that is focused on growing your

business.

PLAN FOR GROWTHWhen you define your sales process, you create a

framework from which your sales team can help you

build your business.

Building out an entire sales team is going to seem more

than a little overwhelming for a new, small business,

but it is easier when you have a solid structure in place

and the tools they need to close those deals.

Define your process, support your growth with alterna-

tive financing solutions, and discover new ways to help

your company grow.

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