8/14/2019 Dcps Home & School - Executive Descriptions Draft - September

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DCPS HOME & SCHOOL - EXECUTIVE DESCRIPTIONS

DRAFT - SEPTEMBER 2009

File: H&S Exec Descriptions - Sep 2009.doc Page 1 of 2

Below are descriptions of the executive positions for the Home & School. Do consideryourself for a position, it is difficult to commit the time and energy, we all have suchbusy schedules these days. Or, become the leader of a single event or initiative.Without leaders, events and initiatives, our reason for being, cannot happen.

The roles of President, Treasurer and Communications Secretary are the minimumnecessary for the functioning of Home & School. The other roles are desirable butoptional support roles to help ease the workload on the first three volunteers. The Execfor 2009-2010 will be determined at the October 2009 meeting. With the exception ofPresident and Treasurer, roles could be shared or combined to fit.

Also we need at least six (6) families to become members of the Ontario Federation ofHome & School OFHSA. We require this to cover ourselves for liability at events and tobring our voice to the provincial level. It costs $15 for the year, and gives you an officiavoting voice on any of the major issues that may face us during the year. Families that

contribute an extra $10 to make it $25 will receive a tax receipt.

Duties of the P resident* Represents the Home & School. Keeps the interests of the school community first and

foremost.* Provides leadership, insight and direction.* Calls and chairs monthly meetings and sets agenda.* Along with the Treasurer, prepares the annual budget.* After their term, the President is available to support the new President.

Duties of the Vice-President* Assists, supports and fills in for the President, Exec and Leaders to the best of their

ability.* Keeps up to speed with H& S and school issues and perhaps takes on a pet project

where they see a need.

Duties of the Past President* Available for consultation to ensure successful continuity of the Home & School.* Provides past experience and historical information relevant to present issues.

Duties of the Treasurer

* Works with the President in all financial matters of the Home & School.* Pays bills and records all income and expenditures.* Attends monthly meetings and provides a detailed financial status report with which

the group can make good decisions.

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8/14/2019 Dcps Home & School - Executive Descriptions Draft - September

2/2

DCPS HOME & SCHOOL - EXECUTIVE DESCRIPTIONS

DRAFT - SEPTEMBER 2009

File: H&S Exec Descriptions - Sep 2009.doc Page 2 of 2

Duties of the Communications Secretary* Attends and records minutes of the monthly meetings.* Compiles and distributes minutes in a timely fashion - electronically for distribution

asap after the meeting.

* Maintains the H&S area of the school bulletin board, posting hard copies of MeetingNotices, Agenda, Minutes, etc.* Keeps archives of all Home & School activity for the year.* Sends out reminders of meetings at least one week prior to the date, attaching

previous meeting minutes and new agenda in pdf format ready for the Website Editor

Duties of the Webs ite Editor* keeps the H&S page on the school website up to date and relevant, including the

posting of meeting minutes* this person must be approved by the schools Webmaster

Duties of the OFHSA Representative* Represents Dundas Central Home & School at a city wide and provincial level, byattending relevant meetings and activities.* Communicates back as necessary at monthly meetings, distributes OFHSA mailingsand communiques to members.

Duties of the Volunteer Coordinator

* Assists the event leaders in finding student and parent volunteers for specific tasks.

Duties of the Pub licity Chair

* Organizes publicity for the Home & School events (before and after) such as website,community listings (Dundas Star News, Cable 14 etc), signs, flyers supports theleaders of events and committees.* Prepares Home & School submissions for the school monthly newsletters by the 20th

of each month.* Updates calendar of events for website.

NON EXECUTIVE POSITIONS

Duties of Event Leaders & Leaders of Ongoing Initiatives

* Makes ideas happen! Takes an idea from initial concept to fruition, after approvalfrom H&S and school.* Relies on the Volunteer Coordinator and Publicity Chair for assistance.* Chairs separate event meetings as required with interested volunteers.* Provides status reports at the monthly meetings.

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