2018DATES TO REMEMBER

Schedules& Calendars

Month Due Date

January 25

February 22

March 29

April 26

May 31

June 28

July 26

August 30

September 27

October 25

*November 15

*December 13

* Exception to the "last Thursday of every month" due to Holidays.

Community Directors and Assistant Community Directors should attend this monthly call.

2018Monthly Meeting Agenda Items Call

Last Thursday of Each Month at 3 p.m. CST

Bills submitted by noon on the dates below could be reflected in the current month's financial statements.

Calendar Month

Tuesday, 1/30/18

Tuesday, 2/27/18

Tuesday, 3/27/18

Tuesday, 4/24/18

Tuesday, 5/29/18

Tuesday, 6/26/18

Tuesday, 7/31/18

Tuesday, 8/28/18

Tuesday, 9/25/18

Tuesday, 10/30/18

Tuesday, 11/27/18

Thursday, 12/27/18

Payscan is in real time. So anything final approved before checks are cut, could get paid in that

week. Anything not final approved by check run, may or may not be moved to the next week or GL

month (if at the end of the month). Remember, AP has no control over when an invoice is approved

within the workflow; which will progress the invoice to the next step.

2018 Corporate and Site Accounts Payable Close Schedule

Month End Close Dates

Wednesday, 1/31/18

Wednesday, 2/28/18

Friday, 3/30/18 *

Monday, 4/30/18

Thursday, 5/31/18

Friday, 6/29/18 *

Tuesday, 7/31/18

Friday, 8/31/18

Friday, 9/28/18 *

Wednesday, 10/31/18

Friday, 11/30/18

Monday, 12/31/18

* GL Period will continue to end of calendar month but the close-out process will occur on the date indicated as the last normal business day of the month

YARDI Month End Close Schedule Submit by 3:00 p.m. CST

Month Date

January 15th

February 15th

March 15th

April 16th

May 15th

June 15th

July 16th

August 15th

September 17th

October 15th

November 15th

December 17th

2018 Resident StatementData Dates

Yardi data, such as resident balances, is provided to each Utility Provider at the end of business of the day listed below, typically around 6pm CST.

This data is provided on this date each month so that resident statments are as up to date and accurate as possible before being mailed out to

residents. Also, please remember that additional data, such as occupancy and number of occupants, are sent to Utility Providers on or around the

7th of each month, or the next business day, (M-F) for them to compute the utility charges. It is very important that all move-in and move-out

information is correct as of that day each month.

2018 Batch Renewal Dates All States (Excluding Montgomery County, MD)

Date Renewal

Rates Generated

Deliver Letters

By

Month of Lease

Expiration Period

Include

MTM Leases

12/25/17 01/01/18 March 16th - 31st No

01/10/18 01/15/18 April 1st - 15th No

01/25/18 02/01/18 April 16th - 30th No

02/10/18 02/15/18 May 1st - 15th No

02/22/18 03/01/18 May 16th - 31st No

03/10/18 03/15/18 June 1st - 15th Yes

03/25/18 04/01/18 June 16th - 30th No

04/10/18 04/15/18 July 1st - 15th No

04/25/18 05/01/18 July 16th - 31st No

05/10/18 05/15/18 August 1st - 15th No

05/25/18 06/01/18 August 16th - 31st No

06/10/18 06/15/18 September 1st - 15th Yes

06/25/18 07/01/18 September 16th - 30th No

07/10/18 07/15/18 October 1st - 15th No

07/25/18 08/01/18 October 16th - 31st No

08/10/18 08/15/18 November 1st - 15th No

08/25/18 09/01/18 November 16th - 30th No

09/10/18 09/15/18 December 1st - 15th Yes

09/25/18 10/01/18 December 16th - 31st No

10/10/18 10/15/18 January 1st - 15th No

10/25/18 11/01/18 January 16th - 31st No

11/10/18 11/15/18 February 1st - 15th No

11/25/18 12/01/18 February 16th - 28th No

12/10/18 12/15/18 March 1st - 15th Yes

12/25/18 01/01/19 March 16th - 31st No

New Year's Day Closed Monday, January 1, 2018

Memorial Day Skeleton Crew 12:00 PM - 4:00 PM Monday, May 28

Independence Day Skeleton Crew 12:00 PM - 4:00 PM Wednesday, July 4

Labor Day Skeleton Crew 12:00 PM - 4:00 PM Monday, September 3

Thanksgiving Day Closed Thursday, November 22

Day After Thanksgiving Skeleton Crew 12:00PM - 4:00 PM Friday, November 23

Skeleton Crew 10:00AM - 2:00 PM Monday, December 24

Christmas Day Closed Tuesday, December 25

New Year's Eve DaySkeleton Crew (no time and a half)

10:00 AM - 2:00 PMMonday, December 31

New Year's Day Closed Tuesday, January 1, 2019

Reminder:Easter Sunday:

Closed = On-call emergency staff Skeleton Crew = Minimum coverage

2018 Site Holiday Schedule

We expect leasing offices to have Skeleton Crew coverage on Dec. 24th and 31st. It will be up to the Community Directors and your Regional Manager to

arrange the schedules so all associates will be able to enjoy time off for the holidays while still maintaining the operations and needs of the community.

Christmas Eve

Sites will close all day on Easter Sunday. Associates may utilize vacation time, personal time, or make up the time during the remainder of the

work week.

If an associate works on a holiday, they may take an alternate day off within that pay period depending on business needs. If the associate is non-exempt, they will

be paid time and a half for any hours worked on the actual holiday. If the associate normally has the holiday off, they may either take an alternate day off that

week or receive the holiday pay in addition to their regular pay. All schedules are subject to management approval depending on business needs.

Associates on leave and not actively at work will not receive holiday pay.

2018Corporate OfficeHoliday Schedule

Memorial Day Closed Monday, May 28

Independence Day Closed Wenesday, July 4

Labor Day Closed Monday, September 3

Thanksgiving Day Closed Thursday, November 22

Day After Thanksgiving Closed Friday, November 23

Christmas Eve Holiday Closed Monday, December 24

Christmas Day Holiday Closed Tuesday, December 25

New Years Holiday Closed Tuesday, January 01, 2019

Month Due Date

January 5

February 2

March 2

April 6

May 4

June 1

July 6

August 3

September 7

October 5

November 2

December 7

2018

Market Survey Schedule

Due on the first Friday of every month

Month

Finalize

Preliminary

Bonus Report

Deadline

Date Final

Bonus Report

Emailed to

Properties

CD Emails

Final Bonus

Report to RM

RVP Final

ASC Approval

via Milestone

Portal

RM Emails

Final Bonus to

Monthly Bonus

Email Account

UltiPro Signoff

Due Date (by

noon)

Pay Day

January 2 5

5 8 10 5 12 15 19*

February 29 2**

2 5 7 2 9 12 16*

March 26 2

12 16

16 19 21 16 23 26 30*

April 9 13

13 16 18 13 20 23 27*

May 7 11**

11 14 16 11 18 21 25*

June 4 8

8 11 13 8 15 18 22*

July 2 6

6 9 11 6 13 16 20*

August 30 3**

13 17

17 20 22 17 24 27 31*

September 10 14

14 17 19 14 21 24 28*

October 8 12

12 15 17 12 19 22 26*

November 5 9**

9 12 14 9 16 19 23*

December 3 7

7 10 12 7 14 17 21*

*Bonus Payday**Quarterly Bonus

2018 Bonus Sign Off/UltiPro Schedule and Pay Date Schedule

January 2018 February 2018Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 6 1 2 3

7 8 9 10 11 12 13 4 5 6 7 8 9 10

14 15 16 17 18 19 20 11 12 13 14 15 16 17

21 22 23 24 25 26 27 18 19 20 21 22 23 24

28 29 30 31 25 26 27 28

Sun

Mon

March 2018 April 2018Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat

1 2 3 1 2 3 4 5 6 7

4 5 6 7 8 9 10 8 9 10 11 12 13 14

11 12 13 14 15 16 17 15 16 17 18 19 20 21

18 19 20 21 22 23 24 22 23 24 25 26 27 28

25 26 27 28 29 30 31 29 30

May 2018 June 2018Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 1 2

6 7 8 9 10 11 12 3 4 5 6 7 8 9

13 14 15 16 17 18 19 10 11 12 13 14 15 16

20 21 22 23 24 25 26 17 18 19 20 21 22 23

27 28 29 30 31 24 25 26 27 28 29 30

July 2018 August 2018Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 6 7 1 2 3 4

8 9 10 11 12 13 14 5 6 7 8 9 10 11

15 16 17 18 19 20 21 12 13 14 15 16 17 18

22 23 24 25 26 27 28 19 20 21 22 23 24 25

29 30 31 26 27 28 29 30 31

September 2018 October 2018Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat

1 1 2 3 4 5 6

2 3 4 5 6 7 8 7 8 9 10 11 12 13

9 10 11 12 13 14 15 14 15 16 17 18 19 20

16 17 18 19 20 21 22 21 22 23 24 25 26 27

23 24 25 26 27 28 29 28 29 30 31

30

November 2018 December 2018Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat

1 2 3 1

4 5 6 7 8 9 10 2 3 4 5 6 7 8

11 12 13 14 15 16 17 9 10 11 12 13 14 15

18 19 20 21 22 23 24 16 17 18 19 20 21 22

25 26 27 28 29 30 23 24 25 26 27 28 29

30 31

= Payday =TimeSaver Sign off due by Noon

= Holiday - Closed = Non-Holiday Skelton Crew = Holiday Skelton Crew

= Closed- not company holiday =Payday & Quarterly bonus payout

2018 Payroll Calendar

January 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5 6Market Survey Due

UltiPro Sign Off Due

by 12 p.m. CST

Sites Closed,

Corporate Closed

Payday

7 8 9 10 11 12 13Final Bonus Report

Emailed to Properties

Batch Renewal Rates

April 1st--April 15th

14 15 16 17 18 19 20Resident Statements

UltiPro Sign Off Due

by 12 p.m. CST Payday/Bonus Pay

21 22 23 24 25 26 27

Batch Renewal Rates

April 16th-April 30th

Monthly Meeting

Items Agenda Call

28 29 30 31UltiPro Sign Off Due

by 12 p.m. Safety Meeting Due

Yardi Month End

Close by 3PM

Accounts Payable

Close Noon

February 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3

Market Survey Due

Payday and Quarterly

Bonus Pay Out

4 5 6 7 8 9 10

Final Bonus Report

Emailed to Properties

Batch Renewal Rates

May 1st-15th

12 13 14 15 16 17

UltiPro Sign Off Due

by 12pmResident Statements

Update Emergency

Contact List and send

to your Admin Asst

Bonus Pay

Payday

18 19 20 21 22 23 24Batch Renewal Rates

May 16th-31st

Monthly Meeting

Items Agenda Call

25 26 27 28UltiPro Sign Off Due

by 12pm

Accounts Payable

Close Noon

Monthly Safety

Meeting Due

Yardi Month End

Close by 3PM

March 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3Market Survey Due

Payday

4 6 7 8 9 10Clean Check Scanner

Batch Renewal Rates

June 1st-15th

11 12 13 14 15 16 17UltiPro Sign Off Due

by 12 p.m. CSTResident Statements

18 19 20 21 22 24

Final Bonus Report

Emailed to Properties

Batch Renewal

Rates June 16th-31st

25 26 27 28 29 30 31UltiPro Sign Off Due

by 12 p.m. CST

Accounts Payable

Close NoonYardi Close by 3pm

CST TOMORROW

Equipment Inspection

List Due

Monthly Meeting

Items Agenda Call

Safety Meeting Due

Community

Awareness Meeting

Due TOMORROW

Payday &

Bonus Pay

April 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5 6 7

Market Survey Due

8 9 10 11 12 13 14

UltiPro Sign Off Due

by 12 p.m. CST

Payday

15 16 17 18 19 20Final Bonus Report

Emailed to Properties

Resident Statements

22 23 24 25 26 27UltiPro Sign Off Due

by 12 p.m. CST

Accounts Payable Close

Noon

Monthly Meeting Items

Agenda Call

Bonus Pay

Payday

Safety Meeting DueBatch Renewal Rates

July 16th-31st

Yardi Close 3PM CST

29 30

May 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5

6 7 8 9 10 11 12UltiPro Sign Off Due

by 12 p.m. CST

Batch Renewal Rates

August 1st-15th

Payday and

Quarterly Bonus

13 14 15 16 17 18 19Final Bonus Report

Emailed to PropertiesResident Statements

20 21 22 23 24 25 26UltiPro Sign Off Due

by 12 p.m. CST

Batch Renewal Rates

Due August 16th-31st

Payday

27 28 29 30 31Corporate Office

Closed

Accounts Payable

Close Noon

Monthly Meeting

Items Agenda Call

Sites Skeleton Crew

12-4Safety Meeting Due

Yardi Close by 3pm

CST

Market Survey Due

June 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2Market Survey Due

Clean Check Scanner

3 4 5 6 7 8 9UltiPro Sign Off Due by

12 p.m. CST

Batch Renewal Rates

Due September 1st-

15th

Payday

10 11 12 13 14 15 16Final Bonus Report

Emailed to Properties Resident Statements

17 18 19 20 21 22 23UltiPro Sign Off Due by

12 p.m. CST

Bonus Pay

Payday

24 25 26 27 28 29 30Batch Renewal Rates

Due September 16th-

30th

Accounts Payable

Close Noon

Yardi Close by 3pm

CST TOMORROWSafety Meeting Due

Monthly Meeting

Items Agenda Call

Community Awareness

Meeting Due

Equipment Inspection

Checklist Due

Semi Annual Property

Inspection Due

July 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5 6 7Market Survey Due

UltiPro Sign Off Due

by 12 p.m. CST

Corporate Office

Closed

Site Skeleton Crew Payday

8 9 10 11 12 13 14Final Bonus Report

Emailed to Properties

15 16 17 18 19 20 21UltiPro Sign Off Due

by 12 p.m. CST

Batch Renewal Rates

Due October 1st-15th

Resident Statements Bonus Pay

Payday

22 23 24 25 26 27 28

Monthly Meeting

Items Agenda Call

29 30 31Safety Meeting Due

Batch Renewal Rates

Due October 16th-

31st UltiPro Sign Off Due

by 12 p.m. CST

Yardi Close by 3pm

CSTAccounts Payable

Close Noon

August 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4Market Survey Due

Payday and

Quarterly Bonus

5 7 8 9 10 11

Batch Renewal Rates

Due November 1st-

15th

12 13 14 15 16 17 18

UltiPro Sign Off Due

by 12 p.m. CSTResident Statements

Payday

19 20 21 22 23 24 25Final Bonus Report

Emailed to Properties

Update Emergency

Contact List & Email

to your Admin Asst

Batch Renewal Rates

Due November 16th-

30th

26 27 28 29 30 31UltiPro Sign Off Due

by 12 p.m. CST

Accounts Payable Close

Noon

Yardi Close by 3pm

CST

Monthly Meeting

Items Agenda Call

Safety Meeting Due Bonus Pay

Payday

September 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1

2 3 5 6 7 8

Market Survey Due

Labor Day

Corporate Office

Closed

Batch Renewal Rates

Due December 1st-

15th

Site Skeleton Crew Payday

9 10 11 12 13 14 15Clean Check Scanner

UltiPro Sign Off Due

by 12 p.m. CST

Payday

16 17 18 19 20 21 22Final Bonus Report

Emailed to Properties

Resident Statements

23 24 25 26 27 28 29UltiPro Sign Off Due

by 12 p.m. CSTAccounts Payable

Close Noon

Monthly Meeting

Items Agenda Call

Community Awareness

Meeting Due

Quarterly

Equipment

Inspection Due

30Batch Renewal Rates

Due Decembver 16th-

31st

Yardi Close by 3PM

CST TOMORROW

Safety Meeting Due Bonus Pay

Payday

October 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5 6Market Survey Due

7 8 9 10 11 12 13UltiPro Sign Off Due

by 12 p.m. CST

Batch Renewal Rates

Due January 1st-15th

Payday

14 15 16 17 18 19 20Final Bonus Report

Emailed to

Properties

Resident Statements

21 22 23 24 25 26 27

UltiPro Sign Off Due

by 12 p.m. CST

Batch Renewal Rates

Due January 16th-31st

Monthly Items Agenda

Call

Bonus Pay/Payday

28 29 30 31Accounts Payable

Close Noon

Safety Meeting Due

Yardi Close by 3pm

CST

November 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3Market Survey Due

4 5 6 7 8 9 10UltiPro Sign Off Due

by 12 p.m. CST

Batch Renewal Rates

Due February 1st-15th

Payday and Quarterly

Bonus Pay Out

11 12 13 14 15 16 17Final Bonus Report

Emialed to Properties Monthly Meeting

Items Agenda Call

Resident Statements

18 19 20 21 22 23 24UltiPro Sign Off Due

by 12 p.m. CST

Update Emergency

Contact ListBatch Renewal Rates

Due February 16th-

31st

Corporate Office and

Site Offices Closed

Corporate Office

Closed

Site Skeleton Crew

12p-4p

Payday & Bonus

25 26 27 28 29 30Accounts Payable Close

Noon Safety Meeting Due

Yardi Close by 3pm

CST

December 2018Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1

2 3 4 5 6 7 8Market Survey Due

Payday

9 10 11 12 13 14 15Batch Renewal Rates

Due March 1st-15th

Final Bonus Report

Emailed to Properties

Monthly Meeting

Items Agenda Call

16 17 18 19 20 21 22UltiPro Sign Off Due

by 12 p.m. CST

Site Skeleton Crew

10a-2p

Resident Statements Batch Renewal Rates

Due March 16th-31st

Corporate Office

Closed

Payday & Bonus

23 24 25 26 27 28 29

Site Skeleton Crew

12p-4p

Accounts Payable

Close Noon

Yardi Close by 3pm

CST MONDAY

Corporate Office

Closed

Corporate/Sites Office

Closed

Community

Awareness Meeting

Due MONDAY

30 31Equipment Inspection

Checklist Due

Safety Meeting Due

Semi Annual Property

Inspection Due