datatel ipeds report setup – populating the federal cohort group field paul g. earls research...

DATATEL IPEDS Report Setup DATATEL IPEDS Report Setup – Populating the Federal Cohort – Populating the Federal Cohort

Group FieldGroup Field

Paul G. EarlsPaul G. EarlsResearch AnalystResearch Analyst

Central Piedmont Community CollegeCentral Piedmont Community College

IPEDS Cohort Assignment IPEDS Cohort Assignment QueriesQueries

In order for the IPEDS Federal Reports in In order for the IPEDS Federal Reports in Datatel to operate properly, the field Datatel to operate properly, the field STA.FED.COHORT.GROUP in the STA.FED.COHORT.GROUP in the STUDENT.ACAD.LEVELS file must be STUDENT.ACAD.LEVELS file must be properly populated.properly populated.

The queries presented here were written to The queries presented here were written to accomplish this.accomplish this.


These queries came about through the These queries came about through the collaborative efforts of:collaborative efforts of:

Vicki Strayer and her staff at NCCCSVicki Strayer and her staff at NCCCS

along with:along with:

Charles Cox and IT staff at Central Charles Cox and IT staff at Central Piedmont Community College.Piedmont Community College.


OverviewOverview

1)1)Create needed Virtual FieldCreate needed Virtual Field

2)2)Test Virtual FieldTest Virtual Field

3)3)Run Query IPEDS_Full_Time.wisRun Query IPEDS_Full_Time.wis

4)4)Run Query IPEDS_Part_Time.wisRun Query IPEDS_Part_Time.wis

5)5)Update student cohortsUpdate student cohorts

1) Create Virtual Field1) Create Virtual Field

The following virtual field will need to be created to pull the students’ The following virtual field will need to be created to pull the students’ educational goal into the STUDENT.TERMS file.educational goal into the STUDENT.TERMS file.

1) TOOL ->ST -> DCC1) TOOL ->ST -> DCC

Demand Columns: Demand Columns: STTR.STUDENTSTTR.STUDENT

PST.EDUC.GOALSPST.EDUC.GOALS

Comp Column Code:Comp Column Code:

string[] xlResult1;string[] xlResult1;

key xKeyPersonSt for file PersonSt;key xKeyPersonSt for file PersonSt;

xKeyPersonSt = vSttrStudent;xKeyPersonSt = vSttrStudent;

xlResult1 = vlPstEducGoals;xlResult1 = vlPstEducGoals;

return xlResult1;return xlResult1;

1) Create Virtual Field (cont.)1) Create Virtual Field (cont.)

Logical File Name:Logical File Name: STUDENT.TERMSSTUDENT.TERMS

Bundle:Bundle: USERUSER

Display Size:Display Size: 22

Justification:Justification: L LeftL Left

Report Header:Report Header: EDU GoalEDU Goal

Single/Multivalue:Single/Multivalue: M MultiM Multi

Once all of the above information is entered generate the computed column by Once all of the above information is entered generate the computed column by entering Yes in the Generate field. Click Save. If computed column entering Yes in the Generate field. Click Save. If computed column generates without error you will be returned to a dialog box.generates without error you will be returned to a dialog box.

2) Test Virtual Field2) Test Virtual FieldTo test X.STTR.PST.EDUC.GOALS run the following Query:To test X.STTR.PST.EDUC.GOALS run the following Query:

2) Test Virtual Field (cont.)2) Test Virtual Field (cont.)If Virtual Field worked correctly the output from the query will contain data If Virtual Field worked correctly the output from the query will contain data

within the EDU Goal column.within the EDU Goal column.

3) Run IPEDS Full Time Query3) Run IPEDS Full Time QueryRun the IPEDS_Full_Time.wis query.Run the IPEDS_Full_Time.wis query.

When IPEDS_Full_Time.wis is executed a prompt will appear asking you for When IPEDS_Full_Time.wis is executed a prompt will appear asking you for the Fall Term, Fall Start Term, and Summer Start Term. Enter the terms the Fall Term, Fall Start Term, and Summer Start Term. Enter the terms needed (ex: 2007FA). Then click Ok.needed (ex: 2007FA). Then click Ok.

The results are created in the Saved List FED.COHORT.FT.

4) Run IPEDS Part Time Query4) Run IPEDS Part Time QueryRun the IPEDS_Full_Time.wis query.Run the IPEDS_Full_Time.wis query.

When IPEDS_part_Time.wis is executed a prompt will appear asking you for When IPEDS_part_Time.wis is executed a prompt will appear asking you for the Fall Term, Fall Start Term, and Summer Start Term. Enter the terms the Fall Term, Fall Start Term, and Summer Start Term. Enter the terms needed (ex: 2007FA). Then click Ok.needed (ex: 2007FA). Then click Ok.

The results are created in the Saved List FED.COHORT.PT.

5) Update Student Cohorts5) Update Student Cohorts

Go to CHGA – Cohort Group Assignment. Student records will be updated on Go to CHGA – Cohort Group Assignment. Student records will be updated on STAL – Student Academic Level once this process is executed.STAL – Student Academic Level once this process is executed.

This process will need to be executed twice. The first time will be for the full This process will need to be executed twice. The first time will be for the full time students and will use the FED.COHORT.FT saved list. The second time students and will use the FED.COHORT.FT saved list. The second time will be for the part time students and will use the FED.COHORT.PT time will be for the part time students and will use the FED.COHORT.PT saved list.saved list.

Federal Cohort Group: Enter the Cohort Group to be assigned. (Ex: 2007FT or Federal Cohort Group: Enter the Cohort Group to be assigned. (Ex: 2007FT or 2007PT)2007PT)

Saved List Name: Enter the saved list name created that corresponds to the Saved List Name: Enter the saved list name created that corresponds to the Cohort Group (FT or PT)Cohort Group (FT or PT)

Save and update. Save and update.

5) Update Student Cohorts (cont.)5) Update Student Cohorts (cont.)

Now You Can Setup For Your Now You Can Setup For Your Federal IPEDS ReportsFederal IPEDS Reports

Steps To Setup For IPEDS ReportsSteps To Setup For IPEDS Reports

1) Enter parameters into IPEDS Inst Char Params (ICHP) screen

2) Enter parameters into IPEDS Fall Enrollment Params (IFEP) screen

3) Enter parameters into IPEDS GRS Report Parameters (IPRM) screen

1) Enter parameters into IPEDS Inst 1) Enter parameters into IPEDS Inst Char Params (ICHP) screenChar Params (ICHP) screen

2) Enter parameters into IPEDS Fall 2) Enter parameters into IPEDS Fall Enrollment Params (IFEP) screenEnrollment Params (IFEP) screen

3) Enter parameters into IPEDS GRS 3) Enter parameters into IPEDS GRS Report Parameters (IPRM) screenReport Parameters (IPRM) screen

IPEDS Fall Enrollment Survey (IFES) IPEDS Fall Enrollment Survey (IFES) ScreenScreen

First run the (W)ork File Build – Save & UpdateFirst run the (W)ork File Build – Save & Update

Enter H for Output Device – Save and Update

Enter N for Execute in Background Mode – Save and Update

And Now We Wait!And Now We Wait!

And Wait!And Wait!

…….And Wait!.And Wait!

For CPCC this process takes about 6 hours – it will vary depending on the size of your institution

IPEDS Fall Enrollment Survey (IFES) IPEDS Fall Enrollment Survey (IFES) ScreenScreen

And Finally (R)un the Report – Save & UpdateAnd Finally (R)un the Report – Save & Update

Q & AQ & A

Paul G. EarlsPaul G. EarlsResearch AnalystResearch Analyst

Central Piedmont Community CollegeCentral Piedmont Community CollegePhone: 704-330-6399Phone: 704-330-6399FAX: 704-330-6013FAX: 704-330-6013

Email: Email: [email protected]

datatel ipeds report setup – populating the federal cohort group field paul g. earls research...

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