Data Management and the

Asbestos Management Plan

LCDR Robert HorschEnvironmental Compliance BranchDivision of Environmental Protection

Objectives

• Provide a representation of how the Division of Environmental Protection at NIH is using GIS tools as a method for managing data

• Demonstrate a novel method for managing a real-time asbestos management program.

Background• NIH’s Bethesda campus• 99 buildings• 12.4 Million Square Feet of functional interior space• 320 Acres of land• 18,000 employees• Continuous renovation/modernization activities• Oldest building was constructed in 1938

• Supports leading medical research for US and the World

Asbestos: Goals

• Survey: Complete a thorough survey of the Bethesda Campus for Asbestos

• Database: Store the surveyed data in a maintained manner allowing for quick information retrieval

• Integration: Develop a novel tool for providing asbestos information, real-time location information, and IT application.

Asbestos: Components

Data Collection Tool• The MAP: Current floor plan with room numbers

Sample creation: Sample points and Building Materials are selected or created depending on the condition of the “as-builts” in the system.

Data Collection Tool The TOOL: Pull-down menus

Data Entry: Structured from regulatory coding with pull-down menus to limit inconsistency.

Data Collection Tool• Sample points can have 3

photos which are managed by the system and automatically linked.

Data Collection Tool• Building materials

have their own buttons and specific information to be collected. • Each homogenous

feature connects to a sample point and therefore, lab results and photos.

Data Collection Tool• Data properties for selected

samples can be displayed in multiple summary means creating opportunities for quality control of the asbestos management plan.

Input• Electronic lab results of samples received directly

from the laboratory are imported and functionally incorporated into the database.

Output• Analysis results can be used in Excel for searching,

filtering and reporting.

Output

• Specific queries can be run and reports generated yielding real-time documents useable by Project Officers, Facility Managers, and Institutes for planning and budgetary decisions.

Output

• Plus, maps…

Status• Buildings – All facilities constructed before 1990.

1. Approximately 35 spaces on the Bethesda Campus2. Office, Mechanical, and Lab3. Completed 10 of 35 spaces4. Projected completion is 2012 fiscal

• Fully integrate into the Facilities Management Viewer (FMV) with select access capability

• Provide asbestos abatement layer to identify areas remediated and the project number.

Future: DEP Programs

• Create data collection tools for additional legacy hazardous wastes:

1. Mercury

2. Lead

3. Persistent Organic Pollutants

• Finish development on DEP programs to support automation with relation to data management.

1. Spill Response and Countermeasures2. Soil Erosion3. Storm Water Management

• Fully integrate into the FMV with a “portal” design to provide a seamless front end for users.

Contact: Robert Horsch * Phone: 301-451-6477 * email: horschro@mail.nih.gov