#TDPARTNERS16 GEORGIA WORLD CONGRESS CENTER

Data-Driven Vehicle Management at United States Air Force

Robert UrenVehicle Fleet Manager/Analyst, USAF

Darrin GainesPrincipal Consultant, Teradata

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1. USAF Vehicles Overview

2. VSCOS Organization

3. Data Services Analytical Environment

4. Vehicle View & Other Applications

5. Lessons Learned and Futures

Data-Driven Vehicle Management at USAF

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USAF Vehicles

The AF vehicle fleet supports the mission of the United States Air Force to fly, fight and win … in air, space and cyberspace. The numerous unique missions across the globe require a diverse vehicle fleet comprised of

commercial, specialized, and military designed assets to accomplishthese complex tasks.

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• Nation’s 4th largest federal vehicle fleet Valued at more than $7B Over 90K authorizations Over 78K assets

• Installations in US and numerous countries across the globe

USAF Vehicle Fleet

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• Air Force bases at home and abroad are like self-contained cities, requiring all types of vehicles, from sedans to snowplows to fire trucks to refueling and more.

• There are over 500 distinct vehicle types authorized for use• Can you think of a few unique vehicle types the AF uses?

USAF Vehicle Types

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There are some interesting types of vehicles needed to achieve mission success. Here are some examples:

USAF Vehicle Examples

The M1089A Military Designed Wrecker

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The 60K Aircraft Cargo Loader:

USAF Vehicle Examples

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The U2 Chase Car:

USAF Vehicle Examples

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• Air Force Vehicle Support Chain Operations Squadron (441st VSCOS)

• Headquartered at Langley, Va.

• Provides centralized vehicle accountability 11 major commands 307 installations (locations) 6,100 technicians $300M+ annual budget

VSCOS Introduction

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Charted to execute enterprise vehicle fleet management and sustainment processes in support of logistics readiness

operations, via Direct Liaison Authority (DIRLAUTH), with base level units, MAJCOM, and HAF staff. Consolidated

activities are executed in the most efficient manner through continuous and deliberate reengineering of processes; while enhancing global management and situational awareness of

the AF’s $7B vehicle fleet.

VSCOS Charter

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USAF Enterprise Fleet Management

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USAF GCSS-AF Data Services Overview• Growing Enterprise Data Warehouse since 2001• Teradata 6690, 4+2 node, 20+ TB user data• Informatica PowerCenter

200+ Data Feeds (130+ inbound and 70 outbound) 250 Workflows; 3,600+ mappings; 1,050 BTEQ scripts

• Business Objects 25,000 Users, 67 Universes 83,000 User Mission Reports 450 Standard Corporate Reports 98 SOA Web Services

• Rich Internet Applications (RIA) 12,000+ Users, 26 Mission Applications LIMS-EV (Logistics, Installations, and Mission Support-

Enterprise View) applications

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Enterprise Data Warehouse

Data Services Architecture

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LIMS-EV Vehicle View Application

Note: screenshots captured from development system

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Vehicle View Application Core Components

Operational Components• Leadership View (Are our vehicles currently mission capable?)• Fleet Posture (What is authorized and what is our inventory?)• Sustainment Costs (What are our ongoing costs?)• Fleet Performance (What are the sensor-based usage statistics?)• Transaction Request Tool (How can we best utilize current assets?)

Planning Components• Authorization Validation (What are our requirements?)• Budget Planning (What are our expected annual costs?)• Prioritized Buy Model (Which vehicles should we buy and replace?)

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• Identifies requirementsto be validated for each USAF base Domestic International

• Requirements are by Vehicle Type Using Organization Use Code

• Each requirement requires re-validation within 3 years

Authorization Validation - Status

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1. Questions and rules are created for the purpose of determining requirements

2. Surveys are generated for each base

3. Base fleet managers answer survey questions

Authorization Validation - Workflow

4. Rules-processing engine calculates vehicle requirement quantities based on survey answers

5. VSCOS compares requirements to current authorizations and approves or denies change

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Authorization Validation – Results!

This capability and methodology contributed to substantial efficiencies and savings

Over the past 3 years we have:

• Reviewed 50K authorizations• Deleted over 5K vehicle requirements• Right Sized over 2K authorizations• Saved over $309M tax payer $$!

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Budget Planning

This view automates the Air Forces vehicle budgeting process for both • AF owned (sustainment)• Leased

The model substantiates maintenance budget requirements across the Future Years Defense Program (FYDP) planning period.

Uses vehicle equivalence (numeric value denoting technical/maintenance complexities of a vehicle), historical budget spending, and other factors to calculate a budget.

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• Budget justification model for annual Sustainment Costs Lease Costs

• Sustainment factors Historical spending Costs-per-Equivalent Environment

Variances Inflation and fleet

size adjustments

Budget Planning – Model Initialization

• Results captured for upcoming fiscal year and across Future Years Defense Program (FYDP) planning period

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Prioritized Buy Model

The Pri-Buy model implements USAF vehicle replacement strategy algorithms to efficiently plan future year purchases.

1. Calculates each vehicle’s projected “end-of-life”2. Prioritizes each vehicle for replacement3. Allocates funds to vehicle types to balance fleet health4. Simulates funding adjustments through “what-if scenarios”5. Generates vehicle “Buy List” for the upcoming fiscal year

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Pri-Buy Model - Calculate Vehicle End-of-Life

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Depreciated Value

Maint & Ops Cost

Vehicle Year Current Year

Calculated End-of-Life

Replacement Eligible

Calculated End-of-Life Year is when Maintenance & Operations costs exceed Depreciated Value

Average Actual Yearly Costs

Retain 85% of value of prior year

Estimated 3% annual increase

Original Value

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Pri-Buy Model – Vehicle Replacement Priority Each current asset of the same vehicle type is ranked in priority order for replacement, based on the following criteria:

Use: Mobility support over daily use and wartime storageYear: Ascending – oldest firstEnd of Life: Ascending – projected end of life year. Miles or Hours: Descending – cumulative miles or hoursSustainment Cost: Descending – higher maintenance cost before lowItem Code: Unsuitable substitutes first, all others secondBase Fleet Age: Descending – the average age of the fleet for all vehicle types at each base

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Pri-Buy Model – Funds AllocationFunded Amount: $1,000,000

Vehicle Type AuthorizedReplacement

Eligible without "due-in"

Vacancies without "due-in"

Need Qty

StandardCost per

VehicleNeed Cost

% of Need Cost

Fair-Shareof Funded

Amount

Buy Qty

A 170 18 6 24 $31,288 $750,912 26% $260,292 8B 32 5 0 5 $16,616 $83,080 3% $28,798 1C 7 3 1 4 $22,830 $91,320 3% $31,655 1D 569 95 24 119 $16,467 $1,959,573 68% $679,255 41

$2,884,885 $1,000,000

Funding is by category of vehicle, e.g. “Passenger Carrying Vehicles”. Each vehicle type within a category receives its “fair share” of the funding, to help balance the health of the fleet.

A vehicle is replacement-eligible when it is within a user-specified number of years (typically 3) of it’s calculated end-of-life and there is not a vehicle allocated (due-in) to replace it.

After Buy Quantities are calculated, the specific vehicles to replace are assigned based on priority. Also, the vacancies to fill are assigned. A user-entered ratio (typically 2:1) determines how many vehicles to replace vs. vacancies to fill.

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Enables users to create what-if scenarios to see the effect budget adjustments would have on model results:

• Budget plus-ups• Budget cuts

Prioritized Buy Model – What-if Scenarios

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• Metrics: results depict vehicle quantity and/or dollars which were funded/unfunded for upcoming years

• Details: results generate the vehicle “Buy List” for the upcoming fiscal year.

Prioritized Buy Model – Model Results

The model and EOL structure reduced the AF Vehicle Buy Requirements by $1.5M in it’s first year!

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• High level view of current vehicle mission capabilities across Vehicle category Major command

• Drill-Down capability

Leadership View

Key enabler to identify/source mission capable vehicles to support natural disasters (i.e. Hurricane Sandy)

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• Drill down to Major Command Base Asset

• View vehicles which are not mission capable (NMC) (NMCM) In Maintenance (NMCS) Awaiting Supplies

• Estimated return-to-service dates

Leadership View – Drill Down

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• View the vehicle authorizations including: Vehicle details Vacancies

• Users select from 68 attributes upon which to view, filter, and sort

Fleet Posture

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• Current and historical vehicle sustainment costs

• Displays Computed

Maintenance performance metrics

Detailed maintenance actions

Sustainment Costs

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Fleet Performance• Provides the Air Force the ability to maintain the fleet using

Conditioned Base Maintenance (CBM) methodology

• Facilitates maintainability and reliability analytics

• Data analyzed to review/compare current preventive maintenance measures and policy for efficiency opportunities

• Benchmark and best practices opportunities Use data to compare AF with industry standards to help establish

a baseline of new preventive maintenance measures

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Fleet Performance - Typical Vehicle Install

Automotive Information Module, 2nd Generation (RF Tag)

OBD-II connection to vehicle on-board computer

Filler Neck Ring

RFID Interface Module

Acronyms:OBD – On-Board DiagnosticsRFID – Radio Frequency

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26 attributes captured during time of fueling are available for analysis including:

• Maximum speed• Gallons consumed• Engine run time• Engine idle time• Oil level• Diagnostic trouble

codes• Etc.

Fleet Performance – Data Details Grid

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• One location for customer requests• Provides workflow & status tracker• Built-in intelligence to support fleet

management decisions, e.g. determine disposition for excess assets, broken assets, and redistribution

Transaction Request Tool

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• Gives fleet managers redistribution candidate list

• Teradata Geospatial functionality used to calculate distance between bases. (ST_SPHERICALDISTANCE: calculates distance in meters between two latitude/longitude points on earth)

Transaction Request Tool

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Awards and Recognition

• 2016 Teradata EPIC Operational Excellence Award Finalist• 2016 AF Group Team Excellence Award - Data Migration to DPAS• Recognized by Government Fleet Magazine as Top 100 Best Fleets out

of 38K--out ranked 99%! Ranked 46th in 2013, 56th in 2014, and 31st in 2015

• Green Fleet award winner; 20th in 2014, now 11th best in Nation• 12 A4/7 annual/quarterly award winners in last 24 months• 7 A4L award winner in last 24 months• 1 Top 15 Federal Fleet Manager of Year award winner in last 24 months• Note of appreciation from CSAF for transformation efforts• GSA accolades to POTUS on AF leading the way in fleet management

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• Sole source and means to perform daily AF fleet management functions• Supports operational, tactical, and strategic operations• Enables duties at over 300 sites, multiple MAJCOMS and the Enterprise • Facilitated seamless transition to centralized management saving $7.6• Drove recognition by multiple Federal and Green fleet awards • Selected as corporate approved solution in defending the Vehicle Buy• Vehicle View, drove a 30-40 year advancement in technology

Challenging to further quantify into dollars, but saved numerous man hours for data calls, labor intensive daily fleet management decisions, training community on the use of multiple legacy systems and a multitude of manual processes

Vehicle View Impact Summary

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• Develop quick proof-of-concept prototypes to help convey requirements

• Perform Interactive demos during design and build phases

• Utilize Teradata tools for verification and validation during build phase

Lessons Learned

• Conduct three-to-four day in-person Technical Interchange Meetings (TIMs) every 6 weeks

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As stewards to the hard earned tax payer dollars, VSCOS is proud of the improved fleet management decisions and cost savings. We look forward to future capabilities:

• In Progress:• An Acquisition Agent/Item Manager View• Automated Ground Fuel Sales Data Feed• Tracking Vehicle add-on equipment • Data Quality reports

• Plans• Mobile Apps• Conditioned Base Maintenance Dashboard

Summary and Future Plans

Thank You

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robert.uren.2@us.af.mildarrin.gaines@teradata.com

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