data dictionary vendor final 11

8/6/2019 Data Dictionary Vendor Final 11

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Table Summary of Vendor modul

Sr Name of the Table Briff Information about the table

1

2

4 User specific vendor category

5

6 Bill & Credit Information

7

10 vendor Payment Information

11

12 notes Information

13 Relation of notes to vendor

14

15

16 Information about task request

17

Details about task

18Status of the task(inprogress,comlete,etc)

19Status of each task

20 work order for copletion of task

21

Details of work order assignment

UsersStore Vendor's Information and loginemail

vendorDetail relation amonguser,adderss,category,accountType(expe)

VendorCategory

UserVendorCategory Relation between vendorcategory anduser

Bill

VendorBill Relation among Bill, Transaction user andbankAccount information

PayVendor

VendorPayment Relation betweenpayVendor,Transaction,bankAccount

NoteMaster

VendorNote

Transactiontransaction detail(propety,acctype,amount)

TransactionMaster

All Transaction of one payment are storewith same transactionId which isfrom

Transaction table

task

taskDetail

taskStatus

taskStatusDetail

workOrder

workOrderDetail



Dependent Table

VendorPayment

1.NoteMaster

1.users2.address

3.vendorcategory4.accountType

1.VendorCategory2. Users

1. Bill2.TransactionMaster3.BankAccountId

1. payVendor2.TransactionMaster3.BankAccountId

1.Property2.AccountType

1.task2.Priority3.task category

1.task2.taskstatus

1.workOrder2.Vendor

3.PartsAndLabour



Data Dic

Table Name: User Note If Any: Information ab

Table Type: Master

Sr Field Name Data Type Size s Nul PK FK IND Name

1

Id INT 10N Y N PRIMARY

2 Password VARCHAR 45 Y N N

3 FirstName VARCHAR 80 N N N

4 LastName VARCHAR 80 N N N

5 Email VARCHAR 100 Y N N

6 WorkPhone VARCHAR 20 Y N N

7 HomePhone VARCHAR 20 Y N N

8 MobilePhone VARCHAR 20 Y N N

9 Fax VARCHAR 20 Y N N

10 WebAddress VARCHAR 50 Y N N

11 Comment TEXT 200 Y N N12 PrimaryAccount TINYINT 1 Y N N

13 TINId VARCHAR 30 Y N N

14 BirthDate DATE Y N N

15 AccountNumber VARCHAR 45 Y N N

16 Manager TINYINT 1 N N N

17 Vendor TINYINT 1 N N N

18 RentalOwner TINYINT 1 N N N

19 AlternateEmail VARCHAR 100 Y N N

20 Active TINYINT 1 Y N N

21 AccountExpiryDate DATE N N N

22 ParentId INT 10 Y

Y N

23 CompanyName VARCHAR 45 Y N N

24 LastLogin TIMESTAMP Y N N

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tionary

out users with there passward and loginId

IND Kind IND Type ef Valu Constraints Description

PRIMARY BTREE Primary Key Primary key for the user

FirstName of the User

LastName of the User

Login Mail for the user

WorkPhone of user

HomePhone Of user

MobilePhone of User

Fax Number of User

WebAddress of User's site

Comment about user

Birth Date of User

Account Number of user

Is user manager

Is user Vendor

Is user Rental Owner

Alternate EmailId for the user

Is Vendor Active

If user use trial version

Specify main user of the mana

User's CompanyName If Any

To track of last login

Encrypted password(MD5)

Foreign Key of itself(user)



er or rental owner or vendor



Table Name: VendorDetail Note If Any: Vendor's

Table Type:

Sr Field Name Data Type Size Is Null PK FK

1 UserId INT 10 N Y Y

2 CategoryId INT 10 N Y Y

3 ExpenseAccountId INT 10 N Y Y

4 AddressId INT 10 N Y Y

5 VendorId INT 10 N Y Y

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Data Dictionary

etail to relate vendor with user,category,Account and Address

IND Name IND Kind IND Type Def Value Constraints

INDEX BTREE NULL

INDEX BTREE NULL

INDEX BTREE NULL

INDEX BTREE NULL

FK_VendorDetail_UserId(Us Primary key,Foreign Key

FK_VendorDetail_vendorca Primary key,Foreign Key

FK_VendorDetail_ExpenseAccount(AccountType)

Primary key,Foreign Key

FK_VendorDetail_AddressID(Address)

Primary key,Foreign Key

FK_VendorDetai_vendorId(



Description

UserId from Users forvendor reference

VendorCategory fromvendorcategory table

Expense Accountfrom AccountTypetable (defuldexpense Acc. For thevendor)

AddressId fromAddress table (vendorAddress)



D

Table Name: VendorCategory

Table Type:


1 Id INT 10N Y N

2 CategoryName VARCHAR 100 N N N

3 IsAdmin TINYINT 1 N N N

Note If Any: Common Vendormodify their own category on

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ata Dictionary


PRIMARY PRIMARY BTREE NULL PRIMARY

NULL NO

1 NO

ategory whith value 0 of isAdmin is assign to all user when hly.



Description

id of the vendor category.

Vendor Category Name.

e create. Then he can

O means user can not edit ordelete category and 1means user can modify.



Dat

Table Name: UserVendorCategor Note If Any: Relate the vendo

Table Type:


1 INT 10N Y Y

2 UserId INT 10N Y Y

VendorCategoryId

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Dictionary

category to specific users

IND Name IND Kind IND Type ef Valu Constraints

INDEX BTREE NULL

NULL

FK_uservendorcategory_vendorcate

goryId(vendorcategory)

PRIMARY,Foreing Key

FK_uservendorcategory_userIdId(users)

PRIMARY,Foreing Key



Description

id from users table

id from vendorcategory table



Data Diction

Table Name: Bill Note If Any: Store the info

Table Type:

Sr Field Name Data Type Size Is Null PK FK IND Name

1 BillId INT 10 N Y N PRIMARY

2 Date DATE N N N

3 BillDueDate DATE N N N

4 ReferenceNumber VARCHAR 40 Y N N

5 Memo VARCHAR 40 Y N N

6 Attachment BLOB Y N N

7 paymentDate DATE TIME Y N N

8 Type Varchar

6

N N N

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ry

mation about bills and credits

IND Kind IND Type Def Value Constraints Description

PRIMARY BTREE NULL PRIMARY KEY Id of the bill

NULL

NULL

NULL

NULL Memo of the bill

NULL

BILL

Specify date onwhichbill Entered

Specify due date of thebill

reference number of the bill

any document attach tothis bill(scan copy of bill)

Specify that whetherthis bill is paid orunpaid. null meansunpaid & exist meansPaid

BILL or CREDIT tospecify



Dat

Table Name: VendorBill Note If Any: this table specify th

Table Type:

Sr Field Name ta Ty Size s Null PK FK IND Name

1

UserId INT 10 N Y Y

2

BillId INT 10 N Y Y

3

TransactionMasterId INT 10 N Y Y

4

PayVendorId INT 10 Y N Y

FK_vendorbill_UserId(users)

FK_vendorbill_billid(bill)

FK_vendorbill_transactionMasterId(

TransactionMaster)

FK_VendorBill_payvendorid(vendorpayment)

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Dictionary

t bills of each vendor


INDEX BTREE NULL UserId for referce of users

INDEX BTREE NULL BillId from bill table

INDEX BTREE NULL

INDEX BTREE NULL foreign key Enter when bill are paid

Primary,Foreign Key

Primary,Foreign Key

Primary,Foreign Key

specifyproperty,accounttype,desc,refNO,Amount details from trasactiontable



Dat

Table Name: Credit Note If Any:

Table Type:


1 CreditId INT 10 N Y N

2 Date DATE N N N

5 VARCHAR 40 N N

6 Memo VARCHAR 40 N N

7 Attachment BLOB N N

8 paymentDate DATE TIME Y N N

ReferenceNumber

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a Dictionary

IND Name IND Kind IND Type Def Value onstraint Description

PRIMARY PRIMARY BTREE NULL Id of the Credit

NULL

NULL reference number of the Credit

NULL Memo of the Credit

NULL

PRIMARYKEY

Specify date on which CreditEntered.

any document attach to thisCredit

Specify that whether this Creditis setoff or not. Credit is setoff when bills pay (ex.: billAmt-Credit=payable)null means not setoff & viceversa



Data

Table Name: VendorCredit Note If Any: this table specif

Table Type:


1

UserId INT 10 N Y Y

2CreditId INT 10 N Y Y

3

INT 10 N Y Y

4

INT 10 N Y Y

TransactionMasterId

BankAccountId

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ictionary

that Credit of each vendor

IND Name IND Kind IND Type Def ValueConstraints Description

INDEX BTREE NULL

INDEX BTREE NULL

INDEX BTREE NULL

INDEX BTREE NULL

FK_vendorbill_UserId

Primary,Foreign Key

Userid from users forvendor reference

FK_vendorbill_CreditId

Primary,Foreign Key

CreditId from billtable.

FK_vendorbill_transactionMasterId

Primary,Foreign Key

specifyproperty,accounttype,desc,refNO,Amountdetails fromtrasactiontable.

FK_vendorbill_BankAccountId

Primary,Foreign Key

specify bank accountby which paymentmade of this bill.It is enter whenpayment made.



Data Dictionary

Table Name: PayVendor Note If Any: Stroe the information abo

Table Type:

Sr Field Name Data Type Size Is Null PK FK IND Name IND Kind

1 PayVendorId INT 10 N Y N PRIMARY PRIMARY

2 Date DATE TIME N N N

3 CheckNumber VARCHAR 30 Y N N

4 Memo VARCHAR 40 Y N N


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t Payment made by check (Pay Vendor By Check.)

IND Type Def ValueConstraints Description

BTREE NULL Id of the vendor Payment

NULL NO

NULL NO

NULL NO memo of payment if any

NULL NO

PRIMARYKEY

Date on which Paymentmake

Check No. of check whichis given to the vendor

Any document attachmentto this payment



Data Dictio

Table Name: VendorPayment Note If Any: this table specify check Pay

Table Type:


1 UserId INT 10 N Y Y

2 PayVendorId INT 10 N Y Y

3 INT 10 N Y Y

4 BankAccountId INT 10 N Y Y

FK_vendorPayment_UserId(users)

FK_vendorPayment_PayvendorId(payVendor)

TransactionMasterId

FK_vendorbill_transactionMasterId

FK_vendorpayment_BankAccountId(bankAccount)

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nary

ents details

IND Kind IND Type ef Valu Constraints Description

INDEX BTREE NULL

INDEX BTREE NULL

INDEX BTREE NULL

INDEX BTREE NULL

Primary,ForeignKey

UserId from user for vendorreference

Primary,ForeignKey

PayVendorId from PayVendortable.

Primary,ForeignKey

specifyproperty,accounttype,desc,refNo.,Amount details from trasactiontable.

Primary,ForeignKey

Specify BankAcoount by whichpayment made



Data Dicti

Table Name: NoteMaster Note If Any:

Table Type:


1 NoteId INT 10 N Y N PRIMARY

2 Note TEXT N N N

3 UpdatedOn TIMESTAMP N N N

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onary


PRIMARY BTREE NULL PRIMARY Key Id of the Note

NULL

CURRENT_TIME

Any Notes for theuser

Time on which noteentered



Data Dictionary

Table Name: VendorNote Note If Any:

Table Type:

Sr Field Name Data Type Size Is Null PK FK IND Name IND Kind

1 NoteId INT 10 N Y Y INDEX

2 UserId INT 10 N Y Y INDEX

FK_VendorNote _vendormastrid

FK_VendorNote _UserId(users)

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IND Type Def Value Constraints Description

BTREE NULL

BTREE NULL

PRIMARYKey,Foreign

KEY

Id of the Note from vendormaster

PRIMARYKey,ForeignKEY

Userid from Users for vendorreference



Table Name: Transaction Note If Any: store the

Table Type:


1 Id INT 10 N Y N

2 TransactionId INT 10 N N N

3 PropertyId INT 10 N N N

4 AccountTypeId INT 10 N N N

5 Description VARCHAR 240 Y N N

6 ReferenceNumber VARCHAR 50 Y N N

7 Amount DOUBLE N N N

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Data Dictionary

Expenses and Incomes as per specific property and accou

IND Name IND Kind IND Type Def ValueConstraints

PRIMARY PRIMARY BTREE NULL

NULL

INDEX BTREE NULL FOREIGNKey

INDEX BTREE NULL FOREIGNKey

NULL

NULL

NULL

PRIMARYKey

FK_Transaction_propertyID(properties)

FK_transaction_AccountTypeId(accounttype)



nttype

Description

id of the transaction

Description about transaction

reference no

Amount

Same transactionid for onetransaction coming fromtransaction master

Propetyid from property tableto specify that the amount

allocate to this property

Accounttypeid from accounttype table to specifyparticular expense or income



D

Table Name: TransactionMasterNote If Any:

Table Type:


1 TransactionMasterId INT 10 N Y N

2 UserId INT 10 N N N

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ata Dictionary


PRIMARY PRIMARY BTREE NULL PRIMARY Key

INDEX BTREE NULL ForeignKeyFK_TransactionMaster_UserId



Description

id of each transaction

id from users which refer tovendor



Data Dicti

Table Name: task Note If Any: Description about

Table Type:


1 TaskId INT 10 N Y N PRIMARY

2 ShortDescription VARCHAR 100 N N N

3 LongDescription VARCHAR 200 Y N N


5 DueDate DATE N N N

6 OriginatedBy VARCHAR 45 N N N

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nary

task for the property


PRIMARY BTREE Primary Key id of the task

Short desc about task

any document about task

due dateof the task

specify who generate therequest (rentalownwer/resident/manager)



Data Dictiona

Table Name: task_status Note If Any: Describe Status

Table Type:


1 TaskStatusId INT 10 N Y N

2 status VARCHAR 45 N N N

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ry

of the task

IND Name IND Kind IND Type Def Value Constraints Description

PRIMARY PRIMARY BTREE PrimaryKeyid of thestatus

name of thestatus



Data Dictionary

Table Name: taskStatusDetail Note If Any: Description about task

Table Type:


1 TaskStatusId INT 10 N N N

2 TaskId INT 10 N N N

3 Comments VARCHAR 100 Y N N

4 UpdatedOn TIMESTAMP N N N

FK_taskstatusdetail _taskstatusdetailid(

taskstatusdetail)

FK_taskstatusdetail _taskid(Task)

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Data Dictionary

Table Name: worldorder Note If Any: information about W

Table Type:


1 WorkOrderId INT 10 N Y N PRIMARY

2 InvoiceNumber VARCHAR 50 Y N N

3 VARCHAR 100 Y N N

4 VendorNote VARCHAR 50 Y N N

WorkPerformedByVendor

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rk order given to vendor for the task comletion


PRIMARY BTREE PRIMARY KEYId of the work orderfor the task

description aboutwork done byvendor

Notes about vendorfor the task assign



Data Dictionar

Table Name: workorderDetail Note If Any: details about workorder o

Table Type:


1 VendorId INT 10 N N Y

2 WorkorderId INT 10 N N Y

3 PartsAndLaborId INT 10 N N Y

4 AccountId INT 10 N N Y

5 TaskId INT 10 N N Y

FK_workOrderDetai

l_VendorId(Users)

FK_workOrderDetail_WorkorderId(workOrder)

FK_workOrderDetail_PartsAndLaborId(partsandLabour))

FK_workOrderDetail_AccountId(Accoun

t)

FK_workOrderDetail_TaskId(Task)

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f assign and amounts detail


INDEX BTREE vendor id from users

INDEX BTREE

INDEX BTREE

INDEX BTREE

INDEX BTREE task id from task

PRIMARYKEY,Foreign

Key

PRIMARYKEY,ForeignKey

Workorsed id fromworkorder

PRIMARYKEY,ForeignKey

parts and labour idfrom parts and labour

PRIMARYKEY,Foreign

Key

Account id from

account idPRIMARYKEY,ForeignKey



Table Name: taskdetail Note If Any: Descripti

Table Type:


1 TaskId INT 10 Y N Y

2 UnitId INT 10 Y N Y

3 UserId INT 10 Y N Y

4 PriorityId INT 10 Y N Y

5 CategoryId INT 10 Y N Y

6 RequestType INT 1 N N N

7 RentalOwnerId INT 10 N N Y

8 ResidentId INT 10 N N Y

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Data Dictionary

on about task for the property


INDEX BTREE Foreign Key







FK_taskdetail_taskId(task)

FK_taskdetail_UnitId(unit)

FK_taskdetail_UserId(user)

FK_taskdetail_PriorityId(Priority)

FK_taskdetail_categoryId(category)

FK_taskdetail_RentalOwnerId(Rentalwner)

FK_taskdetail_ResidentId(Resident)



Description

priority of task

task categiry

1 for Manaager2 for RentalOwner3 for Resident

if requestgenerated byrental owner

if requestgenerated byResident

data dictionary vendor final 11

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