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Data and Fiscal ManagementMonthly Webinar

June 2, 2015

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To create a world-class educational system that gives students the knowledge and skills to be successful in college and the workforce, and to flourish as parents and citizens

©MDE – Board of Education Strategic Plan

Vision

To provide leadership through the development of policy and accountability systems so that all students are prepared to compete in the global community

Mission

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All Students Proficient and Showing Growth in All Assessed Areas

Every Student Graduates High School and is Ready for College and Career

Every Child Has Access to a High-Quality Early Childhood Program

Every School Has Effective Teachers and Leaders

Every Community Effectively Using a World-Class Data System to Improve Student Outcomes

State Board of Education Goals5-Year Strategic Plan for 2016-2020

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Maintenance of Effort

• MOE was due May 29, 2015 for Grant 2016 (SY 2015-2016)

• 6 Districts have been cleared• 8 Districts have not submitted as of today and are

being contacted• If a district does not clear their MOE, they will not

be able to submit an application• A printout of salary with fringes should be included

when personnel is the exception being used by the district

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Extended School YearSY 2014-2015

• ESY Application was due April 30, 2015• 25 Districts have not submitted an application

nor an Intent not to Participate Form • ESY data should be entered into MSIS by June

30, 2015– Initial Data should reflect information submitted in

application– Final Data is due July 31, 2015, and should reflect

actual data (Reimbursement Form)5/27/2015

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Extended School YearSY 2013-2014

• ESY Final payment for SY 2013-2014 should have posted Friday, May 29th

• ESY was reimbursed 100% for 2013-2014• No amendments can be submitted

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IDEA Part B and Pre-School Grant 2014

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Reminders for Grant 2014 Funds

• Funds must be obligated by September 30, 2015

• Funds must be requested by the December SPS draw date set by Accounting

• 8 Districts have balances for Part B funds• 33 Districts have balances for Preschool funds

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IDEA Part B and Pre-School Grant 2015

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Grant 2015 Timeline

• Expenditure Reports are due September 30, 2015

• MAEP amendments were due March 13, 2015– Run your TU Edit report from the Snapshot to

check for any teachers that may be part of your application, amendments should be submitted to match what was entered into MSIS

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IDEA Part B and Pre-School Grant 2016

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Grant 2016 Allocations• You can begin work on your application process, such as:

– Private School Participation– Coordinated Early Intervening Services (CEIS) Narrative– Maintenance Of Effort (MOE) (if not met)– Indirect Cost– Begin Budget in an Excel sheet and Budget Narrative to present to

Stakeholders and Community for input – Present the budget to the District School Board in this format for approval

and once the application packet has been released, have the cover page stamped board approved

– Begin Equipment List in an Excel sheet (if applicable) - this is a good time to do an internal fixed asset audit

– Executive Summary– Assurances

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CEIS NarrativeFor the districts REQUIRED to set-aside 15% for CEIS• June 19th - Narrative should be submitted for review• Include:

– At-Risk Group– how they will be identified– plans for working with At-Risk Group– plans how district will monitor At-Risk Group

• Districts planning to voluntarily set aside up to 15% should submit a CEIS narrative prior to submitting application for pre-approval

• Narrative should be submitted via email to ashaifer@mde.k12.ms.us

• An email will be sent indicating if changes needed or if approved5/27/2015

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CEIS Districts

• CEIS Draft Narratives (13 Districts Required)

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1700 DESOTO 3820 MERIDIAN

1820 HATTIESBURG 4500 MADISON

2220 GRENADA 4520 CANTON

2521 CLINTON 5921 BOONEVILLE

3020 MOSS POINT 6100 RANKIN

3400 JONES 7613 WESTERN LINE

3600 LAFAYETTE

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Grant 2016 Application

• Completed application will be due July 31, 2015

• Applications must be approved by District School Board

• Application should have input from district stakeholders and community

• Grant 2015 Forms will be posted by June 30th

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EXECUTIVE SUMMARY

• Self-Assessment will now be in the form of an Executive Summary

• Include a data review of indicators grouped into 4 areas– FAPE: Indicators 1, 2, 3, 4, 5, 6, 7, and 8– Disproportionality: Indicators 9 and 10– Child Find: Indicator 11– Effective Transition: Indicators 12, 13, and 14

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Executive Summary

• Review both Results and Compliance Indicators

• Review data with stakeholders• Identify where the most gained occurred• Address indicators where targets were not

met• Determine what activities provided an impact

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Executive Summary

• Discussion of targets met is Optional• If included:– Use the 4 identified groups– Data from the District Performance Report may be

included– A discussion should follow of how the district will

maintain the met targets

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Executive Summary

• Discussion of targets not met is required using the 4 identified groups

• Data from the District Performance Report MUST be included• A discussion should follow outlining the activities the district

will employ to assist the district to meet the targets in the future

• Stakeholders should assist district in deciding the focus area for the coming years – discuss why you selected the specific area, how you will address the specific area, and how the specific area will assist in meeting the unmet targets in the future

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Timeline Reminders

• June 2015– Educable Child 5th Pay Period Reimbursement

• June 3

– Special Education Institute• June 10-11

– Draft Coordinated Early Intervening Services Narrative • June 19

– Certification of Speech-Language Screening• June 30

– Summer Program Data Screen Initial Data Due• June 30

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Timeline Reminders

• July 2015– New School Year Begins• July 1

– FY16 Project Application • July 31

– Summer Program Data Screen Final Updates Due• July 31

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Q & A

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Upcoming Webinars

2015 TopicsJuly 1 Educable Child

August 5 LRE, Post-Outcome Screen

September 1 MAEP Edits, ESY Reimbursement, PBS and EI Applications

October 6 TBD

November 3 Child Count

December 1 TBD

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