DATA 101: WHAT WE NEED TO HEAR NOW (OR SHARE WITH SOMEONE)

October 13, 2017Presenter: Andrea TamarazioDATAG Conference

AGENDA

SIRS Data Collection and SMS Updates

VADIR / DASA Updates

Questions

SIRS DATA COLLECTION AND SMS UPDATES

ADVANCED PLACEMENT (AP) AND INTERNATIONAL BACCALAUREATE (IB) ASSESSMENT DATA Required to report course and assessment data for ALL students taking AP and/or IB courses and/or assessmentsMust be completed by the August Reporting deadline Course and Assessment Measure Codes will be available in the updated 2017 – 2018 SIRS Manual

ASSESSMENT MEASURE STANDARD CODES

COURSE INSTRUCTOR ASSIGNMENT

New Fields: Course Delivery Method Face to Face (Code: FACE) Distance Learning (Code: DISTANCE) Blended Learning (Code: BLENDED) Online Learning (Code: ONLINE)English as a New Language (ENL) Indicator) able to identify “push-in” ENL teachers associated with a course / section able to report ENL teachers using ENL / ESL (English as a New Language / English as a Second Languge) State-approved course codes (01008, 51008)

COURSE INSTRUCTOR ASSIGNMENT (CONT)

New Codes Special Education

Course Code Course Name

99001 Special Class (Self Contained) Pre School

99002 Special Class (Self Contained) K - 6 Elementary

99003 Special Class (Self Contained) 7-12 Secondary

99004 Resource Room K – 6 Elementary

99005 Resource Room 7- 12 Secondary

COURSE INSTRUCTOR ASSIGNMENT (CONT)

Library (Library Media Specialist)

Pre-Kindergarten

Course Code Course Name

99000 Library (Library Media Specialist

Course Code Course Name

73028 Early Childhood Education

73029 Pre-kindergarten

ENDING ENROLLMENT CODE

New Code is 461 Prior Graduate from Outside the U.S

This is used to exit students who came to the US, enrolled into a US school, and once documentation was received it was found that the student had already graduated from high school.

ENGLISH LANGUAGE LEARNER (ELL) STUDENT SERVICE LEVELS Needs to be reported for all students with service code 0231 (ELL Eligible) and receiving services

Level of Service – needs to be reported on Programs Fact Template (field 16) None (Program Code: 8239), Partial (Program Code 0231), Full (Program Code 8240)This information is based on the Units of Study Tables for ELLs. SIFE Program (Service Code: 1232)

Service Code 0242 is used when a student is eligible to take the NYSESLAT in lieu of the 3 – 8 ELA Assessment

FREE AND REDUCED-PRICED LUNCH (FRPL)

Students eligible must be reported with at least one (but no more than six) FRPL-eligibility type codes

Needs to be reported

STAFF RACE / ETHNICITY

School districts, BOCES and Charter Schools must report complete staff race / ethnicity data in the Staff Snapshot table in SIRS

NYSED will collect this data from teachers and non-teaching professionals on the ePMF for in the TAA system. LEAs can then use this information to populate or check it against their Staff Snapshot in 2017 – 2018.

TEACHER ACCESS AND AUTHORIZATION PORTAL (TAA) 2017 - 2018

Teachers will: ePMF verification of personnel data submitted via Staff Snapshot and Staff Assignment Data Teachers must submit Race / Ethnicity data later in the year, 3-8 ELA / Math teachers will review rosters

NEW Non-Teaching Professionals will: ePMF submission of Race / Ethnicity data Review Staff Snapshot / Staff Assignment data

Administrators will: Review status of staff data and submission (teachers and non-teaching professionals) Roster counts (later in the year)

COLLECTION OF BASIC EDUCATIONAL DATA SYSTEM (BEDS) INSTITUTIONAL MASTER FILE (IMF)

The Basic Educational Data System (BEDS) Institutional Master File (IMF) for Public Schools Districts and Schools, BOCES, Charter Schools and Nonpublic Schools must be submitted by November 17, 2017. It is available via the IRS Data Exchange

GRAD TRACKER REPORTING

New SIRS Reports

SIRS 340: Graduation Exam Requirements Summary Report

SIRS 341: Graduation Exam Requirements Detail Report

SIRS 340: GRADUATION EXAM REQUIREMENTS SUMMARY REPORT

SIRS 341 – GRADUATION EXAM DETAILS REQUIREMENTS REPORT

NYSED DATA COLLECTIONS: AUGUST GRADUATES

August Graduates Check to ensure Demographic and Enrollment data for August graduates are entered in SMS corrected November 17, 2017 deadline To verify August Grads, use the following SIRS reports: SIRS 308: Graduate and Other Outcomes SIRS 201: Total Cohort Report (remember still part of the 2016 – 2017 Cohort)

PROGRAM SERVICES

Be sure you are reporting the following Program Services

STUDENT SUSPENSIONS (OUT OF SCHOOL)

Beginning in the 2017 – 18 school year, the NYS ESSA plan will include using out of school suspensions as an accountability indicator. This will provide baseline data collected on the Student Daily Attendance template for calculating this indicator.

VADIR / DASA UPDATES

RECOMMENDATION MADE BY NYS SAFE SCHOOLS TASK FORCECombine Violent or Disruptive Incident Report (VADIR) and Dignity for All Students Act (DASA) into one system School Safety Educational Climate (SSEC) that is not punitive and is reflective of the school climate and can be used for prevention and intervention purposes

RECOMMENDATION MADE BY NYS SAFE SCHOOLS TASK FORCE (CON’T)Design a user-friendly technology system for reporting incidents with prompts to aid accurate reporting

Improve ease of student reporting of safety issues not limited to bullying, harassment, discrimination, at-risk behavior by providing opportunities for students to anonymously report incidents of concern

VADIR / DASA CHANGES

SSEC Summary Data Collection Form

Nine categories (previously 20 categories)

SSEC is now one system/one form

Reporting System – IRS Data Exchange Application (IDEx)

Investigation critical to determining connection between VADIR/DASA incidents

Reporting of Biased-Related Incidents

VADIR / DASA CHANGES (CONT)

Reporting of Group or Gang Related Incidents

Reporting format Part 2-6

Part 4 School-Related Arrests (defined in Glossary)

Glossary of Terms

Instructions

Individual Incident Report (IIR)

Revised weighting of some categories

NEW SSEC SUMMARY DATA COLLECTION FORM

HARASSMENT, BULLYING AND/OR DISCRIMINATIONMeans a single verified incident or a series of related verified incidents where a student is subjected to harassment, bullying and/or discrimination by a student and/or employee

Glossary of Terms http://www.p12.nysed.gov/sss/ssae/schoolsafety/vadir/glossary201718.html

HARASSMENT AND BULLYING

[T]he creation of a hostile environment … that either:

a) Has or would have the effect of unreasonably and substantially interfering with a student’s educational performance, opportunities, or benefits, or mental, emotional or physical well-being, including conduct … that reasonably causes or would reasonably be expected to cause emotional harm; or

b) Reasonably causes or would reasonably be expected to cause physical injury to a student or cause a student to fear for his or her physical safety.

BIASED-RELATED INCIDENTS

• race

• color

• weight

• national origin

• ethnic group

• religion

• religious practice

• disability

• sexual orientation

• gender (including gender identity and expression)

• sex

• or other (physical characteristics, age, socio-economic status, health condition, housing, domestic relationships, social/academic status, etc.)

INDIVIDUAL INCIDENT REPORT (IIR)

Expected that schools collect the required information.

Reports are to be kept at the school until the youngest person involved is 27 years old.

NYS DIGNITY FOR ALL STUDENTS ACT (DASA)

Legislative Intent: “… To afford all students in public schools an environment free of discrimination and harassment. The purpose of this … is to foster civility in public schools and to prevent and prohibit conduct which is inconsistent with a school’s educational mission.”

Ed. Law Article 2 Section 10

INVESTIGATIONS

CONTACT INFORMATION

Andrea Tamarazio

Coordinator Data, Staff & Curriculum Development

Erie 1 BOCES

atamarazio@e1b.org