Darwin Plus: Overseas Territories Environment and Climate Fund

Final ReportImportant note To be completed with reference to the Reporting Guidance Notes for Project Leaders:

it is expected that this report will be a maximum of 20 pages in length, excluding annexes

Darwin Project Information

Project Ref Number

Project Title

Territory(ies)

Contract Holder Institution

Partner Institutions

Grant Value

Start/end date of project

Project Leader Name

Project website/Twitter/Blog etc.

Report author(s) and date

Note: please remove the blue guidance notes from all sections before submission.

This report should be sent in Word only (if you have concerns about layout you may submit a pdf but this is in addition to a Word version). If you have already answered a question in one section, do not repeat the information in another section, but refer back to the section number.

Each section contains questions to guide the completion of the report. Not all questions/ sections have to be answered – Project Leaders should exercise judgement as to those most relevant to the project. As far as possible, reports should provide evidence to support what you say.

1 Project Overview Briefly describe the location (with a map if possible) of the project. Please describe the problem your project was trying to address. What environmental/climate change challenge was the project designed address? Why are these challenges relevant and for whom? How did you identify these

problems? How was the project expected to address these challenges?

2 Project Achievements

2.1 OutcomeOutcome: Paste here

Baseline Change by 2016 Source of evidence

Indicator 0.1 i.e. Annex x, Section x of the report

Indicator 0.2 etc i.e. Annex x, Section x of the report

Did the project achieve its intended Outcome (as laid out in the application unless a change was approved)? What evidence/indicators can you present to substantiate this?

i. If your project did not fully achieve the project Outcome what was the reason for this? Was it due to factors outside your control? If so had you identified these risks? If it was due to factors outside your control please comment on what actions you took to recover from this?

Section 2.1 should be brief and concise and no more than 2 pages long. Please reference indicators and any other sources of evidence to substantiate your comments. Try to consider the impact and outcome of activities as well as achievements.

2.2 Long-term strategic outcome(s) How has the project helped to deliver long-term strategic outcomes for the natural

environment in the Overseas Territory(ies)?

i. Describe what the project has achieved and what will change as a result of the project.

ii. Has the project influenced wider decision making and in any way helped embed environmental issues into decision making?

iii. Please describe the impact(s) of the project and how it has delivered value for money.

2.3 OutputsOutput 1: Paste here Comments (if

necessary)

Baseline Change recorded by 2016

Source of evidence

Indicator 1.1 i.e. Annex x, Section x of the report

Indicator 1.2 etc i.e. Annex x, Section x of the report

What outputs did you set out in your application and have these been met? Concentrate on the actual changes achieved rather than listing a series of activities undertaken. Activity does not necessarily mean a change has occurred.

Did the project encounter problems, either anticipated or unexpected, in achieving the outputs, and how were they resolved? If so had you identified these in the assumptions? How were they resolved?

Please substantiate comments with evidence and use indicators.

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2.4 2.3 Sustainability and LegacyWhich project achievements are most likely to endure? What steps or actions were taken to ensure the impact of the project will endure after the project closure?

What will happen to project staff and resources now the project funding has ceased?

3 Project Stakeholders/PartnersDarwin Plus projects should engage/support key stakeholders. Please describe the support/ engagement/involvement of stakeholders throughout the project.

To what extent were stakeholders involved in project planning and decision making? Have there been particular achievements, lessons or challenges when engaging with the stakeholders?

4 Lessons learnedWhat lessons learned/failures/challenges have emerged from the management of this project? Could this knowledge be of benefit to the wider Darwin community? Consider the following:

Was the project management structure suitable for this style of project? Did you have the right sort of expertise employed on the project? Was the project well planned e.g., was it based on a good understanding of the

underlying issues? Had you correctly identified the problems in the application form? Was the timeframe realistic?

Did you allocate sufficient resources to the problem outlined? Any other lessons you could draw out from this project that could be useful?

4.1 Monitoring and evaluationPlease record any major changes in the project design and how these changes were adapted into project design and the ability of the project to achieve project goals. Looking back over the life of the project, was the M&E system practical and helpful to provide useful feedback to partners and stakeholders?

During the project period, has there been an internal or external evaluation of the work or are there any plans for this? Note succinctly the key findings from any evaluation and whether these were useful for the project.

4.2 Actions taken in response to annual report reviewsFor those that have received feedback from annual reports, have you responded to all issues raised in the reviews of your annual reports? Please use this section as an opportunity to comment on any outstanding issues. Have you discussed the reviews with your partners and other collaborators?

5 Darwin Identity Please outline any publicity the project has received and the impact this will have on the sustainability and legacy of the project.

What effort has the project made to publicise the Darwin Initiative, e.g. where did the project use the Darwin Initiative logo and promote Darwin funding opportunities or projects?

Was the Darwin Initiative support recognised as a distinct project with a clear identity or did it form part of a larger programme?

To what extent is there understanding of Darwin Initiative within in the host country and who is likely to be familiar with it?

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6 Finance and administrationThis section seeks information about the finances of your project since your last annual report. Please amend the financial years in the tables to suit the reporting period and add/remove rows in the sub-tables if necessary.

6.1 Project expenditureComplete the expenditure table below, providing a breakdown of salaries, capital items and explanations of ‘Other’ costs. If the budget was changed since the project started, please clarify the main differences. Explain in full any significant variation in expenditure where this is +/- 10% of the approved budget lines.

Project spend (indicative) since last annual report

2015/16Grant

(£)

2015/16Total actual

Darwin Costs (£)

Variance%

Comments (please explain significant variances)

Staff costs                        Consultancy costs                        Overhead Costs                        Travel and subsistence                        Operating Costs                        Capital items                        

Others                        

TOTAL            

Staff employed(Name and position)

Cost(£)

           

           

           

           

           

TOTAL      

Consultancy – description of breakdown of costs Other items – cost (£)

     

     

     

     

     

     

TOTAL      

Capital items – description Capital items – cost (£)

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     TOTAL      

Other items – description Other items – cost (£)

     

     

     

     

     

     

TOTAL      

6.2 Additional funds or in-kind contributions securedPlease confirm the additional funds raised for this project. This will include funds indicated at application stage as confirmed or unconfirmed, as well as additional funds raised during the project lifetime. Please include all funds relevant to running the project as well as levered funds for additional work after the project ends. NB: the total of both these sections is the figure required for Annex I, Q23.

Were any additional in-kind contributions secured during the project?

Source of funding for project lifetime Total(£)

           

           

           

           

           

TOTAL      

Source of funding for additional work after project lifetime Total(£)

           

           

           

           

           

TOTAL      

6.3 Value for MoneyProvide comment on the value for money provided by this project. Was it good value for money? What evidence can you provide to support this? Value for money doesn’t mean we are looking for the cheapest things, but that the desired output was achieved at the lowest price.

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Annex 1 Standard MeasuresThe Standard Measures represent a 20+ year dataset of brief statistics of Darwin Projects. They largely comprise a series of inputs, activities and outputs or deliverables. Projects are not evaluated according to quantity of Standard Measures and completing Annex I is optional, but collecting information on these Measures are still useful. That is – projects that report few standard measures are not seen as being of poorer quality than those projects which can report against multiple standard measures.

Please quantify and briefly describe all project standard measures using the coding and format of the Darwin Initiative Standard Measures. Download the updated list explaining standard measures from http://darwin.defra.gov.uk/resources/reporting/. If any sections are not relevant, please leave blank.

Code Description Totals (plus additional detail as required)

Training Measures

1 Number of (i) students from the UKOTs; and (ii) other students to receive training (including PhD, masters and other training and receiving a qualification or certificate)

2 Number of (i) people in UKOTs; and (ii) other people receiving other forms of long-term (>1yr) training not leading to formal qualification

3a Number of (i) people in UKOTs; and (ii) other people receiving other forms of short-term education/training (i.e. not categories 1-5 above)

3b Number of training weeks (i) in UKOTs; (ii) outside UKOTs not leading to formal qualification

4 Number of types of training materials produced. Were these materials made available for use by UKOTs?

5 Number of UKOT citizens who have increased capacity to manage natural resources as a result of the project

Research Measures

9 Number of species/habitat management plans/ strategies (or action plans) produced for/by Governments, public authorities or other implementing agencies in the UKOTs

10 Number of formal documents produced to assist work in UKOTs related to species identification, classification and recording.

11a Number of papers published or accepted for publication in peer reviewed journals written by (i) UKOT authors; and (ii) other authors

11b Number of papers published or accepted for publication elsewhere written by (i) UKOT

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Code Description Totals (plus additional detail as required)

authors; and (ii) other authors

12b Number of computer-based databases enhanced (containing species/genetic information). Were these databases made available for use by UKOTs?

13a Number of species reference collections established. Were these collections handed over to UKOTs?

13b Number of species reference collections enhanced. Were these collections handed over to UKOTs?

Dissemination Measures

14a Number of conferences/seminars/workshops/stakeholder meetings organised to present/disseminate findings from UKOT’s Darwin project work

14b Number of conferences/seminars/ workshops/stakeholder meetings attended at which findings from the Darwin Plus project work will be presented/ disseminated

Physical Measures

20 Estimated value (£s) of physical assets handed over to UKOT(s)

21 Number of permanent educational/training/research facilities or organisation established in UKOTs

22 Number of permanent field plots established in UKOTs

23 Value of resources raised from other sources (e.g., in addition to Darwin funding) for project work

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Annex 2 Publications

Provide full details of all publications and material that can be publicly accessed, e.g. title, name of publisher, contact details. Mark (*) all publications and other material that you have included with this report

Type *(e.g. journals, manual, CDs)

Detail(title, author, year)

Nationality of lead author

Nationality of institution of lead author

Gender of lead author

Publishers(name, city)

Available from(e.g. weblink, contact address, annex etc)

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Annex 3 Darwin ContactsTo assist us with future evaluation work and feedback on your report, please provide details for the main project contacts below. Please add new sections to the table if you are able to provide contact information for more people than there are sections below.

Ref No

Project Title

Project Leader Details

Name

Role within Darwin Project

Address

Phone

Fax/Skype

Email

Partner 1

Name

Organisation

Role within Darwin Project

Address

Fax/Skype

Email

Partner 2 etc.

Name

Organisation

Role within Darwin Project

Address

Fax/Skype

Email

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