Dance Administration Intern

Thank you for your interest in the post of Dance Administration Intern at Dance4.

This is a full-time, three month paid opportunity that will give the successful candidate experience of working in the dance sector. The role will include supporting the delivery of the artistic programme, undertaking marketing activities and helping with the operation of Dance4’s new international Centre for Choreography.

Application for the post is by submission of the application form only (see below). Please complete all the questions and attach up to three additional sheets if required.

The deadline for applications is 5pm on Tuesday 15 August. Applications will be accepted by email to jobs@dance4.co.uk, by post or in person.

Interviews for the post will be held on Tuesday 22 August at Dance4 in Nottingham. Candidates invited for interview will be notified by telephone by the end of Thursday 17 August at the latest.

Dance4 strives to be an equal opportunities employer and is actively seeking to employ people currently under-represented in the creative and cultural sector. Please let us know if you have any particular requirements for the interview day. We would also be grateful if you could complete and return the enclosed equal opportunities monitoring form with your application form (see below).

We look forward to hearing from you.

Rachel EmmettHead of Finance & Operations

Email: jobs@dance4.co.uk0115 924 2016Dance4, iC4C, 2 Dakeyne Street, Nottingham NG3 2ARwww.dance4.co.uk

Dance4 is a registered charity No. 1015437 Company No. 2502976

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Dance4 is an internationally recognised, experimental dance organisation and a unique voice in the UK dance sector.

Through exploration of new territories in dance and choreography Dance4 provides inspirational artistic experiences by artists from across the world, engaging people of all ages across the East Midlands and beyond.

We have a unique national voice in challenging the future of dance, supporting research and producing new work, driving forward the innovation of artists and the art form.

As a strategic agent for dance, Dance4 provides leadership in Nottingham and the East Midlands, working in partnership with venues, local authorities, education, creative industries and others to connect the most extraordinary dance and choreographic practices to the widest possible audiences.

In 2016 Dance4 opened our new international Centre for Choreography (iC4C) to increase our impact in the field of dance and choreographic practices, to capitalise on our exceptional leadership in championing young artists and arts professionals and to provide an exemplar facility in Nottingham to widen and deepen engagement with the public.

For more information about our current programmes please visit our website www.dance4.co.uk.

Dance Administration Intern

Dance4 is committed to providing entry-level roles in the dance sector to support people who are staring out and helping them to achieve their ambitions.

The Dance Administration Intern will be offered a full-time, three months employment contract with Dance4 starting at the beginning of September. Some evening and weekend work will be required but time off in lieu will be given for this in addition to 6 days paid holiday.

The intern will be involved in different areas of Dance4’s work including live events, performances, residencies and young people’s programmes, social media, website and promotional marketing and operations. Work will include planning and preparation, event support, marketing and promotion, front of house and hospitality and general administration.

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Dance Administration InternFull-time, Fixed-term contract

Job Description

To contribute to the programme, marketing and operations of Dance4, supporting the delivery of artistic, learning and public engagement activities.

Programme Support:

1. Undertake support work on a range of events throughout the period of the internship including working front of house, backstage and in workshops

2. Support planning of events including scheduling, arranging travel and accommodation and taking bookings

3. Prepare programme materials, equipment and catering if required

4. Undertake marketing activities including preparing a monthly newsletter, creating eflyers and updating the website

5. Writing and scheduling regular social media posts and other alternative forms of publicity to promote the programme

6. Research contacts, venues and other information required to develop audiences and participants

7. Contribute to programme monitoring, documentation and evaluation

8. Work on the reception desk at Dance4’s international Centre for Choreography to welcome visitors, deal with enquiries and promote the organisation

9. Support events, meetings and residencies at the Dance4 office and studios

General Duties:

10. To undertake day-to-day office administration including dealing with telephone, email and postal enquiries, upkeep of database and office records

11. To undertake word processing, spreadsheet and copying tasks as required for the day-to-day running of the organisation

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Dance Administration InternFull-time, Fixed-term contract

Person Specification

Essential

1. Strong interest in a career in the dance sector

2. Knowledge of and an interest in dance

3. Basic computer skills, such as word processing and email

4. Understanding of current online social networks

5. Good communication skills, both written and verbal

6. Interest in marketing and publicity and in talking about the arts to the public

7. Ability to work in a small team and on own initiative

8. 3 A Levels and GCSE Maths and English passes or equivalent qualifications

9. Willingness to work in the evenings or at weekends if needed

10. Eligibility to work in the UK

Desirable

11. Academic qualification to degree level

12. Any experience in organising arts activities or live events

13. Any experience of working in an office setting

14. Knowledge of the arts in Nottingham and the links to local communities

15. Interest in innovative arts practice

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Dance Administration InternFull-Time, Fixed-term contract

Terms and Conditions

There will be a written contract of employment to include the following outline terms:

- The post is offered on a fixed term contract for three months with a preferred start date of Monday 4 September 2017

- The office base will be at Dance4 in central Nottingham. Travel maybe necessary around the city and across the East Midlands region for which expenses will be paid

- The post of Dance Administration Intern is offered at a fixed pay rate equivalent to £14,625 per year (National Living Wage)

- Payment will be made monthly in arrears after deduction of any tax and national insurance liabilities

- Leave during the contracted period will be 6 working days plus national holidays

- The working week will be 37.5 hours. There will be a certain amount of evening and weekend work. No overtime payments will be made but time off in lieu may be taken by arrangement

- All staff are obliged to act within the company’s equal opportunities policy

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APPLICATION FOR POST OF DANCE ADMINISTRATION INTERN

Please fill in all sections of this form in type or black ink or reproduce the information on computer, keeping to the same question order. Up to three additional sheets may be attached if required.

Completed applications should be returned by 5pm on Tuesday 15 August to: Dance4, iC4C, 2 Dakeyne Street, Nottingham NG3 2AR or by email to jobs@dance4.co.uk. Please also return the completed Equal Opportunities Monitoring form with your application.

1. PERSONAL INFORMATION

Surname _______________________

Forename(s) ____________________

Title Mr/Mrs/Miss/Ms/other _________

Date of Birth _____________________

Tel. No. (Home) ___________________

(Work) ___________________

(Mobile) ___________________

Which number do you prefer to be contacted on? ______________________________

Email address: ______________________________

Address for correspondence

______________________________

______________________________

______________________________

Permanent address (if different)

______________________________

2. REFEREESWe require the names of two referees one of whom should be your most recent employer if you have one. If you do not wish us to contact either referee prior to your interview, please indicate below.

Name ______________________

Address _____________________

___________________________

___________________________

Tel. No. _____________________

Relationship to you _____________

May contact before interview YES/NO

Name ______________________

Address _____________________

___________________________

___________________________

Tel. No. _____________________

Relationship to you _____________

May contact before interview YES/NO5. ENTITLEMENT TO LIVE AND WORK IN THE UK

Are you eligible to work in the UK: Yes / No (please delete)

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If YES, what evidence could you provide of your eligibility (e.g. EU passport, birth certificate, work visa):

_____________________

N.B. You will be required to provide this on commencement of employment.

6. EDUCATION/TRAINING/QUALIFICATIONS (Gained or being studied for)

School/College From - To Qualifications Grades Date_____________________________________________________________________

7. PREVIOUS EMPLOYMENT

Please list previous paid employment/freelance work in chronological order :Post From - To Full/Part time Employer___________________________________________________________________

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8. EXPERIENCE AND INVOLVEMENT Please answer the questions in the spaces below or attach up to 3 additional sheets if necessary. These questions are an important part of the application process and will help us to shortlist the most suitable applicants. Please take time to answer them carefully.___________________________________________________________

a) PLEASE STATE WHY YOU ARE APPLYING FOR THE POST OF DANCE ADMINISTRATION INTERN AT DANCE4?

b) PLEASE TELL US WHAT INVOLVEMENT YOU CURRENTLY HAVE WITH THE CREATIVE SECTOR, THROUGH EDUCATION, CLUBS OR VOLUNTARY ACTIVITIES THAT YOU UNDERTAKE.

c) WHY DO YOU THINK YOU ARE THE PERSON WE ARE LOOKING FOR TO UNDERTAKE THIS INTERNSHIP? TELL US HOW YOU MEET THE REQUIREMENTS OF THE PERSON SPECIFICATION.

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d) PLEASE GIVE ANY OTHER INFORMATION WHICH YOU FEEL WOULD BE USEFUL IN ASSESSING YOUR APPLICATION

PLEASE RETURN THIS FORM WITH THE EQUAL OPPORTUNITIES MONITORING FORM TO DANCE4, iC4C, 2 DAKEYNE STREET, NOTTINGHAM NG3 2AR

CLOSING DATE: 5pm, Tuesday 15 August

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EQUAL OPPORTUNITIES MONITORING FORM

Dance4 is committed to a policy of equality of opportunity in its employment practices, management, cultural policy and service delivery to the public.

The Company is committed to ensuring that no employee or job applicant receives less favourable treatment than others on the grounds of ethnic origin, race, physical appearance, gender, disability, sexuality, marital status, class, age and religious or political beliefs. The Company is especially committed to ensuring that no person should suffer disadvantage on the grounds of physical, mental or sensory disabilities so long as they have the necessary abilities to do the job.

In order to monitor our policy and to assist in its development, we would be most grateful if you would complete this form and return it with your application. Completion of the form is strictly voluntary. Returned forms will be separated from job applications and used solely for monitoring purposes.

POST APPLIED FOR ______________________

1. GENDER Please tick correct box: ___ Male ___ Female

2. ETHNIC ORIGIN

How would you describe your ethnic origin? Please tick correct box:

Asian or British AsianBlack or British BlackChineseMixed or Dual HeritageWhiteAny Other Ethnic GroupPrefer not to say

3. DISABILITYDo you consider yourself to have a disability? Please tick correct box: ___ Yes ___ No

If yes, please give details: _______________________________________

If yes, are you registered as disabled with ___ Yes ___ Nothe Employment Service ?

4. Where did you see this post advertised? ________________________

__________________________________ Date ___________________

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