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BỘ GIÁO DỤC VÀ ĐÀO TẠO

TRƯỜNG ĐẠI HỌC KINH TẾ TP . HCM

Khoa Thương mại- Du lịch- Marketing

ĐỀ TÀI: ĐÀM PHÁN BẰNG THƯ

Giảng viên hướng dẫn : GS.TS Đoàn Thị Hồng Vân

Sinh viên thực hiện : Nguyễn Thị Kim Hoa Lớp: TM01 MSSV :31091021552

Seller:

PETEC COFFEE JOINT STOCK COMPANY

Street :194 Nam Ky Khoi Nghia, Dist.3, Suburb: HO CHI MINH CITYCountry: VIET NAMMail:[email protected] :(84) - (8) - 39305215 / 39300904 Fax : (84) - (8) - 39301377Website: http://Petecof.vn

Buyer:

Leelanau Coffee Roasting Corporation

6443 Western Avenue, P.O. Box 143 , Glen Arbor, Michigan 49636, USA;

Tel 231/334-3365

Fax 231/334-7680;

Website: http://www.leelanaucoffee.com

Email: qu [email protected]

mailto:[email protected]


http://www.leelanaucoffee.com/

website:%20http://Petecof.vn

1. The enquiry



Tel 231/334-3365

Fax 231/334-7680;



Your ref:

Our ref: Inq F123

22 Jan, 2013

The Sales Director







Dear sir or madam,

We have read an article on Internet about your raw Robusta coffee beans. We would like to have a long-standing relationship with your company

We would be grateful if you could send us some sample of Vietnam Robusta coffee. We would also appreciate your letting us have full information regarding FOB Ho Chi Minh port prices, terms of payment and earliest delivery date

If the price offered are competitive and the quality is of the standard we require, we shall place large orders with you in future.

We look forward very much to receiving samples and quotation from you soon,

Yours faithfully

General Director,

Justine Johns

2. Offer



Your ref: Inq F123

Our ref: 456/ AB

24 Jan, 2013



Dear Sir,

Thank you for your letter on 22, Jan 2013.

We wish to inform you that we have Vietnam Robusta coffee in which we think you may be interested.After reading your enquiry and your requirements, We are pleased to send our offer sheet with terms and conditions as follow

1. Commodity: Vietnam Robusta Coffee Bean• FOB/ CIF Price: /Metric Ton• Port: Ho Chi Minh• Minimum Order Quantity: 50 Metric Ton/Metric Tons• Supply Ability: 5000 Metric Ton/Metric Tons per Month• Payment Terms: L/C,T/T,D/P2. Quick Details:• Type: Coffee Bean• Cultivation Type: Common• Processing Type: Raw• Style: Dried• Grade: Vietnam Robusta Coffee Bean Grade 1, Screen18; Grade 1, Screen 16;

Grade 2, Screen 13• Color: Natural Color• Packaging: Jute Bags• Certification: ISO• Brand Name: FOCOCEV BRAND• Place of Origin: Vietnam3. Specifications:

VIETNAM ROBUSTA COFFEE BEANS

Common CriteriaVietnamRobusta Coffee Grade1 Screen No.18

VietnamRobusta Coffee Grade1 Screen No.16

VietnamRobu

sta Coffee Grade1 Screen No.16

Moisture 12.5 % maximum 12.5 % maximum13.0 % maximu

mBlack & Broken Beans 2.0 % maximum 2.0 % maximum 5.0 %

maximum

Foreign Matters 0.5 % maximum 0.5 % maximum1.0 %

maximum

Excelsa Beans 0.5 % maximum 0.5 % maximum1.0 %

maximum

Minimum90%OverScreen No.

18 (7.1 mm) 16 (6.3 mm)13 (5.0 mm)

Packing Conditions

in bags : 18 MT per container min.

in bags : 18 MT per container min.

in bags : 18 MT

per container min.

in bulk : 21 MT per container

in bulk : 21 MT per container

in bulk : 21 MT

per containe

r

4. Price:VietnamRobusta Coffee Grade1 Screen No.18: 5,050.00USD /MT FOB, HCM port (Incoterm 2010)VietnamRobusta Coffee Grade1 Screen No.16:2,324.00 USD /MT FOB, HCM port (Incoterm 2010)

VietnamRobusta Coffee Grade1 Screen (black and broken beans: 5% maximum)No.16: 2,124 USD /MT FOB, HCM port( Incoterm 2010)

5. Payment: By CAD6. Packaging Detail: 50Kg or 60 Kg in single or double Jute Bags/,19 Metric Tons per

20’ Container7. Delivery Detail: 15-30 days from the date of confirmation.

We have sent you 4 samples by DHL on 23 Jan, 2013We feel sure that our offer will be of interest and assistance to you and we shall be glad to send you further information should you require it.This offer is made without engagement on your part.

Yours faithfully,

Ho Quyet ThangGeneral Director

3. Counter- offer.



Tel 231/334-3365

Fax 231/334-7680;


Email: [email protected]

Your ref: 456/AB

Our ref: Inq F123

26 Jan, 2013

Dr. Ho Quyet Thang

General Director


Street :194 Nam Ky Khoi Nghia, Dist.3, Suburb: HO CHI MINH CITYCountry: VIET NAMMail:[email protected]



Telephone :(84) - (8) - 39305215 / 39300904 Fax : (84) - (8) - 39301377Website: http://Petecof.vn

Dear Dr Ho Quyet Thang

Thank for sending us your samples and quotations

We are interested in the Vietnam Robusta Coffee Grade 1. Screen No.18 at

USD 5050.00 /FOB stowed HCM port (Incoterms 2010). We find this kind of product suitable for our market, but the price is not much competitive compared with other suppliers, and payment term is not much convenient for us. If you could come down to Price USD 5000/ MT, and let we pay by irrevocable L/C at sight, we might be able to order 30,000MT.

Your consideration of this matter and immediate reply would be appreciated.

Your sincerely

Justine Johnson

General Director

4. Acceptance



Your ref: Inq F123

Our ref: 456/AB




27, Jan 2013

Dr Justine Johnson

General Director



Tel 231/334-3365

Fax 231/334-7680;



Dear Dr. Justine Johnson

Thank you for your letter on 26, Jan, 2013, in which you suggested to reduce the coffee unit price. We can accept your suggested unit price for Vietnam Robusta Coffee Grade 1. Screen No.18 at USD 5000/ MT FOB stowed HCM port. We also accept you wil pay by L/C at sight.

We look forward to having your order in the soonest to arrange the cargo in good time.

Yours truly

Ho Quyet Thang

General Director

5. Order



Tel 231/334-3365

Fax 231/334-7680;




Email: [email protected]

Your ref: 456/AB

Our ref: Inq F123

29 January, 2013

Dr Ho Quyet Thang



Dear Dr Ho Quyet Thang,

We thank you for your reply on 27 Jan, 2013. We are pleased to order the coffee as per you offer and your samples

1. Commodity: VietnamRobusta Coffee Grade1 Screen No.182. Quantity:30,000 MT (more or less 5% tolerance ar buyer’s option)3. Specification:

a. Moisture: 12.5% Maxb. Admixture: 0.5 – 1% Max.c. Black beans and broken: 1% Maxd. Foreign matter: 0.5% Maxe. Above screen 18: 95%.f. Crop year: 2012/2013




g. Origin: Vietnam

4. Unit Price: USD 5,000.00/ MT FOB stowed HCM port (Incoterm 2010)5. Packing: 50Kg in single bag /19 Metric Tons per 20’ Container6. Payment : irrevocable L/C at sight7. Shipment : The latest day is not later than 15 March, 20138. Inspection :In respect to quality and to weight for each shipment certificate of

inspection and certificate of weight issued by VINACONTROL at loading port shall be taken as final.Please acknowledge this order by reply and upon receipt of your confirmation, we will open a letter of credit in your favor and to ensure the L/C please open Performance value 3% of total the contract.We hope to hear from you at your earliest convenience.

Yours faithfully.

Justine Johnson

General Director

6. Acceptance



Your ref: Inq F123

Our ref: 456/AB

February 2, 2013



Dr. Justine Johnson

General Director



Tel 231/334-3365

Fax 231/334-7680;



Dear Dr. Justine Johnson

We are kindly to accept your order of Jan 29, 2013 for 30,000MT VietnamRobusta Coffee Grade1 Screen No.18.

We are setting the supply schedule. In order to cover the amount of this purchase, please arrange with your banker to open an irrevocable letter of credit at sight as per signed contract in favor of our account N○ 123-3450-2245 at Vietcombank HoChiMinh city for 100pct of the contract value.

It is our pleasure doing business with you and we are now looking forward to receiving your L/C

Yours truly,

Ho Quyet Thang

General Director

7. Confirmation SALE CONFIRMATIONDate: February 6, 2013

Seller:



Petec Coffee Joint Stock Company


Buyer:



Tel 231/334-3365

Fax 231/334-7680;



The undersigned Seller and Buyer have agreed to close the following transaction according to the term and conditions stipulated below:

1. Commodity: Vietnam Robusta Coffee Grade 1. Screen No.182. Quantity: 30,000 MT +/-5%3. Quality:

Moisture: 12.5% Max Admixture: 0.5 – 1% Max. Black beans and broken: 1% Max Foreign matter: 0.5% Max Above screen 18: 95%. Crop year: 2012/2013 Origin: Vietnam

4. Unit price: USD 5000/MT FOB stowed, HCM port ( Incoterm 2010)5. Packing:50Kg in single bag /19 Metric Tons per 20’ Container6. Payment: By irrevocable L/C at sight by US dollar for the total value of the

goods





7. Inspection: In respect to quality and to weight for each shipment certificate of inspection and certificate of weight issued by VINACONTROL at loading port shall be taken as final.All claim by the Buyer shall be made within 30 days after arrival of the goods at port of destination.

8. Shipment: The latest day is not later than 15 March, 2013Partial shipment: AllowedTransshipment: Not allowed

9. Insurance: insurance for the contracted goods will be cover by the Buyer 10. Arbitration : All the dispute arising from or in connection with the contract,

first, will be settled by the parties with effort through negotiations. In case such settlement cannot be reached, the dispute shall be finally settled by the Arbitration Committee of VietNam under the Rules of Conciliation and Arbitration of the International chamber of Commerce by one or more arbitrators appointed with the said Rules, whose award shall be final and binding by both parties. Arbitration fee and all of the charges relating to the arbitration shall be born by the losing partyVietnamese Law is applicable law.

For and on behalf of For and on behalf ofThe Seller the Buyer

Ho Quyet Thang

General Direct

Justine Johnson

General manager

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