d. data entry & analysis plan established

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D. Data Entry & Analysis Plan Established



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Critical Element/Trainer Presentations

PBIS Implementation Goal WorkbookExamples and Tools

D. Data Entry and Analysis Plan Established

13.Data system is used to collect and analyze ODR data

a. The database can quickly output data in graph format and allows the team access to ALL of the following information: average referrals per day per month, by location, by problem behavior, by time of day, by student, and compare between years

Module D - Self-Assessment and Action Plan

www.swis.org WI Data Collection Tool

Wisconsin Aggregate Data Collection Tool

14.Additional data are collected (attendance, grades, faculty attendance, surveys) and used by SW-PBIS team

a. Team collects and considers data other than discipline data to help determine progress and successes (i.e. attendance, grades, faculty attendance, school surveys, etc.)

Wisconsin District Data Audit Tool

WI School Data Audit Tool

15.Data analyzed by team at least monthly

a. Data are printed, analyzed, and put into graph format or other easy to understand format by a member of the team monthly (minimum)

16.Data shared with team and faculty monthly (minimum)

a. Data are shared with the PBIS team and faculty at least once a month

http://www.swis.org/



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Do we have the data system needed for active decision-making?

• Are we collecting the right information?• What, when, where, who (why?)

• Is data collection efficient?• Less than 15 sec to fill out, less than 30 sec to enter

• Do we get data in the right format?• Graphic format

• Do we get the data at the right time?• Before and during meetings• Data no more than 24 hours old

• Are data used for decision-making by all?• Data presented to all faculty at least monthly• Data available for whole school, small group and individual student

evaluation• Data collected on FIDELITY (what we do) as well as IMPACT (student

behavior)



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Using Data• Do we have a problem?• Refine the description of the problem?

• What behavior, Who, Where, When, Why

• Test hypotheses• Build practical solutions• Define how to monitor if solution is effective



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Identifying problems/issues• What data to monitor

– ODR per day per month– OSS, ISS, Attendance, Teacher report– Team Implementation Checklist (are we doing what we planned to

do?)• What question to answer

– Do we have a problem?• What questions to ask of Level, Trend, Peaks

– How do our data compare with last year?– How do our data compare with national/regional norms?– How do our data compare with our preferred/expected status?

• If a problem is identified, then ask– What are the data we need to make a good decision?



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Elementary School with 150 Students

0

0.5

1

1.5

2

Ave

Ref

erra

ls p

er D

ay

Sept Oct Nov Dec Jan Feb Mar Apr May Jun

School Months

Office Referrals per Day per MonthLast year

Compare with National Average150 / 100 = 1.50 1.50 X .34 = .51



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0

5

10

15

20

Ave

Ref

erra

ls p

er D

ay

Sept Oct Nov Dec Jan Feb Mar Apr May Jun

School Months

Office Referrals per Day per MonthLast Year and This Year



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The Big 5 +2Referrals per day per monthReason for referralLocationTime of dayStudent

Disaggregated by Race/

EthnicitySpecial

Ed. Status



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• More than 40% of students receive a referral?– Focus on SCHOOL-WIDE system

• More than 60% of referrals come from classroom?– Focus on CLASSROOM systems

• More than 35% of referral come from non-classroom setting?– Focus on NON-CLASSROOM systems

Focusing your Efforts



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Wisconsin Data Collection Options

School-Wide Information System•www.swis.org

Wisconsin Outcome Data Collection Tool•For schools not entering ODR data elsewhere

Aggregate Outcome Data Collection Tool•For schools entering ODR data elsewhere but in need of visual output (graphs)

Your district’s current Student Information System•Can you get big 5 + 2?•Considerations for Tier 2 Data Collection?



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•Efficiency• Data entry• Report creation• Data extraction

•Information• Big 5+2• Other data reports

•Sharing• Who• When

Discuss your current data system



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Complete Module D: Data Entry and Analysis Plan Established

Self Assessment and Action Plan

Activity

d. data entry & analysis plan established

Documents