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CURRICULUM
VITAE
Jessica Stevenson
Jessica Stevenson
0411 271 743
2 | P a g e
Personal Details
Professional Profile
A professional, dynamic and highly motivated individual, with solid employment experience, knowledge and understanding of Executive Assistant tasks, Administration, Finance and Accounts Payable
An analytical mind with exemplary attention to detail and advanced problem solving and numerical skills
Superior Client Service skills, demonstrated by assisting and working collaboratively with internal and external clients from diverse cultural and linguistic backgrounds
Exceptional interpersonal, verbal and written communication skills, with the ability to communicate effectively with individuals at all levels
Committed to fostering a positive team environment, through open communication and showing respect to colleagues and management
An extremely assertive, diligent and organised individual, with the ability to set priorities and manage time effectively in high pressured environments to achieve organisational goals
Demonstrated ability to work autonomously and as part of a multi-disciplinary team to ensure effective and efficient business operations
Key Competencies
Customer Focussed Administrative Processes Coordinating Tasks
Data Management Business Communication Logical Problem Solving
Meeting Deadlines Following Instructions High Quality Service Delivery
Technical Skills
MS Word MS Outlook Betasphere MS Office Suite
Attache Business FAMMIS Dial a Dictate
MYOB Novell Groupwise Pronto SAP
Name:
Address:
Phone:
Email:
Jessica Stevenson
Narangba QLD 4504
0411 271 743 • 0417 645 135
Jessica Stevenson
0411 271 743
3 | P a g e
Employment
October 2014 – Current Orthotech Orthopaedic Group National Sales Support Officer /
Executive Assistant to Managing Director (Samuel Scott-Young)
Organise and Coordinate the business needs of 12 Sales Representatives within
Australia and New Zealand Process all surgical booking in ERP System PRONTO Booking & Coordination of all Sales Representatives / Managing Director Travel (Car
Hire, Accommodation, Flights, transfers etc.) Create & Distribute Event invitations Coordinate & Record Sales Representatives Training Managing calendars for managing director and family Preparing meetings Preparation & distribution of Minutes Weekly Internal Newsletter Weekly Internal Sales Representative work summary (Top 5) Managing multiple email accounts Email communication on behalf of Managing Director and Sales Representatives Email / in person dictations Meet and greet clients (including preparation of coffee, tea, refreshments to ensure they
are comfortable) Running general errands Organise Marketing Martial such as Banners, Flyers and Booklets etc. Ensure Marketing Library is stocked Liaising with contractors for office repairs & maintenance Answering telephones Manage diaries for managing director and family Ordering Stationery Maintaining office cleanliness i.e. Kitchen duties, ensuring everything is in its place etc. Human Resources Administration for company, including; preparation of documents for
new staff, setting up employee files, maintaining filing, contracts. Maintain high level of confidentiality and discretion Meeting deadlines (before they’re due)
May 2013 – July 2014 Children’s Health Queensland Finance Officer
Process all Children’s Health Queensland journal uploads on a regular basis and for end of month processing
Manage log books and FBT data for 108 chq fleet vehicles Monitor several generic email accounts and follow up accordingly or advise correct process to be followed
Bank fees & interest allocations Telecommunications dispersals for end of month processing Monitor suspense accounts Prepare suspense account reconciliations
Jessica Stevenson
0411 271 743
4 | P a g e
General assistance to supervisor with other monthly reporting duties Review Cost Centre entries and make appropriate changes for re-allocation of expenses Prepare, code and organize general purpose vouchers with correct financial delegations for accounts payable team to process invoices
Prepare end of months journals as required Assistance with end of month accruals General administration duties – filing, archiving, monitoring and ordering stationery when necessary
Prepare and report on petty cash audit of 28 petty cash floats within children’s health Queensland
Assets – data integrity reports, create new assets, retire assets, transfer assets
March 2011 – May 2013 Queensland Health, Finance Transactional Services Accounts Payable Officer
Process batched invoices from all departments of the Royal Brisbane and Women’s hospital and royal children’s hospital, by entering data into FAMMIS in an accurate and timely manner
Run validation report for batches and verify accuracy of colleagues reports, rectifying errors by updating data in FAMMIS as required
Prepare accounts for payment in accordance with terms once invoice certification is received
Create new creditors by setting up as vendor electronically, ensuring all details are accurate and correct for the vendor team to action
Respond to telephone enquiries received by vendors and colleagues, following up outstanding items, retrieving data from FAMMIS, and communicating information in a clear and timely manner
Enter, retrieve and update data in spread sheets/registers Perform a diverse range of administration functions including emailing colleagues and
vendors, and word processing to support the efficient operation of the department File invoices in line with records management requirements Contribute to a positive work environment by supporting colleagues, and promoting the
exchange of information within a multi-disciplinary team Maintain confidentiality at all times, ensuring duties performed are in accordance with
legislation, regulation, policies and Queensland Health’s core values of caring for people, leadership, respect and integrity
March 2012 – July 2012 Secondment to General Ledger Team Assistant to Senior Finance Officer
During my time in Accounts Payable I expressed interest to the manager to broaden my skills within the Finance Department and was offered a four month position in the General Ledger Team for Royal Brisbane and Women’s Hospital and Royal Children’s Hospital. I undertook the following duties before returning to my substantive position in Accounts Payable.
Monitor financial accounting generic email accounts Process, monitor and chase up log books Keep track of log books register for fbt purposes Process manual and upload journals
Jessica Stevenson
0411 271 743
5 | P a g e
Suspense account reconciliation for royal children’s hospital Check auto reverse documents have reversed in the system Petty cash float audit Check CabCharge, Caltex, AMES, Qfleet, HRG international journals have been
processed before month end Assist financial accountant for RCH with end of month reporting requirements (gather
information, pull docs, photocopy relevant paperwork) Raise and follow up JMAN documentation ‘to’ and ‘from’ RCH and RBWH
Education & Training
June 2011 Level 2 MS Word 2003 & Level 1 MS Excel 2003
Queensland Health - Computer Training Centre Information Technology Services
Brisbane
2007 - 2009 Certificate II in Business Dakabin State High School
Dakabin
2007 - 2009 Certificate I in Business Dakabin State High School
Dakabin
2007 - 2009 Certificate I in Hospitality (Kitchen Operations) Dakabin State High School
Dakabin
2005 - 2009 Queensland Certificate of Education Dakabin State High School
Dakabin
Volunteer Work
January 2011 QLD Floods - Volunteer Brisbane, QLD
Assisted Brisbane residents and businesses with the QLD Flood clean-up and recovery effort
Hobbies & Interests Cars Music - Drums and Guitar Travel – Overseas – Europe/UK (July 2014 to October 2014) Cooking - Competed in Cooking Competitions and enjoy cooking at home
Referees
Will be provided upon request