curriculum management cindy otts, indiana state university
TRANSCRIPT
Curriculum ManagementCindy Otts, Indiana State University
ISU’s Curriculum Approval Process
Paper and pencil “F” forms
Adequate resources
Registrar’s office conducts impact assessment
PDF and Word documents of the proposal required
Consultation process for affected departments
Two week “open comment” window
Curriculum Management Challenges
Offices separately track proposals generated and received (duplication of effort)
Lag time when returning proposals for correction
Inconsistencies: SIS entries differ from catalog
Contact Academic Affairs to review approved curriculum forms (inconsistencies, degree audit purposes, etc.)
Previously attempted to implement electronic form and approval process
Curriculog: Overview Introduced to Curriculog at IACRAO two years ago
Curriculog is an electronic curriculum approval process Functional offices can easily adapt the proposal forms
and update the approval processes and approval roles
Integration with online catalog (Acalog) and SIS
Pulls current course/program info from catalog and pushes approved revisions into new catalog
Transparency
Tracking
Easy access to approved (and in progress) proposals
Curriculog: E-form & Approval Process
Curriculog: Implementation
Approximately 6 month implementation
3 training sessions and 3 consultation sessions
Digital Architecture completed the initial set up of the forms and approval processes
Testing and modifications
Curriculog: Key Features
Easily create and modify electronic forms and approval processes
Electronic workflow system
Track changes
Curriculog: Key Features
Reminders/alerts
Agendas
Does not require IT set up and support
Canned reports (i.e., Impact, Historical change)
Curriculog: Forms
Can create proposal forms for courses, programs, and “other”
Create electronic forms Course proposals forms
(new, revision, elimination)
Program proposals (new, revision, elimination)
Curriculog: Approval Processes
Can create separate approval processes for each proposal form
Curriculog: Challenges
Load testing
Testing approval processes prior to implementation
Identifying departmental curriculum committee chairs (departments function differently)
Training everyone involved in curriculum approval process
Minor functionality/system improvements
Curriculog: Training
“Train the Trainer” Sessions
College-specific training
Open sessions
ISU User Manual
Digital Architecture Support Center
Curriculog: Next Steps at ISU
Create additional forms and approval processes for: Course fee proposals
Curriculum proposals originating from non-academic units
Integration with SIS to push approved curriculum into Banner
Integrate program requirements with scribe (Degree Works coding)
Curriculog: Q&A
Cindy Otts, Associate Registrar
Indiana State University