cs-0110 microsoft powerpoint 2007 spring 2009 1 powerpoint powerpoint is an application designed for...
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CS-0110Microsoft PowerPoint 2007
Spring 2009
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PowerPoint
• PowerPoint is an application designed for the creation and execution of presentations.
• Based on the slide show
– A slide is one screen of aPowerPoint presentation
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MS PowerPoint 2007– Menu– Ribbon– Slide sidebar– Active slide– Notes pane– View and Zoom
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GETTING STARTED
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Getting started
• Ctrl-N starts a new presentation• “New Slide” in the Ribbon or
Ctrl-M starts a new slide• Ctrl-D or right clicking in the
sidebar duplicates a slide• Select template textboxes to
type text, or select icons to set content
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Creating a New Presentation
• You can use a template that is saved on your system or that you access online.
• You can start a blank presentation that has no text, background graphics, or colors that you can then customize yourself.
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Creating a New Presentation
Graphic showing New Presentation window
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Adding a Slide
Graphic showing how to add a new slide
The upper part contains the New Slide icon, which inserts a slide without displaying options.
The lower part contains the words New Slide and a downward-pointing arrow that displays a gallery of various slide layouts.
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Types of Slides
• When you create a slide, there are many types
• Most allow for a title• Some allow content
– Pictures– Graphs
• Any template can be modified or added to
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Slide Designs
• Under the “Design” menu you can pick the slide designs for your presentation
• Very much like predefined styles in Word– Preconfigured fonts, colors, and backgrounds– Treat titles, headings, and body text appropriately– Are configurable on a document level
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Slide Sorter View
• The Slide Sorter View displays all of the slides in your presentation in miniature.
• You can use Slide Sorter View to:– rearrange and delete slides– apply formatting to multiple slides– get an overall impression of your presentation
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Slide Sorter View
Graphic showing the destination location for a moved slide
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Slide Transitions
• A slide transition controls the way a slide appears or disappears during a slide show.
• When a slide leaves the screen, it may fade or dissolve into another slide.
• You control the speed and method with which slides advance during a presentation.
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Slide Transitions
Graphic showing Transitions gallery
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Customizing
• Some of the customizations you can do are:– Apply a Background Style– Format a Slide Background with a Picture– Overlay Text on a Picture– Modify a Font Theme
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Using a Theme
• Use the Design tab to set a theme.• The color themes include sets of colors.• The font themes include sets of heading and body text
fonts. • The effect themes include sets of effects that can be
applied to lines and other objects on your slides.
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Using a Theme
Graphic showing the Themes gallery
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EDITING TEXT
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Outline Format
• PowerPoint slides are typically done in an outline format (same as lists in Word)– Different bullets have different levels– To indent text to a deeper level use “tab”.
• “shift + tab” un-indents
– “shift + alt + ↑ or ↓” moves bullets vertically• Font formatting and the like is done like Word
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Text in a Presentation
• Text in a PowerPoint presentation is organized according to outline levels.
• The highest level on an individual slide is the title.
• Bulleted levels are identified in the slides by the indentation and the size of the text. – Indented text in a smaller size indicates a lower
outline level.
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Formatting Slide Elements
• You can:– format text by changing the font and font size
and by applying bold, italic, and underline– create bulleted and numbered lists– enhance text by using WordArt and Format
Painter
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Reorganize Text
• The Cut command removes selected text or graphics from your presentation and moves the selection to the Clipboard.
• The Copy command duplicates a selection and places it on the Clipboard.
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Reorganize Text
• Destination Theme applies the format of the slide to which you pasted the text to the selection.
• Keep Text Only removes all formatting from the selection.
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Slide Animations
• PowerPoint also allows animations for slide transitions and bullet points– Can be catchy, but be sparing! They distract!
• Accessible from “Animations” menu– Slide transitions are in “style” panel– To edit bullet animations click “custom animation”
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INSERTING CONTENT
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Inserting Content
• In addition to clicking the icons on a formatted slide’s text boxes, you can insert things as in Word– Pictures– Tables– Charts– Slide numbers– Video / Audio
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Adding Pictures
Graphic showing the Clip Art task pane
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Sizing Pictures
• Corner sizing handles – Corner sizing handles are circular.– When you point to a circular sizing handle, a
diagonal pointer displays.– The pointer enables you to resize the image by
dragging up or down.
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Sizing Pictures
• Center sizing handles – Center sizing handles are square.– When you point to a square handle, a left and
right pointing arrow or an up and down pointing arrow displays.
– These arrows indicate the direction in which you can size the image.
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Inserting Notes
• You can also add notes at the bottom for your own use.
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Pictures and Shapes
• Draw– lines– arrows– stars– banners– other basic shapes
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Pictures and Shapes
• Add– text– fill – pictures– effects
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Pictures and Shapes
• Modify– size (make larger/smaller)– shape style (a combination of formatting effects)– location (move using directional arrow keys)
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SmartArt
• SmartArt is a special graphic that can be inserted into a presentation to make professional looking diagrams.– Trees, Venn Diagrams, Sequences, etc…
Microsoft OfficeWord
2003 2007 PowerPoint
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SmartArt Graphics
Table shown SmartArt types
Graphic Type Purpose of Graphic
List Show non-sequential information
Process Show steps in a process or timeline
Cycle Show a continual process
Hierarchy Show a decision tree or create an organization chart
Relationship Illustrate connections
Matrix Show how parts relate to a whole
Pyramid Show proportional relationships with the largest component on the top or bottom
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SmartArt Graphics
Graphic showing the SmartArt button
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SmartArt Graphics
Graphic showing Picture List options
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Creating Tables
• Tables can be created in the content box.
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Creating Charts• Chart layout options can be chosen from
the Insert Chart dialog box
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Creating Charts• Data can be inserted into a chart directly from
an Excel window.
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PRESENTING IN POWER POINT
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Viewing Slideshow
• The slideshow can be started from the ribbon, the status bar, or by pressing F5– (Shift+F5 to start from current slide)
• Type a number, then enter to jump to that numbered slide
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Navigating a SlideshowTo Advance• By Mouse:
– Left-click– Scrollwheel down
• By Keyboard– Down arrow– Right arrow– Page Down– N– Enter– Spacebar
• To end of slides– End key
To Go Back• By Mouse:
– Right-Click, Select “Previous”– Scrollwheel up
• By Keyboard– Up arrow– Left arrow– Page Up– P
• To beginning of slides– Home key– Hold left & right mouse
buttons for 2 seconds
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Other Useful Features
• Escape exits a slideshow• Screen Blanking
– “B” or “.” blacks out the screen– “W” or “,” whites out the screen
• Drawing on Slides (Only inside presentation!)
– Ctrl + P makes the mouse into a pen– Ctrl + E makes the mouse into an eraser– Ctrl + H returns the mouse to normal
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Microsoft Help System
• To access Help:– click the Microsoft Office PowerPoint Help button
in the upper-right corner of the screen– press the F1 key
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PRINTING OPTIONS
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Printing Slides & Handouts
• Ctrl – P opens print dialog– Slides: print one slide per
page– Handouts: multiple slides
per page• May leave space for notes
– Notes pages: one slide and its notes per page
• Useful for cue-card replacements
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Adding Headers and Footers
• Headers and Footers can be added to the printed product.
• A header is text that prints at the top of each sheet of slide handouts or notes pages.
• A footer is text that displays at the bottom of every slide or that prints at the bottom of a sheet of slide handouts or notes pages.
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Posters with PowerPoint
• PowerPoint isn’t exactly designed for posters, but it can be used to make them.– MS Publisher is specifically designed for it
• To change the size and aspect ratio of the slide, use “Page Setup” in the “Design” menu on the ribbon
• Make sure not to exceed 54” in any direction
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Some information in these lectures is influenced by or derived from Prof. George Novacky, Dr. Yasir Khalifa, and/or John Knox’s CS-0110 lecture materials. Additional images are all created personally, or obtained from stock.xchng or the Wikipedia Commons under either a royalty-free or GNU license.