Crossfire Select2013 Annual Club Meeting

Lake Washington Youth Soccer Association

November 5, 2013

Tonight’s Agenda

• Call to Order, IntroductionsJohn Metzger

• President’s Report John Metzger

• Treasurer’s Report Ted Granston

• Election of OfficersMark Enstrom

• General Discussion• Q & A

• Adjournment

LWYSA Program Overview

• Lake Washington Youth Soccer Association

– U-6 and TopSoccer– Recreational, U-7 through U-19– Crossfire Select, U-11 through U-18– Crossfire Premier, U-10 through U-19– Crossfire Premier Academy

– In 2009 Crossfire Select separated from Premier to become it’s own Club with governing bylaws and executive Board

Crossfire Select Soccer Club

Mission Statement

The Crossfire Select Soccer Club provides an environment that promotes a life-long

love of the game while developing teamwork as well as individual

responsibility, commitment and leadership through quality training and appropriate

competition for all participants.

Crossfire Select Board

• Current 2013 Executive Committee

– PresidentJohn Metzger

– Vice PresidentMark Enstrom

– TreasurerTed Granston

– SecretaryMargaret McLaughlin

2013 At-Large BOD members– Competition William Merrick

– Communications Andrea Quenneville

– Equipment Betsy Bower

– Facilities Tim Mallalieu

– Team Operations Siobhan Whitney

– Tournament Director Scott Yerxa

At Large members appointed for 1 year term (roster year--JuneMay)Volunteer opportunities still exist within all committees

2013 Tournament CommitteeTournament Director Scott Yerxa2013 was most successful Crossfire Cup yet 200+ teams with 4 games each 6 Crossfire Select Champions $$$$ earned for Club scholarship assistance

2014 Crossfire Select Cup will be held July 25-27

Looking for Select Cup committee members to help with all facets of running the tournament; Volunteer time commitment will vary

2013 Competition CommitteeCompetition Chair William Merrick

• Try-out standardization for u11-u12• Guidelines for team formation • Coaches Manual, code of conduct• Coach and Player development standards• Player / Parent expectations and Contracts

• NPSL representatives to determine league placement• Crossfire Select Cup– breakdown of divisions• Post season Tournament recommendations• Recruiting and interviews for new u11 coaches

2013 CommunicationsCommunications Chair Andrea Quenneville

• Website• Improved site with increased function and content

Forms, calendars, forums, scheduling• Team Communications• Manager access; can update for each team • Better process for posting numbers after try-outs

• Monthly Newsletter• To go out to all players and coaches• Keeps families posted with current information

2013 FacilitiesFacility Coordinator Tim MallalieuAlso serves as Select Rep to LWYSA Executive BOD

• Monthly field schedule for team training

• Coordinate tournament scheduling

• 60 Acres improvement continuesField conditions for extended play (year round)Work on parking, pedestrian access, barn,

pumpsImproved drainage and irrigation

Top quality grass and use rotation to extend field life

2013 EquipmentEquipment Coordinator Betsy Bower

• Team Equipment• Balls for teams(u11,u13) and for Tournament

• Player Uniform Kits (two year cycle)• Girls 2013-2014• Boys 2014-2015

• Coaches Apparel• Uniform Recycle Program

2013 Team OperationsTeam Operations Siobhan Whitney

All Club --Kick off BBQ and family picnic – early June approximately 700 people attended in 2013

Tournament Volunteer coordinator Try-out Volunteer Coordinators

Referee Coordinator Janet Lennon-JonesManager Coordinator position open

CPR / First Aid training for Coaches

President’s Report

Crossfire Select President

John Metzger

2013-2014 Boys Teams and Coaches• BU-11 Barry O’Melia• BU-11 Keenan Butler• BU-11 Andy Johnson #

• BU-12 Rob Taylor• BU-12 Koji Nakamura• BU-12 Spencer Perry #

• BU-13 Tom Button• BU-13 Will Merrick• BU-13 Todd Greenwalt• BU-13 Steve Buckley #

• BU-14 Scott Yerxa• BU-14 Rob Taylor

• BU-15 Doug Lewis• BU-15 Larry Mana‘o• BU-15 John Mele

• BU-16 Travers Enslow• BU-16 David Cline

• BU-17 Shane Barnes• BU-17 Rodrigo Gonzalez• BU-17 Michael Radovich #

• BU-18 Skip Jinneman• BU-18 John Reynolds

22 boys teams

2013-2014 Girls Teams and Coaches

• GU-11 Mike Reimbold• GU-11 Quentin Miller

• GU-12 Ted Granston• GU-12 Lacy Wilkinson

• GU-13 Yousef Habash• GU-13 John Metzger• GU-13 Brad Jordan #

• GU-14 Tim Mallalieu• GU-14 Shane Barnes• GU-14 Susan Pfeifer

• GU-15 Margaret McLaughlin• GU-15 Mark Enstrom• GU-15 Larry Mana’o #

• GU-16 Scott Yerxa• GU-16 John Metzger

• GU-17 Farzeen Mohazzabfar• GU-17 Dave Westburg

• GU-18 Andy Hill• GU-18 Greg Wyrick

19 girls teams

2013 Accomplishments

• 3 Founders Cup Champions Reynolds,Mallalieu,Johnson

• 2 Founders Cup Finalists Greenwalt, Enstrom

• 3 Founders Semi-finalists Metzger,Yerxa,Merrick

• 2 Challenge Cup Finalists Mana’o, Gonzalez

• 2 Challenge Cup Semi-finalist Farzeen, Westburg

• 2 NPSL Gold Champions McLaughlin, Farzeen

• 5 NPSL Gold Finalists Reynolds,Metzger,Mallalieu,Enstom,Yerxa

2013 Accomplishments

• Tryouts successfully held in May• 41 teams for 2013, 22 boys teams, 19 girls teams• 658 players for 2013

2010 2011 2012 2013500

520

540

560

580

600

620

640

660

680

Crossfire Select Players

2013 Accomplishments

Fifth Annual Crossfire Select Cup • A fundraising success

• 216 teams played, WA, OR, Canada

• 6 Crossfire Select Gold Champions

• 4 Crossfire Select Gold Finalists

Fall 2013 League Play• Most of our teams are in North Puget Sound League–

31 teams playing Division 1 5 teams playing Division 2 3 teams playing Division 3

• Boys U16 and older–D3/NPSL Inter District League

Current NPSL W-L-T record as of Oct 31 101 wins, 81 losses, 46 ties

Two teams playing in the RCL•Jinneman u 18 boys RCL Division 3 5-0-2•Farzeen u 17 girls RCL Division 3 will play in the Spring

State of the Club: So far, so good!• Crossfire Select teams among strongest select teams in

state, both in league and State Cup play• Continue to attract more players at tryouts from within

LWYSA and surrounding associations/clubs

• Select Board still adding volunteers to better serve club• Continued plans to offer high level coaching education

• Finances, budget and record keeping are improvingLWYSA current organization is strong and we have all seen a decrease in administrative costs

• 60 Acres has been much improved

State of the Club: Some concerns• Field Space

– Turf field shortages in Fall and Spring – Would like to open 60 Acres earlier in Spring

• Referee shortage

• Player numbers are down slightly across LWYSA

• Recruiting quality Select coaches

State of the Club: Looking Forward• Referee Shortage

Youth games are putting more pressure on referee coverageNeed to continue to add quality referees to the pool from each team

• Spring NPSL for u11-u14 • Experiment with Academy style training in age groups

• Field conditions at 60 acres are continually improving

• NEW UNIFORM VENDOR---Soccer West• Will supply new boys uniforms next spring• Ability for parents to purchase ALL NEW fan gear• Continued discounts at convenient Redmond location• Thanks to Betsy, Siobhan, Mark

2013 EquipmentCrossfire Select Fan Wear 2013 Contact Support

FAQs

Welcome to the online Store for Crossfire Select Fan Wear 2013. This online store has been developed exclusively for Crossfire Select Fan Wear 2013 to greatly simplify the team gear ordering process for you. To get started, just select the appropriate sizes and quantities for the items below.

This store is open for ordering from November ?? until November ??

Bulletin: Orders will ship within 10 Days of the store closing date of 11/xx/13. Orders over $60.00 receive free freight, orders under $60.00 will be charged $10.00 for freight.Prices include WA state sales tax. All sales are final on custom printed club items.

Click to view large image

Description: Crossfire Select logo on

front, optional name and number

available. *Available in Mens and

Womens sizes.

Performance Tee Nike

Legend Short Sleeve

Poly Top Black

Women-$22.00

Adult-$22.00

Name-$5.00

Number-$3.00

Additional Features:

Logo

Name on Back

Number

Select Color:

Quantity: [1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 40, 50, 60, 70, 80, 90, 100, 110, 120, 130,

140, 150] 1

Size: Select

Enter name to be printed here:

Enter number to be printed here:

1164647

2013 Fan Gear for purchase

A Special Thank You

Greg Wyrick

• Coached both of his daughters from a young age and has a u18 team graduating this spring

• President of the Kirkland Rec Club • Instrumental in establishment of Crossfire Select Co-author of initial by-laws and creation of Club• Served two terms, four years as LWYSA President

Staff re-alignment, facilities improvements, financial system• Has unselfishly dedicated hundreds of hours to

make youth soccer better—THANK YOU!

Treasurer’s Report

Crossfire Select Treasurer

Ted Granston

Treasurer’s ReportCrossfire Select Financial Review

• Fiscal Year April 2013 – March 2014• Final budget distributed and approved March 2013 – • Have started budgeting work for fiscal year 2014-2015• Financials based upon:

• Revenues from registration, try-outs and tournament• Expenses from direct cost associated with Select operations

“fields, referees, tournament”• Allocations expense from LWYSA

• Club Operations “Admin, facilities, office”

• Net Operating Income = Revenue – Direct Expense - Allocation

Treasurer’s Report• Revenues:

• Budgeted at $480K (increase from 2012, actual $472K)• Projected at $532K (Remaining player registration, potential

for corporate volunteer matching programs)• Direct Expense:

• Budget projection appears accurate• Expenses projected at $275K range • Tournament expenses at $90k

• LWYSA Allocations:• Budgeted at $130K range• LWYSA has been diligent in managing overhead costs while

maintain capital planning• Net Contribution:

• Target $28K – trending towards $37K range• Budget cycle still has 6 months remaining

Treasurer’s ReportCrossfire Select Facts

• 658 Players within Select (last year 576)• 7625 with LWYSA (approx)

• 77.7% Recreation (5900 = 4700 Fall + 1200 Spring)• 14.6% Premier (1,100)• 7.7% Select (658 = increase of 82 players from 2012

• Allocations:• Budgeted vs. Current

• Recreation 50.0%• Select 19.5%• Premier 30.5%

• Working with LWYSA on next fiscal year budget. • Seeking Select and Association Board approval February 2014.

Election of Officers

Crossfire Select Vice-President

Mark Enstrom

2013 Open Positions

• President

• Treasurer

President- Powers and Duties

• Serve on, and preside over the meetings of, the Club’s Operating Board; • Serve on the LWYSA Board of Directors as a representative of the Club; • Along with all the other Club Officers, identify and recruit volunteers to

join the Club’s Operating Board who, working alongside Club Officers, will complete the work of the Club;

• Along with the Club Secretary, certify the individuals chosen by the Operating Board to serve as the Club’s “Delegates” to each Annual General Meeting or Special General Meeting of the Association;

• Serve on such Club or Association Committees; • Represent the Club at various district league operating bodies; • Oversee the work of all the other Club Officers and their supporting

volunteers, if any; • Organize, preside over, and deliver a report on the Club’s status at, the

Annual Club Meeting.

Treasurer- Powers and Duties

• Serve on, and provide regular financial reports to, the Operating Board; • Along with all the other Club Officers, identify and recruit volunteers to join

the Club’s Operating Board who, working alongside Club Officers, will complete the work of the Club;

• Assume key responsibility in the areas of Club accounting, budgeting, finance, fundraising, sponsorships, and such other areas as the Operating Board may assign;

• Serve on and act as the Club’s liaison to (or designate another Club volunteer to serve on and act as liaison to) any Association committee organized to provide support for programs falling within the areas of the Treasurer’s key responsibilities, including, without limitation, the Association’s Finance Committee;

• Define the responsibilities for, and oversee the work of, all subordinate volunteer Club program directors and coordinators, if any, whose roles support any area of key responsibility;

• Chair, or oversee the chair and the work of, each Club committee formed by the Operating Board to support any area of key responsibility.

Candidates

• President

2014 Nomination(s)

– John Metzger

– _______________

– _______________

• Treasurer

2014 Nomination(s)

– Ted Granston

– _______________

– _______________

Conduct Election

• Inspector of Elections:– Mark Enstrom

• Hold voice vote or distribute ballots– President (2-year term, Jan. 2014-Dec. 2015)– Treasurer (2-year term, Jan. 2014-Dec. 2015)

Announce Results

President John Metzger

Treasurer Ted Granston

Congratulations ! to our newly elected

Crossfire Select Executive Board Members for the 2014-2015 term

General Discussion

Crossfire Select President

John Metzger

2013 Volunteer Opportunities pg1• Tournament ---Co-Director positions available• Marketing, sponsorships, vendors 2-10 hrs/ Nov-Mar• Registration- site, emails, soliciting 2-10 hrs/ Feb-

June• Team brackets and schedules 10 hours/ May-

July• Sanctioning, rules, paperwork 2 hours Feb-

May

• During the tournament -- 20 hours one weekend• Score reporting, bracketing, awards, volunteer coordinator• Manager for vendors, banking, parking lot, team check in• Field set up, referees, disciplinary

2013 Volunteer Opportunities pg2• Equipment• Girls Uniform coordinator Oct, May, June, • Boys uniform coordinator Oct, May, June• Fan gear 2 hours/month• Coaches gear Sept, June• Club / Team/Tournament needs 2 hours/ month

• Communications• Website updating for teams/ Club 2-10 hours/month• Monthly newsletter 1-2 hours/month

2013 Volunteer Opportunities pg3• Team Operations• Tournament volunteers 20 hours in May-July • Try-out volunteers (4) Feb-BHS, May-all

others• Referee Coordinator 2 hours/month• Tracking team volunteer hours 2 hours/month• Team Contact Coordinator 5 hours May-June• Kick off BBQ Chair 8-10 hours May-June

• Facilities• Securing fields, slotting teams 2-4 hours/month• Requests and distribution 2-4 hours/month

Adjournment

Thank you all for coming tonight!