create confirmation - vendors einvoicing/إنشاء وتأكيد أوامر... · saudi electricity...

Training Manual

E-Invoicing

Saudi Electricity Company

Create Confirmation - Vendors

Title


Effective Date 2/16/2017

Version : Revised

Copyright © 2016, Saudi Electricity Company. All rights reserved.

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Introduction

Purpose

Create a Confirmation on a Purchase Order

Scenario

In this scenario user will be able to find Purchase orders and be able to view how to create a confirmation, and how to send a message notes to the Proponent with supporting documents.

Menu Path

Use the following menu path(s) to begin this transaction:

All Purchase Orders Create Confirmation

Transaction Code


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Procedure

1. Start the transaction using the menu path or transaction code.

Scenario

2. Press any key or click anywhere to continue

Supplier Self-Service - SAP NetWeaver Portal


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3. Click on the All Purchase Orders link label.

User can list all Purchase Orders


4. Click on the 8500197427 link label.


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User can display the Purchase Order (PO)by clicking over the PO Number


5. Click on the Create Confirmation label.


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User can create new confirmation by clicking on "Create Confirmation"


6. Drag down


7. As required, complete/review the following fields:


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Field R/O/C DescriptionName: O Example:

Enter Confirmation Name


8. Click on the Service Agent Name


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User will enter his nameor the Project Manager name from his company.


9. As required, complete/review the following fields: Field R/O/C DescriptionService Agent Name: O Example:

Name


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10. Click on the Service Location:

User will enter work location


11. As required, complete/review the following fields:


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Field R/O/C DescriptionService Location: O Example:

Plant 1


12. Click on the Vend.Invoice.No


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User will enter his invoice number for his companymaximum 16 character.


13. As required, complete/review the following fields: Field R/O/C DescriptionVend.Invoice.No O Example:

Enter Invoice No


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14. Drag down


15. Click on the Quantity 1.00Lot


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User will select the performed service, and indicate the actual quantity


16. As required, complete/review the following fields: Field R/O/C Description1.00Lot O Example:

0.5

Enter the quantity


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17. Drag up


18. Click on the Message to Purchaser field.


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User will indicate the actual date of completionof his performed service, and any additional note to the proponent.


19. As required, complete/review the following fields: Field R/O/C DescriptionMessage to Purchaser O Example:

Delivered 14/2/2017


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20. Click on the Add Attachment link label.

User can add attachment supporting his confirmation. however, single attachment limit is 65 Megabytes,and total files size is 135 Megabytes


21. Click on the Upload button.


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User MUSTupload files named correctly as per their content. Example: if the file is Zakah certificate, file name should be Zakah Certificate.

Choose File to Upload

22. Click on the documents list item.

Choose File to Upload

23. Click on the Open button.


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24. Click on the Confirm label.


25. Click on the Start Page link label.

if user faces an error, please check that there is enough quantity


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Result

You have successfully completed this transaction.


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create confirmation - vendors einvoicing/إنشاء وتأكيد أوامر... · saudi electricity...

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